PWS_DVR_1June2023_v1.pdf

DEPARTMENT OF THE AIR FORCE

Ogden Air Logistics Center (OO-ALC) AFMC

Hill AFB, UT 84056-5609

PERFORMANCE WORK STATEMENT (PWS)

CONTRACT REPAIR FOR:

Dated: 1 June 2023 (Updated)

TABLE OF CONTENTS

Digital Video Recorder (DVR)

P/N(s): MB211G-01, DVR-050A-00, DVR-050A-01, DVR-050A-02

NSN(s): 5836-01-520-4682, 5836-01-615-3136, 5836-01-620-7418, 5836-01-622-0444

F-16

PWS for Repair of F-16 DVR

1. SCOPE OF SERVICE…………………………………….………………….….……. 3

2. MISSION ESSENTIAL SERVICE…………………………………….….…

3. DEFINITIONS AND ACRONYMS………………………………………………… .. 3

4. DESCRIPTION OF SERVICES………………………………………………

4.1. MICAPs…………………………………………………………………………… 4

4.2. Inspection………………………………………………………………………….. 4

4.3. Corrosion Control and Treatment………………………………………….…

4.4. Electrostatic Discharge Control…………………………………………………….4

4.5. ESS Test……………………………………………………………………..…

4.6. AT………………………………………………………………………….….…... 5

4.7. Repairs………………………………………………………………….……..……5

4.8. Final Acceptance Test………………………………………………….………

4.9. Shipping……………………………………………………………….…..………. 5

4.10. Condemnation and Disposition……………………………………….…………

4.11. PQDR……………………………………………………………….…………..….5

4.12. Surge Plan………………………………………………………………………….5

5. GFP, GFM, GFE……………………………………………………….……………

5.4. GFP……………………………………………………………….……………

5.5. GFM………………………………………………..…………….……………

5.6. GFE……………………………………………………………….……………

6. SECURITY …………………………….…………………………………..…………. 7

6.1. Security Classification………………………….……………………..…………. 7

7. COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE..…. .. 7

8. IUID MARKING………………………………………………………………….…

9. SUPPLY CHAIN RISK MANAGEMENT (SCRM)………. ……………………

9.1. SCRM….…………………………………………………………………………. 9

9.2. Continuity of Operations. (COOP) Reporting….…………………………………..10

9.3. Foreign Influence….………………………………………………………..……. 10

9.4. Cybersecurity….…………………………………………………………………. 11

10. CONTRACT DATA REQUIREMENT LISTS (CDRLs)………….………………. 12

10.1. Commercial Asset visibility air Force (CAV AF) End Item Reporting….………. 12

10.2. Contract Depot Maintenance (CDM) Production Report….………………….…. 13

10.3. Government Property Inventory Report….………………………………………. 13

10.4. Maintenance Data Collection Reporting. ….……………………………………. 13

10.5. Counterfeit Protection Plan (CPP). ….……………………………………….…. 13

10.6. Monthly Status Report. ….………………………………………………………. 13

10.7. Surge Plan. ….……………………………………………………………………. 13

10.8. Supply Chain Risk Management………………………………………………...…13

11. SERVICE SUMMARY…………………………………………………………….….. 13

12. TECHNICAL ORDERS AND OTHER DIRECTIVES………………………….… 14

12.1. Specific (Reference Technical Orders or EO) ………..…………………………. 14

12.2. General (Reference Technical Orders) ……………………………….…………. 14

12.3. Applicable Non-Government Publications …………….………………………. 15

1. SCOPE OF SERVICE. The Performance Work Specification (PWS) establishes the requirement to test and, if necessary, repair the following F-16 items: Digital Video Recorders (DVR) to serviceable “A” condition but, not like new cosmetically. Since the contractor owns the rights to the technical data to repair the DVR and the repairs are categorized as just-in-time repairs, not scheduled repairs, the contractor shall provide and maintain all the capabilities to test and repair the mentioned items to serviceable “A” condition such as, but not limited to, all the expertise, labor, tools, equipment, and parts in order to deliver the serviceable items within the time period specified on the contract. The contractor shall maintain test and repair records that includes cost accounting records of all items serviced under the contract.

2. MISSION ESSENTIAL SERVICE. This effort is considered a Mission Essential Service with an MIEC code of 3AE Weapon system is not capable of any mission when subsystem is not operating. Critical to the operation of the subsystem (AFMCMAN23-101V5, pages 61-62). The contractor shall contact the CO for instructions concerning services if a crisis occurs. In reference to DFARS 252.232-7001, the Government shall maintain the right to exercise the surge clause as determined.

3. DEFINITIONS AND ACRONYMS.

ACRONYM OR

PHRASE

DEFINITION

AT Acceptance Test: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

BER Beyond Economical Repair CO Contracting Officer COOP Continuity of Operations CALIBRATION A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested.

CAV AF Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions.

CCA Circuit Card Assembly CDRL Contract Data Requirements List CND Cannot Duplicate CONDEMN A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

DD FORM 1348-1A Department of Defense (DoD) form required to be created and attached on all government property being shipped from the contractor’s facility IAW DLM 4000.25-1 (ref most current amendment or replacement).

DISASSEMBLE To remove the components that make up the end-item in accordance with disassembly instructions IAW OEM technical data.

DoD Department of Defense DRILS Defense Repair Information Logistics System ESS Environmental Stress Screening GFE Government Furnished Equipment GFP Government Furnished Property GFM Government Furnished Material IAW In Accordance With IUID Item Unique Identification – The program was an initiative incorporated by the

Government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

MICAP Mission Capability

ACRONYM OR

PHRASE

DEFINITION

NSN National Stock Number OEM Original Equipment Manufacturer PQDR Product Quality Discrepancy Report QAR Quality Assurance Representative RECOVERABLE An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

RTOK Retest Okay SERVICEABLE Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the technical data cited in the PWS.

SCRM Supply Chain Risk Management SOW Statement of Work SRU Shop Replaceable Unit UPDATE To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

4. DESCRIPTION OF SERVICE. The contractor shall inspect, test, repair, update, reassemble, calibrate, and retest GFP IAW contractor’s technical data specifications to bring the asset to serviceable condition.

4.1. Mission Capability (MICAPs). MICAPs will be identified to the contractor and work priorities will be set by direction of the Government to ensure “repair to demand” versus “batch repairing”. To meet this, the contractor will be allowed to move components among reparable end items to expedite repairs.

However, this practice shall be limited as to not produce BER assets as a direct result.

4.2. Inspection. An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility. Any deficiencies found as a result of the inspection shall be brought to the attention of the Production Manager. The contractor shall accomplish a complete inspection of each GFP, GFE, and GFM for the following:

4.2.1. Loose, missing, or damaged materials and attaching hardware as well as on the structural parts for dents, punctures, bent pins, cracked, wrinkled, or misaligned conditions that may cause chafing.

4.3. Corrosion Control and Treatment. Accomplish corrosion control and treatment as required, using methods and materials IAW MIL-STD-1568, section 4 and T.O. 1-1-2 as applicable, and specification drawings.

4.4. Electrostatic Discharge Control. (Define requirement or mark N/A) The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program in accordance with MIL-PRF-87893, MIL- STD-1686, paragraphs 5.1, 5.4, 5.5, 5.6, 5.7, 5.8.2, 5.10, 5.11, 5.12, and 5.13 and with T.O. 00-25-234, Section VII for all electronics ESD sensitive end items/components.

4.5. Environmental Stress Screening (ESS). The contractor shall conduct an ESS test IAW established approved methods for source qualification or at a minimum when the same serial number returns to repair for the same fault less than 12 months from previous repair date IAW MIL-HDBK-263B and MIL- HDBK-344A. If this is within the contractor’s warranty this will be at no cost to the Government.

4.6. Acceptance Test (AT). GFP that passes AT and deemed to be serviceable will not be repaired and instead will be considered to meet CND/RTOK conditions. The contractor shall immediately return the GFP to the Government.

4.7. Repairs. The repairs consist of minor to major overhaul including complete or substantial teardown into component parts. The tear-down includes repairing or replacing components and/or sub-assemblies. The GFM, such as reusable disassembled item component, shall be used as replacement components for restoring the SRUs to serviceable condition before charging the Government for parts. The cost of the GFM will not pass to the Government. The GFMs are not required to maintain the end item identification.

4.7.1. Maintenance and replacement of accessory and component parts shall be IAW Section 5, the technical data cited in Section 11, and the contractor’s technical data. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letter form shall be submitted to the Production Manager via e-mail to obtain approval or disapproval.

4.7.2. Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as matched sets.

4.8. Final Acceptance Test. The contractor shall perform a final acceptance test and checkout to ensure the repaired GFP is serviceable prior to returning it to the Government. Test and checkout shall be accomplished IAW the specifications in Section 11 and the contractor’s technical data. Upon satisfactory completion of final acceptance test the contractor shall cover and seal all port, vents, and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.

4.9. Shipping. Reusable shipping containers, packaging, and crating material in which the asset is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. All assets will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the Government. DD 1348-1A is the authorized shipping document, not a DD250, so that the item can be properly identified.

4.10. Condemnation and Disposition. Authorization shall be obtained from the CO. The contractor shall email the Production Manager initially for the authorization request. If the Production Manager approves the request the Production Manager will contact the CO for authorization.

4.10.1. The contractor will be allowed to retain condemned units for cannibalization of spare parts as GFM upon approval of the Production Manager.

4.10.2. GFP shall have correlated inputs into CAV for correct D035 supply adjustments to NSN inventory.

4.11. Product Quality Discrepancy Report (PQDR). If a GFP is received from the contractor and at any time during the warranty period, the asset becomes unserviceable the Government will initiate a PQDR and return the asset back to the contractor. The contractor shall repair the GFP to serviceable condition at no additional cost to the Government. In addition, if an asset is returned for rework as a result of a PQDR more than 1 time in any 12-month period then the contractor shall also conduct an ESS at no additional to the Government before returning the GFP to serviceable condition. The contractor shall coordinate actions with the CO and Production Manager. Any tests that will be excluded as part of this effort will have prior written approval from the Production Manager.

4.12. Surge Plan.

4.12.1. In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge), and invokes surge: The Contractor shall make every effort to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders.

The Contractor may do one or more of the following to fill the demand:

4.12.2. The Contractor will maintain a certain level of safety stock on components to draw from to perform additional repairs.

4.12.3. Add additional shift to increase production within the Contractor and with suppliers.

4.12.4. The Contractor will work with various manufacturing and/or repair sites and their supply chains to expedite production.

4.12.5. DoD will be notified in advance of, and be given the opportunity to negotiate, any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part 11. The schedule and surge requirements will be on a best-effort basis Transition Plan.

5. Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE).

5.1. Joint Inspection

5.1.1. There shall be a joint inspection between the Government and Contractor of Government furnished property, equipment and/or materials within 30 calendar days after contract award and within 30 calendar days before the contract ending date. The contractor shall sign the Government’s joint inspection sheet to show acceptance of assets received.

5.2. Contractor shall notify the CO, within one (1) workday of any damages when the dollar value exceeds

5.2.1.1. $50,000.00 and within two (2) workdays for any damages less than $50,000.00 during the execution of the contract.

5.3. When the Government owned asset is in the possession of the contractor, the asset shall be accounted for, tracked and stored in a secure area where they are protected and handled in such a manner against all damages, weather, and foreign matter. Further, the contractor shall secure the asset to prevent any damages, pilferages, or loss while in the contractor’s possession IAW DoD 5200.1-R.

5.4. GFP. GFP is the F-16’s DVR:

DVR PN: MB211G-01

NSN: 5836-01-520-4682

DVR PN: DVR-050A-00

NSN: 5836-01-615-3136

DVR PN: DVR-050A-01

NSN: 5836-01-620-7418

DVR PN: DVR-050A-02

NSN: 5836-01-622-0444

5.5 GFM. Are materials supplied to the Contractor for incorporation into an end item to bring it to serviceable condition. It includes, but are not limited to, raw and processed material, parts, components, and assemblies. Nevertheless, the contractor is ultimately responsible for providing all the parts to repair the GFP to serviceable ‘A’ condition within the delivery date of the contract. The GFM is excess serviceable materials from condemned or are reusable disassembled item components from a non-serviceable GFP.

5.6 GFE. Is provided to the contractor by the Government. The contractor is responsible to ensure the GFE is serviceable at all times, including maintenance, upgrades, as well as providing safety, security, and accountability of the GFE while in their possession. For software updates, the Government is required to purchase these via the mandatory source (AFWay) or obtain a waiver prior to purchasing any software through open market. The cost to maintain the GFE shall be on a separate contract, not a repair contract, and negotiated prior to being approved and rendered. No GFE is applicable to this repair contract.

6. Security

6.1. Security Classification

6.1.1. Contract Security Classification Specification DD Form 254 IS REQUIRED. The DVR is a classified item with a SECRET level. The DVR is classified due to it recording classified information.

6.1.2. Per export control limitations, Foreign Disclosure Restrictions IAW AFMCMAN 21-149, and

AFMCI 20-102 Do Apply.

6.1.3. Quality: The inspection system requirements acceptable to the Government are specified in Schedule

Section E of the contract/order.

6.1.4. Accessory and Component Reuse, Maintenance, and Replacement: Maintenance and replacement of accessory and component parts will be IAW specific work requirements listed in Section 3 of this work statement, the technical data cited in Section 4, and the appropriate Government-approved contractor technical data.

6.1.5. Electrostatic Discharge (ESD): Proper ESD procedures shall be in place prior to contract award. The contractor shall implement or maintain an ESD control program. Reference ANSI/ESD-S20.20-2014, ESD-TR20.20.

7. Counterfeit Electronic Part Detection and Avoidance.

7.1. Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

7.2. At a minimum, the CPP shall address:

7.2.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

7.2.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref.

AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

7.2.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

7.2.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.2.4.1. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.2.5. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat.

4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of the Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

7.2.6. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing.

(Ref. AS5553, paragraph 4.1.4, appendix E)

7.2.7. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

7.2.8. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Material Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period, or as directed by AFOSI, ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref AS5553, paragraph 4.1.7, appendix G).

7.2.9. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

8. Item Unique Identification (IUID) MARKING (IAW AFMCI 20-104 PARAGRAPH 3.12)

8.1. The contractor shall replace damaged markings, identification, and decals. IUID markings are required for all end-items and subcomponents to the end-item IAW with contractor’s technical order and the Government’s technical orders and directives listed in Section 11.

8.2. Each completed end-item will be permanently and legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.

8.3. For items that do not have an IUID marking specifications the contractor shall develop the marking specifications in accordance with the latest version of MIL-STD-130N.

8.4. IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall notify the CO for determination.

8.5. IUID markings which will be potentially destroyed during repair due to technical direction (i.e. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same UII as part of the repair action.

8.6. The contractor shall submit the required and applicable data for legacy items to the DoD IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

9. Supply Chain Risk Management (IAW CDRL B003)

9.1. SCRM (IAW CDRL B003, SCRM)

9.1.1. The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force's supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program.

9.1.2. The SCRM plan shall address the broad spectrum of supply chain risks that have the potential to:

jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program.

9.1.3. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government.

9.1.4. The contractor shall notify in writing the identified actual and potential supply chain risks. The contractor's SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service.

9.1.5. As part of the overall SCRM approach, the contractor shall establish, document, and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts.

9.1.6. The contractor shall continuously monitor their sources of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor's supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action (IAW CDRL B003, SCRM).

9.2. Continuity of Operations. (COOP) Reporting and data requirements shall be provided IAW the DD Form 1423-1, CDRL B003 COOP.

9.2.1. Contractor shall include a SCRM plan detailing the offeror's supply chain risk management approach, providing specific emphasis on the risks associated with a.) Continuity of Operations b.)

Foreign Influence and c.) Cybersecurity. The contractor shall detail the specific supply chain risk (listed below) and provide a management and mitigation plan identifying how the offeror will ensure Supply Chain Risk Management is effective over the life of the contract.

9.2.2. The contractor will develop and/or update a Continuity of Operations Plan (COOP), also known as a Business Operations Plan, which outlines the processes and actions to prepare for, and respond to, unplanned natural and man-made disruptions to mission essential operations and provide that to the U.S. Government. The COOP will address disruptions caused by:

9.2.2.1. natural causes possible in the local vicinity (winter weather, earthquakes, hurricanes, fires, flooding, wind, pandemics, etc.) and man-made causes (cyber attacks, electrical outages, strikes affecting workforce, civil unrest, modes of transportation, and receiving/shipping goods, etc.).

9.2.3. The plan will explain:

9.2.3.1. how work will continue in the same or alternate facility(ies),

9.2.3.2. ability to use and/or augment the current workforce,

9.2.3.3. ability to repair/restore key infrastructure (machinery, computers, logistics etc.),

9.2.3.4. how to communicate with, and inform the US Government and others in the supply chain.

9.2.4. Contractor shall provide essential records management for personnel working on U.S. government contracts. Records will be accessible to key members of the organization. Contractor shall ensure continuous records management support (training, etc.) despite any changes in personnel.

9.2.5. If applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023, DFARS 252.237-7024, and other applicable references as necessary. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours.

9.3. Foreign Influence (Foreign Disclosure Restrictions apply) (IAW CDRL B003)

9.3.1. The contractor shall disclose any Foreign Ownership, Control or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the Government cognizant security office specified in each

DD254.

9.3.2. The contractor shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security Classification Specification, shall be required. Contractor shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs.

9.3.3. Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Question must be directed to the U. S. Department of State’s Directive of Defense Trade Controls.

9.3.4. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Contractors may add subcontractors to their team only after notification to the Procuring Contracting Officer (PCO) and Contracting Officer Representative (COR).

9.4. Cybersecurity (IAW CDRL B003)

9.4.1. The contractor shall develop and implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. The contractor shall conduct early and continuous monitoring throughout the contract to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The contractor's plan shall: a) make specific reference to those aspects of the National Institute of Standards and Technology Special Publication (NIST SP) 800-161, “Supply Chain Risk Management Practices for Federal Information Systems and Organizations” that represent the contractor's implemented processes and practices; b) include a description of how the contractor shall protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations; c) inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to contractor’s digital information and parts and components and d) make specific reference to those aspects of NIST SP 800-53 that represent the processes and practices the contractor will implement. The plan and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

9.4.2. The Contractor and any subcontractors shall provide to the government a system security plan (or extract thereof) and any associated plans of action developed to satisfy the adequate security requirements of DFARS 252.204-7012, and in accordance with NIST Special Publication (SP) 800- 171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

The contractor shall {develop, update} an incident-handling capability plan that utilizes guidance provided in NIST SP 800-61 revision 2, Computer Security Incident Handling Guide, consisting of

1) incident response policy and plan, 2) procedures for performing incident handling and reporting,

3) guidelines for communicating with outside parties regarding incidents, 4) incident team structure and staffing model, 5) relationships and lines of communication between the incident response team and other groups, both internal and external, 6) services the incident response team should provide, and 7) staffing and training the incident response team. Any incident reported to Defense Industrial Base Cybersecurity Program (https:\\dibnet.dod.mil) shall also be reported to the responsible contracting officer within _______ hours/days. {time period determined by acquisition team}

9.4.3. The contractor shall provide information to obtain a Defense Intelligence Agency – Threat Assessment Center (DIA-TAC) Report when Critical Components are known based on the Functional Thread Analysis. The contractor shall trace the Bill of Materials to the lowest critical components. The contractor shall update design via system engineering processes to ensure above-medium risk components are not in the system.

9.4.4. The contractor shall ensure all hardware, with special emphasis on lowest critical components (CCs) and components containing Critical Program Information (CPI), are from trusted sources and are manufactured by approved personnel as documented in the contractor Security Plan. The contractor shall develop a SCRM plan documented in the contractor Security Plan, in accordance with (IAW) the current version of Committee on National Security Systems Directive (CNSSD) No. 505 and NIST SP 800-161, to mitigate supply chain risk. The contractor shall ensure that no critical components procured are on the Section 806 (National Defense Authorization Act for FY 2011 (Public Law 111-383)) and Section 2339a (Title 10, United States Code) Lists in the Supplier Performance Risk System (SPRS) (CDRL 25, 27, 29). The contractor shall develop and implement a Counterfeit Parts Prevention Program in compliance with Defense Federal Regulation (DFAR) 252.246–7007 Contractor Counterfeit Electronic Part Detection and Avoidance System, using SAE AS5553, SAE AS6171, SAE AS6081, and Independent Distributors of Electronics Association (IDEA) Standard [IDEA-STD-1010B] or similar practices to prevent the inclusion of counterfeit parts or parts with malicious logic. The contractor shall perform acceptance testing on lowest CCs and components containing CPI in accordance with the Counterfeit Parts Prevention Program.

9.4.5. The contractor shall implement Department of Defense (DoD) Trusted Systems and Networks (TSN) strategies that integrates robust systems engineering, SCRM, security, counterintelligence, intelligence, cybersecurity, hardware and software assurance, and information systems security engineering disciplines to manage risks to system integrity and trust IAW DODI 5200.44 Protection of Mission Critical Functions to Achieve TSN.

10. Contract Data Requirements List. (CDRL) Reporting and data requirements shall be provided IAW the DD Form 1423-1, CDRL.

10.1. Commercial Asset visibility air Force (CAV AF) End Item Reporting: The contractor shall report End

Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMAC personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

10.1.1. Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.

10.1.2. DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government. Contractor is required to comply with all CAV AF requirements identified in the CDRLs and attachments to the contract. Additionally, upon completion of the repair, the contractor is required to print four copies of the DD1348-1A from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box, provide one copy to DCMA and retain the 4th copy for the contractor’s records

10.2. Contract Depot Maintenance (CDM) Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each repair location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A002.

10.3. Government Property Inventory Report: The contractor shall provide an Annual Government Property Inventory Report IAW CDRL A003. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock Number (NSN). The contractor shall submit a Table for each designated repair facility/DoDAAC location for which the contractor has received inventory during the reporting period, including subcontractor facilities if applicable. The report should include all AF Government Furnished Property in possession of the Contractor.

10.4. Maintenance Data Collection Reporting. Serial number tracking by the contractor Is REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items. The contractor shall load Maintenance Data to the Defense Repair Information Logistics System (DRILS) in IAW CDRL A004.

10.5. Counterfeit Protection Plan (CPP). The contractor shall adhere to a counterfeit mitigation program.

The contractor shall submit the Counterfeit Protection Plan to the government IAW CDRL B001. Specific guidance for Counterfeit Mitigation Plan is detailed in section 7.

10.6. Monthly Status Report. The contractor shall deliver a monthly status report which includes the total quantity of assets at the repair facility, monthly production of assets, and any issues or concerns. This report should be organized by contract order number, line item, NSN, part number, nomenclature, on order quantity, assets received/ in work/ shipped/ not on contract, quantity shipped to date, and any applicable notes IAW CDRL A005.

10.7. Surge Plan. The contractor shall provide a plan detailing how they will accelerate the rate of delivery called for under this contract, at a price or cost established by negotiation as provided in DFARS clause 252.217-7001 Surge Option. IAW CDRL B002

10.8. Supply Chain Risk Management Plan (SCRM). The contractor shall provide a SCRM Plan to address a feasible and effective approach to mitigating supply chain risks associated with: Continuity of Operations, Cyber Security, and Foreign Influence (IAW CDRL B003, DI-MGMT-82256).

11. SERVICE SUMMARY

Performance Objective Performance Threshold

PWS

Para.

Method of Surveillance Frequency

The contractor shall report End Item transactional data through electronic submission in CAV AF A001. 100% 10.1

Government Inspection All GFP

The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances IAW A002 100% 10.2

Government Inspection Monthly

The contractor shall provide an Annual Government Property Inventory Report IAW

CDRL A003 100% 10.3

Government Inspection Annually

The contractor shall document all maintenance actions in DRILS IAW CDRL A004. 100% 10.4

Government Inspection All GFP

The contractor shall adhere to a counterfeit mitigation program. The contractor shall submit the Counterfeit Protection Plan to the government IAW CDRL B001 100% 10.5

Government Inspection One-Time

The contractor shall provide and Monthly status report IAW CDRL A005 100% 10.6

Government Inspection Monthly

The Contractor shall provide a Surge Plan

IAW CDRL B002 (DI-MGMT-80969) B002 100% 10.7

Inspection One-Time

The contractor shall provide a SCRM Plan to address a feasible and effective approach to mitigating supply chain risks associated with:

Continuity of Operations, Cyber Security, and Foreign Influence (IAW CDRL B003, DI-

MGMT-82256). 100% 10.8

Inspection One-Time

12. TECHNICAL ORDERS AND OTHER DIRECTIVES

12.1. Specific (Reference Technical Orders or EO)

• T.O. 10A1-9-5-2 Maintenance Instructions and Illustrated Parts Breakdown, Digital Video Recorder

12.2 General (Reference Technical Orders)

• AFMCMAN 21-149 Contract Depot Maintenance (CDM) Program

• AFI 63-1201 Assurance of Operational Safety, Suitability and Effectiveness

• DoDI 4140.1 Supply Chain Material Management Policy (Replacing DoD

• Directive 4140.1 Dec 2011)

• DoDI 4140.67 DoD Counterfeit Prevention Policy (Apr 26 2013)

• DoD 4160.28-M Vol 1. Publication, Defense Demilitarization: Program

Administration (Incorporated and cancelled DoD 4160.21-M-1 June 2011)

• DoD 4100.39-M Federal Logistics Information System (FLIS Manual)

• DLM 4000.25.1 Military Standard Requisitioning and Issue Procedures

(MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

• DLM 4000.25-2 Military Standard Transaction Reporting and Accountability

Procedures (MILSTRAP) replacing DoD 4000.25-2-M Jun 2012

• CAV AF Manual Commercial Asset Visibility Air Force (Version 9.0.4 or higher)

• MIL-HDBK-344 Environmental Stress Screening of Electronic Equipment

• MIL-I 46058C Insulating Compound, Electrical

• MIL-HDBK-454 Requirements for Electronic Equipment

• MIL-STD-130 Identification Marking of U.S. Military Property

• AS12500 Corrosion Prevention and Deterioration Control of Electronic Components and

Assemblies

• ESD-TR20.20 Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic

Parts, assemblies and Equipment.

• MIL-STD-1568 Materials and Processes for Corrosion Prevention and Control in Aerospace Systems

• NAS 847 Cap and Plug, Protective, Dust and Moisture Seal

• ANSI/ESD-S20.20 Electrostatic Discharge Control Program for Protection of

-2014 Electrical and Electronic Parts, Assemblies and Equipment

• MIL-STD-130 Identification Marking of U.S. Military Property

• T.O. 00-5-1 AF Technical Order System

• T.O. 00-5-3 AF Technical Order Life Cycle Management

• T.O. 1-1-689-1 Cleaning & Corrosion Control, Vol I, Corrosion Program and

Corrosion Theory

• T.O. 1-1-691 Aircraft Weapon System Cleaning and Corrosion Control

• T.O. 33B-1-1 Non-Destructive Inspection Methods

• T.O. 00-20-2 Maintenance Data Documentation

• T.O. 00-25-234 General Shop Practice Requirements for The Repair, Maintenance and Test of Electrical Equipment

• T.O. 00-25-259 High Reliability Soldering Requirements for The Repair, Maintenance and Test of Electrical Equipment

• T.O. 00-25-260 Asset Marking and Tracking Item Unique Identification (IUID)

Marking Procedures

12.3 Applicable Non-Government Publications.

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the CO. Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is:

DLA DOCUMENT SERVICES/QUICK SEARCH ASSIST

700 Robbins Ave Bldg. 4, Sec D.

Philadelphia, PA 1911-5094

DSN: 442-6396

COMM: (215) 697-6396

WEB: http://quicksearch.dla.mil/ http://quicksearch.dla.mil/