Additional_Instructions_to_Offerors.docx

Additional Instructions to Offerors

1. Purpose: This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1—Instructions to Offerors—Commercial Items and provides additional instructions to offerors. Except as specified in this solicitation addendum, the offeror must submit all data and information required by 52.212-1 and this addendum. Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

a. Tailoring of 52.212-1: FAR 5.212-1(e), Multiple Offers is hereby deleted from this solicitation and that paragraph is marked RESERVED.

b. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

2. Contacts, Correspondence, and Communications

a. Point of Contact: The Contracting Officer for this acquisition is Scott MacDonald. He may be contacted at (937) 522-4599 or via email at scott.macdonald@us.af.mil. The point of contact (POC) for this acquisition is identified in Block 9 of the SF 1449. Questions or concerns should be addressed directly to the POC telephone number or via email. Emailed questions must also be sent to Ms. Andrea Avery at andrea.avery@us.af.mil. Be advised that all correspondence sent via email shall contain a subject line that reads “FA8601-16-R-0044, Automated Entry Control.” Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

3. Offer Format and Organization

a. The offer shall consist of two separate volumes as specified in the Offer Format and Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. Volume. The Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

b. Electronic Copies: Send electronic copies of each volume via email to the Scott MacDonald and Andrea Avery as a PDF document to arrive by the date and time specified in Block 8 of the SF1449. See the cautions in paragraph 2a regarding the electronic file types that may be submitted via email.

c. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as 2 pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and tables of contents.

d. Page Size and Format: Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 10. Use at least one (1) inch margins on all four sides of the printed page. Tables, charts, graphs and figures are allowed up to size 11 x 17 inches (foldout style) and will be treated as one page. Each volume shall be separately bound in a three ring loose-leaf binder with a cover sheet and binder cover clearly delineating volume number and title.

4. Volume Description & Content for Evaluation Factors

a. Volume 1 must include:

The offeror's technical information as requested in Technical Subfactors 1-3 of the Evaluation Factors listed below. No Pricing information shall be addressed in this volume. The technical volume shall be clear, concise with sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offeror should not simply rephrase or restate the Government's requirements, but instead provide convincing rationale to address how the offeror intends to fulfill the requirements.

b. Volume 2 must include:

i. Provide a cover letter with Commercial and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) number, and Tax Identification number. In the cover letter, provide the name(s), title(s), telephone number(s), email address(es), and fax number(s) of the individual(s) authorized to, make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually. Provide in the cover letter a statement that the offer and prices will remain in effect for 90 days after the proposal due date.

ii. Fully completed SF 1449, Attachment 3 to this combined synopsis. The Unit Price and Amount Columns for CLINs 0001, 1001, 2001 and 3001 are to be filled out. The sum of all total prices per year listed in the Amount column will be summed for all CLINs and is the Total Evaluated Price.

iii. Provide completed Provisions, Representations, Certifications IAW 52.212-3 in solicitation, Acknowledgements, and Other Statements of Offerors. Please note that 52.212-1(e), Multiple Offerors, is deleted from the solicitation and marked RESERVED.

5. Additional Information Consent to RFP Terms and Conditions: Submission of proposals in response to this RFP constitutes agreement by the offeror to all terms and conditions contained in this announcement and the attached solicitation document, which will be incorporated into the resulting contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

Contract financing is NOT provided for this acquisition. The Government intends to award one firm fixed price (FFP) indefinite delivery/indefinite quantity contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and will be most advantageous to the Government. The Government reserves the right to award with or without discussions, and the Government reserves the right not to make an award at all. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.