Performance Work Statement_25 March 2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

FACILITY MAINTENANCE SUPPORT, GROUNDS MAINTENANCE, PEST

CONTROL, DUMPSTER SERVICES, & BOILER MAINTENANCE for Robins North

Complex

25 March 2025

1.0 DESCRIPTION OF SERVICES. The contractor shall provide tools, materials, personnel, labor, and services to perform facility maintenance support, grounds maintenance, pest control, dumpster services, and boiler maintenance at the Robins North Complex located at 1821 Avondale Mill Road Macon GA 31216. The complex includes a main facility (185,000 sf), Building 1 A (9,360 sf), nine (9) trailers (five (5) 572 sf, two (2) 858 sf and two (2) 975 sf), four existing mezzanines (800 sf each), one new office mezzanine (1,080 sf), two (2) new pit floor level mezzanines (3,080 sf each), HAZMAT building (1344 sf) and exterior awnings (775 sf and 8,000 sf). The objective of this effort is to provide facility maintenance activities in a timely manner to ensure systems are fully operational capable for Commodities Maintenance Group (CMXG), Robins Air Force Base, Georgia.

1.1 Preventative Maintenance.

1.1.1 Contractor shall provide Preventative Maintenance (PM) to the following systems:

QTY

EQUIPMENT DESCRIPTION (with part #)

1 Daikin Centrifugal Chiller 350 Ton Chiller 1 York Chiller 50 Ton Chiller 1 Evapco Cooling Tower 350 Ton cooling tower 1 Cleavor Brooks Boiler 40 HP fire tubes serving hot water 7 Air Handling Unit (AHU) large AHU (#1-7) 3 Air Handling Unit (AHU) Small AHU (#8-10) 2 Air Conduction (AC) units 15-TON roof top AC 9 Air Conduction (AC) units Trailer’s Stand-Alone AC units 5 Air Handling Unit (AHU) Mini splits AHU on Mezzanines

1.1.1.1 Contractor shall provide all required service to replace the existing Cleaver Brooks Boiler 40 hp fire tube serving hot water to the facility for heating needs. The boiler is in fair condition for its age; it’s been in serve since,1987. It was serviced in May 2020 (Brush tubes, air mixture adjusted, burner assembly cleaned, flow switch tested) and a new actuator installed.

1.1.1.1.1 The contractor shall provide preventative maintenance to the new boiler after completion of installation to include an initial inspection, and maintenance will be required, as well as preventive and corrective maintenance inspection, service, and repair.

1.1.2 Contractor shall provide preventative maintenance to each system (see para.

1.1.1) to include an initial inspection, and maintenance will be required, as well as preventive and corrective maintenance inspection, service, and repair. The contractor shall perform all facility maintenance and repairs to keep the electrical, plumbing, and mechanical systems operating and functioning properly. Contractor shall be responsible for overseeing and ensuring all facility systems are fully operational by performing routine scheduled maintenance in accordance with manufacturer’s recommended instructions and the schedule provided in this document. Schedules provided are minimums and can be required more frequent for required services to maintain continuation of operation.

1.1.3 Heating, Ventilation, and Air Conditioning/Refrigeration (HVAC/R):

Contractor shall provide preventative maintenance to air handling units (AHU) throughout, chillers, boilers, and cooling tower. There are seven (7) large AHUs (AHU 1-7), three (3) smaller AHUs in shop spaces along north side wall (AHU 8- 10), and two (2) 15-ton roof-top units above break rooms on the NE and NW corners (the NW unit was replaced in February of 2020). AHU 1-6 are located on cat walks above hangar floor; AHU-7 in mechanical room on south wall. There is a stand-alone unit in the Communications Room, nine (9) units on the trailers outside, an AHU on each of five (5) mezzanines in the facility as well as a window unit in one modular office on the NE floor. See attached drawings for sizes. All of the large, chilled water air handling units serving the production floor and front offices (AHUs 1-10) are 1987 vintage. AHU 3 has a new fan shaft, bearings and fan assembly.

1.1.4 Contractor shall service, maintain, diagnose, and correct problems throughout HVAC/R systems including gas infrared systems. Adjust system controls to recommended settings and test the performance of systems using specialized tools and test equipment. Install refrigerant lines, water lines, ventilation ducts, vents, pumps, and other HVAC/R components; connect electrical wiring and controls and checks units for correct operation. Perform preventative and recurring maintenance and repair work to ensure systems are operating efficiently. Contractor shall coordinate with Johnson Controls Incorporated to ensure HVAC systems are functioning to provide appropriate air exchanges per hour and proper temperature and humidity control within the facilities.

1.1.4.1 Initial inspection and maintenance shall be no later than 30 days ARO

1.1.4.2 Preventive maintenance; Quarterly coinciding with seasonal changes. If items are required to be replaced that are over and above a normal PM, then submit those items to COR as part of Corrective maintenance (CM) IAW Over and Above process detailed in the PWS.

1.1.4.3 Items considered normal PM include: belts, filters, bearings, contacts, repairing chaffed wiring, cleaning tubes annually. All other should be considered

CM.

1.1.4.4 Corrective maintenance will be accomplished as required and IAW Over and Above process detailed in the PWS.

1.1.5 Fire Suppression and fire extinguishers: Contractor shall conduct testing on safety equipment, replacing faulty sprinkler heads, coordinating annual fire alarm system tests coordinated with Macon Bibb Fire department and CMXG facility manager at Robins North. Fire extinguishers must be recertified and labeled prior to expiration date of current tag by a Georgia licensed/permitted professional.

1.1.5.1 Preventive maintenance; Annually, including inspection and certification

1.1.5.2 Coordinate/Facilitate/Obtain five-year inspection certification of risers

1.1.5.3 Corrective maintenance will be accomplished as required and IAW Over

1.1.5.4 Maintain 5-year inspection 2 fire suppression risers

1.1.6 Contractor shall provide preventative maintenance to Small Air Compressor & Air Dryer (Qty: 1 each; Room 23)

1.1.6.1 Initial inspection and maintenance; Within 30 days ARO

1.1.6.2 Preventive maintenance; Quarterly

1.1.6.3 Corrective maintenance will be accomplished as required and IAW Over

1.1.7 Electrical maintenance: Contractor shall perform maintenances and repairs of switchgear, panels, breakers, and wiring. Contractor shall be responsible for updating wiring schematics when equipment is installed or removed. Lighting shall repair/replacement of fixtures, ballasts, and lamps in both the hangar, industrial, breakrooms, restrooms, administrative areas and flood lights attached to main and exterior buildings, awnings and trailers. Exterior lights on parking lot and away from the main facility and trailers are maintained by Georgia Power.

1.1.7.1 Contractor shall Inspection of switch gear within 30 days as well as a PM every 3 years. Contractor shall submit a Maintenance Service Report within 3 days after completion of any maintenance service/repair performed. (CDRL A/B/C/D/E001, DI-MGMT-80995A, Electrical Maintenance Service Report)

1.1.8 Plumbing, Interior and Exterior: Contractor shall conduct testing, repair and replacement of sinks, toilets, eye wash stations, and water fountains. Contractor shall assemble, install, and repair water, gas, waste disposal, and drainage systems in commercial and industrial buildings; install plumbing fixtures, sinks, toilets, and appliances, such as dishwashers and water heaters. Repair and maintain plumbing systems by replacing defective washers, replacing or mending broken pipes, and opening clogged drains. Assemble pipe sections, tubing, and fittings using couplings, clamps, screws, bolts, cement, plastic solvent, caulking, or soldering and brazing equipment. Measure, cut, thread, and bend pipe to required angles, using hand and power tools or machines.

1.1.8.1 Initial inspection and maintenance; Within 30 days ARO

1.1.8.2 Preventive maintenance; Quarterly

1.1.8.3 Corrective maintenance will be accomplished as required and IAW Over

1.2 Grounds Maintenance: Contractor shall perform cutting grass, trimming/pruning bushes, weeding flower beds, installation of pine straw, edging, and blowing off the sidewalks, irrigation system.

1.2.1 Contractor shall perform the ground maintenance according to the following schedule:

a. during the months of March to October; Weekly

b. during the months of November to February; Monthly.

1.2.2 Corrective maintenance (i.e., lawn sprinkler repair) will be accomplished as required and IAW Over and Above process detailed in the PWS.

1.2.3 Dumpsters: Contractor shall maintain FOUR, 8-yard dumpsters on premises; 10 days ARO for inspection and maintenance of dumpsters. Dumpsters location are 3 on East property and 1 on North West property; 2 (two) times a week.

1.2.3.1 1 – 8-yard dumpster picked up 1(one) time a week -cardboard.

1.2.3.2 1 - roll off dumpster for wood. Left onsite and maintained as needed.

1.2.3.3 Additional requirements shall be accomplished as an Over and Above IAW process detailed in the PWS.

1.2.4 Vehicle Gates and turnstile: Contractor shall maintain gates and turnstile (1 East, 2 West, 1 turnstile on southeast). Vehicle gate on the east is motorized unit. The 2 gates on the west side are not motorized.

1.2.4.1 Initial service including inspection and repairs; 30 days ARO

1.2.4.2 Preventive maintenance; annually

1.2.4.3 Corrective maintenance will be accomplished as required and IAW Over and Above process detailed in the PWS.

1.3 Pest control management: Contractor shall provide pest control services by a state certified pest management specialist to control but not limited to roaches, ants, mice, rats, fleas, wasps, bees in all areas of the Robins North complex to include the loading dock and trailers. Spray facility perimeter and food service areas no less than quarterly to control pests. If mice, rats or snakes are present, set traps to capture and remove from premises. Contractor shall provide adequate support to control wasp populations. Provide support to personnel within two hours when vermin and wasps are reported.

1.3.1 Initial service including inspection and treatment of pests; 30 days ARO

1.3.2 Preventive maintenance; Monthly

1.3.3 Corrective maintenance will be accomplished as required and IAW Over and Above process detailed in the PWS.

1.3.4 Exterminating services for wasps shall be accomplished four times per year during the months of March, April, May, and June. Services shall be performed at a height of 20 feet and below around the entire facility inclusive of exterior trailers.

1.3.4.1 Contractor shall perform an initial wasp remediation and exterminating shall be accomplished upon receipt of modification to contract. The Treatment plan shall provide for the Treatment and Removal of both active and inactive (old) wasp nest on the interior and exterior of the structure from floor to ceiling, eaves, and rooftop including the modular buildings onsite. The dusting and void treatments are specific to the Aluminum ramps, steps, and handrails for the modular buildings.

There are many voids that are inaccessible in these areas with wasps nesting inside and must be treated. Dusting shall only be used to treat nests or suspected nest in inaccessible voids.

1.4 Over and Above Work.

1.4.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.4.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The estimate will identify schedule, labor hours, equipment, and material costs to accomplish. The Government and Contractor will then negotiate a settlement for the over and above work. The Contractor shall not begin any unscheduled requirements without approval. Contract modifications will be executed to definitive all over and above work. (CDRL A/B/C/D/E002, DI- FNCL-81116, NOTICE 1, Man-hour Estimate, Technical Cost Proposals)

1.5 Response Times. In order to minimize downtime and negative impact to production, call response times shall not exceed two (2) hours. Emergency repairs or replacements including, but not limited to, flooding, no heat in winter, no air conditioning, lack of fire suppression or building/grounds security breaches, shall be solved within 8 hours. For emergency repairs or replacements that exceed eight (8) hours, a temporary solution shall be provided. Repairs and replacements that are non-emergency (i.e. does not result in work stoppage) shall be completed within five (5) days.

1.6 Maintenance Service/Repair Report. Contractor shall provide monthly report detailing the maintenance services/repairs conducted during the previous month and shall be submitted

NLT the 5th of every month for the duration of the contract. The maintenance service/repair report shall include the following items: work actually accomplished, issues/actions statuses, quarterly maintenance, and annual maintenance (cumulatively, for the report period and planned to completion). Contractor should provide arrange maintenance with government POC for quarterly and annual maintenance. All quarterly and annual maintenance must be schedule with government POC the 1st month of each contract year. (CDRL A/B/C/D/E003, DI-MGMT-80995A, Maintenance Service/Repair Report).

1.7 Notice of Shutdown. Contractor shall provide two-week notice of planned shutdowns required for facility or equipment maintenance. Government approval required prior to non-emergency shutdown.

1.8 Key Personnel Certification. The contractor shall provide key personnel certified

ANNUALLY beginning ten (10) days after contract award in the following areas:

Plumbing; Electrical, High Voltage, Low Voltage Controls & Wiring (Certified Electrician); Arc Flash Certified; HVAC/Refrigerants (HVAC License); Fire Suppression (i.e., Certified Fire Protection Specialist (CFPS)); and Boiler (National Association of Power Engineers (NAPE) Certification). (CDRL A/B/C/D/E004, DI-MGMT-81954, Notice 1, Personnel Qualification Standard (PQS)).

2.0 SERVICES SUMMARY (SS).

Performance Objectives PWS Para. Performance Threshold

Preventative Maintenance

1.1.1, 1.1.2, 1.1.3, 1.1.4, 1.1.5, 1.1.6, 1.1.7, 1.1.8

All preventative maintenance shall be completed in the intervals prescribed in the referenced paragraphs (i.e., weekly, monthly, annually, etc.)

Over and Above Work 1.4

Any work not covered by the line item(s) for basic work as stated in the PWS and necessary for continuation of services of the facility the Contractor shall prepare and furnish to the Government an estimate.

Response Times 1.5

Emergency repairs or replacements shall be solved within 8 hours. Non-emergency repairs shall be completed within 5 days.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP).

None – there is no GFP attachment for this acquisition.

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG.

4.2 Shipping/Delivery/Period of Performance. Contractor shall notify the Government

Representatives (see Para. 4.1) before shipping to Robins North Complex. FOB destination.

4.3 Ship To Address.

Attention: Fernando Piedra Unit: 402 CMXG / EN

DODAAC: F3QCCL

Address: 1821 Avondale Mill Rd Macon, GA 31098

4.4 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.5 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building at 1821 Avondale Mill Rd, Macon, GA, 31093. The Contractor’s work hours (shifts) shall normally be from 7:00 am to 4:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

Primary Government Representative Alternate Government Representative Fernando Piedra Dustin R. Smith

402 CMXG / EN 402 CMXG /EN

Phone#: (478)222-1324 Phone: (478)222-4759 Email: fernando.piedro@us.af.mil Email: dustin.smith.42@us.af.mil mailto:fernando.piedro@us.af.mil mailto:dustin.smith.42@us.af.mil

4.6 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday.

If the holiday falls on a Sunday, it is observed on Monday.

4.7 Security Requirements.

4.7.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (DAFI) 31-101, Integrated Defense.

4.7.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.7.3 Access to Government Facilities/Contractor ID (Badging). The contractor and all maintenance personnel shall be issued a Robins North Complex badge by Government POC (see para 4.1) and badge must be displayed at all times while operating in the facility. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of badges for departing personnel. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure all base identification passes issued to employees and subcontractor employees are returned to the Government Representative, see paragraph 4.1.

4.7.6 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7.7 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7.8. Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations.

Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Technology and Program Protection to Maintain

Technological Advantage SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev

5, Security and Privacy Controls for Information Systems and Organizations

4.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. Within 10 days of contract award, the Contractor shall submit a Quality Control Plan (QCP) to the Government Representatives addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. (CDRL A005, DI- QCIC-81722/T, Quality Program Plan)

4.10 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11 Other Government Furnished Equipment and Services. None

4.12 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) http://www.biopreferred.gov/ and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.12.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926- 8178.)

4.12.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.12.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C/D/E006 DI-MGMT- 80368A/T, Status Report/EMS Training)

4.13 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.13.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.13.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil .

mailto:78ceg.cev.FrontOfc@us.af.mil https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:78ceg.cev.FrontOfc@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil

4.13.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.. (CDRL A/B/C/D/E007 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.14 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.14.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil.

The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A008, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.14.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.15 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A/B/C/D/E009, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.16 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.17 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

4.18 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

5.0 APPENDICES

5.1 Appendix A, References - Table below provides the minimum preventive maintenance tasks and intervals for the key equipment. This should augment Manufacturer’s Recommended maintenance schedule and is not intended to be all inclusive.

Preventive Maintenance

Air Handling Units Boiler Chillers

Cooling Tower

Fire Suppression

1 Inspect for Visual Damage & Leaks X X X X 2 Inspect Coils; Note Discrepancies X 3 Inspect Wiring; Tighten Connections X X X 4 Inspect Drain Pan X X 5 Check for Vibration; Noises X X 6 Check Temperature Inlet & Outlet X X X 7 Check Thermostat Settings X X 8 Check Damper Linkages; Set Screws;

Blade Alignment X 9 Check Inlet Fan Linkages; Set

Screws; Blade Alignment X https://piee.eb.mil/

10 Check Bearings; Lubricate or Replace as Needed X

11 Check Motors; Lubricate X X X X 12 Check Pumps X X 13 Check Heat Exchangers; Repair as

Needed X 14 Check Water Heater X 15 Check Limit Switches X X 16 Check Safety Switches; Test X X 17 Check Tubes (clean tubes no less than annually) X X 18 Check & Clean Burner Assembly X 19 Check & Clean Low Water Cutoff &

Feed Valves X X 20 Clean Inlet Strainers for Water Loop

& Feed X X 21 Replace Filters X X X X 22 Replace Fan Belts; Adjust as

Necessary X 23 Align Sheaves & Check Level of

Shafts X X 24 Clean Fan Wheel & Fan Shaft X X 25 Clean Housing X X X 26 Test for Proper Operation X X X

5.2 Appendix B, References

Name of Publication Sections that Apply

Date of Publication Title of Publication

32 CFR Part 117 4.7.1 Most Recent National Industrial Security Program Operating Manual (NISPOM)

Air Force Instruction (DAFI) 31-101 4.7.1 10 Sept 24 Integrated Defense

ASHRAE Guideline Standards Entirety Most Recent American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE), UL Code Standards Entirety Most Recent Underwriters Laboratory (UL) code

NFPA 70, NEC 2020 Entirety Most Recent National Electrical Code (NEC)

ANSI Entirety Most Recent American National Standards Institute, Inc.

(ANSI)

NEMA Entirety Most Recent National Electrical Manufacturer’s Association (NEMA)

Name of Publication Sections that Apply

Date of Publication Title of Publication

NFPA Entirety Most Recent National Fire Protection and Association

(NFPA)

AWWA Entirety Most Recent American Water Works Association

(AWWA)

OSHA Entirety Most Recent Occupational Safety and Health Administration (OSHA)

AFOSH Entirety Most Recent Air Force Occupational Safety and Health

(AFOSH)

NASP Entirety Most Recent National Association of Safety Professionals

(NASP)

Attachment A Reference Documents

Attachment B Reference Pictures

Evapco Cooling Tower

Daikin Centrifugal Chiller #1

YORKER CHILLER #2

Cleaver Brooks Boiler

Small Compressor Building 1A AHU