Attachment_4_Client_Authorization_Letter.pdf

RFP FA8553-19-R-0002

ATTACHMENT 4

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services.

Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY

OFFEROR)

Dear Client:

We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, and Request for Proposal (RFP) FA8553-19-R-0002 for Afghanistan Contractor Logistics Support (CLS).

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the Afghanistan CLS Program be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. All communications including the proposal will be accomplished using the following methods:

1. Internet via email. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

2. Direct mail.

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

Mail directly to:

AFLCMC/WLNKB

ATTN: Trey Evans, Contracting Officer or Valerie Toler, Contracting Specialist 235 Byron Street, Suite 19A Robins AFB GA 31098-1670 Reference: RFP (FA8553-19-R-0002)

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: [NAME and PHONE NUMBER FOR THE OFFEROR’S POINT OF

CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]