StatementofWork.pdf

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

23 July 2013

Statement of Work (SOW) for

Spraying Unit, Truck Mounted, Deicing/Anti-Icing

For Class A and Class B Units

Prepared by

AFLCMC SUPPORT EQUIPMENT AND VEHICLE ENGINEERING DIVISION

235 BYRON STREET, SUITE 19A

ROBINS AFB GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.2 Program reviews

3.2.1 Post-award orientation conference (PAOC)

3.2.3 Program management review support

3.3 Systems engineering

3.3.1 Environment, Safety, and Occupational Health (ESOH)

3.4 Logistics

3.4.1 Technical Order (TO) requirements

3.4.1.1 Technical Manual schedule and status report

3.4.1.2 TO verification

3.4.2 Commissioning

3.4.2.1 CONUS

3.4.2.1.1 Zone A

3.4.2.1.2 Zone B

3.4.2.1.3 Zone C

3.4.2.2 OCONUS

3.4.2.2.1 Zone AA

3.4.2.2.2 Zone BB

3.4.2.2.3 Zone CC

3.4.2.2.4 Zone DD

3.4.2.2.5 Zone EE

3.4.2.2.6 Zone FF

3.5 Testing and evaluation

3.5.1 First production test

3.5.1.1 First production test procedures

3.5.1.2 First production testing

3.5.1.3 First production test report

3.5.2 Restoration

3.5.3 Production acceptance procedure and report

3.6 Configuration management and control

3.6.1 Configuration requirements

3.6.1.1 Baselines

3.6.1.1.1 Functional baseline

3.6.1.1.2 Allocated baseline

3.6.1.1.3 Product baseline index

3.6.2 Production release

3.6.3 Engineering Change Proposals (ECPs)

3.6.4 Request for Deviation (RFD)

3.6.5 Service Bulletin

3.6.6 USAF Registration Numbers

1. SCOPE

This document defines the tasks associated with the procurement of the Spraying Unit as described by Commercial Item Description (CID) A-A-59145B and is to be used in conjunction with the specification. References to "preproduction unit" and "first production unit" in RFP FA8533-14-R-31803, the resulting contract, and any documents associated with them are used interchangeably as the meanings are synonymous. Likewise, the references to "spraying unit" and "deicer" in the acquisition documents are also used interchangeably and denote the entire truck-mounted vehicle and/or extended-reach vehicle.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

DEPARTMENT OF DEFENSE STANDARDS

MIL-STD-882E Standard Practice for System Safety

2.1.2 Other Government documents, drawings, and publications.

DEPARTMENT OF DEFENSE MANUALS

TM 86-01N Air Force Technical Manual Contract Requirements

DATA ITEM DESCRIPTIONS (DIDs)

DI-SAFT-80101B System Safety Hazard Analysis Report DI-MISC-80508B Technical Report/Study Services DI-NDTI-80603A Test Procedures DI-CMAN-80639C Engineering Change Proposal (ECP) DI-CMAN-80640C Request for Deviation (RFD) DI-CMAN-80642C Notice of Revision (NOR) DI-NDTI-80809B Test/Inspection Report DI-CMAN-81218 Product Base Line Index (PBLI) DI-SAFT-81626 System Safety Program Plan TM-86-01N Air Force Technical Manual Contract Requirements

(Unless otherwise indicated, copies of the above specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094.)

2.2 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.2 Program reviews.

3.2.1 Post-award orientation conference (PAOC). The Government will convene a PAOC with the contractor at Robins Air Force Base, Warner Robins, Georgia approximately 30 days after the effective date of the first delivery order. The Procuring Contracting Officer (PCO) will coordinate the actual date, time, and location of the conference with the contractor. The Government will be responsible for the minutes of the PAOC.

3.2.3 Program management review support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO or the Program Manager. Program Management Reviews shall be conducted annually via CPARs and/or as required at a mutually agreeable location or via teleconferences.

3.3 Systems engineering.

3.3.1 Environment, Safety, and Occupational Health (ESOH). The contractor shall establish, conduct, document, and maintain a system safety program in accordance with MIL-STD-882E.

The contractor shall document their approach for analyzing, eliminating, or minimizing hazards during all phases of the program. The contractor shall initiate changes in the system design based on safety analysis results such that the associated risk is reduced to a level acceptable to the Government. The design of the Spraying Unit shall not contain any system safety (to include environment and occupational health) mishap risk categories greater than medium as defined in TABLE III and TABLE V of MIL-STD-882E. The System Safety Program Plan (SSPP) shall be provided 14 days after contract award. A System Safety Hazard Analysis (SSHA) shall be conducted by the contractor in order to demonstrate compliance with the identified mishap risk requirements of the Spraying Unit. The initial SSHA shall be provided 14 days after contract award; updated versions of the SSHA shall be provided 14 days prior to the first production test report. The contractor shall manage Hazardous Materials (HAZMAT), including those embedded in the system or used during operation or maintenance, as an element of the Systems Engineering process. The contractor shall list any HAZMAT, as defined in FED-STD-313D (Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities), to be delivered under this contract, including locations, quantities, and special handling and disposal procedures. The use of Hexavalent Chromium is prohibited. The system shall not generate or use Class I or Class II Ozone Depleting Substances during operation or disposal. (DI-SAFT-81626, System Safety Program Plan; DI-SAFT-80101, System Safety Hazard Analysis Report).

3.4 Logistics.

3.4.1 Technical order (TO) requirements. The contractor shall develop and deliver technical manuals in accordance with TM 86-01N, Air Force Technical Manual Contract Requirements.

3.4.1.1 Technical manual schedule and status report. The Technical Manual schedule and status report shall be in accordance with TM-86-01.

3.4.1.2 TO verification. Technical order verification shall be in accordance with TM 86-01N at the contractor’s facility and shall occur in conjunction with the First Production Test.

3.4.2 Commissioning. The Government will order commissioning in delivery orders issued against the contract. Commissioning may or may not be required in every delivery order. When commissioning is ordered, the contractor shall provide a minimum of two days of vehicle orientation, user familiarization, and general maintenance information at the Government base identified in the delivery order – subsequent to first delivery of the vehicle to that location.

Commissioning may include, but is not limited to, a walk around of the vehicle noting the component layout and operational function; structure, design, capacity, and safety features of the boom and enclosed cab; servicing and troubleshooting of all engines as well as other components of the vehicle; and over-the-shoulder instructions for operation of the vehicle and its various components such as safety shutdown systems. For all subsequent deliveries to each base location where commissioning has already taken place, the Government will be responsible for follow-on familiarization.

3.4.2.1. CONUS. For purposes of this instant contract, commissioning in the Continental United States (CONUS) locations is designated into 3 categories: Zone A, Zone B, and Zone C.

3.4.2.1.1 Installations in Zone A include but are not limited to:

Robins AFB, GA; Moody AFB, GA; Charleston AFB, SC; Seymour Johnson AFB, NC; Pope AFB, NC; Louisville IAP, KY; Buckley ANG, OH; Wright-Patterson AFB, OH; Langley AFB, VA; Harrisburg IAP, PA; Dover AFB, DE; Hanscom AFB, MA; Andrews AFB, MD; McGuire AFB, NJ; Niagra Falls ARS, NY; Stewart IAP, NY, etc.

3.4.2.1.2 Installations in Zone B include but are not limited to:

Maxwell AFB, AL; Birmingham IAP, AL; Barksdale AFB, LA; Lackland AFB, TX; Little Rock AFB, AR; Altus AFB, OK; Tinker AFB, OK; McConnell AFB, KS; Forbes Field, KS;

Whiteman AFB, MO; Scott AFB, IL; Offutt AFB, NE; Grand Forks AFB, ND, Minot AFB, ND, etc.

3.4.2.1.3 Installations in Zone C include but are not limited to:

Kirtland AFB, NM; Cannon AFB, NM; Buckley AFB, CO; Ellsworth AFB, SD; Cheyenne Mountain AFS, CO; Peterson AFB, CO; Hill AFB, UT; Nellis AFB, NV; Edwards AFB, CA;

Travis AFB, CA; Mountain Home AFB, ID; McChord AFB, WA;Fairchild AFB, WA, etc.

3.4.2.2 OCONUS. For purposes of this instant contract, commissioning Outside the Continental United States (OCONUS) locations is designated into 6 categories:

3.4.2.2.1 Installations in Zone AA include but are not limited to:

Eielson AFB, AK; Elmendorf AFB, AK; and Hickam AFB, HI.

3.4.2.2.2 Installations in Zone BB include but are not limited to:

Osan AB, South Korea; Kunsan AB, South Korea; Yokota AB, Japan; Misawa AB, Japan;

Kadena AB, Japan; and Andersen AFB, Guam.

3.4.2.2.3 Installations in Zone CC include but are not limited to:

Joint Base Balad, Iraq; Bagram Airfield, Afghanistan; and Manas AB, Kyrgyzstan.

3.4.2.2.4 Installations in Zone DD include but are not limited to:

RAF Lakenheath, England; RAF Mildenhall, England; Ramstein AB, Germany; Spangdahlem AB, Germany; Aviano AB, Italy; Moron AB, Spain; and Incirlik AB, Turkey.

3.4.2.2.5 Installations in Zone EE include but are not limited to:

Thule AB, Greenland

3.4.2.2.6 Installations in Zone FF include but are not limited to:

Soto Cano AB, Honduras; and Muniz ANGB, Puerto Rico

3.5 Testing and evaluation.

3.5.1 First production test.

3.5.1.1 First production test procedures (FPTP). The contractor shall develop a detailed FPTP, which shall address all requirements identified in the specification and this SOW. The FPTP shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. The test procedures shall be submitted 30 days after contract award. (DI-NDTI-80603A, Test Procedure)

3.5.1.2 First production testing. After Government approval of the first production test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of first production testing 21 days prior to the start of testing. The test shall be witnessed by one or more Government representatives from the program office.

3.5.1.3 First production test report. The contractor shall submit a test report for approval not later than 30 days after completion of the first production test. The Government shall have 45 days after receipt of test report for approval/disapproval. (DI-NDTI-80809B, Test/Inspection Report)

3.5.2 Restoration. After successful completion of first production acceptance, the first production Spraying Unit shall be shipped, within 30 days, to the contractor’s facility for restoration. The contractor shall be responsible for any repairs that may be necessary to restore the Spraying Unit to a serviceable, “like new” condition while retaining configuration integrity. The contractor shall be responsible for all costs associated with shipping of the first production Spraying Unit to the contractor's facility for restoration.

3.5.3 Production acceptance procedure. The contractor shall test each production Spraying Unit in accordance with 5.3 of the CID as applicable to production models only.

3.6 Configuration management and control.

3.6.1 Configuration requirements.

3.6.1.1 Baselines.

3.6.1.1.1 Functional baseline. The functional baseline is the specification.

3.6.1.1.2 Allocated baseline. All of the documents used to produce and define the accepted CID configuration shall constitute the allocated baseline.

3.6.1.1.3 Product baseline index. The Product Baseline Index Report shall be due 21 days after the approval of the First Production Test Report. All of the documents used to produce and define the accepted first production Spraying Unit shall be identified in the Product Base Line Index (PBLI). The list shall identify the applicable version number as required.

(DI-CMAN-81218, Product Base Line Index (PBLI))

3.6.2 Production release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the first production test report has been delivered and approved by the procuring activity.

3.6.3 Engineering change proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made after production release unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A Notice of Revision (NOR) shall be submitted with each ECP. (DI-CMAN-80639C, Engineering Change Proposal (ECP); DI-CMAN-80642C, Notice of Revision).

3.6.4 Request for deviation (RFD). The contractor shall prepare an RFD whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (DI-CMAN-80640C, Request for Deviation).

3.6.5 Service bulletin. The contractor shall prepare service bulletins as required to notify the Government of new maintenance problems and/or procedures to be implemented on the contractor’s equipment prior to issuance of permanent changes to the technical manuals. The service bulletins shall also identify any potential safety hazards previously identified.

(DI-MISC-80508B, Technical Report/Study Services)

3.6.6 USAF Registration Numbers. Contractor will request Air Force registration numbers no later than 90 days and at least 60 days prior to delivery of vehicles. "US Air Force," "Vehicle Registration Number" and "For Official Use Only" are not required on the side or the rear of the vehicle. However, the vehicle registration numbers and contract numbers are still required on the vehicle data plate IAW MIL-STD-1223. Also, vehicle registration numbers and contract number must be shown on the invoice/receiving reports.