Performance-Based_Work_Statement.pdf

PR: FD2060-17-00025

Distribution Statement: C

Performance-Based Work Statement (PWS) for

ALR-56C Low Voltage Power Supply Repair

Purchase Request: FD2060-17-00025

Date: 18 May 2018

Distribution Statement C - Distribution authorized to the U.S Government Agencies and their contractors only. Other requests shall be referred to AFSC/PKABB, 236 Byron St STE 19A, Robins AFB GA 31098-1670. Questions concerning technical content should be directed to 408 SCMS/GULB, 460 Richard Ray Blvd, STE 200, Robins AFB GA 31098-1813.

WARNING – This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or the Export Administration Act of 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING and DESTRUCTION NOTICE – Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

1.0 Description of Services

1.1 Objectives: This Performance-based Work Statement (PWS) describes the services required to have the ALR-56C Low Voltage Power Supply (LVPS), NSN 6130015212947EW, repaired and returned to the Air Force to meet user demands and performance requirements. The contractor shall provide accurate and prompt Repair of AN/ALR-56C LVPS. The contractor shall also provide accurate and prompt transactions reporting in Commercial Asset Visibility – Air Force (CAV-AF) and all other Contract Data Requirements List (CDRL)s. The contractor shall also establish and maintain Contractor Manpower Reporting. This PWS defines workflow, repair turnaround times, quality control, configuration control, and data item submittals. The purpose of this document is to define the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to Government supply and that the end item efficiently serves its intended purpose. The Contractor shall provide a prompt response to MICAP and SURGE requirements.

1.2 Benefit to the United States Air Force (USAF): This acquisition will benefit the USAF by ensuring that the ALR-56C system maintains a mission capable status allowing for increased availability and flexibility. Ultimately, the purpose of this effort is to provide a continued flow of serviceable assets to the warfighter.

1.3 Background: The ALR-56C system is the Radar Warning Receiver (RWR) installed on the F-15 aircraft. The AN/ALR-56C Radar Warning Receiver System (RWR) provides identification and direction findings. It is installed on all C, D, and E model aircraft and has an expected retirement date of 2045.

2.0 Services Summary:

Performance Objective PWS Reference

Performance Threshold

Provide accurate CDRL deliverables.

4.2.1 There shall be no more than one rejection of each

deliverable. There shall be no more than two total rejections of deliverables during the period of performance of the contract. The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

Provide timely CDRL deliverables.

4.2.2 There shall be no more than one late submission(s)

of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Provide timely and accurate reporting in

CAV-AF.

4.6 All CAV-AF transactions shall be accomplished

daily or as transactions occur. The following metrics will be monitored:

GFM In-Transit Repairable GFM Accountability Assets Not on Contract

Provide timely response to MICAP and Surge requirements.

4.7 4.8

100% of Surge requirements; email delivery schedule within one business day to PMS.

100% of MICAP requirements; email delivery schedule within one business day to PMS.

Completion of MICAP/Surge repairs shall be accomplished and returned to the Government within 30 calendar days of notification of the MICAP requirement.

Comply with the quality levels of repair necessary to return assets in serviceable condition.

4.9.3 There shall be no more than one Product Quality

Deficiency Report (PQDR) to be determined the fault of the contractor.

Deliver repaired assets on time.

4.16 Repaired assets shall be delivered in accordance with

the schedule defined by the contract delivery order.

There shall be no more than one late delivery per order.

Establish and maintain Contractor Manpower Reporting.

5.8.1 5.8.3

Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and submit the annual report no later than October 31 of the following fiscal year.

Adherence to Contractor Quality Management System (QMS).

5.10 100% compliance with the QMS is required.

3.0 Government Property and Services

3.1 Government Property: GFM/GFE other than the end item to be repaired is not authorized.

However, the contractor may retain and use components cannibalized from assets that are determined to be Beyond Economical Repair (BER), for repair support related to this contract at no additional cost to the Government. Other than the conditions defined, contractor shall furnish all material and parts necessary for the repair of the end item.

3.1.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.2 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract. Contractor shall require access to Commercial Asset Visibility – Air Force (CAV-AF).

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: Reporting Loss of Government Property, the Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: The material or parts used shall be entirely suitable for repair of this Low Voltage Power Supply and shall be completely interchangeable without alterations of either the subassemblies or the Low Voltage Power Supply itself. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated http://www.dcma.mil/aboutetools.cfm as an acceptable replacement by a federal catalog and approved by AFLCMC/WNY ALR-56C System Engineering. Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets be returned serviceable, unless the asset(s) is deemed “not repairable or condemned.” Parts removed for this reason shall not be cause for condemnation of assets. For the purpose of this PWS, any repairable end item input for repair under this contract shall be output to function at the appropriate part number configuration set forth under this contract. Turnaround Times (TAT) include timely repair of end items that are available to meet or exceed delivery schedules set forth in the contract. Assets for repair have 60 days to be repaired and delivered to the Government. Request for TAT extensions beyond 60 days may be approved on a case by case basis. Request must be sent to the Government within 45 days after induction into the repair process. The contractor shall provide timely responses when information and status is requested by the government. The contractor shall perform all actions necessary to return a reparable item to a serviceable condition.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a twelve month basic period and four twelve month option periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility.

4.1.3 The contractor shall perform all actions necessary to return a reparable item to a serviceable condition. Serviceable items are capable of meeting the requirements and performing the function for which it is designed and meeting all test requirements established by the PWS.

End items shall be shipped per the fastest traceable means available to destinations specified by the government.

4.1.4 Government Rights. The contractor shall allow monitoring of this effort by Government personnel or their designated representatives. This includes access to facilities, meetings, and documentation used to accomplish the work. Unless otherwise prescribed elsewhere in this PWS or Contract Data Requirements List (CDRL), any documentation or software purchased or developed using Government funds to accomplish or contribute to the accomplishment of this PWS shall be Government property and shall be delivered to the Government within 10 days of a specific request from the Government or if not requested, upon completion or termination of this

PWS.

4.1.5 Order of Precedence. The information contained in this section is not intended to be all inclusive or to supersede any procedures outlined in specifications and other directives listed in the Appendices of this PWS.

4.1.6 Contractor Travel. The contractor shall travel in support of the requirements of this PWS.

All travel to support PWS requirements as agreed to in the contract negotiations is approved subject to the following condition: For planned travel, the contractor shall provide names of travelers, travel dates, purpose for travel, duration of the trip, and an itinerary to the 408 SCMS

Point of Contact a minimum of one week prior to the planned travel date. Any cancellation of approved, planned travel will be provided by the Government PCO not later than 48 hours prior to scheduled contractor travel departure time. Emergency or unplanned travel requirements will be processed on a case by case basis and will require prior Government PCO approval to implement or cancel. Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46, Travel Costs. Travel and per diem costs incurred in contractor-directed replacement of personnel will not be reimbursed. A trip report is required for each travel event and shall be made available to the Government upon request. The trip report shall state the name of the traveler(s) and include a brief explanation of the objectives and accomplishments of each trip. If two or more individuals performed the same travel only one trip report is required.

4.2 Contract Data Requirements List (CDRL):

• CDRL A001, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

• CDRL A002, DI-MGMT-81803, IUID Marking Plan

• CDRL A003, DI-MGMT-81804A, IUID Verification Report

• CDRL A004, DI-MISC-82003/T, Maintenance Data Collection Record

• CDRL A005, DI-MISC-80071E, Parts Approval Request

• CDRL A006, DI-MISC-81832, Counterfeit Prevention Plan

4.2.1 The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. There shall be no more than two total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection, in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 The Contractor shall deliver all CDRLs with no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Item Unique Identification (IUID)

4.3.1 IUID Requirements: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All assets subject to marking must be recorded in the DoD IUID Registry.

4.3.2 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice / Identification Marking of US Military Property. The plan must be approved by the system engineer prior to implementation. This applies only to items that are not already properly marked. (CDRL A002, IUID Marking Plan, DI-MGMT-81803)

4.3.3 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A003, IUID Verification Report, DI-MGMT 81804A)

4.4 Packaging

4.4.1 The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with Department of Defense (DoD) 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.4.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Counterfeit Prevention Plan (CPP)

Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI- MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI- MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A006, Counterfeit Prevention Plan, DI-MISC-81832).

4.5.1 At a minimum, the CPP shall address:

4.5.1.1 Applicability. The Contractor shall identify all business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.5.1.2 Definitions. The Contractor shall utilize definitions per AS5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.5.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.5.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.1.4.1 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.1.5 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C.2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref.AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.5.1.6 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.5.1.7 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.5.1.8 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer

(PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.5.1.9 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.6 Commercial Asset Visibility –Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil.

(CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report)

4.7 Surge Repairs: The Contractor shall provide the Production Management Specialist (PMS), within one business day of notification of SURGE requirement, a proposed delivery schedule.

The delivery schedule shall include constraints (such as carcass availability and funding), and any negative impact to the delivery schedule. The delivery schedule shall be provided via email.

Completion of SURGE repairs shall be accomplished and returned to the Government within 30 calendar days of notification of the SURGE requirement.

4.8 MICAP Repairs: The Contractor shall provide the PMS, within one business day of notification of MICAP requirement, a proposed delivery schedule. The delivery schedule shall include constraints (such as carcass availability and funding), and any negative impact to the delivery schedule. The delivery schedule shall be provided via email. Completion of MICAP repairs shall be accomplished and returned to the Government within 30 calendar days of notification of the MICAP requirement.

4.9 Quality

4.9.1 Quality System: As a minimum, the contractor’s quality system shall be established and maintained in accordance with ISO9001:2008, Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing (or equivalent). This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning production.

mailto:406scms.cav.af.ar@us.af.mil

4.9.2 Product Quality Deficiency Report (PQDR) Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. In the event that the Government determines the issuance of a PQDR is required:

• The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include, but is not limited to: National Stock Number (NSN), Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

• DCMA will notify the appropriate contractor quality representative of the pending PQDR and provide all information received in subparagraph “a” above.

• The Government will ship the item to the contractor facility as soon as possible after contractor notification.

• The contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

• DCMA will submit the final report to the appropriate Government organization.

• The contractor shall return the asset to the Government in the condition received unless the contractor is determined at fault for the deficiency. If at fault, the contractor shall repair the item to a serviceable condition at no extra charge to the Government.

The contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS).

4.9.3 Maximum PQDRs acceptable: There shall be no more than one Product Quality Deficiency Report (PQDR) per twelve month ordering period determined at the fault of the contractor.

4.10 Test Equipment Calibration: The calibration standards for calibrating the test equipment used in the repair test/sell-off phase shall be traceable to the National Institute of Standard Technology (NIST).

4.11 Production: For the purpose of resolving production problems that would prevent achievement of production targets as they occur, the Contractor shall report them to the Government PMS via email.

4.11.1 The contractor may remove any parts, components, or subassemblies from any unit to aid in the repair of other units. Removing parts, components, or subassemblies to aid in the repair of other units shall not be reason for condemnation. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available.

4.11.2 Workmanship: Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. The contractor shall return the end item to a serviceable, but not like new, condition. The work required to assure a serviceable end item shall be determined by visual inspection, electrical testing and disassembly as necessary.

4.11.3 Workload Priority:

• SURGE.

• MICAP.

• All other repairs.

4.12 Data Collection: The Contractor shall use AFTO 349 Maintenance Data Collection Record or Government approved Contractor format equivalent to report contract repair by system to person/persons listed in CDRL. (CDRL A004, DI-MISC-82003/T, Maintenance Data Collection Record)

4.13 Material Quality. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering or AFLCMC/WNYECB AN/ALR-56C System Engineering. Parts Approval Request, DD Form 2052: Nonstandard parts as defined by non Mil Standard or noncommercial equivalent that are used in this repair must be approved by the System Engineer as detailed in CDRL. (CDRL A005, DI-MISC-80071E, Parts Approval Requests)

4.13.1 Reliability Improvements: The Government may choose to implement reliability improvements through formal notification from the PCO to the contractor. The contractor shall respond to the Government and indicate whether the reliability improvement can be implemented within the negotiated price on the firm fixed price repair contract.

4.13.2. Engineering Change Notices (ECN). All ECNs shall be submitted to 408 SCMS Engineering for approval/concurrence prior to incorporating any engineering change into current repair processes.

4.14 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God or gross negligence on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the AFSC/PZABB PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the Program Manager (via email) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN at no additional cost to the Government. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. BER scenarios considered are:

4.14.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.14.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.14.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.14.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.16 Schedule: Repaired assets shall be delivered in accordance with the schedule defined by the contract delivery order. There shall be no more than one late delivery per order. Early delivery is acceptable.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. However, Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, systems, property, and facility security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.7 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

5.3 Environmental Management System (EMS): Services will be performed at the Contractor’s facility; therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Affirmative Procurement Programs (APP):

In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

5.5 Safety Requirements

5.5.1 Contractor Compliance: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.2 In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within

5.5.3 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests.

The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/

Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within one business day and the Contractor shall cooperate with USAF safety investigations.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting

5.8.1 In accordance with the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order award. In accordance with the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the eCMRA site below. Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area Workflow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

http://www.state.gov/j/tip http://www.ecmra.mil/

5.10 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

6.0 Appendix: References

Publication Title of Publication

Date of Publication Section(s) that Apply

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

AFI 91-204 Safety Investigations and Reports

12 February 2014 Corrective actions applied on 10 April

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Proper

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs /MIL-Std130N_Ch1.pdf

Entire

MIL-STD-

1686C

Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and

25 October 1995 http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf

Equipment (Excluding Electrically Initiated Explosive Devices)

MIL-STD-2073-

1E

Department of Defense / Standard Practice for Military Packaging

23 May 2008 Change 1 – 07 January 2011

DoDD 5205.02E DoD Operations Security

(OPSEC)

Program

June 20, 2012 http://www.dtic.mil/whs/directives/corres/ pub1.html

DoD Manual 5205.02-M

DoD Operations Security

(OPSEC)

Program Manual

November 3, 2008

USD

Memorandum

Establishment of the DoD Green Procurement Program

August 27 2004 http://www.wbdg.org/pdfs/dod_gpp_0827 04.pdf

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005

Public Law 112-

Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory

Nov 13 2012 Section

OSD

Memorandum

Enterprise-wide Contractor Manpower

Nov 28 2012 http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.wbdg.org/pdfs/dod_gpp_082704.pdf http://www.wbdg.org/pdfs/dod_gpp_082704.pdf

Reporting Application http://www.acq.osd.mil/dpap/policy/polic yvault/Enterprise-wide_Contractor_Manpower_Reporting_ Application_memorandum.pdf

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/kn owledge_center/Documents/AFFARS_Li brary/5337/2012-11-13_saf-aq-memo.pdf

AS5553A

Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

Revision A 2013-01-21

MIL-HDBK-

263B

Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

31 July 1994 Entire http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf