DRAFT Appendix C- Golf Cart Maint_Repair.docx

DEPARTMENT OF THE AIR FORCE

HQ WARNER ROBINS AIR LOGISTICS CENTER (AFMC)

ROBINS AIR FORCE BASE, GEORGIA

APPENDIX “C”

INDUSTRIAL SAFETY REQUIREMENTS

PR NUMBER: DATE: 29 March 2010

PERFORMANCE PLAN

FOR

402 MXW Golf Cart Maintenance/Repair

SUBMITTED BY: Charles Cooper

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements. The contractor shall conform to all applicable Occupational Safety and Health Administration (OSHA) Standards and National Fire Protection Association (NFPA) Standards at their facilities and Air Force Occupational Safety and Health (AFOSH) Standards while on an Air Force Installation. The contractor must have a Safety Plan and submit it to the contracting officer for approval by 402 MXW/SE (Safety Office) prior to commencement of any work described in this contract. The contractor’s Safety program will consist of the following:

1. Mishap reporting as defined in paragraph B1.

2. The contractor will conduct routine and recurring surveillance to ensure the safety requirements of this contract are enforced. Competent personnel shall be used to perform the surveillance.

3. All contractor personnel shall be trained and qualified to perform their job safely.

4. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification:

1. The contractor shall notify WR-ALC/SEG (Safety Office) and the ACO, or a Designated Government Representative (DGR) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract. This notification requirement shall also include physiological mishaps/incidents. A written copy of this mishap/incident notification shall be sent within three calendar days to the DGR, who will forward it to 402 MXW/SE (Safety Office) 478-926-1708. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

3. If requested by Government Personnel or designated government representative, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the WR- ALC Safety Office. Also, if the US government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

C. Safety requirements listed in this package that do not relate to the contractor’s operations or services shall be considered self-deleting as mutually agreed by the contractor and the ACO.

D. FOREIGN OBJECT DAMAGE PREVENTION PROGRAM: The contractor shall establish and maintain an effective FOD prevention program that meets or exceeds the requirements of AFMCI 21-122 and AFI 21-101. The program is designed to eliminate the introduction of any foreign object that could damage an aircraft, aerospace component or aerospace support equipment operated at this depot facility. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Such program shall include covering waste dumpsters, barriers in place to stop migrating FOD from dirt and gravel piles, and end-of-shift or daily clean-up. The contractor must brief his personnel at least weekly on any FOD requirements. All contractors/sub-contractors performing maintenance in a FOD-potential area will receive and have documented Initial FOD Awareness and Prevention training. Contact the local Base Operations.

E. Contractor Aerial Lift Devices. Contractors, subcontractors, vendors, commercial delivery companies, and all other private business vehicles will comply with the following requirements while operating any type of aerial lift as described below while on an Air Force Base. This includes contractor owned equipment and leased or rented equipment acquired to support the contractual activities. Contractors are responsible for complying with all other defined OSHA Standards for aerial lift devices. Contractors are responsible for ensuring sub-contractors comply with these requirements: 29 CFR 1910.67 and 29CFR 1926.453: Unless otherwise provided in this section, aerial devices (aerial lifts) acquired on or after July 1, 1975, shall be designed and constructed in conformance with the applicable requirements of the American National Standards for "Vehicle Mounted Elevating and Rotating Work Platforms, ANSI A92.2 - 1969, including appendix which is incorporated by reference as specified in 1910.6. Aerial lifts acquired for use before July 1, 1975 which do not meet the requirements of ANSI A92.2 - 1969, may not be used after July 1, 1976, unless they shall have been modified so as to conform to the applicable design and construction requirements of ANSI A92.2 - 1969.

F. HAND TOOLS/ELECTRICAL TOOLS: All hand tools shall be kept in good repair and used only for the purpose intended. Defective tools shall be acceptably repaired or removed from service. Tools shall not be thrown from one level to another, and when used overhead, shall be secured or placed in holders when not in actual use. All electrical tools shall be of the approved double-insulated type or grounded. Hand and portable power tools and equipment shall be guarded IAW 29 CFR 1910.243.

G. PNEUMATIC TOOLS/COMPRESSED AIR: Pneumatic tools and hoses shall be handled in strict compliance with the Occupational Safety and Health Act 29 CFR 1910/1926. Compressed air used for cleaning purposes shall not exceed 30 psi when the nozzle end is obstructed or dead ended, and then only with personal protective equipment. Compressed air shall not be used to blow dirt from hands, face or clothing.

H. LADDERS/SCAFFOLDS: Standard ladders, structurally rigid, sound, equipped with approved safety shoes and free of cracks are to be used. Metal ladders shall not be used near or for electric service. All ladders shall be tied off top and bottom as applicable. Special purpose job ladders may be constructed if they are properly designed and built for the job. Scaffolds and platforms shall have handrails and toe boards. Additional information/requirements may be found in AFOSHSTD 91-501 and EM 385-1-1.

I. PROTECTIVE EQUIPMENT: The contractor must ensure that each employee complies with applicable safety requirements, wears appropriate safety equipment and prevents avoidable mishaps and property damage. It is mandatory that all personnel on any project wear approved protective equipment. Personal protective equipment such as hardhats, safety glasses, hearing protection, safety shoes, safety belts, lifelines, safety nets, etc., shall be worn in all construction areas when required. All protective equipment shall meet OSHA, ANSI, and/or UL approved standards and be furnished by the contractor or contractor employee. Employees and visitors shall wear hardhats at all times within the designated hardhat areas. Additional information and requirements may be found in AFOSHSTD 91-501 and EM 385-1-1.

J. HAZARD COMMUNICATION: In any contract where hazardous materials are involved, the contractor must comply with 29CFR 1910.1200, Hazard Communication, which include training their personnel. Contractors must provide 78 AMDS/SGPB the Material Safety Data Sheets (MSDSs) for each chemical used at least 5 working days prior to start date. This includes, but is not limited to, all solvents, paints, adhesives, sealants, coatings, primers, mastics, etc. MSDSs must be the most current available. MSDSs are available for hazardous materials that contractor personnel may come in contact with on RAFB. Contact your contract monitor or government point of contact for assistance.

K. FLAMMABLE AND COMBUSTIBLE LIQUIDS:

1. All flammable liquids will be stored in suitable metal containers.

2. Paint brushes, empty paint cans, rags, paint clothes, drop cloths, etc, will be removed from the building at the end of the work day and stored in an approved location.

a. Gasoline or any other low flash point flammable liquid will not be used for cleaning purposes or to start fires.

b. Static bonding wires will be properly attached before combustible or flammable liquid is transferred from one vessel to another. This includes vehicles, portable gasoline driven equipment, etc.

c. Smoking or the use of spark or flame producing equipment in areas where flammable liquids are being used or stored is strictly prohibited.

d. Robins Air Force Base Instruction 32-2001 contains fire prevention information relating to all contractors on the base. Their specific duties and responsibilities are outlined in this instruction, which may be viewed at Robins AFB homepage located at http://wwwmil.robins.af.mil.

L. TEMPORARY FUEL STORAGE TANKS:

1. Temporary fuel tanks used to refuel contractor vehicles and equipment, SHALL be in good repair, diked, grounded, and locked when not in use. Tanks shall comply with NFPA 30 FLAMMABLE AND COMBUSTIBLE LIQUIDS CODE.

2. Adequate number and type of portable fire extinguishers, supplied by the contractor, will be located in close proximity to the fuel tank.

M. PORTABLE HEATERS AND LIGHTING:

1. As a matter of policy, unrestricted use of space heaters is not permitted due to fire safety, energy conservation, and electrical circuit capacity concerns. Personnel with a medical need for the use of a space heater will provide their facility manager with proper documentation from their physician. In cases where a facility’s heating system is going to be inoperative for an extended period of time (greater than 5 days), facility managers may request approval to use space heaters until the heating system is fixed. All requests to utilize space heaters must be submitted to the 78th CES Customer Service Flight (78th CES/CEP) per RAFBI 32- 2001.

2. All extension cords used must be of sufficient gauge to operate heaters and lighting without heating the cord or plug.

3. All unnecessary appliances will be unplugged at the end of the workday.

4. Only explosion proof electrical fixtures and appliances will be used in areas where flammable vapors are present.

N. FIRE SUPPRESSION/DETECTION SYSTEMS:

1. Extreme care MUST be taken when working around any fire protection/detection system. Accidental contact with components of these systems or the production of steam, smoke, vapors, or dust could cause activation, damage, or false alarm.

2. At any time a fire protection/detection system hampers the accomplishment of contract work or work may inadvertently activate the fire detection or suppression systems, contact the Civil Engineer Construction Inspector/Army Corp Project Engineer to, have the system shut down prior to accidental activation of either fire protection system.

O. SMOKING: Smoking is prohibited in all Robins Air Force Base facilities. Smoking is permitted in designated and properly identified smoking areas IAW RAFBI 32-2001 and AFI 40-102.

P. WELDING, CUTTING, BRAZING, or “HOT WORK”:

1. Before any “hot work” is performed on the job, an AF Form 592, USAF Welding, Cutting, or Brazing Permit, must be obtained and displayed at the work site for the duration of the permit.

2. Permits can be obtained by contacting the Civil Engineer Construction Inspector/Army Corp Project Engineer assigned to the job. The inspector in turn will arrange for the permit to be issued.

3. Permits will be returned to the fire department, Bldg 377 Fire Station Number 1, on the day they expire.

4. Adequate number and type of portable fire extinguishers, supplied by the contractor, will be as close to the work as possible. At least a 10-pound ABC type fire extinguisher shall be located at close proximity to the work being performed. In certain circumstances, one or two 20-pound ABC type fire extinguishers will be required for hazardous locations and/or tar kettle operations. The fire inspector issuing the welding/burning permit will determine the required level of protection at the time of permit issuance.

5. Comply with AFOSH Standard 91-5 concerning safety equipment installed on oxygen- fuel gas torches. Backflow, flashback, and pressure relief devices shall be installed on torches and cylinders as directed by AFOSH Standard 91-5.

6. Additional information and regulations concerning “hot work” are covered in AFOSH Standard 91-5 and NFPA 51B.

Q. FIRE REPORTING:

1. All fires on Robins AFB, including extinguished fires, regardless of size, must be reported immediately to the fire department.

2. The prime contractor will brief all workers and subcontractors as to the location of telephones and fire alarm pull stations.

3. All contractors having office space or trailers on base with telephone service will obtain and affix decals to each telephone. These decals list emergency numbers for fire reporting, ambulance, and security forces, and can be obtained from the communication Squadron, Survey shop at 222-0087.

4. The fire reporting number on base is 911. The caller should give his or her name and location of what is on fire. Also give any information that may be requested by the fire department dispatcher. Stay on the telephone until the dispatcher has obtained all necessary information.

R. CHEMICAL SPILLS: No hazardous materials, chemicals or petroleum products shall be spilled on the ground, into a waterway, any sanitary sewer, storm drain system, or solid waste container. Contact the Industrial Waste Plant (926-3200) prior to placing any materials into the industrial waste system. Accidental spills shall be reported immediately to the base fire department (911) and contract monitor. Contractors are required to ensure cleanup of spills, which they create (including disposal costs).

S. ELECTRICAL WIRING AND EQUIPMENT: All electrical wiring and installation must be IAW NEC 70, and 70E. Electrical wiring and equipment shall be a type listed by UL or another recognized listing agent. Circuit breakers and disconnect/emergency switches must be labeled as to what they control. Panel boxes must have an index card that identifies what the circuit breaker controls. Circuit breakers and disconnect switches shall be readily accessible for emergency purposes IAW AFOSH Standard 91-501. All temporary electrical wiring shall be adequately installed and placed so as to avoid physical damage from other operations. All extension cords shall be kept in a good state of repair. All portable electrical appliances and equipment shall be unplugged at the end of each workday. Only explosion-proof electrical fixtures and appliances shall be used in areas where explosive vapors might be present. Additional information/ requirements may be found in EM 385-1-1.

T. CONTROL OF HAZARDOUS ENERGY (Lockout/Tagout): Authorized personnel shall ensure the control of all hazardous energy (active or stored) when servicing and maintaining equipment or machines. Power shall be disconnected and all energy isolating devices will be locked out and/or tagged out before starting work. The authorized person will verify the isolation and the de-energizing of the equipment.

U. Aerial Lift Equipment: Aerial lifts have inherent risks associated with their use. Leadership must engage and ensure only trained and qualified personnel are operating aerial lifts. In the past, organizations have acquired rental units for use on the installation and once received foreign objects (FO) were found on the equipment and additionally, the lifts did not meet regulatory safety requirements. Furthermore, the organizations did not always ensure that the government operators were properly trained and qualified to operate the equipment. This is unacceptable and will not be tolerated.

1. Organizations are prohibited from acquiring rented or leased lifts unless mission essential. An adequate number and variety of lifts are normally available on this installation to accomplish our mission. If the required lift is not available, leadership will work to borrow one from another base organization. If the required lift is still not available, the Wing Commander, with strong written justification, may approve the short term rental/lease of a mission essential lift. This policy will also apply to government contractors, contractors, sub-contractors, vendors, and those agencies outside of Robins AFB providing service for the base that involve aerial lifting devices.

2. Contractors, subcontractors, vendors, commercial delivery companies, and all other private business vehicles will comply with the following requirements while operating any type of aerial lift as described below, while on Robins Air Force Base. This includes contractor owned equipment and leased or rented equipment acquired to support the contractual activities. Contractors are responsible for complying with all other defined OSHA Standards for aerial lift devices. Contractors are responsible for ensuring sub-contractors comply with these requirements:

3. 29 CFR 1910.67 and 29CFR 1926.453: Unless otherwise provided in this section, aerial devices (aerial lifts) acquired on or after July 1, 1975, shall be designed and constructed in conformance with the applicable requirements of the American National Standards for "Vehicle Mounted Elevating and Rotating Work Platforms, ANSI A92.2 - 1969, including appendix which is incorporated by reference as specified in 1910.6. Aerial lifts acquired for use before July 1, 1975 which do not meet the requirements of ANSI A92.2 - 1969, may not be used after July 1, 1976, unless they shall have been modified so as to conform to the applicable design and construction requirements of ANSI A92.2 - 1969.

4. Aerial devices include the following types of vehicle mounted aerial devices used to elevate personnel to job sites above ground: - Extendible boom platforms - Aerial ladders-Articulating boom platforms- Vertical towers, and a combination of any of the above.

5. Aerial equipment may be made of metal, wood, fiberglass reinforced plastic, or other material; may be powered or manually operated, and are deemed to be aerial lifts whether or not they are capable of rotating about a substantially vertical axis.

6. OSHA Interpretation letters on file, place scissors lifts in the above described category regardless of powered or manual. Prior to bringing an aerial device on Robins AFB, the contractor will ensure: Aerial devices meet the above 29CFR 1967.67 requirements.

7. Aerial devices meet certification and classification for the designated work area. Aerial devices are serviceable, and all safety devices, warning devices, and interlocks operate

8. Aerial devices (regardless of guardrail, mid-rail or toe board configuration) will have fall protection attach points installed. Aerial devices will contain the manufacturer’s manual and operator’s safety manual. The applicable ANSI Standard will satisfy the requirement for a safety manual.

9. The contractor and operating employee will be trained and certified on the leased/rental device and provide visual certification upon request Aerial lift devices will not be used to deliver employees to higher levels unless so certified

10. To ensure compliance with OSHA and RAFB standards, the contractor will ensure the following:

11. Contractor employees will use fall restraint on all devices unless so certified for fall arrest by the manufacturer. Fall restraint is the standard for all Robins AFB operations with aerial devices. Fall restraint will consist of a harness (no body belts allowed) and a lanyard shortened to the minimum length to allow work but not allow the employee to leave the platform cage or stand on toe boards or mid-rails. Energy absorbing lanyards are not authorized for fall restraint. Lanyards will have self-closing; self-locking keepers which remain closed and locked until unlocked and pressed open for connection or disconnection. Contractor employees operating, observing and spotting for aerial devices will wear approved hard hats.

12. All operators and passengers of military and privately owned vehicles are required to wear seatbelts while their vehicle is in operation on the installation. Individuals must not ride in seat positions where manufacturer installed occupant restraints have been removed. The only exceptions are personnel possessing a certificate or license issued by a state vehicle operator license issuing agency, or signed documentation from a licensed medical physician, indicating the bearer is unable for medical, physical, or other valid reasons to wear restraint devices.

13. Prohibition of Cellular (Cell) Phone Usage. All motor vehicle operators on Robins AFB to include government owned, privately owned, and commercially owned vehicles, are prohibited from using a cell phone, personal digital assistant (PDA), or Blackberry™, unless the vehicle is safely parked or the operator is using a hands-free device. The wearing of portable headphones, earphones, or other listening devices (except for hand-free cell phones) while operating a motor vehicle is also prohibited. Additionally, all vehicle operators are prohibited from using a cell phone, PDA, or Blackberry™ while entering or exiting installation gates.

SECTION II – SPECIFIC REQUIREMENTS

ELEMENT REQUIRED REFERENCED BENCHMARK

Mishap Notification Requirements Appendix C, Section I, para B

Grounding and Bonding T.O. 00-25-172

Corrosion Removal/Treatment TO 1-1-691 and applicable aircraft T.O.s

Batteries AFOSHSTD 91-66, 29 CFR 1910.178 and

29 CFR 1910.305

System modifications, which alter form, MIL Standard 882D and AFI 91-202 fit or function

Housekeeping AFOSH 91-66, 29 CFR 1910.141

Work Stands/Platforms AFOSH Std 91-2 and -35 T.O. series

Welding AFOSHSTD 91-5, NFPA 410, NFPA 51B

Tool Control Program AFMCI 21-107

Facility Requirements NFPA 10, 13, 33, 70, 72, 91, 101, 409, and 410

Flightline requirements AFOSHSTD 91-100 and AFOSH 91-501

Traffic Safety AFI 91-207

Electrical Safety NEC 70 and 70E

Cranes, Hoists CFR 1910-179 and 1926-550

System modifications, which alter form, MIL Standard 882D, AFI 91-202 fit or function

Soldering T.O. 00-25-234

Facility Fire Protection NFPA 13, 70, 72, 409, 410 and UFC-3-600 -01

Responsibility of Vehicle Operators 402 MXWOI 24-2 para. 1.11, 1.16-1.21;

Operational Risk Management (ORM) RAFBI 90-901 Program, Respiratory Protection Program (RPP), RAFB 48-137

Vehicle and Self-Propelled Equipment 402 MXWOI 91-6, Operations in Industrial and Flightline Operations

Weather 402 MXWOI 15-125, para. 3.1.3, 3.4.2.

PR NUMBER: DATE: 29 March 2010