PWS.docx

Performance-Based Work Statement (PWS) for

REPAIR OF ENHANCED TRAFFIC COLLISION

AVOIDANCE SYSTEM (ETCAS) TRANSPONDERS

Purchase Request Number: FD2060-17-00776

Date: 13 April 2017

Prepaired By:

407 SCMS/GULB

460 Richard Ray Blvd., Ste. 200 Robins AFB, GA 31098-1813

DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD Contractors; further dissemination only as directed by 407 SCMS/GULB, 235 Byron Street, Suite 19A, Robins Air Force Base, GA 31098.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE: For classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Section 11 -19 or DoD 5200.01, DoD Information Security Program. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

1.0 Description of Services:

1.1 Objective(s): This Performance-based Work Statement (PWS) tasks the contractor to provide a depot level repair capability for the Enhanced Traffic Collision Avoidance System (ETCAS) in support of the Air Force Sustainment Center (AFSC), Supply Chain Management Operational Availability. The Contractor shall provide on-time repair and maintain quality program. The contractor shall provide timely and accurate reporting in Commercial Asset Visibility-Air Force along with the other required Contract Data Requirements List data/documents. Additionally, the contractor shall establish and maintain Contractor Manpower Reporting.

1.2 Benefit to United States Air Force (USAF): This effort will increase warfighter support by decreasing backorders, Surge/Mission Incapable Awaiting Parts (MICAP) hours, and customer wait times.

1.3 Background: The ETCAS prevents mid-air collisions between similarly equipped aircraft. The Controlled Inventory Item Code is seven (7), Item displays sensitive information. Prior to disposal, all name plates, label plates, meter face plates, tags, stickers, documents or markings that relate items to weapons system/end-item application must be removed and destroyed. The ETCAS system is a commercial item utilized on the C-130 and KC-135 aircraft platforms.

2.0 Services Summary:

3.0 Government Property and Services

3.1 Government Property:

3.1.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with (IAW) the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site: http://farsite.hill.af.mil. The FAR GFM/GFE is not authorized. The Contractor shall furnish the services and material necessary for the essential depot level repair, functional testing, inspection, and packaging of the ETCAS Transponders.

3.1.2 Government Property to be Provided:

3.2 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3 Loss of Government Property:

(a) “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpecting harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

(b) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools Software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of lowrisk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to—

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or

(iv) “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.4 Return/Retention of Government Property:

3.4.1 All property provided by the Government remains the property of the Government and shall be returned to the Government within 60 days after completion of the contract or final order, whichever is later. All Government property shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All material genderated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

4.0 Technical Requirements: The contractor is required to perform depot level repair. Work performed under this work specification includes all actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiciently serves its intended purpose and shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose IAW its system specification, interface control document and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete and inspected by DCMA before returning the item to the Government. The item to be repaired under this contract is NSN: 5841-01-470-8036CX. The Contractor shall maintain a quality program that meets or exceeds the requirements of ISO 9001:2008 or equivalent and results in no more than two PQDR actions per year deemed to be the fault of the contractor after the PQDR investigation.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract extends over a five (5) year period (a 1-year basic and four (4) additional 1-year ordering periods). The contract type is Firm Fixed Price (FFP) with a Best Estimated Quantity (BEQ) for the basic and all ordering periods.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List (CDRL): The Contractor shall provide material accurate and timely delivery of Contract Data Requirements List data/documents with no more than one late submission of data/document(s) per contract year or any with more than three (3) minor or zero (0) major material deficiencies. The Contractor shall notify the Government if the delivery will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government.

4.3 Around Time (TAT): The Contractor shall deliver all repairs back to the Government within the established delivery time on the contract, with zero (0) late deliveries. The Contractor shall notify the Government if any delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date as agreed upon by the Government.

BEQ

4.4 Item Unique Identification (IUID):

4.4.1 IUID Requirements: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.4.2 IUID Marking Plan: The Contractor shall mark items IAW contract clauses, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice/Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A006, IUID Marking Plan DI-MGMT-81803)

4.4.3 IUID Registry: IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged-repair, exchanged-sold, exchanged-warranty, expended-experimental/target, expended-normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold-foreign government, sold-historic, sold-nongovernment, sold-other federal, sold-state/local, and stolen) will update applicable item record(s) in the IUID Registry.

4.4.4 IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A007, DI-MGMT-81804A)

4.5 Packaging: The Contractor shall package and mark material IAW the contract (basic and/or order, as applicable) IAW the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material IAW other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns. The guidance for packaging is MIL-STD-2073-1D, Standard Practice for Military Packaging and MIL-STD-129P(4), Military Marking For Shipment And Storage. The Contractor shall package electronic parts susceptible to electrostatic discharge damage IAW MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices). The Contractor shall ensure that classified material is packaged, marked and shipped IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). IAW MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.6 A004-Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit materials, hardware, electronic parts, and procured assemblies being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate processes/procedures to address the requirements listed IAW the FAR and applicable supplements and shall be IAW all applicable guidance and clauses listed in the contract. The Government’s review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system IAW the FAR and applicable supplements and shall be in compliance with all applicable guidenance and clauses listed in the contract. These policies and procedures shall be documented in a Counterfeit Prevention Plan (CPP) for submission and approval IAW Data Item Description and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the U.S. Air Force and the DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. (CDRL A004, Counterfeit Prevention Plan, DI-MISC-81832)

4.7 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP IAW Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.8 The Contractor shall develop, implement and participate in GIDEP Contractor Participation Requirements. The Contractor shall submit all applicable data to GIDEP, as it is generated, IAW the CDRLs. Part, component, material, equipment, manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The Contractor shall maintain a record of the status and disposition of all Alert/Safe Alert Reports.

4.9 A002/A003-The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors IAW the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alerts reports IAW the CDRLs. (CDRL A002, Alert/Safe Alert, DI-QCIC-80125B; CDRL A003, Response to an Alert/Safe Alert DI-QCIC-80126B)

4.10 A001-Commercial Asset Visibility-Air Force (CAV-AF): The contractor shall report using the Commercial Asset Visibility – Air Force (CAV-AF). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAV-AF training is required, send an email to: 406scms.cav.af.ar@us.af.mil. Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report] The Contractor shall accomplish all CAV-AF transactions daily or as transactions occur basis with zero (0) deficiencies. The contractor shall obtain a valid DoD PKI certificate to log into CAV-AF. Each user shall be required to have an Identify Certificate only; an encryption certificate is not required. (CDRL A001, Data Item Description, DI-MGMT-81634C)

4.11 Failure Reporting, Analysis and Corrective Action Taken: The guidance is MIL-HDBK-2155(AS). The contractor shall provide quartertly failure reports of each ETCAS repair. This supports the data collection effort for the analysis of reliability growth curves. (CDRL A005, Failure Reporting, Analysis and Corrective Action Taken, MIL-HDBK-2155)

4.12 Cannibalization: The Contractor is authorized to cannibalize (swap) SRUs or consumable items as necessary, without prior approval from the Government, to accomplish timely repair, to meet production schedule, and/or accomplish repair of Surge/MICAP requirements. All cannibalized components will be returned to a pre-cannibalized condition. No changes to the configuration of the reparables or cannablized item is authorized without prior written approval from the Government. The Contractor is not authorized to cannibalize between reparable items inducted under this contract with any other items not inducted under this contract, nor are they authorized to cannibalize between U.S. and any foreign military asssets regardless of induction under or outside of this contract.

4.13 Condemnation/Beyond Economic Repair (BER): Condemned or BER reparables are those items which are faulty to an extent where the cost to repair would exceed more than 75% of the cost to replace the item with an identical new production item (calculated by the cost to produce the item at the time of condemnation/BER).

4.13.1 In order to determine if condemnation or BER are applicable for a reparable item, the Contractor shall provide the Government with a detailed analysis in contractor format, at a level which allows the Governement to perform a technical evaluation of the proposal, to include all costs necessary to repair the item and to replace the item with a new production item.

4.13.2 If the Government concurs, the Administrative Contracting Officer (ACO) or PCO will negotiate an amount, not to exceed the respective CLIN price for the item listed in the contract and based on the incurred actuals, for the work performed by the contractor prior to the condemnation or BER. Approved condemnations/ BERs shall be funded via the Over and Above CLIN prior to closing the funded task order.

4.13.3 Condemnation/BER is applicable to the funded contract line item only. The contractor shall obtain written concurrence or non-concurrence from DCMA for all units determined by the Contractor to be condemnation/BER. The system Program Manager and PCO will provide concurrence via the ACO.

4.13.4 The Contractor shall not proceed with the repair until notification to proceed is received from the PCO. Any disposal ordered shall be performed by the Contractor as follows:

4.13.5 Condemned items shall be disposed of and demilitarized IAW Department of Defense (DoD) Publication 4160.21-1-M-1 “Defense Demilitarization Manual”. With authorization from the system Program Manager, the Contractor shall be authorized to retain a condemned item(s) for cannibalization and reuse.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander / Functional Director (FC/FD) has determined that this requirement is not Mission Essential (M-E) IAW DoDI 1100.22, Policy and Procedures for Determining Workforce Mix.

5.2 Security Requirements:

5.2.1 Actual knowledge of, generation, or production of classified information is not required for performance of the contract.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and international security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S. Government interests.

5.2.4 Security Clearance: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 638 SCMG Security Office for processing.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the 638 SCMG Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.3 Environmental Management System (EMS): Services will be performed at the Contractor facility; therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Affirmative Procurement Programs (APP): IAW FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

IAW FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. IAW the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

5.5 Safety Requirements: The Contractor shall perform a safety assessment to evaluate risk and ensure all system and operation hazards are identified. The Contractor shall provide details of any identified safety issues to the government.

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program. While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. IAW AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The Contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.2 Mishap Notification/Investigation: IAW AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another Multifunctional Team (MFT) member by telephone within 4 business hours and the Contractor shall cooperate with USAF safety investigations.

5.6 Inspection of Services: Inspection of Services will be accomplished IAW the FAR 52.246-4 and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting:

5.8.1 In accordance with the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order award. In accordance with the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28, 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the eCMRA site below. Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

6.0 Appendices

6.1 All repairs shall be made IAW Original Equipment Manufacturers (OEM) specifications and procedures found in specific technical orders listed below.

6.1 Appendix A: References

Change 1 – 29 April 2013

Paragraph 1.9.1.33

Corrective actions applied on 10 April 2014

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

http://www.e-publishing.af.mil/ Entire

Certified current January 6, 2012 Paragraph 6.4

http://www.dtic.mil/whs/directives/corres/pub1.html

Entire

http://www.dtic.mil/whs/directives/corres/pub1.html

Entire

Sections applicable to contract and PWS

http://www.gidep.org/ Chapter 2, Participation Requirements

December 17, 2007 Change 1-16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf Entire

MIL-STD-2073-1D

Notice 1, 10 May 2002

Entire

November 28, 2012 http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf Entire

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf Entire

PR: FD2060-17-00776 PWS 1