ALR56M RF Switch SOW.docx

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STATEMENT OF WORK (SOW) FOR

AN/ALR‐56M Over and Above/Potential Diminishing Manufacturing Sources and Material Shortages (DMSMS) of the Radio Frequency (RF) Switch

Purchase Request: FD2060-25-00052

10 June 2025 Version 1

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Statement of Work (SOW)

PR FD2060-25-00052

1.0 DESCRIPTION OF REQUIREMENTS:

1.1 BACKGROUND: The AN/ALR-56M Advanced Radar Warning Receiver (ARWR) continuously detects and intercepts Radio Frequency (RF) signals in certain frequency ranges and analyzes and separates threat signals from non-threat signals. It displays threat signals to pilot on a priority basis and provides efficient and effective logistical support to the using command activities for the system. Past experiences with these parts reveal that it is difficult to meet the military environmental requirements called out in the specifications. Also, the test requirements for ALR-56M components are quite extensive and must be performed as specified to maintain the relatively high field reliability of the AN/ALR-56M Radar Warning Receiver. This purchase request will award as a replenishment spares buy contract. However, in case of potential DMSMS within the Radio Frequency (RF) Switch, the Government wants to express how DMSMS should be handled at the Contractor’s facility.

2.0 PLACE OF PERFORMANCE: The primary place of performance for this contract will be at the Contractor's facilities and its subcontractors' facilities. However, the Government reserves the right to conduct inspections, audits, tests, or other activities at the Contractor's facilities, or the facilities of either qualified vendor, as deemed necessary to ensure compliance with contract requirements. The Contractor shall provide reasonable access and support to Government personnel for these activities.

3.0 OVER AND ABOVE (O&A) DMSMS MITIGATION

This section defines the requirements for the Over and Above (O&A) CLIN related to Diminishing Manufacturing Sources and Material Shortages (DMSMS) mitigation for the Radio Frequency (RF) Switch on the AN/ALR-56M Advanced Radar Warning Receiver. This CLIN is intended to provide funding for unforeseen and unanticipated DMSMS mitigation activities that exceed the scope of the DMSMS Management Plan and Risk Assessments defined in this SOW. This section does not apply to any supply or buy CLINs under this contract.

3.0.1 Scope of the O&A CLIN:

The O&A CLIN shall only be used to fund DMSMS mitigation activities that meet all of the following criteria:

· Unforeseen: The DMSMS issue was not reasonably foreseeable at the time of contract award or during subsequent DMSMS risk assessments.

· Unanticipated: The mitigation activity was not anticipated in the approved DMSMS Management Plan.

· Necessary: The mitigation activity is deemed necessary by the Government to maintain operational readiness and avoid unacceptable impacts to the AN/ALR-56M Advanced Radar Warning Receiver weapon system.

· Related to O&A: The mitigation activity directly supports the Over and Above (O&A) of the RF Switch within the AN/ALR-56M Advanced Radar Warning Receiver weapon system, excluding supply or buy CLINs.

3.0.2 Examples of Activities Covered by the O&A CLIN:

· The following are examples of DMSMS mitigation activities that may be covered by the O&A CLIN, subject to Government approval:

· Emergency Component Purchases: Expedited procurement of limited quantities of critical components to address an immediate supply disruption. (For O&A purposes only).

· Accelerated Qualification Testing: Expedited qualification testing of alternate components or suppliers to address an urgent DMSMS issue.

· Reverse Engineering: Reverse engineering of obsolete components to develop a replacement solution (requires Government approval and data rights considerations).

· Limited Redesign: Minor redesign of O&A processes or equipment to accommodate alternative components (requires Government approval and configuration control).

· Expert Consultation: Hiring of specialized consultants to assist with DMSMS mitigation planning or implementation.

3.0.2.1 Activities Not Covered by the O&A CLIN:

· The O&A CLIN shall not be used to fund the following activities:

· Routine DMSMS planning and reporting activities as defined in the DMSMS Management Plan.

· Mitigation activities that were already identified in the DMSMS Management Plan.

· Proactive component purchases for anticipated obsolescence (these should be addressed through the DMSMS Management Plan).

· Costs associated with supply or buy CLINs.

· Major system redesigns (these would require a separate contract modification).

· Activities that are the responsibility of the Contractor under other terms and conditions of the contract.

3.0.2.2 O&A CLIN Approval Process:

· The following process shall be followed to obtain Government approval for using the O&A CLIN:

· Notification: The Contractor shall immediately notify the Government Program Manager and Contracting Officer of any DMSMS issue that may require the use of the O&A CLIN.

· Justification: The Contractor shall submit a written justification that includes the following information:

· Description of the DMSMS issue.

· Explanation of why the issue was unforeseen and unanticipated.

· Detailed description of the proposed mitigation activity.

· Cost estimate for the proposed mitigation activity.

· Impact on O&A schedule, cost, and performance if the mitigation activity is not approved.

· Explanation of why the proposed mitigation activity is the most cost-effective solution.

· Government Review: The Government will review the Contractor's justification and determine whether the proposed mitigation activity meets the criteria for using the O&A CLIN.

· Approval: If the Government approves the use of the O&A CLIN, the Contracting Officer will issue a written authorization to proceed.

· Documentation: The Contractor shall maintain detailed records of all costs incurred under the O&A CLIN, including invoices, receipts, and labor hours.

3.1 Reporting Requirements:

· The Contractor shall provide the following reports related to the O&A CLIN:

· O&A CLIN Usage Report (CDRL A00X, DI-MGMT-81807, CLIN Usage Report): A quarterly report summarizing all activities funded under the O&A CLIN, including a description of the activity, the cost incurred, and the impact on O&A schedule, cost, and performance.

· Final O&A CLIN Report (CDRL A00X, DI-MGMT-81808, Final Report): A final report summarizing all activities funded under the O&A CLIN over the life of the contract.

4.0 DATA:

4.0.1 Hardware Requirements: The contractor shall update the hardware requirement specifications for all obsolescence resolved under this effort, as necessary. This is to include product specifications. (CDRL A00X, DI‐IPSC‐81431A, System/Subsystem Specification, CDRL A00X, DI‐SESS‐80639D, Engineering Change Proposal)

5.0 DMSMS CDRLs:

5.0.1 DMSMS Management Plan (DMP) (CDRL A00X, DI-MGMT-81805, DMSMS Management Plan) The Contractor shall develop and maintain a comprehensive DMSMS Management Plan (DMP) that outlines the Contractor's proactive approach to identifying, assessing, and mitigating potential DMSMS (Diminishing Manufacturing Sources and Material Shortages) risks that may impact the Over and Above (O&A) CLINs of this contract. This DMP shall be a living document, updated as necessary to reflect changes in DMSMS risks, mitigation strategies, or industry best practices. This section does not apply to any supply or buy CLINs under this contract.

The DMP shall, at a minimum, address the following elements in detail:

· Identification of Critical Items:

· Process: A clearly defined, repeatable process for identifying critical electronic components, materials, software, and services used in O&A activities that are at high risk of obsolescence or supply disruption.

· Criteria: Specific criteria for determining criticality, including but not limited to:

· Impact on O&A schedule, cost, or performance if the item becomes unavailable.

· Lead times for replacement or alternative sourcing.

· Availability of suitable substitutes.

· Potential redesign costs.

· Reliance on sole-source suppliers.

· Component lifecycle stage (e.g., end-of-life, last-time buy).

· Tools and Resources: Identification of the tools, databases, and resources that will be used to track component lifecycles and availability (e.g., obsolescence databases, supplier notifications).

· List of Critical Items: An initial list of critical items identified at contract award, and a process for updating this list on a regular basis.

· DMSMS Risk Assessment:

· Methodology: A clearly defined methodology for assessing the potential impact of DMSMS issues on O&A schedule, cost, and performance. This methodology should be quantitative where possible (e.g., using risk scores or impact ratings).

· Risk Factors: Consideration of relevant risk factors, including:

· Probability of obsolescence or supply disruption.

· Severity of impact on O&A schedule, cost, or performance.

· Availability of mitigation options.

· Lead times for mitigation actions.

· Risk Matrix: Use of a risk matrix or similar tool to prioritize DMSMS risks based on their probability and impact.

· Regular Assessments: Schedule for conducting regular DMSMS risk assessments (e.g., quarterly, semi-annually).

· Mitigation Strategies:

· Hierarchy of Strategies: A defined hierarchy of mitigation strategies, prioritizing proactive approaches over reactive ones.

· Detailed Descriptions: Detailed descriptions of each mitigation strategy, including:

· Proactive Monitoring: Continuous monitoring of component availability and obsolescence forecasts using designated tools and resources.

· Lifetime Buys: Strategic procurement of critical components (for O&A activities only, not for supply/buy CLINs) to cover anticipated future needs, including a process for determining the appropriate quantity to purchase.

· Alternate Sourcing: Identification and qualification of alternate suppliers for critical components, including a process for evaluating supplier capabilities and performing necessary testing.

· Component Substitution: Identification and validation of functionally equivalent substitute components, including a process for ensuring that substitutes meet performance requirements and are compatible with existing systems.

· Emulation/Re-creation: Developing emulation or re-creation strategies for obsolete components, if feasible, including a cost-benefit analysis of this approach.

· Redesign: Redesign of O&A processes or equipment to eliminate obsolete components (considered as a last resort), including a process for evaluating the feasibility and cost of redesign options.

· Implementation Plans: Development of implementation plans for selected mitigation strategies, including timelines, resource requirements, and responsible parties.

· DMSMS Reporting:

· Reporting Frequency: Specifies the frequency of DMSMS reports (e.g., quarterly, semi-annually).

· Report Format: Defines the format and content of DMSMS reports, including:

· Executive summary of key DMSMS risks and mitigation activities.

· Detailed assessment of identified DMSMS risks, including their probability and impact.

· Status of ongoing mitigation activities, including progress against implementation plans.

· Any issues requiring Government assistance.

· Metrics for tracking the effectiveness of DMSMS mitigation efforts.

· Distribution List: Specifies who should receive DMSMS reports (e.g., Government Program Manager, Contracting Officer).

· Escalation Procedures:

· Criteria for Escalation: Clearly defined criteria for escalating critical DMSMS issues to the Government for resolution, including issues that cannot be resolved through the Contractor's standard mitigation strategies.

· Escalation Path: Specifies the process for escalating DMSMS issues, including the individuals or organizations to be contacted.

· Information Required: Specifies the information that should be included in the escalation notification (e.g., description of the issue, potential impact, proposed solutions).

· DMSMS Training:

· Training Requirements: Defines the training requirements for personnel involved in O&A activities related to DMSMS awareness and management.

· Training Content: Specifies the content of the DMSMS training, including:

· Introduction to DMSMS concepts and principles.

· The Contractor's DMSMS management process.

· How to identify and report potential DMSMS issues.

· Available mitigation strategies.

· Training Frequency: Specifies the frequency of DMSMS training (e.g., initial training, refresher training).

The DMP shall be submitted for Government review and approval within 60 days of contract award. The Contractor shall update the DMP as necessary to reflect changes in DMSMS risks or mitigation strategies and resubmit for Government approval.

5.0.1.2 DMSMS Risk Assessments and Mitigation Reports (CDRL A00X, DI-MGMT-81806, DMSMS Risk Assessment Report) The Contractor shall conduct periodic DMSMS risk assessments and submit mitigation reports to the Government, in accordance with the schedule defined in the approved DMP. These reports shall provide a comprehensive overview of the Contractor's DMSMS management activities and the status of identified DMSMS risks.

The DMSMS Risk Assessment and Mitigation Report shall, at a minimum, include the following information:

· Executive Summary: A brief overview of the key DMSMS risks identified during the reporting period, the mitigation strategies being implemented, and any issues requiring Government attention.

· Identification of Newly Identified DMSMS Risks:

· A list of any newly identified DMSMS risks since the previous report, including a description of the item at risk, the potential cause of the DMSMS issue (e.g., obsolescence, supply disruption), and the date the risk was identified.

· Assessment of Potential Impact:

· A detailed assessment of the potential impact of each identified DMSMS risk on O&A schedule, cost, and performance. This assessment should include:

· A quantitative estimate of the potential cost impact (e.g., redesign costs, increased procurement costs).

· An estimate of the potential schedule impact (e.g., delays in O&A activities).

· A description of the potential impact on O&A performance (e.g., reduced reliability, increased maintenance).

· A risk score or rating based on the probability and impact of the risk.

· Recommended Mitigation Strategies:

· A description of the mitigation strategies being recommended for each identified DMSMS risk. This should include:

· A justification for the selected mitigation strategy.

· A timeline for implementing the mitigation strategy.

· The resources required to implement the mitigation strategy.

· The responsible parties for implementing the mitigation strategy.

· Status of Ongoing Mitigation Activities:

· A summary of the status of ongoing mitigation activities, including:

· Progress against implementation plans.

· Any challenges or roadblocks encountered.

· Any changes to the mitigation strategy.

· Metrics for tracking the effectiveness of mitigation efforts (e.g., reduction in risk score).

· Issues Requiring Government Assistance:

· A description of any DMSMS issues that require Government assistance, including:

· Issues that cannot be resolved through the Contractor's standard mitigation strategies.

· Requests for Government approval of proposed mitigation strategies.

· Requests for Government assistance in identifying or qualifying alternate suppliers.

· Updated List of Critical Items:

· An updated list of critical items, reflecting any changes since the previous report.

The DMSMS Risk Assessment and Mitigation Report shall be submitted quarterly, or as otherwise directed by the Government.

6.0 DATA RIGHTS: The Contractor shall notify the Government of its data rights assertions in accordance with DFARS 252.227‐7013, Rights in Technical Data‐Noncommercial Items, and DFARS 252.227‐7014, Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation. The Contractor shall validate and notify the Government of any supplier data rights assertions.