Attachment 1 - 77933 Purchase Description (PD) 7 May 25.pdf

PURCHASE DESCRIPTION

77933 – CBR – B321 Furniture/Carpet

7 May 25

1.0 DESCRIPTION. The Contractor shall provide all the materials, parts, travel, tools, and labor necessary to provide modifications to existing workstation (66), new workstations (22), new private offices (7), update small conference room, and new carpet (demolition and installation) 35,000 sq/ft to Maintenance Support Group (MXSG) at Robins Air Force Base (AFB), Georgia.

1.1. Kickoff meeting/ Site visit will be held fourteen (14) days after date of contract award

1.2. Contractor shall deliver a design package with drawings in AutoCad or compatible files, and shall include a complete Bill of Materials for floor plan layout/schematic of 88 workstations and 7 private offices

(CDRL A001, DI-SESS-81002F, Developmental Design Drawings/Models and Associated Lists)

1.1.1. Reference Drawing Floor Plan for B321 dimensions – Section 5.1 attachment

1.1.2. Prior to furniture install, the vendor shall provide pricing based finishes, materials and final color selections made.

1.1.3. Installation schedule. The contractor shall begin installation no later than three (3) weeks after final design layout approval. Installation shall be complete no later than three (3) months after installation begins.

1.1.4. Drawings shall provide the customer with a comprehensive understanding of the furniture configuration and specs that is being offered.

1.3. The Contractor shall utilizing existing Herman Mills (MillerKnoll) workstations components, parts, and accessories to reconfigure new workstations.

1.4. Workstations (88 total) and private offices (7 total) shall include at a minimum:

1.4.1. Workstation walls and components = 88 total

1.4.1.1. Partitions to be steel frame with fabric tack-able acoustical tile, and an overall minimum width of 3”; light in color

1.4.1.2. Cubicle partitions to be minimum 72” in height (6’x8’ configuration)

1.4.2. Private office walls – 100 sq/ft = 7 total

1.4.2.1. Solid and Clear panels

1.4.2.2. Doors and locks

1.4.2.3. Cutouts, plugs and wire harnesses for all electrical and communications lines

1.4.2.4. Power: Pull from existing power distribution system

1.4.3. Ergonomic work desk

1.4.3.1. Height adjustable table base

1.4.3.2. Wire management thru leg/power surge

1.4.3.3. Monitor arms (2x workstation)

1.4.4. Work/surface top

1.4.4.1. Laminate

1.4.5. Storage unit (small and large)

1.4.5.1. Overhead storage cabinet

1.4.5.2. Height of storage units beneath the worksurface must match the bottom height of the worksurface

1.4.5.3. Storage unit to be metal

1.4.6. Overhead task lighting

1.4.7. Accessories

1.4.7.1. Dual & Single outlet w/ desk clamps

1.4.7.2. Paper tray (vertical & flat)

1.5. Conference room

1.5.1. Conference room tables – modular rectangle – minimum 11

1.5.1.1. Size – 24’x60”

1.5.1.2. Color – Folkstone Grey

1.5.1.3. Tabletop – Flip Top

1.5.1.4. Carpet caster wheels

1.5.2. Conference room chairs – minimum 22

1.5.2.1. Color – Black

1.5.2.2. Armless

1.5.2.3. Carpet casters wheels

1.6. Carpet – approximately 35,000 sq/ft

1.6.1. Demolition and dispose of existing carpet and resilient cove base

1.6.2. Furnish and install Shaw Contract 24”x24” Base Standard carpet tile and 4"h resilient cove base

1.6.3. Include any minor floor preparation

1.7. The Contractor shall be responsible for providing an on-site Point of Contact (POC)

1.7.1. Contractor POC or alternate shall be onsite throughout the installation.

1.7.2. Contractor POC shall coordinate installation dates and times with the

Government POC.

1.7.3. Contractor POC shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

1.7.4. The Government will provide full-time government escort on site with the vendor during delivery, installation, and clean-up until work is completed.

1.8. The Contractor shall provide the following for Shipping/Delivery/Storage

1.8.1. Responsible for transportation, loading, unloading, storage, and all necessary movement from the manufacturing factory to the final destination of all products.

1.8.2. Responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer (CO). Material handling will be typical inside the building.

1.8.3. Delivery shall be in accordance with the terms of the contractor's agreement.

If the ordering activity designates an accelerated delivery schedule, it will be identified in the contract.

1.8.4. Ship all items in packaging that is consistent with commercial packaging recommendations.

1.8.5. Inspect all products for shipping damage. If damage is found, it shall be the responsibility of the contractor to notify the Government POC and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government

POC.

1.9. The Contractor shall provide the following for disposal

1.9.1. Remove and dispose of all packing materials associated with inside delivery to include unpacking/uncrating and installation.

1.9.2. Remove all trash and packing after install. Trash and recycling receptacles for unboxing/uncrating materials and boxing/crating materials will NOT be provided by the Government. All trash removed from the worksite shall be disposed of in accordance with state laws. Packaging and other recyclable materials shall be recycled wherever possible.

1.9.3. Dispose of and coordinate the disposal of existing furniture identified to be demolished in compliance with the Robins AFB Facility Standards.

1.10. The Contractor shall install workspaces, private offices and carpet

1.10.1. Maintain a means of egress within all designated work areas to comply with fire codes.

1.10.2. Provide any equipment determined to be needed to meet the requirement; to include, a forklift and licensed driver, pallets, a pallet lift, boxes/containers, etc. A truck with a lift gate will be required for offloading.

1.10.3. Modify existing workstations to incorporate the install of new workstations and private offices in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

1.10.4. Provide all existing and new components, completely assembled, installed, and operational, including keys in each lock set for each drawer set and the private offices.

1.10.5. New workstation furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

1.10.6. During installation, protect all furniture and building materials within the space, to include newly installed carpet, with industry approved protective coverings inclusive of craft paper, moving blankets, and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline, or imaging on any furniture or building materials. The contractor shall repair damage to finishes.

1.10.7. Installation of the furniture shall include running the necessary power to and through the cubicles and powers poles up to ceiling by a qualified electrician per the Robins Base Facility Standards. The contractor will coordinate with MXSG personnel for complete power connections to assure workstations and private offices are in operating order prior to acceptance.

1.10.8. Installation of the furniture shall include running the necessary communication lines from the building to the outlets in the cubicles.

Contractor will coordinate with Government POC, listed in Section 2.1.1, and 78 ABW/SC for communications lines to be operational prior to acceptance.

1.11. The Contract shall cover damages

1.11.1. responsible for fixing any damage done to the facility during the relocation and/or reassembly of furniture. Any damages will be corrected at the contractor’s expense.

1.11.2. be liable for any damage to government property caused by the contractor or their representatives.

1.12. The Contractor shall support Government POC during acceptance

1.12.1. acceptance will not occur until all items have been thoroughly reviewed for damages and work has been completed to the satisfaction of the Government

POC.

1.12.2. inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use. The contractor shall only use manufacturer recommended cleaning products

1.13. Product Markings/Documentation/Tools.

1.13.1. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.)

shall be provided to and reviewed with the Government POC upon completion of the installation. Two (2) hard copies and one (1) electronic copy shall be received by Government POC. (CDRL A002 DI-TMSS- 80527B Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data)

1.13.2. Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) that the government funded shall be provided to the Government Acceptor and/or Government Project Manager. (CDRL A003 DI-PSSS-80134B Proposed Spare Parts List

1.14. Inspection/Acceptance. The contractor shall validate with the Government POC that all products have been installed according to manufacturer guidelines and customer specifications per contract.

1.14.1. The Government POC will periodically evaluate the contractor’s performance by evaluating through intermittent quality control inspections.

1.14.2. A post-installation walkthrough shall be coordinated between the contractor’s Project Manager and the Government POC.

1.14.3. The Contractor shall document all areas requiring correction on a punch list and provide a copy to the Government POC at the completion of the walkthrough. (CDRL A004 DI-PSSS-80386 Repairable Item Inspection Report)

1.14.4. After the corrections documented on the punch list have been corrected, a final walkthrough between the contractor’s Project Manager and Government POC shall occur to determine that all items have been addressed satisfactorily.

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for MXSG.

Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for MXSG.

2.2 Shipping/Delivery/Period of Performance. The Contractor shall provide a schedule of delivery, FOB Destination within 2 weeks ARO, for items that will be staged to complete work, three (3) months after contract award. Delivery items shall consist of items to complete the work for modifying, repairing, and configuring workstations, private office space and small conference room. Delivery items shall consist of items to complete the work for demolition and installation of carpet.

2.3 Ship To Address.

Attention: Ricky “Chad” Snelgrove

Unit: 402 MXSG/MXDEI

DODAAC: FD2050

Address:

Bld 321 235 Robins Pkwy Robins AFB, GA 31098

Primary Government Representative Alternate Government Representative Name: Ricky “Chad” Snelgrove Name: Matthew Dockery Unit: 402 MXSG/MXDEI Unit: 402 MXSG/MXDEI Phone: 478-926-8863 Phone: 478-327-3131 Email: ricky.snelgrove@us.af.mil Email: matthew.dockery@us.af.mil

2.4 Incidental Services.

2.4.1 Installation. The Contractor shall provide a phased effort for demolition, rebuild and installation to minimize displaced government employees. The phased effort shall be planned furniture and carpet installation simultaneously by removing existing carpet, demolition of existing carpet, repairing any floor anomalies, installing carpet, reconfiguring existing and connecting new structures to create new workstations and private offices, install workstations, and clean work areas. The Contractor shall complete work within 6 months of award of contract.

2.4.1.1 The Contractor will be responsible for providing a storage/staging area for supplies/equipment for the workstations and carpet.

2.4.1.2 Installation schedule. The contractor shall begin installation no later than three (3) weeks after final design layout approval. Installation shall be complete no later than three (3) months after installation begins.

2.4.2 Training. None

2.4.3 Technical support. None

2.5 Warranty. The Contractor shall provide a 12-month warranty for parts and labor for the workstations/private offices and carpet.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished Property

(GFP) and services. None

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer and Government Representatives no later than five (5) calendar days after contract award date.

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 321 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to 3:15 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for the Contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on

Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Integrated Defense.

4.4.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.4.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only.

For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.4.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.6 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. The Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All Contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

http://www.biopreferred.gov/

4.9.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.9.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the Contractor is responsible for ensuring that all his/her employees view the training. (CDRL A005, DI-MGMT-80368A/T, Status Report/EMS Training)

4.10 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.10.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.10.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil. and the MXSG POC (lisa.matney@us.af.mil and anthony.allen.3@us.af.mil)

4.10.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the MXSG POC mailto:78ceg.cev.FrontOfc@us.af.mil https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:78ceg.cev.FrontOfc@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:lisa.matney@us.af.mil mailto:anthony.allen.3@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil

(ricky.snelgrove@us.af.mil) to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A006, DI-MGMT-80368A/T, Status Report/EnMS Training)

4.11 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.1 Safety and Health Plan: Within 10 calendar days after contract award, the Contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A007, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.11.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the Contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.12 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

mailto:ricky.snelgrove@us.af.mil http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A008, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.13 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.14 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.15 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 Appendices –

5.1 77933 B321 Floorplan https://piee.eb.mil/