CDRL A002.pdf

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved QMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704- 0188), Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP XXXX TM OTHER

D. SYSTEM / ITEM E. CONTRACT / PR NO. F. CONTRACTOR

XXXXX

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

PRODUCT DRAWINGS/MODELS AND ASSOCIATED LISTS

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

DI-SESS-81000D/T PWS PARAGRAPH 2.1.4.3

584 CBSS / GBHBC

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION

14. DISTRIBUTION

SD QRTLY SEE BLK 16 b. COPIES

8. APP CODE SEE BLOCK 16 11. AS OF DATE 13. DATE OF

SUBSEQUENT

SUBMISSION

a. ADDRESSEE

FINAL

A SEE BLOCK

SEE BLK 16 Draft Reg Repro

16. REMARKS 584 CBSS/GBHBC

460 RICHARD RAY BLVD

NOTE: 1. Air Force drawings 9626025, 9579776 and 9579777 (CAGE CODE (98752) SUITE 200 latest revision are a part of this CDRL. A copy of the drawings may ROBINS AFB GA be requested through the Procurement Contracting Officer. 31098-1813

2. METADATA SHALL BE IN ACCORDANCE WITH 9579776 PARAGRAPH 10 OPTION

ONE

PAPER COPY 1

SEE CONTINUATION SHEETS DIGITAL DATA 1

(CLASSIFIED)

DIGITAL 1

15. TOTAL 1 0 2

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

X

22 APR 10

DD Form 1423-1, Feb 2001 PREVIOUS EDITIONS ARE OBSOLETE. PAGE___1_ OF __X___ PAGES EDATS 2010-51

Merrill.Adkison Typewritten Text

Merrill.Adkison Typewritten Text

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Merrill.Adkison Typewritten Text A002

CONTINUATION OF DD FORM 1423-1 (DI-SESS-81000D/T) Dtd 22 APR 10

BLOCK 4: DI-SESS-81000D is tailored as follows:

Requirements: (the below paragraph numbering corresponds with the numbering in the DID)

1. Reference Documents. Delete paragraph 1. in its entirety and replace with “1. Reference Documents. The documents apply as cited in the DD Form 1423-1 and continuation sheets."

3. Format. Delete in its entirety and replace with “3. Format. Product Drawings/Models and

Associated Lists shall be in the format as specified on this DD Form 1423-1 and continuation sheets, and shall meet the requirements of ASME Y14.1."

4. Content. Delete in its entirety and replace with “4. Content. Product Drawings/Models and Associated Lists shall conform to the requirements of ASME Y14.100, Appendix B, sections B6 through B9.1 and Appendices C,D and E, in conjunction with ASME Y14.24, ASME Y14.34M, ASME Y14.35M and ASME Y14.41. They shall document directly or by reference the following (items a through q), as applicable:”

6. CAGE code. Delete “TDP Option Selection Work Sheet incorporated in the contract or purchase order.” and replace with “DD Form 1423-1 and continuation sheets.”

7. Selection of drawings. Delete “The TDP Option Selection Work Sheet incorporated in the contract or purchase order will specify whether the contractor or the Government is responsible for selecting the types of drawings and associated lists.” and replace with “The contractor shall comply with ASME Y14.24, Types and Applications of Engineering Drawings”.

BLOCK 7:

“S”—Inspection is at source and is to ensure this product meets this CDRL and its tasking document.

Shipping list must accurately reflect the shipped product.

“D”—Acceptance is at destination. Acceptance of final data will be by approval of the Engineering Data Management Specialists.

BLOCK 9:

DISTRIBUTION STATEMENT. Distribution statements shall be in accordance with DoD Directive

5230.24 and included on the first sheet of each drawing near the title block, and shall be as follows:

“DISTRIBUTION STATEMENT D. Distribution authorized to the Department of Defense and U.S. DOD contractors only (critical technology) (19 APR 10). Other requests shall be referred to (762CBSG/GBEC).”

Note: Certain types of technical data preclude placing the entire notice on the document. To accommodate this problem an abbreviated version is authorized as follows:

“Statement D, DoD and U.S. DoD contractors only, (762CBSG/GBEC)”

EXPORT CONTROL NOTICE. The Export Control Notice shall be in accordance with DoD Directive 5230.25.

DESTRUCTION NOTICE. Mark documents with one of the following:

a. For unclassified limited documents: “DESTRUCTION NOTICE. Destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

b. For classified documents: “DESTRUCTION NOTICE. Follow the procedures in DoD 5220.22- M, National Industrial Security Program Operating Manual, Chapter 5, Section 7, or DoD 5200.1R, Information Security Program, Chapter 6.”

BLOCK 10: Revisions/changes to the final delivered data shall be furnished quarterly, commencing the first quarter after destination acceptance of the final reproducible data and continue until the contract is closed. Quarterly updates shall include an updated IPL, reference A.F. Drawing 9579776. Negative reports shall be submitted to 584 CBSS /GBHBC.

BLOCK 11: 15 days before end of quarter.

BLOCKS 12 AND 13:

1. All data submittals shall contain a shipping list prepared to include as a minimum, the document number, revision level, and number of sheets/pages. Part number, noun and drawing size is optional. The data delivered shall be in the same sequence as the shipping list. Unless prior approval is granted by 584 CBSS /GBHBC, shipments of data must be for complete assemblies, i.e., LRU’s and SRU’s. Shipping list shall specify whether the shipment is updates, final or make-up.

2. When a specific revision of an engineering document has been previously furnished and approved by a USAF Engineering Data Repository in microfilm or digital form as a result of a government contract, and is required by this DD Form 1423-1, the same data shall not be resubmitted providing it meets the requirements in the DD Form 1423-1 for existing data. This data shall be identified as having been previously submitted and approved and shall include the document number, revision, and contract number under which the data were submitted. The receiving USAF Engineering Data Repository shall be identified. This action is required concurrent with all submittals.

3. Within 90 days after successful government verification of the prototypes, an Indentured Parts List (IPL) per Air Force (CAGE 98752) drawing 9579776 shall be delivered.

4. Within 90 days after successful government verification of the prototypes, one set of paper copies of all "final reproducible data" (reference Block 14 of the DD 1423-1) shall be delivered. A letter of transmittal shall accompany submittal. Paper copy submittal will be reviewed within 120 days after receipt of data, unless additional time is required, at which time the contractor will be notified.

a. Submittal of programming files, per Air Force (CAGE 98752) drawing 9579776, Software and memory Device Data is not required for this (paper) submission.

b. Concurrent with the paper copies the contractor shall submit representative samples of each digital data format of data for this project per Air Force (CAGE 98752) drawing 9579776, (Native, Neutral, HPGL, Metadata Spreadsheet, Gerber, Software/Memory Device Data, etc.).

5. Within 60 days after approval of paper copy, one set of all “final reproducible digital data” to include Native, Neutral, HPGL, Metadata Spreadsheet, Gerber, Software/Memory Device Data, etc. (reference Block 14 of the DD 1423-1) shall be delivered to 584 CBSS/GBHBC, 460 Richard Ray Blvd Suite 200, Robins AFB GA 31098-1813. If changes have been required to the IPL since delivery in 3 above, resubmittal shall be required.

BLOCK 16:

1. Government Activity and Part Identification: The contractor shall comply with Air Force (CAGE 98752) drawing 9626025, titled “Air Force Drawing Requirement”. This requirement defines format requirements for the generation of Air Force drawings.

1.1. Engineering Change Orders (ECOs): When an existing Air Force drawing is revised, all ECOs shall be incorporated prior to the paper submittal for review. Concurrent with the final submittal, all ECOs shall be incorporated and a hardcopy delivered.

2. Content, format, and media requirements for delivery of Digital Engineering Data: The contractor shall comply with Air Force (CAGE 98752) drawing 9579776. Air Force Drawing 9579776 CAGE 98752 is tailored as follows:

Delete the Note under paragraph 7. b. and replace with: Deliver Government CAGE 2D drawings and Government CAGE 3D Models/Model Based Definition Data Sets in accordance with Air Force Drawing

9626025 CAGE 98752.

3. Engineering Data: Product drawings/models and associated lists shall be prepared to provide the design, engineering, and manufacturing information necessary to enable the procurement or manufacture of an item essentially identical to the original item. The product shall be defined to the extent necessary for a competent manufacturer to produce an item, which duplicates the physical, interface, and functional characteristics of the original product, without additional design engineering effort or recourse to the current design activity.

Product data shall reflect the approved, tested and accepted configuration of the defined delivered item. This together with other TDP elements forms a Production Level TDP which will be used to support the product throughout its lifecycle (MIL-STD-31000 paragraph 5.7.3.3). This includes but is not limited to special tooling, interface hardware, special test equipment, and support equipment.

4. Engineering Drawing Practices: The contractor shall use the practices described in ASME Y14.100- 2004. For clarification, the documents listed in paragraph 2 of ASME Y14.100-2004 shall be considered first tier and shall apply. ASME Y14.1-1995 is tailored as follows: Paragraph 6.2 Block L, add “Sheets shall be numbered beginning with one (1) and continue, using consecutive whole integers.” The contractor may find it useful to incorporate the concepts of MIL-HDBK-288 into the preparation of the TDP. MIL- HDBK-288 refers to Engineering Drawing Package (EDP); this term shall be considered synonymous with TDP. In instances where the ASME standards do not fully define requirements concerning preparation of engineering drawings, the contractor shall use the guidance provided in the Drawing Requirements Manual (DRM) 11th Edition available from IHS, Inc. copyright 2008.

5. Control Drawings: Control drawings shall be used to specify the requirements for purchased items per DI-SESS-81000D and ASME Y14.24. The contractor shall not identify his own company as a source on control drawings, unless one additional source is also shown. A separate division of the contractor’s company, with a different manufacturers code (CAGE) may be shown, if it is actually a source. Control drawings not developed for this contract (existing drawings) shall be updated, to show current information (i.e., performance/qualification requirements, vendors/sources names and part numbers.)

6. Commercial Off-the-Shelf (COTS): Definition for a COTS item can be found in the Federal Acquisition Regulation (FAR SUBPART 2.1-Definitions) Part 2.101 and (FAR) Part 12. For clarification of this effort, any modification/tailoring of the COTS item shall require a modifying drawing be prepared and delivered to the Air Force documenting the comparison of the COTS item and the item after modification.

7. Contract Numbers: When a TDP document is prepared under a Government contract, the Government contract number under which it is prepared shall appear on the first sheet of the document original. When a TDP document is delivered under a Government contract other than the one under which it was prepared, the Government contract number under which it is delivered shall also appear on the first sheet of each copy submitted. If the document is prepared and submitted under the same contract, only the entry for the contract under which it is prepared is required.

8. Application Block: All new and revised drawings shall contain an Application Block. The Application Block is mandatory for all drawings. The Application Block shall be near the Title Block. The Application Block shall show the “Next Assembly” and “Used On”. When an item is used in more than three applications, the entry “general usage” may be used.

9. Traceability: The contractor shall prepare the TDP in such a manner to insure that all applicable documents and part or identifying numbers (PINS) i.e., Artwork, Schematics, Software/Programming Data, Test Criteria, etc., are referenced within the TDP for traceability.

9.1 If the contractor is the original equipment manufacturer (OEM) any existing detail and assembly drawings shall be revised to include changes to reflect the delivered item’s configuration.

9.2 If the contractor is not the OEM any existing detail and assembly drawings shall be revised by the contractor submitting an engineering order (EO) to include changes to reflect the delivered item’s configuration.

10. Preparation Method: American English language shall be used in the preparation of this TDP.

Dimensioning and Tolerancing shall be Decimal Inch in accordance with ASME Y14.5M-1994. Size and format of drawings shall be Decimal Inch per ASME Y14.1. All drawings shall be prepared using Third Angle Orthographic Projection method of presentation. The symbol for angle of projection shall be delineated in the Title Block of newly prepared or revised engineering data. (ASME Y14.3M-1994 figure 1-2)

11. TDP Validation: The contractor shall validate that the TDP and elements thereof conform to the contractual requirements, and that they accurately depict the item(s) developed, modified, or produced under the contract. Successful use of the TDP in producing, inspecting and testing the item(s) is considered acceptable evidence that the validation requirement has been met.

12. Test Criteria: Test criteria is an inherent part of the TDP. Test criteria shall be incorporated, either directly on each TDP document or by reference, for each end item, top assembly item, configured item, and lowest assembled item IAW Air Force (CAGE 98752) drawing 9579777, titled “Clarification of Detailed Test Criteria for Electrical and Avionics Items.”

13. Associated Lists: Parts Lists per ASME Y14.34M are required. Parts Lists are required at assembly level. Parts Lists for Contractor Activity identifier CAGE code may be an integral part of a document or it may be a separate document. The identification and quantity of parts shown on the assembly drawing shall agree with the parts list.

14. Marking: Drawings shall specify requirement for marking part number identification on items as required by MIL-STD-130 and other applicable documents referenced therein. Unique Identification (UID) for item identification marking is mandatory. The drawings shall identify the content, method of application, material and location of marking on the part.

15. Printed Board Artwork Master Drawing. The printed board artwork master drawing shall include images of all artwork required to manufacture the printed board. These images will serve as a reference to those images produced from the Gerber data files IAW Air Force drawing 9579776 (CAGE 98752) titled “Digital Data Description Requirement”. Also, this drawing shall reference a unique part or identifying number (PIN) with revision data for the digital file set which includes the Gerber, test, and drill data files.

The PIN number format structure and characters shall meet the same requirements as for the part number.

These requirements are in addition to those in ASME Y14.24 and other related standards.

16. Printed Board Artwork Master, Test, and Drill NC Data. The printed board artwork master, test, and NC drill data shall be delivered IAW Air Force drawing 9579776 (Cage 98752). These requirements are in addition to those in ASME Y14.24 and other related standards.

17. Source Control Drawings: Air Force engineering will evaluate each request and notice will be promptly given regarding approval/disapproval. Letter requests shall be submitted to the requiring office in Block 6 of this DD Form 1423-1 prior to the preparation or use of a Source Control Drawing. The letter shall be marked with Distribution Statement “A” in accordance with DoD-D-5230.24. Preparation instructions are as follows:

a. Format - The Source Control Drawing Approval Request shall be in the contractor’s format.

b. Content - The request shall specify the following:

(1) Nomenclature and description of the item.

(2) The critical application(s) for which the item is to be used.

(3) Number of applications per end item.

(4) Item status as a repair part.

(5) System performance requirements requiring source qualification.

(6) Procedures and criteria required to qualify a source.

(7) Sources of supply and manufacturers’ part numbers.

(8) Cost of the item involved.

(9) Estimated cost to qualify a source.

(10) Impact on contract cost, schedule and performance if use of source control drawing is not permitted.

(11) Copy of the approved non-standard part approval request, if the DoD Parts Control Program is applicable under the contract or purchase order.

18. Existing/Legacy Data: When existing/legacy data meets the following criteria, or will be modified or revised to meet the following criteria, it shall be used in lieu of preparing new data.

a. It is furnished with rights-in-data consistent with the contract stipulations regarding data rights;

b. It is furnished at a cost to the government equal to or less than preparing new data;

c. It meets the legibility and reproducibility requirements for the TDP element of which it is to be a part;

d. It meets the design disclosure requirements of the TDP element of which it is to be a part;

Note: The contractor shall ensure the existing/legacy data contains current information, i.e. performance/qualification requirements, vendors/sources names and part numbers, etc.

e. It is identified by a Commercial or Government Entity (CAGE) Code, document number, title and applicable contract number(s);

f. Any nonstandard symbols, drawing or documentation practices used are explained in the document or in a document referenced on the document containing the nonstandard symbol or practice;

g. The TDP was prepared using American English Language.

Note: Revisions to existing Government CAGE non CAD data shall be redrawn in CAD and shall meet the contractual requirements for new Air Force drawings per Air Force Drawing 9626025, CAGE 98752.

19. Legibility and Reproducibility: All documents prepared or submitted shall meet the highest legibility and producibility requirements available in the commercial market controlling the media in which the data is to be delivered.

20. Referenced Documents: Documents referenced in a TDP shall be furnished as an integral part of that TDP except where the documentation meets the requirement of the paragraph titled Existing Data above, and has been furnished and approved under a previous contract in the same revision to any USAF repository.

When first tier references do not provide the technical information required by the TDP element, subordinate reference documents shall be provided until the design disclosure requirements are met. When information essential to meeting TDP design disclosure requirements (such as default surface texture values) are contained in such documents, that information shall be incorporated in a document acceptable for inclusion in the TDP.

20.1 Prohibited References/Wording: Technical Orders (TOs), pamphlets, recordings, National Stock Numbers (NSNs), To Be Determined (TBD), Statement of Work ((TASKING DOCUMENT)), Performance Work Statement (PWS), Statement of Objectives (SOO), and Contract Data Requirements List (CDRL), shall not be referenced within the TDP.

21. Protecting Classified Information: TDPs or parts thereof, containing classified information shall be protected and marked in accordance with the Department of Defense National Industrial Security Program Operating Manual for Safeguarding Classified Information, DoD Manual 5220.22-M. When 3D TDP data is used, the solid models shall display classification marking clearly visible when the solid model is first opened.

22. Software and Memory Device Data: Software and Memory Device drawings shall be selected per ASME Y14.24 and CAD/CAM data files shall be delivered per Air Force drawing 9579776 (CAGE 98752).

23. Contractor Quality Control System: The contractor shall develop and maintain a quality control system for the detailed examination and technical review of the TDP, to be supplied under the terms of the contract or purchase order. The quality control system shall assure conformance of the TDP to all requirements specified herein. The quality control system shall be documented and subject to review by the Air Force's representative. If the contractor's methods and procedures do not comply with the quality control system or do not attain their objectives, the quality control system shall be subject to disapproval by the Air Force.

24. TDP Quality Control System Requirements: The contractor's TDP quality control system shall address:

a. The methods and procedures to be used to control the development, maintenance and delivery of the TDP, including the use of electronic approvals or authorizations, if applicable.

b. Assignments of responsibilities and procedures for the detailed examination, review and final approval of the TDP by the contractor.

c. Qualifications of the personnel performing the examinations and reviews of the TDP.

d. Procedural flow of information and documentation within the organization for the development, review and approval processing of the TDP and components thereof.

e. Procedures for ensuring that nonstandard items used in the design have been documented as required for the TDP.

f. Methods of ensuring that approved engineering changes have been incorporated into the TDP in accordance with contract requirements.

g. Procedures for ensuring that security markings, distribution statements, and rights-in-data legends are assigned and applied in accordance with applicable specifications, standards, regulations and public laws.

h. Methods of detecting, correcting, and preventing the recurrence of deficiencies with the TDP and discrepancies between the elements and components thereof.

25. Inspection of TDP: The TDP type and elements including TDP documents prepared by subcontractors, shall be inspected for the following:

a. Compliance with the requirements of this contract.

b. Inclusion of all documents, including sub-tier references, required to meet the design disclosure requirements of the TDP.

c. Accuracy of the assignment and identification of security markings, restriction statements (for example distribution statements), export control notices, rights-in-data legends, and other special markings.

d. Inclusion of contract numbers and contractor identifications.

e. Legibility and reproducibility.

f. TDP components have not been prepared for requirements, which could be met by existing standardization documents.

g. Completeness and accuracy of the TDP documents, including required quality assurance information, in describing design of the item, its subassemblies, and component parts. The design to be described by the TDP documents is that configuration of the item the Government has approved, tested, or accepted.

h. Both Type 2D and Type 3D TDPs shall open in the appropriate software without regeneration errors or warnings.