Atch2_APPXB_0921833.doc

Appendix B

HEADQUARTERS

WR-ALC AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE

APPENDIX B

GOVERNMENT PROPERTY MANAGEMENT

02/23/2009

PMS: Teresa Lewis

Type Work:

Repair/Overhaul Workload Type: F-15/F-16 LANTIRN

Contract Designation: CFM with GFE

TABLE OF CONTENTS

Section Page

LIST OF ATTACHMENTS

Attachment

Page

PURPOSE STATEMENT

This Appendix B is part of the contract and provides detailed instructions pertaining to the management and control of government-owned property and instructions/guidance on how the property is obtained, maintained, protected, controlled, accounted for, and disposed of. These instructions expound the general guidance given in the Federal Acquisition Regulation (FAR), Part 45.5, which is incorporated by reference and made part of this contract. If the provisions of this appendix conflict with existing FAR, Part 45, or other government directives, the contractor will contact the contracting officer at WR-ALC for guidance.

1. TERMS EXPLAINED: Terms and definitions are included in the regulations referenced as cited in this appendix and are supplemented for clarification and guidance as they apply to this contract as follows:

1.1. Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the contractor performs in accordance with the terms of the contract.

1.2. Agency-Peculiar Property (APP): Government-owned property for military operations. It includes end items and integral components of military weapons systems along with related support equipment that are not readily available as commercial items. It does not include normal government material, special test equipment, special tooling, or facilities; also referred to as military property (FAR Part 45.301).

1.3. Bench Stock: Low cost, high usage, and non-sensitive consumable, material located in work areas for contract performance. Quantities of such stock shall not exceed that amount normally consumed in a 30 day period, or as established in the contractors approved property control system (normally used for broken units of issue).

1.4. Consumable Item: An item that may or may not be subject to repair that is consumed during the repair process. This includes stock listed and non-stock listed items which have an expendability, recoverability, and reparability category (ERRC) of P (XF3) or N (XB3). May also be referred to as expense or stock funded items.

1.5. Contractor Communications Network (CCN): Provides the contractor with specific computer requirements for transmitting (through the internet) CAV II transactions and provides CAV AF POC information. The CCN is Attachment 1.

1.6. CICA XML: In the future, those commercial vendors having XML capability on their in-house systems will be able to transmit XML batch files via a DLA/DLMSO format known as CICA XML. Notifications will be sent out as system capabilities are upgraded to include XML batch file processing.

1.7. Commercial Asset Visibility (CAV AF): is a web-based Government off the shelf (GOTS) application developed by Navy Supply Information Systems Activity (NAVSISA). CAV AF allows commercial contract repair facilities to report Repair and GFM transactions on a daily basis. CAV AF will be the management control authority (MCA) for contract repair end items and GFM located at contractor facilities. The connection between CAV AF and commercial facilities will be via the internet.

1.8. Contractor Furnished Equipment (CFE): Equipment furnished by the contractor, title to which remains with the contractor.

1.9. Contractor Furnished Material (CFM): Material provided by the contractor, as a part of the maintenance service provided. All material with an expendability, recoverability, and reparability category (ERRC) code; N or P (also known as consumables) will be CFM, regardless of the source of supply (SOS), i.e; Defense Logistics Agency (DLA), General Support Division (GSD) and AF managed items. This material is incorporated into or attached to an end item to be delivered under the contract or may be consumed in the performance of a contract. CFM is not to be confused with contractor acquired property (CAP). CAP is purchased by the contractor for the government, using government funds.

1.10. Contractor Furnished Property (CFP): Property other than government-furnished property (GFP), government-furnished material (GFM), and funded by the contractor per the terms of the contract, title to which remains with the contractor. .

1.11. Defense Automatic Addressing Systems Center (DAASC): Organization that provides DAASC Automated Message Exchange System (DAMES) software and acts as host for the CCN.

1.12. DAASC Automated Message Exchange System (DAMES): The automated system providing the capability to communicate with DAASC through a modem using a standard dedicated telephone line.

1.13. Expendability, Recoverability, and Reparability Category (ERRC) Code: The code assigned to an Air Force item which designates the extent of repair for the item.

1.14. Facilities: Industrial property (other than material, tooling, agency-peculiar property, and test equipment) for production, maintenance research, development, or test, including real property and rights therein; buildings, structures, improvements and plant equipment.

1.15. Government-Furnished Equipment (GFE): An all-inclusive term to define all types of equipment defined in FAR, Part 45. It includes facilities, plant equipment, agency peculiar property, special tooling, and special test equipment. For the purpose of annually reporting dollar values on Department of Defense (DoD) property in the custody of contractors (DD Form 1662, DOD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions.

1.16. Government-Furnished Material (GFM): Government property supplied to the contractor, for incorporation into an end item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed material, parts, components, and assemblies. GFM is also referred to as materials and direct materials under the terms of the contract (FAR 45.301).

1.17. Government-Furnished Property (GFP): All property acquired using government funds and/or in the possession of the government which is subsequently delivered or otherwise made available to the contractor. GFP also includes GFE and GFM (FAR 45.101).

1.18. Hazardous Material: Any used or unused property, including scrap and waste, that is ignitable, corrosive, reactive, or toxic because of its quality, concentration, physical, chemical, or infectious characteristics. The property can be in a solid, liquid, semi-liquid, or contained gas form and may cause or significantly contribute to an increase in serious illness or mortality or pose a substantial threat or potential hazard to the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

1.19. Hazardous Waste: Any used or unused hazardous material that has no known use and, therefore, must be discarded. This includes hazardous material not otherwise disposed of through plant clearance that the contractor has been authorized, by the plant clearance officer, to dispose of as hazardous waste.

1.20. Julian Date: A method used by the government to track days according to a system usually covering one year and referring the days to a numerical sequence of the calendar year. Example: Julian Date 6133. Number 6 refers to the year 2006, and 133 refers to the one hundred thirty-third day of the year, the twelfth day of May, (May 13, 2006).

1.21. Local Manufacture (LM): The manufacture of items for the government using GFM and contracted labor.

1.22. Loan Control Officer (LCO): An individual at the prime stock number ALC who has the responsibility for the GFE assets loaned to a contractor, and validates the authorization and tracks the issuance and return of loaned assets.

1.23. Management Control Activity (MCA): DoD component designated activity or system that initially receives and controls requisitions for GFM supplied from the wholesale DoD supply system to support defense contracts or requirements.

1.24. Material Support Division (MSD) Items: Items that have an ERRC code of C (XD1) or T (XD2). These items are referred to as line replacement units (LRU) and shop replacement units (SRU) respectively.

1.25. Plant Clearance Officer: An individual authorized to act on behalf of the ACO on all plant clearance matters concerning the screening, reutilization, redistribution, and marketing of excess government property.

1.26. Procuring Contracting Officer (PCO): The person responsible for entering into a contract on behalf of the government. The PCO will ordinarily be located at the funding ALC.

1.27. Production Management Specialist (PMS): An individual assigned by the contracting activity to act as liaison for production, supply, and transportation issues.

1.29. Property Control Procedures: A detailed written description of the contractor’s operation for the control, use, and care of property while in the contractor’s possession.

1.30. Property Administrator (PA): An individual authorized to act on behalf of the ACO on all matters concerning the management of government-owned property.

1.31. Property Records: Records that are construed to include all documents reflecting the status of government property.

1.32. Sensitive Property: Property for which the theft, loss, or misplacement could be potentially dangerous to the public safety or community security and which must be subject to exceptional physical security, control, and accountability. The following types of property should be designated as sensitive in the contractor’s property management system: weapons, ammunitions, explosives, narcotics, and dangerous drugs and, if authorized, classified material.

1.33. Special Tooling (ST): All jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment, and manufacturing aids, and replacements thereof, which are of such a specialized nature that, without substantial modification or alteration, their use is limited to the development or production of particular supplies or parts thereof, or the performance of particular services. The term includes all components of such items but does not include consumable property, test equipment, or buildings, non-serviceable structures (see FAR 45.301) (except foundations and similar improvements necessary for the installation of special tooling), general or special machine tools, or similar capital items.

1.34. Special Test Equipment (STE): Electrical, electronic, hydraulic, pneumatic, mechanical, or other items or assemblies of equipment which are of such a specialized nature that, without modification or alteration, the use of such items (if they are to be used separately) or assemblies is limited to testing in the development or production of particular supplies or parts thereof, or in the performance of particular services. The term special test equipment includes all components of any assemblies of such equipment but does not include consumable property, special tooling, or buildings, non-serviceable structures (see FAR 45.301, except foundations and similar improvements necessary for the installation of special test equipment), general or special machine tools, or similar capital items.

2. CONTRACT DESIGNATION GFM or CFM:

2.1. Current AF direction is to pursue performance based contracts using a CFM concept. This requires the contractor to provide all needed material as part of the cost of repair. This material is defined as material which is incorporated into an end item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed material, parts, components, and assemblies.

2.2. This contract has been designated as a CFM with GFE contract as indicated on the cover of this appendix and as detailed in the basic contract.

2.3. Under the terms of CFM, no material as defined above is to be provided to the contractor except line items on the contract which are subject to repair. Under the terms of GFM, only material listed on the appropriate attachment as authorized by NSN and quantity can be provided to the contractor in support of the repair requirement.

2.4. Any NSN or quantity changes to the attachments, GFM, GFE, or ST&STE, require a contract modification to the Appendix B identifying the change. Changes must be coordinated through the appropriate managing ALC offices.

3. GOVERNMENT-FURNISHED PROPERTY (GFP):

3.1. Contractor requisition/procurement of GFP/GFM is limited to only the initial NSN and quantities authorized as listed on the attachment(s) to this Appendix B, and to GFM authorized with an approved GFM waiver signed by ALC senior management and approved by HQ AFMC IAW AFMCI 21-149.

3.2. Only GFM authorized in Attachment 4 of this appendix can be provided to the contractor unless designated in an approved waiver as stated above. The contractor will not requisition, procure, nor be provided with, any other materials by the government. Under a CFM contract, Attachment 4 will remain blank. All GFM, as government property, will be retained in a secured storage area.

3.2.1. The GFM authorization listing will be prepared in accordance with AFMCI 21-149, chapter 3 and maintained in CAV AF by the PMS and/or CAV AF Contract Monitor. Upon execution of the contract any changes to the initial Appendix B GFM authorized listing (update required in CAV AF by NIIN and Qty) will be provided by the PMS to the PCO for documentation until bi-lateral contract modification can be accomplished at an appropriate time.

3.2.2. Only Air Force managed items will be identified as GFM. Defense Logistics Agency (DLA) managed items will be considered CFM. Contractors are encouraged to procure these items online through the DOD EMALL, (https://emall6.prod.dodonline.net/main/). When possible provide National Stock number to insure receipt of proper item.

3.3. The Contractor shall comply with the following 60 day rule: With in 60 days of a CAV AF Issue transaction for an ERRC ‘T’ GFM item, the contractor shall submit a CAV AF GFM Turn In transaction to return an unserviceable unit of the same NSN to the reparable inventory. Failure to submit Turn In transactions will result in Standard value being charge for the GFM versus the lower Exchange value.

3.4. Contractor shall use a 2L advice code for all normal GFM requisitions. In the event of production stoppage due to delayed GFM, the contractor shall submit a 2C (fill or kill) advice code. The requisition quantity should not exceed the quantity required to relieve the production slippage or work stoppage..

3.5. For authorization of GFE on this contract, the PMS is to contact the ALC Loan Control Officer for government loan property authorization. The contractor shall comply with the GFE-related clauses in the basic contract. While the GFE is in the possession of the contractor, it is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the GFE is returned to the government in the same condition as when provided, less normal wear and tear. GFE will not be requisitioned until it is actually required and will be turned in when no longer required.

3.5.1. Only GFE listed in Attachment 3 of this appendix can be provided to the contractor. The contractor will not requisition, procure, nor be provided with, any other equipment by the government. Changes to the GFE Authorized Listing will require a contract modification to this Appendix. The GFE Authorized Listing should be reviewed annually for applicability.

3.6. Stock Levels of GFM:

3.6.1. Stock levels of ERRC N and P GFM shall only be allowed with a GFM waiver signed by ALC senior management and approved by HQ AFMC IAW AFMCI 21-113. Quantities authorized on the GFM waiver will be specific to the immediate needs of the contract or as designated by the approved waiver.

3.6.2. Stock levels of ERRC T GFM will be determined by dividing one year’s production requirement by 6 to obtain 60 day production requirement. Example: one year’s production requirement is 12 (12 divided by 6 equates to 2 for 60 day production quantity.

3.6.2.1. Divide each NSN quantity authorized on material requirements list (MRL) by the total production quantity to obtain authorized quantity for each repaired item. Example: total NSN quantity on the MRL is 72 and total production quantity is 12 (72 divided by 12 equates to 6 NSN quantity authorized for each repaired item).

3.6.3. After initial stock levels have been requisitioned all future stock levels will be predicated on the quarterly delivery order provided by the production manager and the contractor’s production schedule. Any material over the quarterly delivery order/production schedule will be considered excess.

3.6.4. The maximum stock levels of GFM authorized on this contact are a combined total of material on hand and/or on order at any one time. Minimum stock levels will be maintained as a normal procedure. Maximum levels can only be maintained when (a) contractor usage and/or reorder time experience justifies a need to prevent production slippage/work stoppage and (b) authorized by the contracting ALC through the ACO.

3.6.5. Authorized NSN and quantities listed in Attachment 4 of this appendix may vary as contact workout is adjusted. The contractor must adjust the stock on hand as these changes occur.

3.7. Reorder Points:

3.7.1. Reorder for additional GFM will be based on receipt of delivery orders or the advanced notice of pending delivery orders.

3.7.2. If projected production requirements of contract line items are not received during the first 60 days, no additional GFM will be ordered or procured and in stock GFM will be maintained for the next 60 days.

3.7.3. If projected production requirements of contract line items are not received during the first 120 days, all GFM will be determined excess and the contractor shall request disposition instructions from the PMS.

3.7.4. When the stock on hand is insufficient to repair receipt of additional contract line items above the projected production requirements, the following method will be used:

3.7.4.1. Divide each NSN quantity authorized on MRL by the total production quantity to obtain authorized quantity for each repaired item. Example: total NSN quantity on the MRL is 72 and total production quantity is 12 (72 divided by 12 equates to 6 NSN quantity authorized for each repaired item).

3.7.4.2. The quantity to be reordered will be the quantity required to support the additional line items. Example: Additional line items are 4 multiplied by GFM replacement quantity of 6 (4 x 6 = 24). Authorized reorder quantity would be 24.

Pipeline in days:

To Alaska, Hawaii, South America, Caribbean or North Atlantic.

To Northern Europe, Mediterranean or Africa.

*** To Western Pacific .80

3.7.5. A reduced pipeline time shall be used whenever the contractor’s experience reflects pipeline time is less than authorized above. An increase to the authorized pipeline time must be approved by the PMS through the ACO.

3.8. Uniform Material Movement and Issue Priority System (UMMIPS):

3.8.1. The contract buying office has assigned a Force Activity Designator (FAD) II to this contract for use in determining the proper requisition priority. Requisition priority is determined by relating the FAD to the Urgency of Need Designator (UND).

3.8.2. On FAD II, only use priority 03, 06, and 13.

UND A and FAD II equal Priority 03. Use this priority when a work stoppage exists or will exist if material is not received within eight days.

UND B and FAD II equal Priority 06. Use this priority when production capability will be impaired if material is not received within normal order and shipping times.

UND C and FAD II equal Priority 13. Use this priority when requisitioning (a) initial operating stock and for (b) normal stock replenishment.

3.8.3. The objective of proper stock control is having all requirements planned well in advance where only the lowest priority (12) is used. The use of high priority for stock replenishment is poor stock management and serves to defeat the priority system. NOTE: FAD Codes change by contract. Please verify FAD and UND.

3.9. Military Standard Requisition and Issue Procedures (MILSTRIP):

3.9.1. DoD 4000.23-1-M and the DLA Customer Assistance Handbook provide detailed guidance on accomplishing MILSTRIP requisitions, modifiers, and follow-up actions. This can be accomplished electronically via DAMES. The contractor shall prepare and process requisitions in accordance with regulation and/or the DLA Handbook.

3.10. Supply Status Codes:

3.10.1. An advice code may be entered (card columns 65 and 66 of the requisition when using DAMES or in the Advice Code block when using CAV AF), to provide instructions to the SOS when such data is considered essential to a supply action. A status code is inserted in the same field by the SOS to advise the contractor of the action taken after the requisition was processed.

3.10.2. Once requisitions are input, there is a continuing need to monitor the returned status codes. This is because each requisition must pass an edit check to ensure the item and quantity is valid under the terms of the contract. Also, some supply status codes may ask the requisitioner to revalidate, provide additional information, or further justify the request for the item or quantity requisitioned. Failure to reply can cause the requisition to be cancelled.

4. GFE TRANSACTIONS THROUGH THE CCN:

4.1. The contractor shall transmit all GFE transaction through the CCN using DAMES. The purpose of the CCN is to provide a method in which to transmit GFE transactions. This is accomplished by providing a data and narrative message service interface between the contractor and DoD logistics activities using DAASC Automated Message Exchange System (DAMES) software which is available for download on the Internet. Instructions on how to access this file will be provided by DAASC. The DAASC help desk can be reached by calling (937) 656-3247.

4.2. The contractor shall be required to provide and maintain all hardware and software required to operate within the CCN and DAASC software. The hardware upkeep, maintenance and operational cost (including personnel) shall be borne by the contractor. This includes operational supplies such as printer ribbons, paper and backup disks.

5. CONTRACTOR PROPERTY CONTROL RECORDS:

5.1. The official property records are described in FAR, subpart 45.505. The contractor shall establish a property control record for each line item. Property records shall be kept current at all times, and an audit trail shall be maintained from property acquisition to consumption in use or final disposition. Property accounting records, including debit and credit support documentation, are considered part of the official government contract records.

5.2. FAR 45.505-1 states the basic information required on all material records, whether mechanized or manual, as follows:

(1) Name, description, and National Stock Number (NSN)

(2) Quantity received (or fabricated in house), issued, on hand, and on order.

(3) Unit of Issue (each, feet, etc.)

(4) Unit price (from receipt document or stock list data)

(5) Contract or project number relating to contract

(6) Location

(9) Posting references (to include but not limited to support documentation such as issues, receipts, inventory recording and dates of transactions)

(10) Disposition

5.3. In addition to FAR requirements, the following data is required to enable requirements planning and stock control:

(1) Quantity due in (on order or being fabricated)

(2) Expendability, recoverability, reparability category (ERRC) code

(3) Stock levels and reorder points

(4) Quantity per assembly (QPA) from Material Requirements Listing (MRL) or Technical Order (TO)

(5) Replacement percentage factor (from actual experience or MRL)

(6) Commercial and Government Entity (CAGE) code number

5.4. FAR Subpart 45.505-14 describes the annual report, which gives the acquisition cost of all GP in the contractor’s possession. Details for completing this report are on the reverse side of DD Form 1662, DoD Property in the Custody of Contractors. This form is available from the Property Administrator.

5.5. In addition to the above, a separate record of requisition numbers shall be maintained and shall include the NSN of the item requisitioned, the unit of issue, quantity, document number, and the date the item was received by the contractor. This record shall be kept current at all times. Other reports may be required in accordance with FAR, Subpart 45.508, 45.6, and the Contract Data Requirements List (CDRL), DD Form 1423.

6. PRODUCTION PROBLEMS:

6.1. The contractor shall report all potential supply support deficiencies that could cause a production slippage or work stoppage to the ACO, PCO, GFM manager, and PMS at the managing ALC. These reports shall identify the GFM items that are critical or have long procurement lead times and the work stoppage date. If problems are not resolved, the contractor shall report them to the ACO, PCO and PMS.

7. DISPOSITION OF GOVERNMENT PROPERTY:

7.1. These instructions apply to all government owned property, or property procured with government funds, which is determined to be excess by the contracting ALC for the fulfillment of this contract.

7.2. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and the follow-on contract.

7.2.1. Within 90 days prior to contract expiration, the contractor shall submit a letter to the managing ALC requesting retention and transfer of GFM to the follow-on contract. The letter must contain the following information: noun, NSN, part number, ERRC code, dollar value, and quantity on hand to be retained.

7.2.2. If the retention/transfer of GFM is approved, the contractor shall submit a ship in place document to the property administrator (PA) and PCO. Copies of transfer documents shall be furnished through the ACO and PCO to the PMS.

7.2.3. If the managing ALC disapproves retention of the GFM, disposition instructions will be provided to the contractor. All disposal procedures should be completed within 30 days from receipt of instructions.

7.3. In the event this contract or any delivery order placed against this contract is terminated, disposition of GFM determined to be excess, the PMS will provide the contractor disposition instructions, in writing, for all NSN/part numbers and quantities to be eliminated from stock.

7.4. The contractor shall review stock positions on all GFM every 90 days. The contractor shall initiate disposition actions within 30 days following the determination of excess GFM.

7.4.1. If the contractor identifies excess DLA SOS GFM following the stock position review, he will prepare the excess (document identification code FTE) transaction in accordance with the DLA Customer Assistance Handbook. The FTE action will result in an FTR response with three options: hold and come back in 90 days; ship to_________________ (credit will be given); destroy (plant clearance). For the first two options, do as instructed. For the third option, do plant clearance in accordance with this appendix. The contractor shall forward the results of the FTE action to the PMS.

7.4.2. When the contract is within 60 days of completion, the contractor shall review all requisition control records. All back order requisitions for which a positive supply action has not been received will be cancelled and a new requisition with an advice code 2C (fill or kill) will be submitted. The new requisition quantity will be limited to the amount required to complete the contract.

7.4.3. The contractor shall obtain disposition instructions from the PMS for unserviceable investment items that are removed from the end item and will not be repaired under the terms of this contract. Unserviceable expense items removed from the end item shall be condemned and disposed of in accordance with paragraph 9 of this appendix.

7.4.4. The contractor shall prepare a listing of excess local purchase (LP), local manufacture (LM), AF-managed items coded on the stock list as JCD (deleted), and non stock listed items regardless of condition or line item dollar value. The list shall include GFP by NSN, part number/CAGE, noun, quantity, and dollar value, and the list will be submitted through the ACO to the PMS for disposition instructions.

7.4.5. Serviceable AF stock-listed items with a $50 or more total line item value will be returned to the funding ALC. Items valued at less than $50 total per line item shall be disposed of by the contractor using plant clearance procedures.

7.4.6. The contractor shall use DD form 1348-1A, DoD Single Line Item Release/Receipt Document, for turn-in of GFE.

7.5. Directed Disposal:

7.5.1. Contracting ALC representatives, during a visit, may direct on the spot disposition of excess material discovered. Representatives of the ALC, the contract administration activity, and the contractor must be in agreement that such items are excess to total contract requirements prior to disposal action.

7.5.2. The PMS will give the contractor disposition instructions, in writing, for all NSN/part numbers and quantities to be eliminated from stock.

7.6. Package and Shipment of Items:

7.6.1. Items still in their original package shall be shipped as is.

7.6.2. All remaining items shall be packaged Level A and shipped Level C military in accordance with the latest version of MIL-STD 2073-1.

7.6.3. The contractor may use commercial packaging if equal to or better than MIL-STD 794, Parts and Equipment, Procedures for Packaging and Packing.

7.6.4. The contractor should refer to the basic contract for cost of packaging and shipping.

8. DISCREPANCIES INCIDENT TO SHIPMENT:

8.1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

8.2. The most common discrepancies are those item transactions which are misidentified, have variations in quantity, dubious condition, non-requisitioned items, lost/damaged parcel post or excessive packaging. These discrepancies will be reported on SF 364, Supply Discrepancy Report (SDR) formerly Report of Discrepancy (ROD) in accordance with AFJMAN 23-215, Reporting of Supply Discrepancies. The completed form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action. The items received and reported on SF 364, as overages will be processed according to the disposition of excess GFM criteria specified in this appendix.

8.3. Transportation discrepancies, such as shipment astray, shortages, pilferage, theft, damage, vandalism, overages, or entire shipment not received, are also reported on SF364.

8.4. Contract line items received with missing components (missing on induction, MOI) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO with in 2 days of discovery.

8.5. Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three work days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the contractor which are not part of this contract will not be receipted into CAV AF.

8.6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

9. DISPOSITION OF CONDEMNED GOVERNMENT PROPERTY:

9.1. Unserviceable GFM (ERRC code N & P items) shall be condemned and disposed of at the contractor’s facility in accordance with the terms of this contract and/or government approved scrap procedures.

9.2. Disposition instructions for all ERRC T & C items, such as critical items, MSD and save list items that are condemned during the performance of this contract, shall be requested through the PCO from the managing ALC.

9.3. The contractor shall submit a list of condemned Special Tooling/Special Test Equipment (ERRC S & U) to the contracting ALC PCO and PMS. The listing shall identify the condemned items by NSN, PN, noun and quantity; and shall be submitted together with a letter of transmittal titled Request for Disposition of ST/STE condemned on Contract Number ____________________ Attn: Loan Control Officer, 406 SCMS/GUMA. Disposition instructions will be provided by the contract managing ALC.

9.4. Changes to attached GFE listing due to condemnations require contract modifications to update listing.

10. CONTRACTOR REPORTING:

10.1. The contractor shall comply with DD Form 1423-1, Contract Data Requirements List, regarding the CAV AF Reporting and submit all GFE requisitions and turn-ins via CCN.

11. VISITS:

11.1. Surveillance visits will be made by the ACO and/or the contracting ALC representatives when such visits are considered necessary, particularly in relation to contract material control and production schedules.

12. OTHER:

12.1. The contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

12.2. The contractor shall not transfer GFP charged to this contract to any other contract, contractor, or activity without the advance approval of the PMS through the PCO.

12.3. The government reserves the right to withdraw any GFP in possession of the contractor to supply other urgent USAF requirement. If any item so removed by the government is still required to complete the contract, the contractor shall take appropriate action to replace the removed item.

12.4. When, during the last six months of the contract, it becomes evident that an option shall most probably be exercised, the PCO will notify the contractor through the ACO to maintain stock levels necessary to meet the option workload.

13. REFERENCES:

12.1. Federal Acquisition Regulation (FAR), Part 45, Management of Government Property in the Possession of Contractors (current version).

12.2. Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 245.5, Management of Government Property in the Possession of Contractors (current version).

12.3. Federal Acquisition Regulation (FAR), Part 52, Solicitation Provisions and Contract Clauses.

12.4. Commercial Asset Visibility Air Force (CAV AF), version 7.0 or higher User Manual.

12.5. AFJMAN 23-215, Reporting of Supply Discrepancies.

12.6. AFMAN 23-110, USAF Supply Manual.

12.7. FEDLOG is a logistical information system. The contractor will provide a CD-ROM reader capable of reading a 4.72 inch compact disk. The CD-ROM reader must conform to High Sierra and ISO 9660 Standards.

12.8. DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

12.9. DLA Customer Assistance Handbook. NOTE: The contractor shall not order GFM for any other contract by using requisitioning procedures or CAP funds assigned to this contract.

12.10. Other DoD and military service directives; if specifically referenced in the contract, special clauses or appendices.

ATTACHMENT 1

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1. GENERAL INFORMATION:

1.1. The purpose of this attachment is to provide the specific conditions, hardware specifications, software, and communications interface to support contractor GFM, GFE, and End Item reporting requirements and supply requisitions. Through the CCN Air Force contractors, with aircraft, engine or equipment repair contracts, have the capability to electronically process GFM, GFE and End Item transactions.

1.2. Initial systems training will be provided by the contracting ALC. Any follow up training will be the responsibility of the contractor.

2. CAV AF WEB SITE:

2.1. CAV AF web site accessed through the internet will be used to submit all GFM and End Item transactions. The contractor shall be required to complete a System Security Access Request, DD Form 2875, access prior to CAV AF.

2.2. The Web address for Online CAV AF access is: https://www.cavaf.com/cavweb

2.3. The DLA/DAASC front-end computer at Wright-Patterson AFB, Ohio will act as host for GFM requisitions and MILSTRIP Status updates processed through CAV AF as batch end-of-day/beginning-of-day transactions.

3. DAMES SOFTWARE:

3.1. DAMES Software is used only for reporting GFE transactions. All GFM and End Item transactions will be reported through CAV AF.

3.2. The contractor shall download DAMES software from internet address provided by DAASC. Information and training of DAMES will be provided by DAASC. The DAASC help desk can be reached by calling (937) 656-3247.

3.3. All customers of DAASC using DAMES software will be required to adhere to the augmented DAMES security policy and procedures. DAASC will furnish each customer and all new customers with a copy of the security policy and procedures once they are approved by the Defense Message System (DMS) Security Project Working Group (SPWG).

3.4. Each DAMES customer must sign a licensing agreement with DAASC that includes but is not limited to the following:

(1.) Customer will not duplicate, distribute or modify the DAMES software without written approval from the chief of DAASC.

(2.) Customer will operate the DAMES system solely for the intended purposes, will not attempt to saturate or abuse the dial up communications network in any way.

(3.) Customer will operate the system within the identification and authentication specifications distributed by DAASC.

(4.) Customer will designate a responsible authorizing and releasing authority that will effect the communications link sessions with DAASC for data exchange.

4. TECHNICAL CONSIDERATIONS:

4.1. DAMES and CAV AF are both designed to be operated on a modern personal computer system operating under a Windows 200 or XP format with internet capabilities. It is the contractors responsibility to ensure the computer system being used for GFM, GFE, and End Item transaction reporting has the needed components and memory storage space to fully operate DAASC supplied software and the CAV AF system.

4.2. CAV Version 6.0 is designed to be accessible using Microsoft Internet Explorer (IE6) v6.0 or higher or Netscape 4.75 or higher on a Windows 2000 or XP platform. IE6 is suggested and contains the required 128-bit encryption capability, and DoD certification. The following hardware is suggested as a minimum to adequately support CAV reporting with a minimum system requirement using Windows 2000 or XP:

IBM compatible PC (1.5 GHZ Pentium)

512 MB RAM

20 GB hard drive

LCD monitor

56 K BPS or faster data transmission modem, or connection to WAN/LAN

Laser Printer with 300 DPI resolution, (must support true type font)

4.3. The following software is required to accomplish CAV Web-based reporting:

Operating System:

Windows 2000 or Windows XP

Web Browser: Internet Explorer, version 6.0 (preferred), or Netscape version 4.75

(or higher) is also compatible, but not recommended for Air Force use.

4.4. CAV AF Web-based software will reside on the AF mid-tier server. CAV AF software changes will be made at the mid-tier server and they will be available to the repair vendor upon log-on to the CAV system. Changes to CAV software by the commercial repair vendors are not authorized.

5. CONTRACTOR RESPONSIBILITY:

5.1. The contractor shall be responsible for the maintenance of the hardware and supplies (paper, ink, ribbons, extra disks, etc) to keep the PC system operational and compatible with the host computer.

5.2. The contractor shall use the CCN/CAV AF Reporting System to report all GFM and end item transactions and DAMES to report GFE transactions. These transactions shall be entered on a real time basis or as changes generate, but not later than 24 hours from the date of occurrence.

5.3. System failures that cannot be corrected within 24 hours shall be reported to the contracting ALC by the fastest means possible.

6. SYSTEM AUTHORIZED ACCESS REQUEST (SAAR) FOR CAV AF:

6.1. The SAAR, DD Form 2875, shall be completed by the contractor and submitted to the managing ALC CAV AF POC. A blank SAAR, DD Form 2875, and instructions on how to fill it out can be obtained from the managing ALC CAV AF POC.

6.2. The WR-ALC CAV AF POC is/are: Donna Allred, donna.allred@us.af.mil, 478-327-6602 or Tim Anderson, timothy.anderson@robins.af.mil, 487-926-2760, FAX 478-926-4241. Mailing address is:

406 SCMS/GUMA

ATTN: Donna Allred 460 Richard Ray Blvd, Ste 200 Robins AFB, GA 31098-1813

6.3. The user ID on the Internet will be standard for all users. NOTE: Use lower case letters. The user id and initial password will normally be emailed

6.4. Users will be required to change this password following your initial entry to the system.

ATTACHMENT 2

INSTRUCTIONS FOR PREPARATION OF GFE REQUISITIONS

(MILSTRIP FORMAT)

Card Columns (CC) 1 - 3 Enter the appropriate three position code: (Document Identifier)

NOTE: Card Column 2 is a numeric zero. Refer to the DLA Customer Assistance Handbook for a list of document identifiers.

A0A - Requisitioning by NSN/NATO stock number (CONUS)

A01 - Requisitioning by NSN/NATO stock number (Overseas)

Card Columns 4 - 6 Enter appropriate Routing Identifier. Refer to the DLA Customer Assistance Handbook for a list of routing identifiers.

Card Column 7 Enter “S” If automated) or enter a “T” (if manually requisitioned. (Media and Status Code)

Card Columns 8 - 22 Enter the NSN/Materiel Management Aggregation Code (MMAC)

Card Columns 23 - 24 Enter the Unit of Issue: i.e., ea = each, ft = foot.

Card Columns 25 - 29 Enter the quantity required and prefix with zeros to fill field.

Card Columns 30 - 35 Enter the requisitioner/contractor activity address code (EZ____).

Card Columns 36 - 39 Enter the Julian date.

Card Columns 40 - 43 Enter a four digit serial number (assigned by requisitioner).

Card Column 44 Enter a Demand Code. (Will always be “N” for nonrecurring. )

Card Columns 45 - 50 Enter the following contract data when shipping to activity in card columns 30 - 35.

CC 45 Enter a “Y.”

CC 46 Enter the last digit of the contract “year” number. Example: F09603-96-D-0123

CC 47 - 50 Enter the last four digits of the contract number. Example: F09603-96-D-0123

NOTE: DO NOT USE THE DELIVERY ORDER NUMBER IN THIS FIELD. DELIVERY ORDER NUMBERS FOR A BASIC ORDERING AGREEMENT ARE TO BE ENTERED IN CC 77-80.

Card Columns 45 - 50 Enter the Supplementary Address. (When shipping to activity other than the one listed in CC 30-35, use the appropriate activity address code). Use CC 72-76 for contract data when using a supplementary address.

Card Column 51 Enter the appropriate Signal Code as applicable to the GFE and/or MILSTRIP authorization sections within the contract as follows: (Refer to the Customer Assistance Handbook for a list of Signal Codes.)

A - Ship to/Bill to activity in CC 30 - 35

C - Ship to CC 30 - 35/Bill to activity in CC 52

L - Ship to CC 45 - 50/Bill to activity in CC 52

D - FREE ISSUE/Ship to activity in CC 30 - 35 (For loaned ERRC “S” and “U” items ONLY. ERRC “N,” “P,” “C,” and “T” will be billed to the requisitioner, fund code, supplementary address, or the appropriate stock fund.)

M - FREE ISSUE/Ship to activity in CC 45 - 50 (For loaned ERRC “S” and “U” items ONLY. ERRC “N,” “P,” “C,” and “T” will be billed to the requisitioner, fund code, supplementary address, or the appropriate stock fund.)

Card Columns 52 - 53 Enter the appropriate Fund Code [determined by contract, funds cite and fund code to appropriation tables (DoD 4000.2525-M-S-1.)]

Card Columns 54 - 56 (Use the following as applicable to the distribution of other than loan equipment.) Enter the appropriate System Designator Code for MCA as follows:

WR-ALC = L85

Card Column 54 (Use the following as applicable to the distribution of loan equipment.) (ERRC “S” and “U”):

WR-ALC = L

Card Column 55 Blank

Card Column 56 Enter a “K.”

Card Columns 57 - 59 Enter the appropriate Project Code (when applicable).

Card Columns 60 - 61 Enter the appropriate Priority Code. This code is determined by the Force Activity Designator (FAD) assigned to the contract workload by the system program contracting officer.

Card Columns 62 - 64 Enter the required delivery date. This date is the three digit Julian day by which an item is required to be at the contractor’s site.

Card Columns 65 - 66 Enter the appropriate Advice Code or leave blank. (Refer to the Customer Assistance Handbook for a more complete list of advice codes.)

2A - Item not locally obtainable.

2B - Requested item only will suffice.

2C - Do not backorder. Reject unfilled quantity not available to meet standard delivery.

2D - Furnish exact quantity requested.

2E - Free Issue (Signal Code “D” or “M,” ERRC “S” or “U”).

2J - Do not substitute or backorder.

2L - Quantity exceeds normal demands; however, this is a confirmed valid requirement.

Card Columns 67 - 69 Leave blank.

Card Column 70 Enter a “K” to indicate the item is for loan ; enter an “A” for an item other than loan.

Card Column 71 Enter an “A” to indicate the item is serviceable; enter an “F” to indicate the item is unserviceable/reparable.

Card Columns 72 - 76 Enter contract data when an asset is being shipped to a supplementary address (CC 45 - 50); otherwise, leave these columns blank.

Card Columns 77 - 80 Enter the delivery order number for the basic ordering agreement; otherwise, leave these columns blank.

ATTACHMENT 3

GOVERNMENT-FURNISHED EQUIPMENT AUTHORIZED

1. GOVERNMENT FURNISHED EQUIPMENT:

1.1. Only equipment items listed below shall be authorized as government furnished equipment (GFE) for the contractor to requisition through standard procedures contained in this appendix. The listing is based on the equipment requirements approved and provided by the Equipment Specialist (ES) by National Stock Number (NSN), quantity, SOS, and Estimated Cost.

1.2. GFE Authorized Listing should be reviewed and updated annually for applicability. Excess equipment should be returned to the SOS or disposed in accordance with standard equipment procedures.