PWS_7_Jun_2018.pdf

Performance Work Statement for

Senior Leader In-transit Conference Capsule (SLICC) and Senior Leader In-transit Pallet

(SLIP)

Purchase Request: FD2060-18-30793

7 June 2018

Prepared by

AFLCMC/WN-SEV SUPPORT EQUIPMENT AND VEHICLES ENGINEERING DIVISION

AGILE COMBAT SUPPORT DIRECTORATE

235 BYRON STREET SUITE 19A

ROBINS AFB GA 31098-1813

Distribution Statement C: Distribution is authorized to the Department of Defense and DoD contractors only: Administrative or Operational use, 19 Sep 2016. Other requests for this document shall be referred to AFLCMC/WNZDA, Robins Air Force Base, GA 31098.

1.0 Description of Services

AFLCMC/WNZ Division, has a requirement for sustainment support for the Senior Leader In-

Transit Conference Capsule (SLICC) used on the C-17, C-130E/J/H and KC-10 aircraft and the

Senior Leader In-Transit Pallets (SLIPs) used on the KC-135, C-17 and KC-10 aircraft as conference centers for traveling dignitaries. Department of Defense Directive 4500.56 identifies those United States Government Senior Officials, both civilian and military, designated as

“required users” of military aircraft in the conduct of their official duties. Commercial transportation is often unacceptable for use by “required users” due to their continuous requirement for secure communications and security requirements which exceed what is available in the commercial sector or their need for responsive transportation to satisfy exceptional scheduling requirements dictated by frequent short-notice travel. There are insufficient resources to meet required user travel needs; particularly, in terms of secure communications and being able to provide an environment in which senior officials can hold private conversations, accomplish work of a sensitive nature, conduct meetings and rest while the aircraft is enroute. The benefit to the Air Force is to providing a combined comfort, flexibility and adaptability to enable Senior Leaders on very long-distance travel onboard military cargo airplanes the ability to work, rest and arrive at their destination ready to meet the mission fully refreshed. The SLICC/SLIPs will be employed globally and exposed to various weather related elements while transported to and from the aircraft.

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to evaluate Contractor performance on The Senior Leader In-Transit Conference Capsule / Senior

Leader In-Transit Pallet. These services include Contractor Logistics Support, repair, spares and engineering services.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States

Air Force (USAF) by allowing the continued sustainment of the Senior Leader Conference

Capsule and Pallets. This equipment supports various Senior Leader and Dignitary missions to the AOR and around the globe, functioning as a secure conference center enabling Senior

Leadership to carryout duties of a sensitive nature while on long flights.

1.3 Background: At the request of Air Mobility Command, the Air Force Research Laboratory

(AFRL), contracted production of the SLICC designed for special purpose travel on modified

USAF cargo aircraft. AFRL was very familiar with this type of equipment due previous contract experience with similar applications. The SLICC and SLIP prototype was built by SelectTech

Corporation, partnered with AAR Mobility Systems. SelectTech owns the Technical Drawing

Package and has provided CLS since delivery of the equipment.

2.0 Services Summary

The following table summarizes the performance thresholds for the most critical performance objectives of this effort.

Performance Objective PWS Reference Performance Threshold

Data Item delivery shall be accomplished as required by the

PWS and related Contract Data

Requirements List (CDRL)

4.2, 4.6.2.1, 4.7.3.3, 4.8.4.2, 4.8.4.3, 4.8.4.4, 4.8.4.7, 4.8.7

There shall be no more than two late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

Provide support to maintain SLICC hardware, software, systems and equipment in a serviceable condition in accordance with applicable technical data.

4.0.1 thru 4.8.7 Requires 98% compliance

Provide logistics support to operational units, to include help desk coverage via telephone, Monday-Friday, 8:00am-5:00pm

4.0.2, 4.5.1

Requires 99% availability during covered period. Metric will be calculated per quarter.

Compliance with Safety and Health

Plan 5.5.1, 5.5.3 100% compliance

Conduct acceptable Contractor

Safety Program

5.5.1 thru 5.5.3

No more than two Class C mishaps per contract year. Zero Class A or B mishaps

Mishap Notification and Reporting 5.5.2 No more than one instance of late mishap notification per contract year

Adherence to Contractor QMS 5.9 100% compliance with the QMS is required.

Contractor Manpower Reporting

5.7

Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including

Order Data, Contact Data and

Location Data.

The Contractor shall provide an annual count of contractor/subcontractor personnel performing services and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

The Contractor shall provide facilities and equipment or make arrangements for Government facility and equipment use. The Contractor shall maintain and control Government Furnished

Property (GFP). The Contractor shall establish and maintain mechanisms for obtaining pertinent system data that impacts SLICC/SLIPs.

3.2 Government Property to be provided: Government facilities will be provided in accordance with Memorandum with AFRL/RYAR dated 17 April 2012. Subject: Airborne

Senior Leader C3 (SLICC/SLIP) Sustainment in Hangar 268. Government Furnished Material will also be provided, reference GFP Attachment dated 7 June 2018.

3.2.1 The Contractor shall provide an attachment to the contract identifying a list of required

Government Furnished Equipment (GFE), if available. The Contractor shall update the GFE list as required.

3.3 The Contractor shall support property accountability procedures for specific property, including providing an annual inventory (reference AFMAN 23-110, Volume One, Part One, Chapter Six). The Government PCO will provide direction for removal and disposition of any

Government equipment. All equipment acquired with Government funds shall be returned to the

Government upon completion of the contract.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of

Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of

Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting loss of Government property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access to eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All

Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.0.1 Sustainment Support

The Contractor shall provide sustainment support of the fielded system, using qualified and experienced personnel. Personnel qualifications and experience shall be verifiable for the specific tasks listed or for similar, highly relevant tasks.

4.0.2 Maintenance: The SLICC shall be supported by a two-level maintenance concept:

organizational and depot. Organizational maintenance shall be conducted by operational units.

Depot support and sustainment shall be by contract as determined by the Depot Source of Repair

(DSOR)s #10-043, and #10-044 periodic review date, 2 June 2017.

4.0.2.1 Repair: The contractor shall provide materials, test equipment and qualified personel to perform scheduled and unscheduled repairs on the SLICC/SLIP. Repairs shall be conducted in accordinance with applicable technical guidance to restore item/system to a serviceable condition.

4.0.3 Engineering The Contractor shall Provide the engineering support required to maintain the

SLICC and SLIP, as well as test, plan, and execute repairs. Engineering shall provide guidance for repairs that fall outside of the scope of exsisting technical data.

4.0.4 The Contractor shall provide engineering and technical services in support of meetings, conferences and potential redesigns as requested by the Government Program Manager (PM).

4.0.5 The Contractor shall furnish the necessary infrastructure (personnel, facilities, and material), to develop, fabricate/assemble, test, deliver and install the equipment as required to enhance/sustain SLICC/SLIP and related products.

4.0.6 The Contractor shall provide the necessary support for the installation and sustainment of parts and equipment updates into the SLICC/SLIP.

4.1 Period and Place of Performance

4.1.1 Contract Period of Performance: The period of performance for the contract will extend from May 2018 through May 2023.

4.1.2 Place of Performance: Theses services will be performed at the Contractor’s facilities or

Wright Patterson Air Force Base (WPAFB), OH if arranged by the Contractor.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-FNCL-80331A Funds and Man-Hours Expenditure Report 4.8.4.3 A002 DI-MISC-80711A Scientific and Technical Reports 4.8.4.7 A003 DI-ADMN-81250A Conference Minutes 4.8.4.2

A004 DI-MGMT-

80368A/T Status Report 4.6.2.1, 4.7.3.3, 4.8.4.4, 4.8.7,

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than three total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if one or more technical errors, or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area

WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than two late submission(s) of deliverables per contract year. The Contractor shall notify the

Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3.1 Item Unique Identification:

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Reporting in IUID Registry:

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry:

The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a

“life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial

Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): reserved.

4.3.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.4 Training:

4.4.1 The Contractor shall provide the necessary labor to conduct training courses as requested by the Government PM and consistent with funding.

4.4.2 The Contractor shall assume operational and maintenance training responsibilities for operational SLICC/SLIPs, associated equipment, processes, and procedures. The Contractor shall also update computer based training capability to support continuing and refresher training.

4.4.2 The Contractor shall provide training for Government maintenance personnel to perform routine maintenance, malfunction identification, troubleshooting and operating procedures at a stateside location arranged by the USAF Program/Logistics Manager.

4.5 Service Desk and Site Support:

4.5.1 The Contractor shall provide logistics support to operational units. This includes providing help desk coverage via telephone, Monday-Friday, 8:00 a.m-5:00 p.m. EST at a phone number provided by the Contractor.

4.5.2 The Contractor shall provide support associated with the SLICC/SLIPs to include service desk and trouble calls. The Contractor shall operate and maintain all the equipment under the subject PWS to maximize equipment benefit and minimize staffing costs. The contractor shall adhere to the following guidelines in providing sufficient staffing to accomplish required duties and to support an operations profile.

4.5.3 The Contractor shall accomplish on-site diagnostics and preventative and corrective maintenance in a manner consistent with operational needs.

4.5.4 The Contractor shall return failed parts to the depot maintenance activity for repair or replacement. Failed items shall be shipped within three business days. Analyze spares consumption data and make recommendations for changes to minimum or maximum spares quantities.

4.5.5 The Contractor shall perform evaluation and analysis of data collection relating to field operations.

4.6 Logistics:

4.6.1 The Contractor shall procure materials, equipment, spares, support equipment and consumable items to support the requirements of this PWS.

4.6.2 Spares Inventory Management:

4.6.2.1 The contractor shall provide real time inventory status for all spares for the SLICC/SLIP system. This shall be accomplished by use of the government Reliability and Maintainability

Information System (REMIS) module (GO99) or acceptable mean. This will consist of entry of initial inventory and maintained by entry of procurement, receiving, and consumption transactions. The contractor shall perform an annual inventory of all spares. The contractor shall perform annual inventory of all onboard spares accompanying the SLICC. The contractor shall provide inventory status for all spares for the SLICC/SLIP system when requested by the

Government PM, additionally, the annual spares inventory shall have the rusults documented in the monthly status report. (CDRL A004, DI-MGMT-80368A/T)

4.6.2.2 Management of spares under this effort will continue to support sustainment activities.

Spares for the SLICC/SLIPs will be maintained at a centralized warehouse owned by the

Contractor or arranged to be located at Wright-Patterson AFB, OH.

4.6.2.3 The Contractor shall recommend spare levels required to maintain the SLICC/SLIPs as consumption levels change. Upon Government approval of recommended spares, the Contractor shall procure all items and ship them to the locations agreed upon. The Contractor shall receive, inspect, stock, and issue parts and maintain inventory control. The Contractor shall maintain spares at the required levels IAW this PWS to support operational equipment and provide recommendations on spares levels. Operational locations will notify the help desk of on-board spares consumed. On-Board spares (reference GFP Attachment dated 7 June 2018) will be replenished from centralized stock. The Contractor shall receive and stock replacement spares when replenishment stock arrives. Shipping may be by either military air or commercial carrier as needed to support system requirements.

4.6.3 Obsolecense:

4.6.4 Actively monitor material usage and forecast system life cycle Diminishing Manufacturing

Sources (DMS) issue avoidance procurement requirements (to include part number identification, quantity, schedule, and budget). If the contractor becomes aware of DMS or other obsolescence issues during the course of performing tasks defined by this PWS, they will notify the Government Program Manager within 10 days. Work with government personnel to determine impacts and develop risk mitigation strategies.

4.7.3 Specialized Repair Activity (SRA):

4.7.3.1 The Contractor shall provide materials and services to inspect, test, repair, modify, calibrate, and overhaul SLICC/SLIPs. The material used in performing this task shall be acquired as contractor bonded stock.

4.7.3.2 All repair and maintenance actions for the repair activity or purchased services shall be controlled by work orders. Each work order shall comprise all estimated costs associated with the order including maintenance, material charged to this item, purchased services, and administrative costs. The Government must approve all work orders estimated to exceed $1,000 before work is performed unless the required repair is needed to correct a system outage. In the event of a system outage, the Contractor shall coordinate and obtain Government concurrence on the work order within two business days.

4.7.3.3 The SLICC/SLIPs shall be returned to the user community in a serviceable (condition code A), “like new” condition following depot overhaul. Repairable units received without the condition documented shall be tested by the Contractor to determine the action required to retore sefrvicability. Details of the condition found shall be documented in the monthly status report and SRA action shall be performed to correct the condition. (CDRL A004, DI-MGMT-

80368A/T)

4.7.3.4 Repairable units shall be inspected upon receipt for obvious shipping damage or other conditions of field repair/rework that could affect diagnosis or cause damage to testing devices.

Cosmetic defects shall be corrected only if the condition affects or will degrade the operational effectiveness of the repairable unit.

4.8.4 Program Management:

4.8.4.1 The Contractor shall perform the Program Management functions necessary to plan, supervise and execute the tasks within the PWS. The Contractor PM shall demonstrate a detailed understanding of the requirements and shall function as the single point of contact for the

Government PM. The Contractor PM shall support Government management reviews, assign and monitor task performance of the Contractor team, monitor risks associated with tasks and suggest risk mitigation strategies, provide estimates for performance of in-scope tasks requested or assigned by the Government PM and ensure project control and reporting for assigned activities. The Contractor PM shall be responsible to plan, organize staff, administer, and control all contract activities to ensure cost, schedule, and technical objectives are achieved.

4.8.4.2 The Contractor shall host annual Program Management Reviews and other program management meetings as required. Five calendar days after the meeting, minutes shall be prepared and submitted to the Government PM or Contracting Officer’s Representative (COR) for review. (CDRL A003, DI-ADMN-81250A)

4.8.4.3 The Contractor shall manage the SLICC/SLIP program to ensure efforts remain within cost and schedule. The Contractor shall generate, maintain, and use timely data to enable flexible allocation of resources, identification of cost reduction initiatives, and status of ongoing project tasks. The Contractor shall provide monthly Funds and Man-Hour Expenditure reports indicating

CLIN Number, CLIN Title, original negotiated amount, Contractor estimated amount of work, and actual amount expended, estimated cost-to-complete, balance, and estimated delivery date.

Fixed Fee shall be broken out by CLIN and be a separate line item on the monthly report.

(CDRL A001, DI-FNCL-80331A)

4.8.4.4 The Contractor shall provide a monthly status report documenting the status of

Contractor effort toward achieving contract objectives. The status report shall include: status of ongoing work, status of projects (including SLICC, SLIPs, and spares), service desk and site support, testing and significant results, trip and conference results, issues/problems encountered this reporting period (and resolution status), issues/problems outstanding from previous reporting periods (and resolution status), deliverables, travel (current period and anticipated), and attachments (supporting documentation). (CDRL A004, DI-MGMT-80368A/T)

4.8.4.5 The Contractor shall host a Kick-Off meeting no later than 120 calendar days after contract award. The purpose of the Kick-Off meeting is to have a technical working meeting in order to assure a clear and mutual understanding of the contract, resolve and clarify any outstanding issues, establish a working relationship between the Government and Contractor, define the teams, discuss the work program, discuss contract terms, conditions and requirements, and discuss deliverables.

4.8.4.6. The Contractor shall manage the SLICC/SLIP program to ensure efforts remain within cost and schedule. The Contractor shall generate, maintain and use timely data to enable flexible allocation of resources, identification of cost reduction initiatives, and status of ongoing project tasks.

4.8.4.7. The Contractor shall provide the Government PM notification in writing of problems which will impact the technical progress cost or schedule within two business days from the time the Contractor becomes aware of the problem. A corrective action plan shall be delivered to the

Government PM within five business days of problem discovery. (CDRL A002, DI-MISC-

80711A)

4.8.5 Quality Assurance:

4.8.5.1. The Contractor shall implement a quality assurance program using International

Standards Organization (ISO) 9001 or an acceptable Quality Control System. Quality assurance shall maintain surveillance over the packaging, handling and transportation of system equipment for conformance to acceptable standards. Problems resulting from material deficiency reports, design deficiencies, quality assurance deficiencies, vanishing vendor items, failures, and malfunction of material/components shall be maintained as well.

4.8.6 Technical Documentation:

4.8.6.1 The Contractor shall update/initiate technical documentation as required using DI-SESS-

81000 as a guide.

4.8.7 Travel:

Travel outside the Contractor’s facility local area may be required to support the requirements of this PWS. Travel requests for contractor/subcontractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of 3 calendar days in advance of departure, (when practical). Receipts must be presented with the invoice for reimbursement of actual travel costs. Travel expenses shall not exceed the funding under the line item for travel for this requirement. Contractor personnel are not authorized to travel on Government invitational travel orders. The Contractor shall complete a trip report and include the trip report in the next monthly status report, unless classification restrictions exist. The report should include, date, place of travel, all participating personnel, subjects discussed, significant decisions, conclusions, action items, and copies of presentation materials, if applicable. (CDRL

A004, DI-MGMT-80368A/T)

4.9 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for Government personnel. Contractor/Subcontractor shall adhear to local base policies for the requirement of working in the presence of government personnel.

5.0 General Information:

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are mission-essential and will continue in the event of a crisis.

5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified and/or controlled unclassified information (CUI) are not expected to be necessary for performance of the contract/order. No

Contractor personnel are required to have any type of clearance in order to perform this contract.

Contractor personnel are required to comply with Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or CUI. If a change in the security classification of the contract/order from an unclassified to a classified status becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of work under the contract/order in compliance with the change in security classification in accordance with FAR

52.204-2, Security Requirements.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: DoD 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoDD 5205.02E, DoD

Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security

(OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a

Government facility comply with the OPSEC procedures of the facility.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.6 Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or CUI.

5.2.7 Security of Contractor Systems: The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or CUI.

5.2.8 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The

Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National

Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.9 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2.10 Common Access Card (CAC):

5.2.10.1 The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The

Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the

PCO. The Government will provide the Contractor instruction on how to complete a Contractor

Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System

(RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

5.2.10.2 The Contractor shall immediately report a lost or stolen CAC as directed by local

Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency

Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency

(EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

[http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture

(USDA)-designated products included in the bio-based product listings

[http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements:

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and

Health regulations including, Public Law 91-596 as amended by Public Law 101-552

[Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps.

The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan/Program: The Contractor shall maintain exsisting Safety and

Health Plan dated 30 Nov 11 with current guidelines. Contractor shall notify the Government upon updates or the establishment of a new plan.

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a

USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: The Inspection of Services Clause from Federal Acquisition

Regulation (FAR) 52.246-5-Inspection of Services-Cost-Reimbursement, gives the Government the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Government will perform inspections and tests in a manner that will not unnecessarily delay the work. If any of the services performed do http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/ http://www.osha.gov/dcsp/vpp/index.html not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee.

5.6.1 When the defects in services cannot be corrected on the current task order, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce any fee payable under the contract to reflect the reduced value of the services performed.

5.6.2 If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may, by contract or otherwise, perform and reduce any fee payable by an amount that is equitable under the circumstances or terminate the contract for default.

5.6.3 The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the

Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S.

Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The

Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor

Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The

Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and

Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan

(QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the

Contractor. 100% compliance with the QMS is required.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about http://www.ecmra.mil/

Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and

Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip

6.0 APPENDICES

6.1 Appendix A, References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFMAN 23-110 USAF Supply Manual

1 April 2012 http://www.e-publishing.af.mil/

Vol. 1, Part 1, Chap 6

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/ MIL-Std130N_Ch1.pdf

Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil Sections applicable to contract and

PWS

DoD 5200.2-R Personnel Security Program

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/corres/p ub1.html

Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/p ub1.html

Entire http://www.e-publishing.af.mil/ http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://farsite.hill.af.mil/ http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM)

February 28, 2006 Change 1 - March 28, 2013 http://www.dtic.mil/whs/directives/corres/p ub1.html

Entire

DoDD 5205.02E DoD Operations Security (OPSEC) Program

June 20, 2012

Public Law 91-596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004 http://www.osha.gov/pls/oshaweb/owadisp.sho w_document?p_id=2743&p_table=OSHACT

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/knowledg e_center/Documents/AFFARS_Library/5337/2012 -11-13_saf-aq-memo.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.dtic.mil/whs/directives/corres/pub1.html http://www.e-publishing.af.mil/