Evaluation_Factors.docx

Evaluation Factors This solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6 and uses FAR 13.5 – Simplified Procedures for Certain Commercial Items. The factors used to evaluate proposals are Technical and Price. An award, if any, will be made to the responsible Offeror who submits a proposal that:

1. Conforms to the requirements of the solicitation.

2. That receives a rating of “Acceptable” on the Technical Capability evaluation factor.

3. That submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

Factor 1 Technical: Pursuant to evaluation of all requirements, the Technical factor will receive and overall rating of either “Acceptable,” or “Unacceptable” using the rating and descriptions in the table below:

Acceptable

Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable

Proposal does not clearly meet the minimum requirement of the solicitation.

In determining whether a technical proposal is Acceptable or Unacceptable, the Government will consider the extent to which the technical proposal demonstrates the offeror’s ability to:

Subfactor 1: Response Plan A plan to ensure acknowledgement of an emergency call within 90 minutes and physical response time to the emergency within 4 hours from the time the Government notifies the contractor of the emergency.

Subfactor 2: Authorized Dealer Offeror must be an authorized dealer of Millennium Inc., formerly Syngergistics and provide documentation demonstrating that fact. If contractor is not an authorized dealer, they must be willing to become an authorized dealer by contract start date of 1 October 16 and include satisfactory documentation with this proposal demonstrating that fact.

Subfactor 3: Prior Experience Offeror must provide documentation of prior contracts requiring repair/service of access control/camera systems within the last 3 years. Contracts must be similar in scope to the current requirement. Contract number, period of performance and description of work performed must be included.

Evaluation Process:

(a) The Government will initiate concurrent evaluation of all evaluation factors on all proposals. The Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the Government.

(b) If pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, and in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable; the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable.

(c) For the purpose of conducting discussions, if the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, the entire proposal will be rated “Unacceptable.” At the conclusion of discussions, if the Technical factor is rated “Unacceptable” or if any deficiency or uncertainty relative to the proposal has not been unresolved, evaluation of that proposal will be considered final. The entire proposal will be rated “Unacceptable” and no further consideration will be given to that proposal for award.

(d) For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated “Unacceptable,” the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award.