Draft PWS.pdf

Performance Work Statement For

R391 Propeller Sustainment

Contract: XXXX

Date QAPC signs QASP.

ii

Table of Contents 1 Description of Service

1.1 Scope

1.2 Background

1.3 Maintenance Concept

1.3.1 Funding of Depot Repairs

1.3.2 Incorporation of Propeller Service Bulletins

1.4 Flying Hour Compensation

1.4.1 Excluded Repairs

1.4.2 Firm-Fixed Price Monthly Services

1.5 Program Requirements

1.5.1 Unit Level Support

1.5.2 Supply Support

1.6 Depot Support

1.6.1 Depot Preservation

1.6.2 R391 Propeller Depot Upgrade

1.6.3 Minimum Build

1.6.4 R391 Propeller Depot Supply Support

1.6.5 Containers

1.6.6 Support Equipment

1.6.7 Serviceability Documentation

1.6.8 Airframer Contractual Relationship

1.6.9 Public Private Partnership

iii

2 Services Summary

3 Government Furnished Property/Services

3.1 Contractor Responsibility

3.2 Government Property and Services to be Provided

3.2.1 Base Location Support

3.2.2 Government Furnished Services

……………………………………………………………………………………………… 22

3.2.3 Reporting of Government Furnished Property (GFP)

4 General Requirements

4.1 Inspection of Services

4.2 Anti-Terrorism Awareness Training

4.3 Program Management Support

4.3.1 Meetings

4.4 Engineering and Technical Services

4.4.1 Non-Recurring Engineering and Technical Support

4.4.2 Recurring Engineering and Technical Services

4.5 Organizational Level Manuals

4.5.1 R391 Propeller Technical Data License

4.6 Propeller and Ground Support Equipment Spares

4.6.1 Spare Propeller Storage

4.7 Quality

4.8 Over & Above Travel

4.9 Security

4.9.1 Security Regulations

4.9.2 Operations Security (OPSEC)

4.9.3 Security Incident or Violation

iv

4.9.4 Access to Government System(s)

4.9.5 Common Access Card (CAC)

4.10 50/50 Reporting

4.11 Safety

4.12 Funds Management

4.13 Environmental Management System (EMS)

4.14 Item Unique Identification (IUID)

4.15 Holidays and Facility Closings

4.16 Configuration Management

4.17 Diminishing Manufacturing Sources (DMS)

4.18 Post-Award Conference

4.19 OEM Training

4.20 Reporting Requirements

4.20.1 CDRL Quality

4.20.2 CDRL Timeliness

4.20.3 CDRL Review

5 Appendix A — R391 Propeller System

6 Appendix B — R391 Propeller Public Private Partnership

7 Appendix C — Safety Specifications for R391 Propeller Sustainment

8 Appendix D — Flight Hour Rate Funded Maintenance Table………………………………………………………………………………………………………………………………. 7

9 Appendix E — Propeller Tooling Maintenance / Calibration Responsibility

1 Description of Service

1.1 Scope

This Performance Work Statement (PWS) defines the sustaining engineering, logistics support, maintenance, and depot repair service efforts required for the Contractor to support R391 propeller systems for the Joint Propeller Sustainment Solution (JPSS), comprised of the US Air Force, US Coast Guard, US Marine Corps, US Navy, and Foreign Military Sales.

This PWS describes the technical, logistics, engineering, maintenance, repair, and overhaul services required to provide long-term sustainment of the R391 propeller systems on designated platforms (specifically the C- 130J aircraft), including propellers, hubs, spinners, and associated Line Replaceable Units (LRUs). The Contractor shall perform unit support, supply support, and depot support services, and collect, develop, and deliver data in accordance with (IAW) the requirements contained herein, and the applicable Contract Data Requirements Lists (CDRLs). This services effort includes the provision of materials and services that the Contractor will provide to sustain the R391 propeller systems in peacetime and contingency operations.

1.2 Background

The Dowty R391 is an advanced composite six-blade propeller system specifically designed for the C- 130J's new Rolls-Royce AE 2100D3 turboprop engines, which significantly contributes to the aircraft's increased speed, range, and payload capacity compared to earlier C-130 variants. The blades are constructed from advanced composite materials, offering advantages in terms of weight reduction, strength, and durability. This contributes to improved fuel efficiency and reduced maintenance requirements.

1.3 Maintenance Concept

The R391 propeller system will remain under a two-level maintenance concept. On-wing maintenance will be performed, and propellers requiring removal will be designated for depot-level repair by Dowty.

Government personnel will conduct Organizational Level (O-Level) maintenance on the R391 propeller system in accordance with approved maintenance procedures as outlined in USAF Instructions (AFIs), USAF Guidance & Policy, USAF Technical Orders (TOs), including the C-130J Organizational Maintenance Manual Set (OMMS), Job Guides, and other Government-approved Contractor-provided data. The Contractor will be responsible for all scheduled and unscheduled maintenance, repairs, restoration, and modifications beyond the O-Level scope for R391 propellers, LRUs, and components, as detailed in Appendix D, Flight Hour Rate Funded Maintenance Table.

Any "off-wing" propeller repairs performed at the unit level by the Contractor are classified as "depot-level" repairs under this two-level maintenance concept. The Contractor's responsibilities are explicitly limited to the R391 propeller system as defined in Appendix A and do not extend to other aircraft systems.

1.3.1 Funding of Depot Repairs

The Contractor shall provide all support required for the Government to operate the R391 propeller systems on a firm-fixed price (FFP) Power-by-the-Hour (PBH) basis. This support shall include all logistics, inventory management, program management, engineering and technical support, repair, overhaul, labor (except for labor expended for Organizational-Level maintenance performed by the Government), OEM parts, modules, special tools, test equipment, and facilities necessary to perform the PBH services set forth herein at the rates specified in the Schedule.

Depot-level repairs for R391 propeller systems performed at the WR-ALC, labor is paid via a fixed monthly fee while repair material is covered under the Flight Hour Rate. Damage categorized as excluded based on the criteria in Section 1.4.1 shall be funded/repaired as negotiated via the excluded repair proposal process.

FFP repairs outlined in Appendix D shall not be shipped to the repair facility until discrete funding has been awarded via Delivery Order (DO) unless mutually agreed upon between the Service Program Office and the Contractor.

1.3.2 Incorporation of Propeller Service Bulletins

The Contractor shall be responsible for incorporating all mandatory service bulletins and technical directives related to the R391 propeller system published prior to the initial contract award. These incorporated bulletins and directives will establish the baseline configuration. Any revisions to these baseline service bulletins and technical directives that necessitate additional work scope for the Contractor will not be covered under the flight hour rate or the Firm Fixed Price (FFP) agreement outlined in Appendix D.

Optional and mandatory service bulletins issued after the baseline establishment will not be incorporated under the flight hour rate or the FFP Maintenance agreement (Appendix D). Incorporation of these post-baseline bulletins, as well as other product improvements developed by the Contractor for the R391 propeller system, will require mutual agreement between the Service Program Office (SPO) and the Contractor, along with separate, discrete funding. Upon request from the SPO, the Contractor shall provide pricing for any work scope beyond the established baseline.

1.4 Flying Hour Compensation

The Contractor shall provide supply support services and a pre-defined level of depot repair services at a rate per flying hour flown based upon mission profiles (Attachment X).

1.4.1 Excluded Repairs

Excluded repairs of R391 propellers, and LRUs/components are not covered under the flying hour compensation rate Appendix D. Teardown and evaluation of potentially excluded items is not included in the flying hour compensation rate. The damage defined below is excluded from the flying hour compensation rate Appendix D. The Contractor reserves the right to incorporate cost for storage fees accrued due to delayed government funding beginning 90 days after delivery of the Contractor proposal to the Government; this applies to propellers and propeller components.

Propeller blades and other major propeller components (hubs, spinners) considered Beyond Economical Repair (BER) or “scrapped” due to the excluded categories outlined below shall be replaced by the Government via the excluded repair process, via annual provisioning, or by transferring stock out of Government-owned “Super O” inventory. Transferring stock out of “Super O” inventory will permanently lower the inventory on hand until the Government replenishes it via annual provisioning or other means. Replenishment of “Super O” inventory when used to account for BER assets is out of scope of this contract. Excluded repair summaries shall still be submitted for BER or scrapped assets.

Failures or repairs attributed to testing, use, or storage of the engine or propeller, which is not in accordance with applicable technical/flight manuals or Government approved Contractor technical variances shall be reviewed by Contractor and Government personnel for equitable excluded repair charges.

Natural Disaster: Violent and/or catastrophic events caused by forces of nature that could not have been prevented or avoided by foresight or prudence.

Government Negligence: Failures caused by the Government or other third-party misuse, negligence, or wrongful acts (e.g., sabotage) affecting the propulsion system. Damage caused to the propeller system due to the ingestion or use of non-specification compliant fuels or oils shall be considered negligence.

Aircraft Design Deficiencies: Damage caused by design deficiencies of the aircraft. Damage caused by propulsion system design deficiencies shall not be excluded.

Cannibalization Actions with Base Level Stock on Hand: Cannibalization of parts from propellers when those parts are stocked, stored, and available at the base and the appropriate procedures for acquiring those parts were not followed.

Corrosion: Corrosion that exceeds serviceable Technical Data limits resulting from negligence of Government personnel. Negligence may be considered if no record of propeller corrosion preventative maintenance exists or if the Government fails to follow proper preservation and storage of propellers and propeller ancillary equipment.

Erosion: Erosion to the propeller that requires removal for depot level repair will be deemed an excluded repair unless the repair is less than $20,000 or due or within one (1) year of required five (5) year regrease or 15-year overhaul. All erosion repairs that require a blade re-poly and/or re-cuff will be deemed an excluded repair, including those completed as part of the 5-year regrease and 15-year overhaul scheduled maintenance activity.

Radiologically or Chemically Contaminated Propellers: Propellers subject to special handling due to potentially hazardous effects to depot personnel.

Combat Damage: Combat damage or any damage induced by direct combat.

Aircraft Mishaps: Damage during an aircraft mishap not caused by engine or propeller system failures.

Non-specification compliant parts: Damage induced by use of components obtained from non- Contractor sources, except where components are standard parts (AN, MS, NAS, etc.) and the proper conforming part number is installed.

Propeller Foreign Object Damage (FOD): Damage to the propeller or associated propeller systems caused by FOD shall be deemed an Excluded repair.

Propeller Oil Intrusion: Propellers at the end of useful life deemed BER due to oil ingression and/or leakage at the outer sleeve shall be deemed excluded.

Other as mutually agreed

Determination: Excluded status will be determined as a function of the daily call. If needed, the status of potential exclusions can be discussed more in depth during the weekly IPT meeting. Damage to an engine/propeller/LRU will be determined as excluded by mutual agreement between the Government and the Contractor. Excluded repairs shall not exempt an engine from the availability management metric.

Propeller: When the propeller is suspected of having excluded damage, the Contractor shall prepare an Excluded Repair Summary within 60 days of the induction of the propeller. The report shall document the reason for the potential exclusion, specify the part(s) incurring damage, and state the recommended disposition of the part(s) (e.g. repaired or scrapped) because of the exclusion.

1.4.1.1 All Other End Items:

The Contractor shall coordinate with the PO engineering office to make a joint determination on potential exclusions and the specific parts damaged because of the exclusion. The Contractor shall submit the joint determination or description of circumstances (if a joint determination cannot be reached) to the Procuring Contracting Officer (PCO).

1.4.1.2 Repair of Excluded Damage:

For R391 propellers and associated LRUs determined mutually to have excluded damage, the Contractor shall submit a written proposal for the full work scope required to return the asset to serviceable condition.

1.4.2 Firm-Fixed Price Monthly Services

The following items are priced as monthly firm-fixed price.

• Field Service Representative (FSR) support (Ref. para 1.5.1.1)

• Propeller Roaming FSR Support

• Program Management Support

• Engineering and Technical Services

• Supply Chain Management

• Warner Robins Propeller Depot Labor (Government and Contractor)

1.4.2.1 Firm Fixed Price Event-Driven

The following items are event-driven firm-fixed price events.

• Thicker Poly/Thicker Guard (TP/TG) Propeller Upgrades

• Propeller Spare Parts (Annual Provisioning)

• Propellers Support Equipment

• Spare Propellers

• Excluded Repairs

• Prop storage (monthly), as requested by the USG

1.5 Program Requirements:

The Contractor shall maintain Federal Aviation Authority (FAA) certification for the R391 propellers/LRUs and provide base level, depot level, and supply support services. Contractor shall send daily activity reports to the PO actuary for CEMS input. The information will be validated each Thursday during the IPT meeting.

Each year the Contractor’s performance regarding Propeller Availability will be evaluated monthly, starting on the PoP anniversary date for a period of 12 consecutive months. The Contractor shall track the status of fleet assets via daily reports provided by the Contractor. The status will be recorded each week on Thursday, except for the last Thursday of each month. On the last Thursday of each month, the average of all Thursdays for the month will be reported.

R391 Propeller Availability:

Propeller availability is calculated as the number of RFI propellers available to the T108 fleet.

RFI from a Depot facility is defined as the point the propeller is loaded on the transportation vehicle. If the Contractor is required to hold RFI assets at the repair facility pending need at a specific location, then the asset shall be considered RFI once it is loaded onto a transportation stand/dolly. The metric is based on conditions recognized at the daily morning meeting and committed to record. The metric will be reported daily and will be evaluated based on the monthly average of RFI propellers as reported on each Thursday of the month.

Propeller RFI targets are:

• WC-130J (Metal) Propeller Availability:

• 38% of available spares in RFI condition

• C/EC/HC/MC-130J (All Others) Propeller Availability:

• 42% of available spares in RFI condition

1.5.1 Unit Level Support

The Contractor shall perform “enhanced” O level maintenance for R391 Propellers IAW Dowty Propellers Propeller Maintenance Manual technical data. The Contractor is not responsible for unit level maintenance support of any asset not defined as part of the propulsion system. The Contractor shall determine the appropriate on- site/off-site routing of end items. The Government will provide Government Furnished Equipment (GFE) at each base location (see Attachment 9, authorized Government furnished equipment). The Contractor shall provide FSR and supply support services at each base location (Ref. para 1.5.2.2). Government personnel may be able to support FSR performed maintenance tasks dependent on unit manning availability. The Contractor shall provide a FSR Activity and Deployment Readiness report. (CDRL XXXX)

1.5.1.1 Field Service Representative (FSR)-Each Operating Location The Contractor shall provide FSRs at each of the listed operating locations (Ref. para 1.5.2.2). FSR duties include, but are not limited to:

• Coordinating and investigating propulsion technical publications and support equipment issues and facilitate resolutions IAW Original Equipment Manufacturer (OEM) specifications, drawings and expertise

• Have unrestricted access to OEM data, specifications, drawings.

• Have unrestricted access to the OEM’s network of FSRs

• Have reach-back to the OEM to coordinate with USAF engineering for authorization for continued flight where a maintenance condition exists outside the scope of standard maintenance, where possible ensure USAF engineering approval of any authorization for continued flight

• Assist in determining when propellers and their associated components should be removed for repair/overhaul

• Advise weekly to field unit personnel of preventative maintenance required IAW health monitoring

• Conduct informal On-the-Job (OTJ) training for Government personnel only in propulsion system operations, maintenance and safety proficiency per agreed upon monthly or quarterly schedule

• Participate in propulsion system Foreign Object Damage (FOD) investigations when determined to be necessary by Government maintenance authorities

• Ensure Contractor compliance to safety requirements as established by Appendix C and para 4.11 safety below

• Perform preventive, remedial maintenance for all GFE see Attachment 9, authorized Government furnished equipment

• Assist in maintenance recovery of deployed/off-station aircraft when requested by local maintenance officials and approved in writing by the PCO

All Individual contractor support personnel who will be working for contractors assigned at any OCONUS Military Instillation under this contract will be authorized for the following services: Billeting, CAC, Local Access Badge, Dining Facility (DFAG), APO/FPO/Postal Services, MWR Facilities, Military Exchange, Commissary, Military Banking, Excess Baggage and MILAIR. Request will be initiated by the Prime Contractor authorized point of contact via the electronic system known as, Synchronized Pre-deployment and Operational Tracker (SPOT), this will generate an electronic Letter of Authorization form for the individual Field Service Support personnel to obtain allowed services while supporting the OCONUS location.

1.5.1.2 Deployment Support:

Each FSR shall be available to deploy with operating forces to secured, forward operating locations. The FSR shall be prepared to deploy on a minimum of 72-hour notice for deployments due to emergent national security concerns. Deployment is subject to Contractor Security and Senior leadership approval. The PCO will provide in writing 30 calendar days’ notice of intent to deploy FSR for scheduled training deployments. Deployments may be within Continental United States (CONUS), as well as Outside Continental United States (OCONUS) and may involve austere environments. The Government will assist to arrange for and / or provide transportation to and from theater, lodging, security for personnel, medical care and other infrastructure logistics services for deployment into austere and / or hostile locations.

1.5.1.2.1 Deployment Duration:

Deployments for each FSR are limited to 60 calendar days in total duration per year and may be satisfied by providing personnel from other program locations. Deployed FSR requirements that exceed 60 calendar days per year or multiple deployments that exceed 60 calendar days within any 180-calendar day timeframe may be considered a new site that may require a dedicated FSR.

1.5.1.2.2 Deployment Coordination:

The Government will define all deployment preparation requirements to the Contractor and will provide the appropriate medical inoculations for all deploying FSR personnel. The unit will provide deploying personnel the applicable mobilization requirements, Government required training and equipment. The Government will provide applicable visa and work residence permits for deployments when required. The Contractor shall submit a Synchronized Pre-deployment and Operational Tracker (SPOT) or Letter of Intent travel request to the PCO.

1.5.1.3 SOFA Status

FSRs supporting permanent sites in Japan or Germany or other OCONUS locations will be governed by the respective Status of Forces Agreement (SOFA) as required. The FSR shall adhere to the latest version of the SOFA for their respective site, if applicable.

1.5.2 Supply Support

The Contractor shall provide supply chain management services for the program at each base location (Ref. para 1.5.2.2) for the material listed in Attachment 5, Organizational Parts List (OPL). These services include, but are not limited to, managing supply and demand, sourcing parts, assembly, disposal, warehousing and inventory tracking, order management, distribution across all channels, and customer delivery. The Contractor shall provide on-call services to all locations, outside of normal flying and maintenance operations, to issue Non-Mission Capable Supply (NMCS)/ Partial Mission Capable Supply (PMCS) requirements. The Contractor shall ensure that all parts serviced, repaired, overhauled, and/or modified under the provisions of this contract are airworthy. The Contractor shall maintain a DD form 1574 (serviceable tag), Certificate of Conformity (CoC), or FAA 8130-3 or European Union Aviation Safety Agency (EASA) Form 1, Airworthiness approval tag for all utilized material and components. For assets repaired in the field, a Record of Work Accomplished (RWA) is also an acceptable means of documentation. The Contractor shall ensure that all Department of Defense (DoD)/Foreign Military Sales (FMS) components and material are segregated from other workloads and not co-mingled.

Supply Support Roles & Responsibilities: The Government shall procure initial provisioning levels of O- Level consumables, components, and LRUs to support operational sites and to establish Peacetime Operating Stock (POS). This includes the standup of new sites. The Government shall be responsible for the procurement of annual provisioning. The Contractor shall make recommendations for Government annual provisioning based on increases in fleet size and usage data. Beyond Economical Repair (BER) assets deemed BER due to the excluded categories listed in Section 1.4.1 may also be included in annual provisioning recommendation. The Government shall also manage the levels of, budget for, and procure for Bench Stock, Readiness Spares Packages (RSPs), and Consumable Readiness Spares Packages (CRSPs). Budgeting and procurement of initial POS for new sites, annual provisioning, Bench Stock, RSPs, and CRSPs will take place outside the scope of this contract.

The Contractor shall calculate and manage the range and depth of required parts for POS at the bases as well as the Inventory Control Point (ICP). POS and Bench Stock shall be replenished by the Contractor using parts from the ICP at no additional cost to the Government outside of the flying hour rate. ICP parts used to replenish POS and Bench Stock will be backfilled by the Contractor at no additional cost to the Government outside of the flying hour rate. Repair of repairables will be managed by the Contractor with repairs completed at no additional cost to the Government outside of the flying hour rate. The Contractor shall escalate through the Government Program Manager and/or PCO any concerns regarding the impact on availability due to a lack of provisioning. The Contractor may request adjustment to the WRE management metric or propeller availability metric in the event USG third parties, such as Defense Logistics Agency (DLA), fail to provision/deliver material to the Government in a timely manner.

The Government will provide POS and RSP baseline data to the Contractor on an annual basis at minimum. Prices for consumables, components, and LRUs shall be established from the Contractor’s annual commercial catalog. The Government will determine price fair and reasonableness as a function of individual orders. For major changes impacting the Government Spares Management Program impacting the Contractor managed ICP, Dowty reserves the right to pursue the Request for Equitable Adjustment (Dec 2012) process (DFARS 252.243.7002).

1.5.2.1 Inventory Control Point (ICP) Material Management

The Contractor shall provide ICP support. This support shall include, but not be limited to:

• Determine Contractor managed C-130J propulsion system item replenishment spare requirements

• Accomplish sustainment-related item provisioning activities

• Accomplish sustainment-related item cataloging activities

• Assist in the management of spares and support equipment

• Determine peacetime operating base stock level authorization and day-to-day re-leveling requirements

• Accomplish ICP annual inventories

• Support customer supply requisitions for spares and support equipment.

• Manage distribution and redistribution of spares

• Accomplish repair of reparable material (propellers and LRUs)

• Accomplish stock control activities

• Accomplish package, handling, storage and transportation requirements

• Accomplish required disposal activities for Contractor managed R391 propeller systems specific spares and support equipment

1.5.2.2 Base Locations:

• Cannon Air Force Base, Clovis, New Mexico

• Channel Islands Air National Guard Station, Oxnard, California

• Davis-Monthan AFB, Tucson, Arizona

• Dyess Air Force Base, Abilene, Texas

• Elmendorf AFB, Anchorage, Alaska

• Gabreski Air National Guard Base, West Hampton, New York

• Harrisburg Air National Guard Base, Middletown, Pennsylvania

• Hurlburt Field, Mary Esther, Florida

• Joint Reserve Base Ft. Worth (ANG), Texas

• Kadena Air Base, Okinawa, Japan

• Keesler Air Force Base, Biloxi, Mississippi

• Kirtland AFB, Albuquerque, New Mexico

• Little Rock Air Force Base, Little Rock, Arkansas

• Louisville ANG Base, Kentucky

• McLaughlin ANG Base, West Virginia

• Moffet Federal Airfield, Mountain View, California

• Moody AFB, Valdosta, Georgia

• Patrick Air Force Base, Florida

• Quonset Point Air National Guard Station, Quonset Point, Rhode Island

• RAF Mildenhall, Suffolk, England

• Ramstein Air Base, Rhineland-Palatinate, Germany

• Savannah ANG Base, Georgia

• Warner Robins Air Force Base, Georgia

• Yokota Air Base, Fussa, Japan

• Youngstown ANG Base, Ohio

1.5.2.2.1 Adjustments:

Base locations may be added or removed as mutually agreed by the PCO and the Contractor. The Contractor requires a 6-month notice to place FSRs at new CONUS locations. For OCONUS, an 8-month advance notice is required.

1.5.2.3 Base Inventory

The material listed in the OPL will reside in each existing base supply storage facilities, pending issue or repair (Ref. para 3.2). The Contractor shall replenish listed items at no additional cost to the Government outside of the flying hour rate to maintain stock on hand IAW each base’s authorized stock levels. The Government will furnish the material Attachment 7, authorized Government Furnished Materiel (GFM) (Ref para 1.5.2.6) for Contractor use to repair Government property managed under this effort. The Contractor shall procure and manage all other materials required for “off wing” maintenance performed at the unit level at no additional cost to the Government outside of the flying hour rate.

1.5.2.4 Stock Control & Distribution Information Management System The Contractor shall use a Stock Control & Distribution (SC&D) information management system (e.g.

Common Materiel Management System (CMMS) and Government On-Line Data System (GOLD)) that interfaces, through a Contractor Supported Weapon System Data Exchange (CSWS DE) with the Government Integrated Logistics Systems-Supply (ILS-S), for customer supply support and stock management of Government Furnished Property (GFP). The Contractor system shall be capable of supporting ICP functions and processes and shall use Military Standard Requisitioning and Issue Procedures (MILSTRIP) and/or Military Standard Transaction Reporting and Accounting Procedure (MILSTRAP). The Contractor’s system shall track all failures, repairs, and consumption including other elements: security (system access), item serial number control, tracking of orders (to include repair), reorder point setting and inventory support, including inventory movement records, transportation tracking, and unit of issue differentiation.

1.5.2.5 Spares Management

The Contractor shall manage the Government’s spare level authorizations by identifying recommended changes to the OPL as needed to support maintenance at Government operating sites. The Contractor shall provide an annual OPL status and recommendations report including, but not limited to current inventory status, the proposed spare level authorizations, additions, subtractions, and overstock levels above authorization, obsolete items, and other recommended changes at each operating location.

(CDRL XXXX)

1.5.2.6 Provisioning

The Contractor shall provide an annual recommended provisioning quantity and demand forecasting of the items listed in the OPL, Attachment 5 and Attachment 7, authorized Government furnished material listing for each location. Demand forecasting shall include all USAF C-130J variant fleet requirements.

(CDRL XXXX)

1.5.2.7 Stock Level Adjustment:

As a function of managing peacetime operating stock at the base level, the Contractor shall process Readiness Base Levels (RBL)via XCA transactions.

1.5.2.8 Cataloging:

The Contractor shall accomplish required cataloging actions in the Federal Logistics Information Service (FLIS, D143). This shall include, but not limited to, items with three (3) or more customer demands annually, and new or alternate configurations.

1.5.2.9 Packaging, Handling, Shipping and Transportation:

The Contractor shall coordinate the shipment of R391 propellers with the PO propeller manager, base maintenance personnel as part of the shipment action.

1.5.2.9.1 Shipping/Transportation Responsibilities

Contractor responsibilities include:

• Managing and covering the costs for transportation of R391 propeller assets from the point of removal (or CONUS port for OCONUS removals) to the depot location and from the depot location to the first CONUS location prescribed by the Government after repair.

• Managing and covering the costs of Contractor directed discretionary base-to-base movements for the R391 propeller to optimize propeller repair activities.

• Managing and covering the cost to ship LRUs listed in the OPL to/from the depot and between bases.

• For international LRU shipment, the Contractor will manage the shipment, but the Government shall cover the cost of the shipment.

Government responsibilities include:

• Managing and covering the transportation costs of all OCONUS movements unless otherwise mutually agreed upon between the Government and Contractor.

• Managing and covering the transportation costs for all Government-directed base-to-base CONUS movements for the R391 propellers.

• Managing on-base propeller movements: e.g., movements between the flight line, the

Contractor repair location, and base supply.

• Managing and covering the transportation costs to ship retrograde OCONUS propeller assets to a CONUS point of entry.

o In the event that the USAF returns propellers from the AOR for convenience (e.g, failure to perform O-Level maintenance), the Contractor shall not be responsible for the transportation of the propeller from the CONUS port, unless an over and above price is agreed to via the excluded repair process, nor shall the Contractor be responsible for completing the O-Level maintenance which falls under the responsibility of the Government per Section 1.3., unless an over and above price is agreed to via the excluded repair process.

1.5.2.9.2 Packaging

The Government will be responsible for packaging R391 propellers and LRUs at deployed and CONUS locations for shipment to the depot.

The Contractor shall be responsible for the packaging of material redistributed to bases. The Contractor shall package all R391 propellers, associated LRUs, and components IAW the most current packaging instructions (AFMC Form 158) as reflected in the Special Packaging Instructions Retrieval & Exchange System (SPIRES) and IAW TO 00-85-20. The Contractor shall package and identify any end items without an AFMC Form 158 IAW ASTM D3951-10 and identified IAW MIL-STD- 129R. Labels created out of the Contractor’s GOLD system are acceptable in lieu of MIL-STD-129R labels. The Contractor shall package electronic parts susceptible to static discharge damage IAW MIL-STD1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices). Repairable and component (consumable) items shall be packaged IAW ASTM D3951-10 unless military packaging is specified. Where military packaging is specified, the ICP will function IAW MIL-STD-2073-1E and all applicable special packaging instructions. The Contractor shall inform the Government of any financial implications associated with Government specified military packaging, and the Government shall provide for compensation or remove the requirement.

1.5.2.10 Logistic Reassignment

OEM parts in scope under this contract are not eligible for log reassignment.

1.5.2.11 Incoming and Receiving Inspection

The Contractor shall action Government requests submitted via WEBSDR upon discovery of discrepancies for end items received for overage or shortage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damage or improperly packaged shipment.

1.6 Depot Support

All propeller repairs not otherwise deemed excluded are covered via the Flight Hour Rate (Appendix D).

Damage categorized as excluded based on the criteria in Section 1.4.1 shall be funded/repaired as negotiated via the excluded repair proposal process. All scheduled and unscheduled depot repairs, maintenance actions, restoration, and modifications for R391 propellers and associated LRUs shall be completed IAW current revisions of OEM Illustrated Parts Catalog (IPC), manuals/technical data, applicable Time Compliance Technical Orders (TCTOs), Airworthiness Directives (AD), and mandatory Service Bulletins (SB). If necessary, the Government shall aid the Contractor in obtaining updated versions of applicable TOs. The Contractor shall provide monthly repair action reports for propellers, LRUs, and components. For repairs on propellers, repair action reports shall provide the causes of failure and the actions taken to return the item(s) to service. A qualified listing of all parts replaced in the repair process shall be included. Repair action reports for LRUs and components shall report the specific causes of failure only. Part listings and repair actions for LRU and component repairs are not required.

1.6.1 Depot Preservation

For items located at the Contractor’s depot facilities, the Contractor shall follow the preservation/re-preservation requirements for R391 propellers IAW OEM manuals/technical data as applicable once propeller has been transferred to Contractor possession. The Contractor shall inspect all R391 propellers and LRUs no later than the ten (10) workdays after receipt and custody transfer via DD Form 1348 for propellers, to determine the preservation adequacy and supporting documentation. The Contractor shall induct or re-preserve all R391 propellers and LRUs within a target of ten (10) working days after completion of receiving inspection. For LRUs within the Contractor’s control, the Contractor shall preserve end items IAW applicable OEM manuals/technical data, packaging and shipping instructions.

The Government shall be responsible for the preservation of assets at the unit level awaiting transportation and/or repair funding. The Contractor shall reserve the right to treat as excluded any additional work scope found to be attributable to improper preservation at the unit level.

1.6.2 R391 Propeller Depot Upgrade

The Contractor shall upgrade R391 propeller blades to Thicker Poly/Thicker Guard configuration at a firm-fixed price to the Government if approved and funded by the USG.

1.6.3 Minimum Build

The Contractor shall ensure that all R391 propellers completing depot maintenance shall have a minimum of one (1) year left on the 5-year or 15-year inspections, unless otherwise specified in writing by the PCO. Unless a propeller becomes not ready for tasking / not ready for issue based upon work scope outside of the USAF technical publications, i.e., the repair procedure is part of the depot services provided by the Contractor, the JPSS may not provide any such propeller for scheduled maintenance any earlier than three months (including letter check aircraft) except for aircraft planned for deployment.

For propellers on aircraft planned for deployment, such propellers may be provided to the Contractor no earlier than one (1) year within the scheduled maintenance due date. The Contractor shall identify any Life Limited Parts (LLP) items on R391 propellers undergoing repair and provide a separate price to replace LLPs which are not part of the contract as an excluded repair.

1.6.4 R391 Propeller Depot Supply Support

The Contractor shall provide all material required to support all scheduled depot level maintenance IAW Appendix D at no additional cost to the Government outside of the flying hour rate. The Contractor shall provide all material required to support depot level maintenance paid for via the flight hour rate and depot level maintenance paid for via the excluded repair proposal process. “Off wing” repairs performed at the unit level by the Contractor are considered “depot” repairs under this concept; material for off-wing repairs is provided via the flight hour rate.

1.6.5 Containers

The Contractor shall perform visual inspections on reusable shipping containers and propeller stands for damage and repair upon receipt at the depot. When containers and propeller stands are received in a condition suitable for return shipment of serviceable assets, they shall be stored and protected for re-use. The Contractor shall perform routine maintenance such as the replacement of flat tires, cotter pins, jack pads, etc. on reusable shipping containers and stands while at the AMCs. The Contractor shall notify the program office if a container/dolly/stand requires anything beyond routine maintenance for appropriate Government maintenance or replacement action. The Contractor shall replace containers found to be beyond economical repair with new containers compliant with the applicable AFMC Form 158, packaging requirements at no additional cost to the Government outside of the flying hour rate.

The Government shall make the containers, and propeller stands available to the Contractor for shipping purposes in a timely manner.

1.6.6 Support Equipment

1.6.6.1 R391 Propeller Repair at WR-ALC

Tooling in use at the WR-ALC for R391 propeller repair is owned by and will be operated by WR-ALC in concert with a Direct Sales Implementation Agreement (DSIA) between the propeller OEM and WR-ALC.

WR-ALC shall be responsible to obtain/maintain/calibrate/repair any tooling or support equipment required for workload agreed to in the DSIA. The following language reflects principles of the agreement in the DSIA between the propeller OEM and WR-ALC regarding tooling and support equipment.

1.6.6.1.1 Peculiar Tooling, Test, and Support Equipment

The propeller OEM is responsible for the cost of any modification requested by the OEM to peculiar tooling, test and support equipment if the modification is in support of the repair requirement of the assets under the DSIA. Calibration and maintenance and inspection will be performed by WR-ALC. WR- ALC shall be responsible for the availability, performance, maintenance/repair and calibration of all equipment and tooling the WR-ALC facility required in execution of the DSIA.

1.6.6.1.2 Common Tooling, Test, and Support Equipment

WR-ALC will provide all common tooling, test and support equipment required to perform the work requirements under the DSIA, unless otherwise negotiated between the propeller OEM and WR-ALC.

The propeller OEM is responsible for the cost of any modification requested by the propeller OEM to common tooling, test and support equipment if the modification is in support of the repair requirements of the assets under the DSIA. Calibration, maintenance, and inspection will be performed by WR-ALC.

WR-ALC shall be responsible for the availability, performance, maintenance/repair and calibration of all equipment and tooling in the WR-ALC facility required in the execution of the DSIA.

1.6.7 Serviceability Documentation

The Contractor shall provide/deliver Contractor Certificate of Conformance (CoC) with every propeller or LRU supplied. For assets repaired in the field, a Record of Work Accomplished (RWA) is also an acceptable means of documentation.

1.6.8 Airframer Contractual Relationship)

In the situation where a direct contract is not in place, the Contractor shall enter into an ACA with Lockheed Martin for C-130J programs to provide a contractual structure for continuing required program management coordination, technical collaboration, logistics management and technical and program data exchange to continue supporting sustainment of the R391 propeller and associated LRUs.

The ACA shall be established and signed by both parties and evidence provided to the Government.

1.6.9 Public Private Partnership

The Contractor and Warner Robins ALC shall perform depot-level R391 propeller repair and assembly at the Warner Robins Air Logistics Complex (WR-ALC). Contractor support for organic depot repair will be funded under this contract. ALC labor hours and depot workshare are addressed in Appendix B of this

PWS.

1.6.9.1 Organic Depot Support Release

WRAFB will release the propeller and associated components under the ALC Quality Management System (QMS) Manual-wr-alcman90-115. The propeller OEM will work under QMS Plan, DPQP36, for Non-Destructive Test (NDT) and Leading-Edge Guard (LEG) repairs functions only.

1.6.10 Depot Report Requirements

The Contractor shall be responsible for the following reporting requirements.

1.6.10.1 Standard Category Repair Action Reports

The Contractor shall provide monthly repair action reports on propellers, LRUs, and components repaired under the flight hour rate (CDRL XXXX). The report shall document all repairable propellers and components processed during the prior month. For example, the report delivered in February will capture the assets processed in January. Repair action reports for propellers shall provide the causes of failures and the actions taken to return the items to service. A quantified listing of all parts replaced in the repair process shall be included. Repair action reports for LRUs and components shall report the specific causes of failures. Part listings and repair actions are not required.

1.6.10.2 Excluded Category Repair Action Reports

The Contractor shall provide a monthly repair action report for all excluded category materiel repaired (e.g. propellers, LRUs, and components) (CDRL XXXX). The report shall document all repairable propellers, LRU and components processed during the prior month. For example, the report delivered in February will capture the assets processed in January. Repair action reports shall contain the following information:

• The cause of failure and the actions taken to return the item to service

• Repair history, operating records and other data that may be pertinent to the cause of the

• excluded incident or historical data of similar occurrences

• Customer-hold time: the total time the Contractor’s repair process was suspended awaiting Government action (waiting for approval of repair estimate, final inspection, etc.)

• Complete listing of all materiel used in the repair. The list shall report the materiel by part number, nomenclature, quantity and price

• Breakdown of man-hours and the corresponding labor rate used for the repair

• Total repair price

2 Services Summary The Contractor’s service requirements are summarized below into the performance objectives. The performance threshold describes the minimum acceptable levels of service for each requirement. The Contractor shall be aware that the absence of contract requirements from the service summary does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Government will use the surveillance methods contained in the surveillance plan to evaluate the Contractor’s performance for the performance objectives listed below.

In the event the performance objective is not met, the Contractor will be given a reasonable time after notification to correct the unacceptable performance if such correction is possible. The Contractor shall immediately take corrective action IAW the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

PERFORMANCE

OBJECTIVE

PWS PARA PERFORMANCE

THRESHOLD

SS-2. R391 Propeller Availability Contractor shall maintain the minimum availability matrix per the PWS

WC-130J (Metal) Props:

• 38% of available spares in RFI condition C/EC/HC/MC-130J Props:

• 42% of available spares in RFI condition

SS-4. Engineering Services Response Time Priority 1: initial assessment 100% on time Priority 2-3: initial assessment 90% on time

SS-5. Quality of Service: Contractor shall conform to the overall requirements using approved quality and/or inspection system and agreed to Subject Matter Expert (SME) Checklist.

Contractor must not receive more than five (5) non-compliant safety violations investigated/validated by the Contracting Officer Representative (COR) from the approved monthly SME Checklist

SS-6. Delivery Performance: Contractor shall meet delivery schedule outlined in the PWS

100% of all CDRL deliverables shall be delivered IAW the contractual delivery schedule.

SS-7. Reports: Prepare quality, complete and accurate data deliverables timely manner.

No more than 2 late submissions within a fiscal year with no more than 2 technical errors or 5 minor errors. No more than 1 rework per submission and no more than 3 reworks per fiscal year.

SS-8. Management of Personnel:

Contractor shall ensure all bases have adequate coverage to meet the required task outlined in the contract

Contractor shall strive to ensure that no site goes uncovered for more than two consecutive weeks during personnel transitions. At a minimum, the Contractor shall provide 24/7 remote coverage during personnel transitions and shall ensure that the plan is clearly conveyed to local contacts.

SS-9. Quality Product: To ensure the quality of repaired workmanship, the contractor shall conduct periodic quality assurance inspections

Contractor performance shall be deemed Satisfactory or better in alignment with FAR 42.15 scoring if validated PQDRs are below the following thresholds in each 12-month PoP: 4 propellers, 7 LRUs.

PERFORMANCE

OBJECTIVE

PWS PARA PERFORMANCE

THRESHOLD

SS-10. Anti-Terrorism Training: IAW DFARS 252.204- 7004 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I Anti-Terrorism Awareness Training within 30 days of requiring access and annually thereafter.

Training completed and records provided to COR within 30 days of contract award and annually thereafter.

3 Government Furnished Property/Services

3.1 Contractor Responsibility

The Contractor shall be responsible for Government property IAW the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property and Services to be Provided

Government owned material identified in Attachment 5 Organizational Parts List shall remain in Government custody in each base supply once issued from the ICP. The Government will furnish material listed in Attachment 7; authorized government furnished material at each base. The Government will provide no more than three (3) Government IT systems to contractor personnel in order to facilitate access to government systems in support of the contract.

3.2.1 Base Location Support

The Contractor shall coordinate with the Government’s designated representative at each host base for Contractor requirement(s) for working (i.e., hangar, MX shop, repair facility), storage, and office space, furniture, lockable storage cabinets, telephone lines, internet access, and electrical power for assigned FSRs at customer locations. The Government will provide appropriate working and office space and support for assigned Contractor personnel to perform their duties. The Contractor shall be responsible for telephone and internet service provider subscription.

3.2.1.1 Access to Base Facilities

Some work in this task may need to be performed at appropriate USAF facilities, some access to Government personnel and Government owned equipment may be required; the Government shall make appropriate governmental facilities available to the Contractor, to include granting access (unrestricted, whenever possible) to the facilities where Contractor personnel must work in support of this task. In the event it is needed, the Contractor will schedule test station time with Government personnel on a non-interference basis. The Contractor shall be responsible for ensuring all documentation and clearance information is submitted to the appropriate control points for access to Government facilities.

3.2.1.2 Base Industrial Space

The Government shall maintain safe working…