Transmittal Letter.doc

RFP # FA8501-10-R-0005

ATTACHMENT #5

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S POC]

FROM:

[OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT:

Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), Robins Air Force Base (RAFB), Request For Proposal (RFP) FA8501-10-R-0005, for the procurement of the Golf Cart Maintenance. This RFP is being conducted as a Performance Price Tradeoff (PPT) and specifically requires that we, as an offeror, do the following:

The offeror shall send out -- and track the completion of -- the Present/Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors’ and/or joint venture partners’ Points of Contact (POCs). The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors, teaming contractors, and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [OFFEROR FILL-IN RFP CLOSING DATE]. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: mary.clark.1@robins.af.mil

If mailing, mail directly to:

WR-ALC/78CCS/PKA

ATTN:

Mary E Clark 375 Perry St, Suite A

Robins AFB, GA 31098-1863

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to RAFB. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and can not be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

1 [2?] ATCH

Present/Past Performance Questionnaire

[Client Authorization Letter(s), if applicable]

FOR OFFICIAL USE ONLY