Section M Evaluation of Offers.doc

Flywright Concessionaire

FA8601-10-T-0243

SECTION M – EVALUATION OF OFFERS

1. All proposals timely received will be evaluated in two (2) separate areas:

- Mission Capability

- Price

The approval process is as follows:

a. Initially, the Government shall evaluate the Mission Capability Proposals on a pass/fail basis. Each proposal will be assigned a rating of: Acceptable, Reasonably Susceptible of Being Made Acceptable, or Unacceptable. Only those offerors determined to be technically acceptable, either initially or as a result of discussions/clarifications, will be considered for award. All technically acceptable proposals are considered equal.

b. All technically acceptable offerors will then be ranked from lowest to highest price based on the percentage offered and will be evaluated for realism and reasonableness. NOTE: The Government reserves the right to reject proposals priced either so unrealistically high, or so unrealistically low, as to indicate an inherent lack of understanding of the requirements in the Performance Work Statement (PWS).

d. The Government intends to award one (insert number) contract for the Concessionaire for the Flywright Annex. However the Government reserves the right to award one or no contract at all, depending on the quality of the proposal(s) submitted.

e. The Government anticipates making award(s) without conducting discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined to be necessary by the Source Selection Authority.

2. MISSION CAPABILITY:

a. A decision on the technical acceptability of each offeror’s Mission Capability Proposal shall be made. Each proposal will be assigned a rating of:

(1) Acceptable: The Mission Capability Proposal meets all the minimum mandatory Mission Capability Proposal requirements in the solicitation. Only those proposals determined acceptable, either initially or as a result of exchanges will be considered for award.

(2) Reasonably Susceptible of Being Made Acceptable: The Mission Capability Proposal does not meet some of the minimum mandatory Technical Proposal requirements in the solicitation; however, there is reason to believe that through exchanges an acceptable Mission Capability Proposal could result. For award without discussions these proposals are considered “unacceptable”.

(3) Unacceptable: The Mission Capability Proposal substantially fails to meet the minimum mandatory Mission Capability Proposal requirements in the solicitation. Mission Capability Proposals with an unacceptable rating will not be considered for award.

b. Each offeror must show evidence of a capability to provide the mandatory requirements set forth in the Performance Work Statement (PWS) and elsewhere in this solicitation. A technical review team composed of key Government personnel will use their technical skills, knowledge and experience to thoroughly review the adequacy of the proposals.

c. The following specific factors and subfactors will be evaluated in the Mission Capability Proposal. Any factor or subfactor determined unacceptable will render the entire Mission Capability Proposal as unacceptable. Upon final determination that a proposal is unacceptable, the Contracting Officer (CO) shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate in general terms the basis for the determination.

d. Mission Capability Evaluation Factors and Sub Factors are as follows:

Sub Factor 1 – Proposed Menu: MEASURE OF MERIT – This factor is met when a detailed list of proposed entrees with ingredients, portions, packaging, pricing, and preferably color pictures of entrees to be served is provided and prices are competitive with local restaurants.

Sub Factor 2 – Relevant Past Experience: MEASURE OF MERIT – This sub-factor is met when the offeror includes documentation that clearly demonstrates that the offeror has experience, within five years of the effective date of the solicitation, as a restaurant manager or chef and can show experience with purchasing, receiving, customer service, and employee relations which are similar in type and scale to those called for in the PWS

e. The above specific technical factors/subfactors will be evaluated in the Technical Proposal. Any subfactor judged unacceptable may render the entire Technical Proposal as unacceptable. Upon final determination that a proposal is “unacceptable”, the Contracting Officer shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate the basis for the determination.

3. CONCESSIONAIRE CONTRACT FORMAT:

a. The completed Concessionaire Contract Format will consist of the percentage of monthly sales above $15,000 the offeror is proposing to pay the NAFI in addition to the monthly fee.

b. An unrealistically high proposed percentage may be grounds for eliminating a proposal from competition either on the basis that the offer does not understand the requirement or the offeror has made an unrealistic proposal.

c. No advantage will accrue to an offeror who submits an unrealistically high percentage proposal. Such a proposal may be viewed as lacking understanding of the Government’s desired objective and may not be considered for award.

d. Since discussions are not contemplated, the offeror should submit his best price upon initial submission of the proposal.