Attachment_1,_BPA_Terms_&_Conditions,_Lodging_Services.pdf

Attachment 1 F850120Q0001

BLANKET PURCHASE AGREEMENT (BPA)

TERMS AND CONDITIONS

LODGING SERVICES

DECENTRALIZED BPA

BPA MASTER DOLLAR LIMIT: $5,000,000.00

BPA CALL LIMIT: $25,000.00

A. DESCRIPTION OF AGREEMENT. This pre-priced Blanket Purchase Agreement (BPA) is to provide single and/or double occupancy lodging accommodations (hotel/motel) for Air Force personnel and other official visitors to Robins AFB, Georgia. The contractor shall provide the accommodations, if available, when requested by the Contracting Officer (CO) or duly authorized representative.

B. EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized calls actually placed under this BPA.

C. EFFECTIVE PERIOD. The effective period of this agreement is 1 Jan 2020 through 31 December 2024 unless sooner withdrawn in writing by the Contracting Officer or the Contractor. Any termination will require a minimum of thirty (30) calendar day written notice to either parties addressed herein.

D. PRICING. Pricing to the Government shall be as low as or lower than those charged to the contractor’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Pricing must be IAW Joint Travel Regulation Government Travel Rate table.

D.1. The Contractor is required to submit one original price list. Price lists will be effective for a period of one year and will be incorporated as part of the BPA. A new price list will be requested from the vendor on an annual basis.

Revised price lists will not become effective until approved by the CO; therefore, the Contractor is required to submit a revised price list a minimum of thirty (30) calendar days prior to the expiration date.

D.2. The Federal Government Employer Identification Number is 58-0870438.

E.PURCHASE CALL LIMITATIONS. Purchases made by Government Purchase Card (GPC) shall not exceed a single payment of $25,000.00. If any purchases exceed the $25,000.00 limit, a contract shall be initiated against this BPA. At which time, payment will be made via WideArea Workflow (WAWF) via iRAPT system. All payments made utilizing the GPC against this BPA, the Contractor shall waive any and all surcharges associated with processing the GPC through the US Bank Card System. All calls shall not exceed the maximum BPA limit of $5,000,000.00 during this performance period.

F.AUTHORIZATION TO PLACE CALLS: The Contracting Officer will provide a list of personnel authorized to place calls against this BPA within the purchase call limitation specified in section E. The list shall include Position/ Title, Organization and Phone Number. No one other than the authorized caller is authorized to place calls against the BPA up to a $25,000.00 limit per call. Calls received by the Contractor from personnel not so listed will not be honored nor will any resultant deliveries be accepted.

G.PAYMENT. Payment will be made by the GPC. In accordance with FAR 13.301, AFFARS 5313.301 and AFI 64-117, The GPC is authorized for use in making and/or paying for purchase of supplies, services, or construction as a method of payment for supplies and services and shall not exceed $25,000.00 per individual purchase.

H. INVOICES. An itemized invoice shall be submitted monthly or upon expiration of this BPA, whichever occurs first. A copy of all invoices should be forwarded after delivery to the authorized caller placing the call.

H.1. Delivery Tickets. A delivery ticket in duplicate, which shall contain the following minimum information, shall accompany each delivery against this BPA:

H1.1. Contractor’s Name and Address

Attachment 1

H.1.2. BPA Number H.1.3 Call Number and Date H.1.3. Invoice Number and Date H.1.4. Date of Service H.1.5. Itemized List of Services Provided H.1.6. Quantity, Unit Price, and Extended Price of Each Item less Applicable Discounts

H.2. Problems or questions concerning the correct charge for the contract quarters room rate should be settled between the contractor and the Contracting Officer or their designated representative. Problems or questions concerning the correctness of other items on the final bill (phone bill, food, drinks, cleaning, and number of days in room) should be settled between the contract lodging facility and the traveler in the same manner as other lodging/guest problems are solved.

I.1. Guests who are in UTA status and eligible for on-base Government quarters, but which are unavailable, will occupy contract lodging and the unit pays the lodging facility directly. During registration, the guest will provide the lodging facility (or the Pine Oaks Inn will email/fax) a copy of the 105 form. The 105 form will specify that the guest will not make payment directly to the contractor. Payment shall be the responsibility of the respective unit's GPC holder making the reservation. (See J.5)

I.2. Methods of Payment. The contractor shall accept any method of payment, for all incidentals in UTA status.

Incidentals are to be paid by the guest and is not the responsibility of the Federal Government regardless of guest status. Contract Lodging Facility shall accept cash, credit cards, and/or any other methods of payment for charges.

I.3. At registration, the contractor should require each contract lodging user to present only a government issued ID.

Adjustments for actual final charges may be made at check out.

I.4. UTA Billing Contact and Quality Assurance Information: The CO shall provide a list of authorized personnel who shall make UTA payments on a monthly basis. In addition, contact information of the CO, Contract Specialist, Chief of the Contract Office, Base & Assistant Lodging Manager to include the Lodging Quality Assurance Manager shall be included and updated as often as necessary. (See Section P for further administrative Authority)

J. CANCELLATION AND/OR CHANGES OF/TO THE BPA: This agreement may be terminated unilaterally at any time by either party in writing with thirty (30) calendar day notice. This will not relieve either party from performance or acceptance of those calls that were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein. Any changes to this BPA shall be made by written modification by a warranted CO.

K. ADMINISTRATIVE AUTHORITY. Following award, this BPA will be administered by the 78th PZIOB operational Services Contracting Flight. The following address is as follows: 295 Byron St, Robins AFB, GA 31098-1611.

L. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustments will be made in the BPA price to cover any increase in cost incurred as a result thereof.

L.2. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g. Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

L.3. Any request for BPA changes/modifications shall be submitted to the CO.

L.4. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.

F850120Q0001

I. PAYMENT TO THE CONTRACTED FACILITY