WR-ALC PRODUCTION OVERHEAD MANPOWER IDIQ - QUESTIONS AND ANSWERS.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- FA857125R0006
About this file
This file is a Questions and Answers (Q&A) document for a federal contract opportunity for Warner Robins Air Logistics Complex Production Overhead Support. The solicitation (FA857125R0006) is an 8(a) set-aside contract awarded to a single vendor, with a period of performance from April 19, 2025, to April 18, 2030. The contract is firm-fixed-price with unit pricing based on hours, covering production overhead manpower support for the Air Force Sustainment Center at Robins Air Force Base, Georgia.
Key details include a requirement for the contractor to provide labor and management support, with the previous contract held by Meridian Partners LLC valued at $7.1M. The contract will use Service Contract Act (SCA) wage determination WG 2015-4495 Revision 27, and requires a Program Manager and various production support roles. Offerors must submit pricing using the provided worksheet, with fully burdened rates, and no separate technical or past performance volumes are required. The government will evaluate proposals on a lowest price technically acceptable basis, with the expectation that all positions will be filled within 10 business days of contract award.
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Text version
Sheet1
| Question | Answer | |
| Is this a new requirement? Or is there an incumbent contract/contractor currently performing the services? Would you be able to share the contract details for reference? | FA8571-22-D-0007, Meridian Partners LLC, $ 7.1M | |
| Is this an 8(a) set aside? | Yes | |
| Is this a Task Order or a stand alone contract? | Stand alone contract, task orders will be placed against the basic as needed | |
| The government table in PWS 1.0 indicates Hours Per FTE. (EX: Production Control Clerk = 9360). | ||
| Question: Please confirm if these are total FTE hours or truly per FTE requirements? | The requirement is for the hours per CLIN. Calculations of FTEs are shown for hiring purposes. | |
| will the government publish the referenced attachment as a fillable excel template and accept an excel file for submission? | Excel doc provided | |
| Will the government add a line for overtime pay rates to the pricing worksheet? | No | |
| Will the government add 52.222-46 to the contract and subsequently evaluate offerors total compensation plans? | No | |
| With the inclusion of Department of Labor Wage Determination on this solicitation does that mean the Service Contract Act (SCA) applies to this acquisition? | Yes | |
| If the SCA applies to this acquisition will the government issue the latest Wage Determination? WG 2015-4495 Revision 25 was issued with this solicitation, however, Revision 27 issued Dec 22, 2024 is the most recent WD for this location. Will the government issue Revision 27 in place of Revision 25? | Updated | |
| Is there a current incumbent contractor providing this support now? If so, can the government please identify who that is and the current contract awarded number and awarded value? | See B2 | |
| If there is a current incumbent contractor and the SCA applies will the government please provide a list that shows the SCA hire dates (only) of the existing contractor staff supporting this requirement so that bidders may accurately price H&W benefits mandated under the SCA (by law). | A list of current employees will be provided to the selected vendor once known. | |
| Is there a form the government requires contractors to use to provide pricing for this requirement? | See solicitation instructrions and attachments (pricing worksheet). | |
| What level of pricing detail does the government require? Fully disclose of all pricing buildup? Or, just fully burdened rates? If detailed can contractors use excel to provide the detailed pricing spreadsheets by period? | Fully burdened rates | |
| Is the SCA applies will the government advise what SCA labor categories the GS job series listed in the PWS convert to? | All positions are SCA. Job positions should be bid in accordance with the PWS. Vendors should adhere to SCA rules and regulations in their proposal. The Wage Determination is also attached for vendor use in proposal development. The Gov't is not directing vendors on which categories to propose against. Vendors must ahdere to SCA, Wage Determinations, and potential SCA conformances processes. | |
| Should bidders use the payrate for a GS9 Step 4 or Production Control Clerk (which is an SCA labor category that we assume should be proposed for this effort). | The amount to bid is up to each vendor. See response in B15. | |
| Is there any Past Performance, Management or Technical proposal required for this effort? If so, please define exactly what is required as we cannot find any reference in the solicitation to those areas? | No. The evaluation criteria for this effort is listed in the solicitation. | |
| Is this contract an 8-a set aside? Also, does an incumbent exist and whats the total value of the contract? | Yes, 8(a) award. See B2. | |
| As a local company based in Warner Robins, Georgia near Robins Air Force Base, is there any restriction to us engaging with current employees on this contract? | A list of current employees will be provided to the selected vendor once known. | |
| We are currently in the process of obtaining our Facility Security Clearance. We are awaiting paperwork to start the final process. In the case that this is not complete prior to the start of this contract, will the Government sponsor a Facility Security Clearance? | The selected vendor will be required/expected to received a clearance and begin work at the expected performance start date. | |
| Can you please provide clarification surrounding the number of hours for this contract? | See updated solicitation and attachments. | |
| The Contractor Pricing Worksheet indicates the productive hours available per year for an FTE are 1,872. Can you please clarify whether this figure will be updated to 1,856 hours to address the Executive Order 13706 which indicates 56 hours of sick leave for federal contractors, rather than 40 hours of sick leave that is listed on the breakdown on this worksheet? | See updated solicitation and attachments. | |
| Can you please clarify whether this is a single delivery order contract or an IDIQ that will be awarded to multiple sources? | ID Requirements contract, Single awarded vendor | |
| Can you please clarify whether the contract type will be FFP, FFP labor hour, IDIQ with task orders, or T&M? | ID Requirements contract, FFP CLINS, Unit of Measure are Hours, Invoicing is per hour | |
| In the Performance Work Statement, Section 1.12 Employment states "Prior to performance under the positions specified in throughout this PWS, the contractor shall provide an employee qualification package for government review and approval." Can you please clarify whether this package is required pre-award or post-award? | Post award | |
| Can you please confirm that there are not any technical or past performance volume requirements for this response? | Confirmed. Evaluation criteria is stated in the solicitation. | |
| Can you please provide incumbent information and contract number(s)? | See B2. | |
| Will the government be providing any additional information regarding how proposals should be structured and what information will be included? | See updated solicitation and attachments. All instructions are included. | |
| Will the government be providing any additional information regarding how proposals will be evaluated other than lowest price technically acceptable? | See updated solicitation and attachments. All instructions are included. | |
| Will the government provide the current contract number and value? | See B2. | |
| Will the government provide the name of the incumbent contractor? | See B2. | |
| Will the government provide updated Pricing worksheet with the updated period of performance? | See updated attachment. | |
| This solicitation had selected 52.222-41 Service Contract Labor Standards and WD 2015-4495 was included as one of the solicitation attachments. However, no labor categories have been designated by occupation code as being SCA rates. Can the Govt please clarify if the expectations are all the positions are considered SCA/WD positions? If so, will the Government please provide the current SCA/WD Occupation codes for each designated labor category or which codes are expected to be utilized for pricing? | See B15. | |
| Will there be any swing shift or night shift work required for any of the positions? | No. | |
| Will there be premium pay requirements for Hazardous Material, license, or other unique PWS requirements? | No. | |
| Will there be any specialized certifications for any positions? | See PWS for any specification, if any. | |
| Section B requires travel to have entries however PWS states cost will be estimated and negotiated at time of travel. Is the Offeror to leave travel costs blank in Section B for proposal submittal? | Travel will be paid as actual cost, and are subject to the JTR. For proposal submittal, vendors should leave all travel costs blank. | |
| Section B has CDRLs shown as FFP with cost entries required. Typically, CDRLs are Not Separately Priced (NSP). Are the CDRLs NSP with no entries required in Section B by the Offeror? | CDRLs are NSP. No entry required within Schedule B. Any costs associated with CDRLs can be included in the fully burdened rate buildup. | |
| Solicitation does not provide a transition in period timeframe. Should the Offeror assume the transition in period is included in the 12-month Basic Year period? | The selected vendor is expected to begin performance against the PWS requirements at the performance start date of 19 April 2025. The Gov't intends to award this contract before the performance start date. | |
| POP dates listed on Pricing Worksheet pdf (1/20/25 - 1/19/30) do not match POP listed in Solicitation (4/19/25 - 4/18/30). Please clarify. | See updated solicitation and attachments. | |
| Pricing worksheet provided as pdf and does not include areas to input totals. Does the USG want us to input data into the pdf and write above the $0.00 under totals or submit as an excel spreadsheet? | See updated attachment. | |
| A Program Manager is required to be provided, however no hours have been provided for the position in the Pricing Worksheet. Is this a DIRECT or INDIRECT charge employee? | ||
| A Program Manager is required to be provided. Does the PM have to be onsite? | No. | |
| Is it correct to assume that the "Statement of Equivalent Rates for Federal Hires" was provided to show what the contracting agency would pay a "Federal" hire employee and is not what an Offeror is to use for proposal purposes since a SCA WD Schedule was provided? | Yes, this is correct. See B15. | |
| Is it correct to assume that the "Statement of Equivalent Rates for Federal Hires" was provided to show what the contracting agency would pay a "Federal" hire employee and is not what an Offeror is to use for proposal purposes since a SCA WD Schedule was provided? | Yes, this is correct. See B15. | |
| Table header shows various hours as "Hours Per FTE" however this does not agree with the annual FTE hours per employee in the Pricing Worksheet (1,872). Please advise. | 1,856 is the full time hours after all of the hours off for Lv Holidays. See updated docs. | |
| Per PWS, "Key personnel will be SME in the Scheduler, Material Planner, and Production Support Technician roles…" however hours of 1,700/year have only been provided for one labor category, Material Subject Matter Expert. Is this one labor category to perform all the SME roles defined in 1.6.1.3 and 1.6.1.4? | Yes | |
| Will the government please provide historical staffing levels for this contract? | A list of current employees will be provided to the selected vendor once known. | |
| Can the government please confirm the period of performance for this solicitation, Attachment "WR-ALC Production Overhead Contractor Pricing Worksheet Proposal" has the POP beginning 1/20/2025 while all other attachments have the POP beginning 04/19/2025. | Attachments updated. | |
| Can the government identify the labor categories that are considered SCA? In addition, can the government please provide the applicable mapping to each SCA occupation code? | See B15. | |
| Are offerers allowed to deviate from the number of productive hours per FTE provided by the government? | Vendors must propose IAW soliciation and attachment requirements. | |
| Can the government please clarify the contract type for any issued task orders? The current solicitation calls out a firm fixed price contract type, however, the schedule of supplies/services alludes to a labor hour type contract. | Orders are FFP. Unit of measure is hours. Invoicing is against hours worked. | |
| The solicitation attachment "WR-ALC Production Overhead Contractor Pricing Worksheet Proposal", was provided in PDF form. Can the government confirm if there is a Pricing Worksheet in MS Excel form, or should the contractor create their own? If there is a Pricing Worksheet in MS Excel form, can the Government please provide it? | See updated attachment. | |
| Are offerers only required to complete Attachment "WR-ALC Production Overhead Contractor Pricing Worksheet Proposal?" Can offerors submit pricing in Excel format? | See instructions within updated Solicitation. Excel spreadsheet must be completed, along with schedule B columns called out in the solicitation instructions. | |
| Can the Government please provide a not to exceed (NTE) amount for travel? | Travel costs should be left blank. Travel costs will not be used in the proposal analysis. | |
| Will the Government please rerelease the pricing document as an excel spreadsheet to make it easier for the Government evaluators to evaluate bidders pricing information? | See updated attachment. | |
| Will the Government please update the name and POP to correspond with the Solicitation? | See updated solicitation and attachments. | |
| Will the Government please provide a complete copy of the referenced Wage Determination? | See updated Wage Determination. | |
| Will the Government please provide plug values or direction on how the Offeror is to fill in the Unit Price and Amount for each of these CLINs in the CLIN Schedule? | See solicitation instructions and attachments (pricing worksheet). Schedule B columns should be filled out in the PDF solicitation. | |
| In the PWS pg. 9 states OT however the CLIN Schedule does not state any OT. Will the Government please provide OT CLIN/SLINS and/or clarify? In addition will the Government please indicate which labor categories are subject to OT? | OT requirement/PWS language removed. | |
| Will the Government please clarify which set of hours is correct per CLIN or per FTE? | Proposal requirement is to propose to the total amount of hours per CLIN.(proposing a rate) | |
| Will the Government please provide industry with the expected education level (High School, Technical School, or Bachelor/ Master degree)? | See PWS for employee requirements. | |
| Is there an incumbent contractor providing the requested services or is this a new requirement? | See B2. | |
| 20 hours of additional OT may be required, with justification. Does the government want OT rates and prices priced separately, or included in the regular time rates and prices? | OT requirement/PWS language removed. | |
| The POP on the price sheet is 20 January 2025 thru 19 Jan 2030. On the solicitation it is 19 April 2025 to 18 April 2030. Can the government fix the discrepancy? | See updated docs. | |
| Would the government like to include a 6-month extension of services included in the pricing? | No. | |
| For SCA employees their vacation time is dependent on seniority. So, in order for the contractor to accurately calculate the vacation costs per current employee can the government have the incumbent contractor provide a seniority report? | A list of current employees will be provided to the selected vendor once known. | |
| We would like to request clarification on the vacancy fulfillment timeline outlined in the RFP, which requires positions to be filled within 10 business days. Based on industry standards, the typical time to fill similar positions is approximately 42 days. To balance operational needs with realistic hiring timelines, would the government be open to extending this requirement to 20 business days? This adjustment would allow us to ensure the selection of highly qualified candidates who already meet the Secret clearance requirement while maintaining continuity of operations. | 10 days to remain. | |
| In Section M.1 - Evaluation Factors for Award, the Government references, “offers the lowest reasonable and balanced price.” How will the Govt determine “reasonableness” in respect to Government equivalent pay scales listed in Section 1 of the PWS? | Reasonableness will be looked at in terms of, but not limited to, being fair and realistic to the work needed, justififiable based upon market research, historical evidence, etc. | |
| The heading of the pricing worksheet references “DIRECT DOCAT FOLLOW-ON (POP: 20 Jan 2025 thru 19 Jan 2030).” Should this reference be “WR-ALC Production Overhead”? | Updated. | |
| Is this a new opportunity or recompete? | Follow-on | |
| If this is a recompete, please provide the incumbent contractor's name and the contract number. | See B2. | |
| Please provide the current contract value. | See B2. | |
| If this is an existing contract, can you confirm whether the incumbent is eligible to recompete? | All eligible 8a vendors registered in SAM are able to compete. | |
| Can you confirm that all positions listed on the WR-ALC Production Overhead Contractor Pricing Worksheet Proposal are filled? If not, will the government provide how many positions are unfilled? | All of the FTEs positions are required to be filled. | |
| The government has incorporated SCA WD 2015-4955, which mandates up to 56 hours of sick leave for SCA-covered employees. However, the Productive Work Year has been calculated based on 40 hours of sick leave. Please confirm whether this contract falls under SCA. | 40 HRS has been updated to 56 within FTE hr build. | |
| Will the government provide the start dates for incumbent personnel? | A list of current employees will be provided to the selected vendor once known. | |
| Will the government confirm whether the current contract labor conformance aligns with the GS equivalent specified in the WR-ALC Production Overhead Contractor Pricing Worksheet? | The Gov't is unable to answer this question. This information is proprietary to the current contractor. | |
| Is overtime required? | No, overtime requirement. | |
| Please clarify if the contractor must hold an FCL. | Yes | |
| Is it the government’s intention for offerors to follow the instructions in FAR 52.212-1 with no additions or addendums? | Vendors should follow FAR 52.212-1 and any other instructions included in the soliciation (such as, not limited to, page 3 and 4, and page 48 of the soliciation) | |
| Are there RFP instructions provided in the solicitation? | Yes | |
| Job positions should be bid in accordance with the PWS. Vendors should adhere to SCA rules and regulations in their proposal. The Wage Determination is also attached for vendor use in proposal development. The Gov't is not directing vendors on which categories to propose against. Vendors must ahdere to SCA, Wage Determinations, and potential SCA conformances processes. |
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