PWS_rev11_9-26-12.pdf

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PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR THE

DEFENSIVE ATE AUGMENTATION EQUIPMENT (DAAE)

REPAIR

BY THE

AUTOMATIC TEST SYSTEMS DIVISION

WARNER-ROBINS AIR LOGISTICS CENTER (WR-ALC)

26 SEPT 2012

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PERFORMANCE-BASED WORK STATEMENT (PWS)

Purchase Request: FD2060-12-00928

1.0 DESCRIPTION OF SERVICES. This Performance-Based Work Statement (PWS) outlines the tasks and duties the contractor shall perform in order to provide onsite test, evaluation, and repair of the Digital (DIG) DAAE, NSN 4920-01-183-5261, and Radio Frequency (RF) DAAE, NSN 4920-01-183-5260. The repair of the DAAE test stations shall result in a Fully Mission Capable (FMC) status of the station.

2.0 SERVICES SUMMARY (SS) Repair services performed under this contract shall meet the following objectives:

Performance Objectives

PWS Para. Performance Threshold

Timeliness of Data Deliverables

4.1, 4.2, 4.3.4, 4.5.2, 4.5.4, 4.5.5, 4.5.7

The contractor shall deliver the required data items in accordance with schedule requirements identified on the DD Form 1423 for each data item. 100% compliance is required.

Successful test, evaluation, and minor repair of the DAAE test station

4.1, 4.2.1

The contractor shall complete the test, evaluation, and minor repairs of the DAAE station within thirty

(30) calendar days of the scheduled date established at the time a delivery order is placed. 100% compliance is required.

Compliance with Safety and Health Plan

4.5 100% compliance is required.

Conduct acceptable Contractor Safety Program

4.5 No more than 2 Class C mishaps per contract year Zero Class A or B mishaps.

Mishap Notification and Reporting

4.5 No more than 1 instance of late mishap notification per year.

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 Government Furnished Information (GFI)

The government will provide, upon request of the contractor, pertinent background data such as existing engineering drawings, technical orders, deficiency reports, etc., excluding proprietary data. Requests shall be made through appropriate government contracting officer channels. All data shall be returned to the government at the conclusion of the contract period of performance.

3.2 Government Furnished Equipment (GFE)

The contractor shall furnish all material, support equipment, and test equipment.

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3.3 Access to Government Property

The government shall provide access to the contractor for entry into all government facilities as required. The contractor shall submit visit requests to the location they are traveling at least five (5) working days prior to scheduled visit date. The government will provide the contractor with points of contact for visit requests at each location.

3.4 REPORTING LOSS OF GOVERNMENT PROPERTY (FEB 2011)

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

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3.5 COMMERICAL ASSET VISIBILITY AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT- 81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

B001 (DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report)

4.0 GENERAL INFORMATION: The Contractor shall comply with the delivery performance requirements and other obligations as identified in this PWS. The following sections provide a summary of the principle responsibilities and duties of the contractor.

4.1 Program Management

The contractor shall identify to the government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives. The contractor shall schedule and coordinate the onsite vistis as well as the duty hours that will be worked by the contractor’s technicians while onsite at each base location. The contractor shall provide a Contractor’s Progress, Status, and Management Report, outlining the progress of repair actions in 30 day increments beginning upon receipt of the government’s direction to proceed.

A001 (DI-MGMT-80227, Contractor’s Progres, Status, and Mangement Report)

4.2 Onsite Repair

The contractor shall perform all tasks required for evaluation and repair of the DAAE test station to a serviceable and Fully Mission Capable (FMC) condition. These tasks include the testing, evaluation, and minor repair(s) of the test stations. Additionally, the removal and replacement of instruments, circuit card assemblies (CCAs), electronic component assemblies (ECAs), or major subassemblies, hereafter referred to as asset(s), or the manufacturing of cables, or a combination of both may be required to successfully complete the repair of the test station. Upon completion of all corrective actions, the contractor shall perform OAFI test program to verify all deficiencies and/or failures within the DAAE test station have been identified and corrected/resolved if asset(s) are available. The contractor shall document the corrective actions taken and the results of the OAFI test program to verify serviceability and FMC status of the DAAE test station and provide this documentation as part of the Technical Report – Study/Services.

A002 (DI-MISC-80508B, Technical Report, Study/Services)

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4.2.1 Test, Evaluation, and Minor Repair

The test, evaluation, and minor repair of each DAAE test station shall include but not be limited to the following:

Utilize the Intermediate Automatic Test Equipment (IATE) Operational Assurance / Fault Isolation (OAFI) test program for the DAAE station and any necessary troubleshooting techniques to identify all deficiencies and/or failure(s) with the DAAE test station.

Document the symptoms, tests and measurements, and troubleshooting techniques used to determine the condition of the DAAE test station and provide this documentation as part of the Technical Report.

Implement minor repair actions to resolve the identified failure(s) o If removal and replacement of asset(s) are not required, the contractor shall implement any necessary minor repair actions, such as alignments or adjustments of the asset(s) or reseating of CCAs, cables, I/O pins, etc.

o If replacement asset(s) are required and available at the onsite location during the visit, the contractor shall perform the removal and replacement of the available asset(s).

If replacement asset(s) are required and not available at the onsite location during the visit, the contractor shall notify the government of the required assets via the Technical Report. The contractor may utilize serviceable asset(s) from other DAAE stations at the onsite location to verify the failure of the identified faulty asset(s). The use of “cannabilized” asset(s) from other DAAE stations is based on operational priorities and requires government concurrence.

The contractor shall complete the test, evaluation, and minor repairs of the DAAE station within thirty (30) calendar days of the scheduled date identified by the contractor at the time a delivery order is placed.

4.2.2 Manufacturing

Based on the results of the test and evaluation, if the manufacturing and assembly of interconnect cables or other miscellaneous items (i.e. I/O pins) are needed to faciltitate the repair of the station, the contractor shall notify the government via the Technical Report. Upon government approval/direction the contractor shall proceed with the manufacturing, assembly, and installation of the cables or other miscellaneous items.

4.3 General Requirements

4.3.1 Place of Performance

On-site repairs shall be performed at the following locations: Dyess AFB, TX; Ellsworth AFB, SD; Robins AFB, GA.

4.3.2 PERFORMANCE OF SERVICE DURING CRISIS

The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

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4.3.3 INSPECTION OF SERVICES CLAUSE

The Inspection of Services Clause from FAR 52.246-4 and -6 gives the Government the right to inspect contractor performance so long as it doesn’t cause undue delay to delivery of those services.

4.3.4 Government Industry Exchange Program (GIDEP)

The contractor shall be or will become a member of the Government Industrial Database (GIDEP). If not a member of GIDEP, the contractor must register to become a member.

The Contractor shall be required to submit all appropriate data requirements to GIDEP as it is generated in accordance with the contract data requirements list (CDRL) of this contract. Part, component, material, equipment, or manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert reports.

The contractor shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Upon determination that an Alert/Safe Alert has implications to the units being repaired, a response shall be submitted informing the specified organizations in accordance with CDRL. Subcontractors to the prime shall be notified of reports associated with the device, components or processes supplied by the subcontractor to the prime.

A003 (DI-QCIC-80125B, GIDEP Alert/Safe-Alert Report) A004 (DI-QCIC-80126B, GIDEP Alert Response)

4.3.5 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): IAW 1 Aug 07, AFMC/CV Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations and the 11 Dec 06, SAF Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

All contractors who physically perform work on Robins Air Force Base (RAFB) must receive EMS General Awareness Training. All prime contractors must complete the training prior to beginning work on RAFB and must ensure that all subcontractors comply with this requirement.

78 CEG/CEV has already developed EMS training and it’s a requirement for military and civilians working on Robins. The policy letter made it mandatory for contractors working on Robins to complete EMS Training.

There are three ways contractors can complete EMS training:

With CAC, go to 78 CEG/CEV website and click on EMS General Awareness Training, choose Option 1 https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx

Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow

Mailbox.

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If a company is ISO 14000 certified, the contractor does not have to complete Robins

AFB EMS General Awareness Training; however, the contractor must submit documentation to the Contracting Officer (CO) stating ISO 14000 Certification.

In accordance with the SAF Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the AFMC/CV Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

4.3.5.1 The prime contractor shall ensure subcontractors comply with the EMS requirement.

4.3.6 GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price.

The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.4 SECURITY REQUIREMENTS (UNCLASSIFIED)

4.4.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.4.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.4.3 Employee Clearances: Contractor employees shall not be authorized access to classified information; access to classified materials, or permitted to perform work on classified projects without proper security clearances and a need to know. The contractor shall be responsible for obtaining security clearance to the level of Secret for proper accomplishment of contract requirements. Contractor employees whose clearance has been suspended or revoked shall immediately be denied access to classified information, sensitive but unclassified information and government computers. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

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4.4.4 Security Incidents and Violations: The contractor shall immediately notify the (WR- ALC/GRNEA) Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.4.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base, will comply with the WR-ALC/GRN Security Education and Awareness program. The program consist of the following components: initial training, annual refresher training, periodic tailored training.

4.5 SAFETY REQUIREMENTS: The contractor shall comply 100 percent of the time.

4.5.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.5.2 Mishap Notification: No more than two Class C mishaps per contract year Zero Class A or B mishaps will be tolorated. The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable.

Follow all other reporting requirements as identified on the DD1423, CDRL A005 for Accident/Incident Report (Mishap Notification & Reporting) Data Acquisition Document Number DI-SAFT-81563.

A005 (DI-SAFT-81563, Accident/Incident Report)

4.5.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

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4.5.4 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number A006 Data Acquisition Document Number DI-ENVR-81375 for Contractor’s Standard Operating Procedures (SOP) to receive the Contractor’s Safety and Health Plan Update.

A006 (DI-ENVR-81375, Environmental Health and Safety Plan (HSP))

4.5.5 Total Case Injury Rate (TCIR) and Days Away, Restricted and/or Transferred (DART) Rates. The contractor shall provide to the government, on an annual basis, TCIR/DART rates or injury and illness rates for the Standard Industrial Classification (SIC) code or the North American Industrial Classification Systems (NAICS) code for the applicable industry. These rates shall be provided to the addressee(s) listed in block 14.a. of the DD1423 Data Item Number A001 Data Acquisition Document Number DI-MGMT-80227 for Contractor’s Progress, Status and Management Report (Annual TCIR/DART Rates).

A001 (DI-MGMT-80227, Contractor’s Progress Status and Management Report (Annual TCIR/DART Rates))

4.5.6 Contract Safety Manager. As part of the Contractor Safety Program, the contractor shall assign in their plan, by name and phone number, a person who shall be the primary point of contact for safety and health issues for the on-site operation. The contractor shall keep the contract safety manager information current by notifying the contracting officer of any change in personnel or contact information.

4.5.7 Quality Control Plan (QCP). The contractor’s QCP is the foundation upon which quality work is based. The QCP is submitted after award in accordance with DD1423 Data Item Number A008, Data Acquisition Document Number DI-QCIC-81722, Contractor’s Progress Status & Management Report (Contractor’s Quality Control Plan) and is approved by the Contracting Officer Representative (COR) before any work begins. The plan shall be comprehensive, detailed, and logical if the contractor’s quality control program is to be effective and shall include a site safety checklist when applicable. The plan shall demonstrate that the contractor has fully considered the specific contract requirements and special factors peculiar to the project. The Government reserves the right to require necessary changes in the plan and in contractor operations to obtain the specified level of quality. If changes to the plan are necessary, the changes must be made and accepted by the Contracting Officer, prior to their implementation.

A008 (DI-QCIC-81722, Quality Program Plan)

4.6 PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The Contractor shall submit payment requests using Wide Area Work Flow-Receipt and Acceptance (WAWF-RA).

Data Items shall also be submitted in WAWF. Information regarding WAWF-RA is available on the Internet at https://wawf.ef.mil.

5.0 APPENDICES

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TECHNICAL ORDERS

Name of Publication Sections that Apply

Date of Publication and

Changes Title of Publication

T.O. 33D7-13-100-1 Entire Change 5

1 Aug 2004

OPERATION AND

MAINTENANCE

INSTRUCTIONS,

INTERMEDIATE LEVEL TEST

SET GROUP,

COUNTERMEASURES

(DIGITAL DAAE STATION)

T.O. 33D7-13-100-4 Entire Change 4

15 Jan 2007

ILLUSTRATED PARTS

BREAKDOWN,

TEST SET GROUP,

COUNTERMEASURES

(DIGITAL DAAE STATION)

T.O. 33D7-13-99-1 Entire Change 2

15 Jan 2004

OPERATION AND

MAINTENANCE

INSTRUCTIONS,

INTERMEDIATE LEVEL

TEST SET GROUP,

COUNTERMEASURES

(RF DAAE STATION)

T.O. 33D7-13-99-4 Entire Change 3

17 Mar 2010

ILLUSTRATED PARTS

BREAKDOWN,

TEST SET GROUP,

COUNTERMEASURES

(RF DAAE STATION)

T.O. 33D7-44-251-8-1 Entire Change 5

29 Mar 2005

OPERATOR TEST

PROCEDURES,

RADAR/ELECTRONIC

WARFARE (REW)

TEST STATION

T.O. 33D7-44-251-1 Entire Change 9

7 Apr 2009

OPERATION AND

MAINTENANCE

INSTRUCTIONS,

INTERMEDIATE

MAINTENANCE,

RADAR/ELECTRONIC

WARFARE (REW)

TEST STATION

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T.O. 33D7-3-256-1 Entire Change 6

12 July 2007

OPERATION AND

MAINTENANCE

INSTRUCTIONS,

INTERMEDIATE

MAINTENANCE,

DIGITAL (DIG) TEST STATION

T.O. 33D7-3-256-8-1 Entire Change 6

24 Mar 2008

OPERATOR TEST

PROCEDURES,

DIGITAL (DIG) TEST STATION

Name of Publication Sections that Apply

Date of Publication

Title of Publication

MIL-STD-129P

With Change 4

Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130 Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

DLAR 4155.24 Entire 20 Jul 93 Product Quality Deficiency Report Program

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce Mix.

FAR 23.404

Para graph “b”

1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Safety and Health Regulations for Construction

Part 1926 1 Jan 04 Occupational Safety and Health Act (OSHA) of

DoD 4100.39-M Entire May 2010 Federal Logistics Information System

FAR 52.245-1 Entire Aug 2010 Government Property

AFJMAN 23-215

(for misidentified or misdirected items)

Section 5.

Para. E.

6 Aug 01 Reporting of Supply Discrepancies

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T.O. 00-35D-54 (for Product Quality Deficiency Report (PQDRs))

Entire Document

1 May 07 USAF Deficiency Reporting, Investigation, and Resolution

DLAR 4155.24

(for Product Quality Deficiency Report (PQDRs))

Entire 20 Jul 93 Product Quality Deficiency Report Program

AFMCI 21-113

(use for FAST repair effort)

Section 5 4 Mar 09 Fast Transportation

DOD 5220.22-M

(for CLASSIFIED only)

Entire 28 Feb 06 National Industrial Security Program Operating Manual (NISPOM).

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

FAR 52.246-6 Entire May 2001 Inspection--Time-And-Material and Labor-Hour

SAF Policy Letter (For contractors working on RAFB)

Entire 11 Dec 06 Conformance with AF Environmental Management System (EMS) Requirements for Contract Performed on AF Installations.