Statement of Work.docx
DOCX document 27 KB Posted
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- MAIL METERING SYSTEM
- Solicitation number
- FA8501-09-R-0012
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Statement of Work
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| File | Type | Posted |
|---|---|---|
| Wage Determination 2005-2139 | — | |
| Bldg. 301 Layout.pdf | ||
| RFQ FA8501-09-R-0012.doc | DOC document | |
| Price Schedule.xls | XLS spreadsheet | |
| Bldg 910 Layout.ppt | PPT presentation |
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DRAFT
MAIL METERING SYSTEM AND SERVICE
Statement of Work 30 January 2009
1.0 DESCRIPTION OF SERVICES. Robins AFB Mail Center (78 SC/SCOK) and the 542 CSW Tech Order Warehouse have a requirement for mail metering systems that are able to determine and apply postage conveyed via the USPS and other specified commercial carriers. The system must be able to collect and report on carrier usage by account, usage (daily/weekly/monthly/yearly/as required), special services and weight, package status and delivery information, void report, and operator activity reports. Service required is to ensure that meters are operational and that the associated hardware and software are operational, up to date, meet compliance standards, and DoD and USPS regulations. The contractor shall provide all labor, equipment, and supplies to meet requirements set forth in Statement of Work.
| 1.1 | EQUIPMENT/SOFTWARE REQUIREMENTS. | ||
| 1.1.1 | Contractor shall provide and install three (3) sets of mail metering equipment and VISTA operable software. System will be compliant with United States Postal Service (USPS) rates and regulations as well as process United Parcel Service (UPS) and Federal Express (FEDEX) service on the same system. Two sets of mail metering equipment will reside at the Robins AFB Mail Center (Building 910), and one set at the 542 CSW Tech Order Warehouse (Building 301). The hardware must be configured in a way that meets all DoD and OSHA Safety requirements within the specified footprint. | ||
| 1.1.2 | Mail metering system shall also include a high capacity stacker and conveyor with built- | in sensors to recognize packages and automatically activate the conveyor so packages | accumulate in a neat, organized manner. |
1.1.3 The supporting software must be fully operational with the USAF Standard Desktop operating system software. In addition, the software will also be compliant with USPS operating regulations and be capable of interfacing with approved systems used by the United Parcel Service (UPS) and Federal Express (FEDEX). The contractor will be responsible for providing and maintaining software, and as required, upgrade and replace software and hardware.
| 1.1.4 | The Government will provide and maintain three (3) computers for operation meeting compliance standards with the Air Force Standard Desktop Configuration (SDC) and using the Air Force Standard operating system (currently Microsoft VISTA). The computer systems will have internet access via Milnet. Contractor will provide the government with special hardware configuration requirements, if any, for hardware interface. |
| 1.1.5 | Contractor shall furnish a complete set of operation manuals for the mail processing equipment and software. The hardware manual(s) shall include specifications of each mechanism and sufficient illustrations of each mechanism to clearly identify set-up and operation techniques. |
| 1.2 | PERFORMANCE REQUIREMENTS. | |
| 1.2.1 | Process mail of like weight and size at a rate of at least 250 pieces per minute. | |
| 1.2.2 | Process mixed weight and size mail at a rate of at least 130 pieces per minute. | |
| 1.2.3 | Handle up to 150 pound packages. | |
| 1.2.4 | Rate shop capability for checking costs between USPS, UPS and FEDEX. | |
| 1.2.5 | Additional Information. | |
| 1.2.5.1 | Average daily outgoing mail pieces processed is 1500. | |
| 1.2.5.2 | Mix is approximately 80 percent letters, 10 percent flats and 10 percent parcels. | |
| 1.2.5.3 | Approximately 20 percent of pieces are Certified Mail with Return receipt. |
| 1.3 | SERVICE REQUIREMENTS. |
| 1.3.1 | Software/Postage Updates. |
| 1.3.1.1 | Application Software. The contractor will provide application software within 30 days of release any software updates. This software will be tested by the Government, and when certified, will be loaded on the mail metering systems. |
| 1.3.1.2 | Postage Rate changes. Rate changes must be completed within 8 working hours prior to the institution of the postal rate change. Designated Government personnel will perform this operation in accordance with Contractor instructions. |
| 1.3.2 | Mail Metering Equipment Maintenance. |
| 1.3.2.1 | Contractor response time for unscheduled/emergency system maintenance shall be within two working hours of official notification by the QAE or designate. The contractor will either repair the system within 8 working hours of arriving at the system’s location, or have replacement equipment available and installed within 8 working hours. |
1.3.2.2 Service will include preventive maintenance a minimum of twice per year.
1.3.2.3 Back-up services can be used whenever the service personnel determine if necessary with concurrence from the mailroom POC, but shall be at no additional cost to the Government.
| 1.4 | INSTALLATION AND INITIAL TRAINING. |
| 1.4.1 | Installation. Contractor shall be responsible for unloading, uncrating and set-up, test runs |
and demonstrations of the equipment. The Contractor shall ensure the machine and all components are fully operational in accordance with manufacture specifications, and DoD and USPS regulations. Coordination will be made with the government POC prior to installation in order to ensure sufficient proper equipment and personnel resources are available. The contractor will be responsible for removal of all packing material.
| 1.4.2 | Initial Training. Contractor shall provide personnel to conduct a minimum of one day | |
| on-site training and orientation period for up to twelve (12) personnel subsequent to | machine installation. The contractor will provide adequate documentation to ensure | training material is available for each person. |
2.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide and maintain three (3) computers for operation meeting compliance standards with the Air Force Standard Desktop Configuration (SDC) and using the current Air Force Standard Operating System. The Government will provide availability to the Contractor all equipment requiring service, required system time with ready access, adequate working space and power outlets for use by the contractor personnel, and the provisioning and disposal of supplies used for maintenance purposes. Reference material and diagnostics in the Government’s possession may be used by the Contractor.
3.0 HOURS OF OPERATION. Service (scheduled and nonscheduled) shall be performed by the contractor during normal Government working hours, 7:30 am to 4:30 pm Monday through Friday, excluding Government holidays unless otherwise coordinated though the POC.
3.1 CONTRACTOR ACCESS. Contractor access to Government installation, facilities, and equipment will be coordinated though one of the POC’s listed below.
4.0 POINTS OF CONTACT.
Robins AFB Mail Center (78 SC/SCOK) Physical location: 740 Macon Street, Bldg. 910 Robins AFB, GA 31098 Primary: Ernesto Reyes Email: Ernesto.Reyes@robins.af.mil Phone: (478) 327-4609
Alternate: Christopher Colwell Email: Christopher.Colwell@robins.af.mil Phone: (478) 327-4607
542 CSW Tech Order Warehouse Physical location: 285 Cochran Street, Door 29W, Bldg. 301 Robins AFB, GA 31098 Primary: Kim Lester Email: Kim.Lester@robins.af.mil Phone: (478) 926-7502
Alternate: Teresa Dyer Email: Teresa.Dyer@robins.af.mil Phone: (478) 926-7618
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