Section_L_-_Instructions,_Conditions,_and_Notices_to_Offerors.pdf

SSP Attachment 3 Section L - Instructions, Conditions, and Notices to Offerors

L-900 INSTRUCTION TO OFFERORS

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of an offeror’s proposal for this solicitation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any non-conformance with the terms and conditions of the RFP and any instructions provided below may cause their proposal to be determined to be unacceptable and therefore not eligible for award. Offerors shall submit only one proposal for the 105mm Ammunition

Rack effort as the Government will review only one proposal per offeror. Proposals must be sent to AFLCMC/WIUKA 235 Byron Street, Suite 19A Robins AFB, GA 31098, Attention: Davey Eades or Lindsay Gooding and received no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information, after submission of the initial proposal packages, between the Government and offerors, will be controlled by the

Contracting Officer. Email may be used to transmit such information, only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

II. Volume Organization

A. General: Proposals shall be submitted to the Government in two separate volumes as set forth below:

VOLUME

PAGE

LIMITS

NUMBER

OF COPIES

DESCRIPTION

I Not Applicable 1 Electronic*/2 Paper Completed RFP

II 25 Pages 1 Electronic*/2 Paper Written Technical Proposal

* Proposal information shall be submitted in written form (2 copies) and CD-R or DVD-

R (write once/read only) (1 copy) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

In addition to the page limitations set forth above, proposals should comply with the following format:

1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United Statesdollars.

2. Print shall be no smaller than a font size of 12 and should be on 8 1/2 x 11 inch paper, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc. shall not be greater than 11” x 17” (may be on fold-out pages, but fold within the page size specified and will count as one page). Each volume within the proposal shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, or color presentations are not desired or required. In order to verify the font size and margins utilized, the offeror shall provide an electronic copy of the technical proposal in Word format.

3. The page limitation for Volume II, Written Technical Proposal, is 25 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any cover page, table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

4. Page limitations may be placed on Evaluation Notices (ENs), if issued. The specified limits for EN responses will be identified in the letters forwarding the ENs to the offerors or on the EN form itself.

5. Each page containing proprietary information should be so marked.

6. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104 FOR

OFFICIAL USE ONLY

7. Submission of the initial proposal packages via electronic mail will not be accepted.

Initial proposal packages shall either be mailed or hand-delivered.

Offerors are cautioned that Warner Robins Air Logistics Complex has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

i. Volume I, Completed RFP

a. General: Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

ii. Volume II, Written Technical Proposal

a. General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

b. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M-900, Evaluation Basis for Award. The written technical proposal shall address each of the following sub-factors to describe the offeror’s proposed approach to performing the requirements set forth in the Statement of Work (SOW) dated 6 March

2018 and any revisions.

(a) Sub-factor One: Technical Solution/Approach The Offeror’s written technical proposal shall provide detailed narrative with supporting documentation, such as (but not limited to) charts, diagrams, figures, graphs, and supporting illustrations to demonstrate that the offeror’s technical solution/approach will meet the requirements as outlined in the SOW paragraphs 1.1,

1.1.2 and 1.1.3. At a minimum, the proposal shall provide the following:

1. A detailed plan to manufacture this complex assembly from start to completion.

The plan should include (but not limited to):

□ Knowledge of any additional processes required to maintain tight tolerances in production and assembling of parts

□ Ability to perform fluorescent dye penetrant inspection, ASTM-E-1417 type

1, using MIL-STD-1907, Grade B acceptance inspection

□ Ability and knowledge of passivate IAW AMS 2700, method 1

□ Ability and knowledge of Priming IAW MIL-PRF-23377, type 1 class 3

□ Ability and knowledge of Painting IAW MIL-PRF-85285, type 1, class H color no. 36375 (gray), IAW FED-STD 595 for part and assembly coatings as required and conversion coat IAW MIL-DTL-5541, class 3

□ Ability and knowledge of Shot peening all machined parts IAW SAE AMS

2430 using cut wire shot stainless steel (AMS2431/4)

□ Ability and knowledge of work and manufacture of composite parts

□ Ability and knowledge of installing helicoils

□ Ability and knowledge of tapping and threading as necessary

□ Ability and knowledge of assembling complex parts

□ Ability and knowledge of packaging and shipping large assemblies without damage

2. Include any tooling that would be required to manufacture and assemble the parts.

Describe any systems or methods for which repeatability was required for parts that were similar to this requirement and how the tolerances were maintained throughout this process.

3. The Offeror is required to demonstrate a wide range of technical improvements and involvement as related to military-unique equipment demonstrating each element by providing information involving both unique situations as well as detailed technical examples.

(b) Sub-factor Two: Production Plan The Offeror shall submit a plan for which fully describes how it intends to organize, manage, and perform production of the 105mm Ammunition Rack Assembly in order to meet as detailed in SOW paragraphs 1.1, 1.1.2 and 1.1.3. At a minimum, the

Production Plan shall provide the following:

1. The organizational structure of the company, supported by an organizational chart as follows:

a. The organizational chart shall include subcontractor (s) and delineation of efforts among the subcontractors

b. The lines of responsibility and decision making that will exist among all of the team members

c. The description of work that will be subcontracted, if any

d. Detailed discussion on how the offeror intends to organize its personnel

2. How the offeror intends to manufacture five (5) 105mm Ammunition Racks per year.