1340535_PWS_ATTACH.pdf

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23 September 2013

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

HILL AFB, UTAH 84056-5609

Purchase Request No FD2020-14-00009

PERFORMANCED BASED WORK SPECIFICATION

For The

F-5 Rate of Flow Indicator

TYPE WORK: ESSENTIAL REPAIR

TYPE EQUIPMENT: F-5 REPARABLE END ITEM

Chad Checketts / Program Manager / (801) 777-3416 th

Supply Chain Management Squadron

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TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 SCOPE:

2.0 SERVICES SUMMARY:

3.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL (GFE/GFM):

4.0 GENERAL INFORMATION

4.1 Technical Data:

4.1.1 Security: DD form 254 is NOT required

4.1.2 Foreign Disclosure:

4.1.3 Safety and Health:

4.1.4 Quality Control:

4.1.5 Accessory and Component Reuse, Maintenance and Replacement:

4.1.6 Routine, MICAP, Surge:

4.1.7 MISSION ESSENTIAL REPAIR

4.2 RECEIPT OF EQUIPMENT AT FACILITY

4.2.1 Handling:

4.2.2 Inventory Inspection:

4.2.3 Repair Parts:

4.3 SPECIFIC WORK REQUIREMENTS:

4.3.1 PERFORMANCE OBJECTIVES

4.3.2 Depot-Level Maintenance Concept:

4.3.3 Update Components

4.3.4 Configuration Management for the F-5 Rate of Flow Indicator:

4.3.5 Repair and Condemnation:

4.3.6 Government Acceptance Inspection:

4.4 DATA:

4.4.1 Maintenance Records, Forms and Publications:

4.4.2 Deliverable Data Requirements:

4.4.3 Reporting Requirements:

4.4.4 Commercial Asset Visibility Reporting Air Force (CAV AF) System:

4.4.5 Test Report: First Article Test Report / Rate of Flow Indicator Repair. IAW

CDRL A002 (DI-NDTI-80809B)

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5.0 TERMS EXPLAINED

SECTION V

APPENDICES AND ATTACHMENTS

ATTACHMENT ONE

List of Technical Orders and Other Directives

ATTACHMENT TWO

CAV AF STATEMENT OF WORK (SOW) AND CONTRACTOR COMMUNICATION

NETWORK (CCN)

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1.0 DESCRIPTION OF SERVICES

1.1 SCOPE:

This Performance Work Statement (PWS) defines the Contractor activities necessary to support the F-5 aircraft Rate of Flow Indicator. Recommended primary work areas include: Depot-Level Maintenance, Update/Modify Line

Replacement Units (LRU), Stock Spare Parts, and Maintain adequate Records on the F-5 Rate of Flow Indicator system components. The contractor shall also provide overall Configuration Management and Control of F-5 Rate of Flow

Indicator assets under the contractor's Repair Program. In accordance with the acquisition reform policies of the Air Force and DOD, the PWS guidance herein is general in nature. The guidance objective is to encourage development and incorporation of the most efficient and effective, best value way of doing business within a government and industry partnership.

2.0 SERVICES SUMMARY:

Performance Objectives

Performance

Work

Statement

(PWS) Para.

Performance

Threshold

Provide the government with serviceable assets within 45 days (ARO)

4.3.2 95% On Time

Delivery

Quality Deficiency

Reports (QDR) 4.1.3

No more than one

QDR per year due to workmanship

On time reporting 4.3.2 On time reporting

95% of the time

3.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL (GFE/GFM):

GFE/GFM _X_ WILL NOT, __ _ WILL be provided as follows

Contractor shall furnish all facilities, material, support equipment, tools, test equipment and services necessary for the repair/update/overhaul of the F-5 Rate of

Flow Indicator, unless otherwise specified in a task order.

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4.0 GENERAL INFORMATION

4.1 Technical Data:

The removal, disassembly, inspection, essential repair, mod/update, test assembly, and reinstallation of component parts and equipment will conform to the instructions in this work specification and all applicable technical data/directives listed in Section V.

4.1.1 Security: DD form 254 is NOT required.

4.1.2 Foreign Disclosure:

Per export control limitations, Foreign Disclosure Restrictions IAW AFMCI 21-

113.21-149 and 23-102 does not apply.

4.1.3 Safety and Health:

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

4.1.4 Quality Control:

The contractor shall implement and maintain a quality assurance program for all materials, supplies, and services at contractor, subcontractor, vendor and operational sites. Quality shall be ensured throughout the program in all areas of fabrication, assembly, inspection testing, shipping and on-site installation. No more than one QDR is allowed per year credited to workmanship.

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4.1.5 Accessory and Component Reuse, Maintenance and Replacement:

Maintenance and replacement of accessory and component parts will be IAW general work requirements listed in this work specification, and the appropriate government-approved contractor technical data.

4.1.6 Routine, MICAP, Surge:

In the event that the government requires an asset for coverage of a MICAP requirement, the contractor shall expedite the serviceable repaired asset as directed by Air Force Item Manager.

4.1.7 MISSION ESSENTIAL REPAIR

“DOES NOT APPLY”

4.2 RECEIPT OF EQUIPMENT AT FACILITY

4.2.1 Handling:

The contractor shall provide protection to government property to prevent damage during the period of time the property is under the control or possession of the contractor.

4.2.1.1 The contractor shall record and report within two work days to the Contracting Officer or designated government representative, all available facts relating to each instance of accidental damage to government property. The contractor shall not perform any work on the damaged equipment/property until released by an authorized government representative. The contractor shall store all Government furnished Property in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

4.2.1.2 Reusable shipping containers, packaging, and crating material in which the Government Furnished Property is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

4.2.2 Inventory Inspection:

An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor's facility. If an item is found to be damaged or incomplete, a Shipping Discrepancy Report (SDR) will be processed through the Defense Contract Management Agency (DCMA).

Disposition will then be provided to the contractor by the government item manager.

4.2.3 Repair Parts:

4.2.3.1 The contractor shall maintain a repair parts inventory at its facility to support the estimated throughput of the F-5 Rate of

Flow Indicator in the repair cycle. Although no periodic tracking

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of these parts is required, upon completion of this contract any residual serviceable parts will be identified and offered to the

Government.

4.2.3.2 Within 90 days after completion of this contract, the contractor shall return any remaining assets to a Government Depot as directed by the PCO, at the expense of the Government.

4.3 SPECIFIC WORK REQUIREMENTS:

4.3.1 PERFORMANCE OBJECTIVES

The following provides a summary of the principle responsibilities and duties of the

Parties:

4.3.1.1 The responsible Government Program Office will:

Provide funded contract/delivery orders for repair of assets

Ship assets from the Item Managers Account to the Contractor's facility. (The Contractor will notify the Government if there is a storage capacity issue).

Expeditiously communicate field requisitions and shipping instructions to the Contractor

4.3.1.2 The Contractor shall:

Provide all support and management effort as required as it pertains to the F-5 Rate of Flow Indicator

Meet the performance requirements in accordance with the PWS and the contract

Perform depot level repair in accordance with Attachment One of the PWS

Provide all data reports IAW Contract Data Requirements List

(CDRL A001)s and Specific Work Requirements

Fill the requirements as outlined in the SQR (Source Qualification

Requirements)

Provide First Article Test Report IAW Contract Data

Requirements List (CDRL A002) for the Qualification Article identified in the SQR.

Maintain Quality Control on all aspects of repair

Return serviceable assets in the time set forth in this contract

Report repair actions IAW CDRL A001

4.3.2 Depot-Level Maintenance Concept:

Contractor shall maintain: adequate records on the F-5 Rate of Flow Indicator system components, and Configuration Management of the F-5 Rate of Flow

Indicator assets. The contractor shall furnish the labor, material and equipment necessary to accomplish repair of the F-5 Rate of Flow Indicator assets.

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Delivery Schedule: Delivery 45 Days after receipt of reparable assets or funded order whichever is later (ARO). The repaired item will be comparable in quality to an “A” condition asset passing all acceptance tests.

4.3.2.1 The contractor shall ship the item, listed below, by express shipment/traceable means.

ITEM PART NUMBER NSN

F-5 Rate of Flow Indicator 8DJ135LW1 6680-01-061-3996XJ

4.3.2.2 The above asset shall be shipped to Hill AFB. Shipping Address:

FB2029 DDHU CNTRL RCVG HILL FCLTY, BLDG 849W, CML

PHN 801-777-7221, 5851 F AVE, MARK for 09 Account, HILL AFB, UT. 84056-5713. Upon shipment of assets by the contractor, if requested the contractor shall provide a list of tracking numbers (via e-mail/FAX) to the Item Manager (IM) or the Production Management Specialist

(PMS).

4.3.2.3 The contractor shall assure each item is properly packaged and is identified with the appropriate Condition Tag (DD Form 1574, Yellow, for "A" Condition asset and DD Form 1577-2, Green, for "F" Condition asset) on the outside of the package.

4.3.3 Update Components

4.3.3.1 The contractor shall replace component parts determined to be faulty, and/or replace non-available parts with substitute parts when directed to do so by the PCO. The contractor shall accomplish an acceptance test and checkout of each repaired, updated end item to assure serviceability prior to presentation to the government.

4.3.4 Configuration Management for the F-5 Rate of Flow Indicator:

The Contractor shall be responsible for overall configuration management and control of F-5 Rate of Flow Indicator assets under the Contractor's Repair Program.

This shall include timely written notification to the Government when items are projected to go out of production, together with a recommended course of action to solve parts non-availability and/or obsolescence problems. Such solutions might include a life time spares buy-out, qualification of a suitable alternate part etc. As a minimum, such notification shall be provided in writing to the contracting officer.

4.3.5 Repair and Condemnation:

4.3.5.1 If the repair estimate exceeds 75% of the stock list price, the contractor will contact PCO/ACO for disposition.

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4.3.5.2 Authorization for condemnation shall be obtained in writing through the

PCO/ACO. Upon receipt of the written authorization, the Contractor shall disposition the unit in the manner directed by the PCO/ACO.

4.3.6 Government Acceptance Inspection:

All work will be subject to government acceptance inspection and shall conform to this PWS, the technical orders and other applicable directives.

4.4 DATA:

4.4.1 Maintenance Records, Forms and Publications:

Reporting and deliverable data requirements shall be provided in the CDRL A001, and CCN (Contractor Communications Network) (Attachment Two). The contractor shall, IAW the noted CDRL Exhibit, prepare and submit the following records, forms or reports in support of this work effort:

FORM/REPORT

NUMBER

CAV AF

Test Report

FORM/REPORT

TITLE

Commercial Asset

Visibility Air Force

(CAV AF) Report

First Article Test

Report/Rate of Flow

Indicator Repair

APPLICABLE

DIRECTIVE OR

CDRL EXHIBIT

A001

A002

4.4.2 Deliverable Data Requirements:

4.4.2.1 The contractor shall maintain records involving status of assets at the contractor facility. These records shall include but not be limited to the following:

Dates when assets are received from the government.

Dates when repaired items are shipped to Hill AFB.

Description and status of repairs; identify by delivery order, CLIN number, NDR number and date (from DD250), serial number, quantity repaired and balance remaining.

Inventory of assets at contractor’s facility.

4.4.2.2 The contractor shall use the CCN/CAV AF Reporting System to report all GFP and End Item Transactions. These transactions shall be entered into CAV AF on a real time basis or as changes generate, but not later than 24 hours from the date of occurrence. IAW CDRL A001 (See

Attachment 2)

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4.4.3 Reporting Requirements:

Reporting and data requirements shall be provided IAW the CDRL A001 and A002.

4.4.4 Commercial Asset Visibility Reporting Air Force (CAV AF) System:

Contractor Communications Network (CCN) for government furnished property and end item production reporting via the Commercial Asset Visibility Air Force

(CAV AF) system requirements: IAW CDRL A001 (DI-MGMT-81634B)

4.4.4.1 End Item production reporting via internet for the contractor asset visibility reporting (CAV AF) system.

4.4.5 Test Report: First Article Test Report / Rate of Flow Indicator Repair.

IAW CDRL A002 (DI-NDTI-80809B)

5.0 TERMS EXPLAINED

5.1 “Acceptance Test”: The functional and operational tests performed on the end-item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition. The Acceptance Test shall conform to the requirements for acceptance testing as stated in the applicable drawings.

Authorization to use contractor acceptance test procedure(s) (i.e. ATP) shall be obtained through the ACO/CO from the PMS.

5.2 “ACO”: The Administrative Contracting Officer.

5.3 “AFMCI”: Air Force Materiel Command Instruction.

5.4 “AFTO”: Air Force Technical Order.

5.5 “ARO”: After Receipt of Order.

5.6 “Calibration”: A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested. Calibration shall be accomplished using government approved contractor technical data.

5.7 “CAV AF”: Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions.

5.8 “CCN”: Contractor Communications Network.

5.9 “CO”: The Contracting Officer.

5.10 “CDRL”: Contractor Data Requirements List is a list of authorized data requirements for a specific procurement that form part of the contract. It consists of either a single DD Form 1423-1 or a series of individual CDRL forms containing

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data requirements and delivery information. The CDRL is the standard format for identifying potential data requirements in a solicitation, and deliverable data requirements in a contract. Subpart 215.470 of the Defense Acquisition

Regulations System (DFARS) document requires the use of the CDRL in solicitations when the contract will require delivery of data. Guidance on how to fill in and handle the DD Form 1423-1 is provided in publication 5010.12-M.

5.11 “DCMA”: Defense Contract Management Agency is the agency of the United

States federal government responsible for performing contract administration services for the Department of Defense and other authorized federal agencies.

5.12 “Diagnose”: To ascertain what is causing the end-item to be unserviceable.

5.13 “Disassemble”: To remove the components that make up the end-item in accordance with disassembly instructions in the government approved contractor technical data.

5.14 “End-Item”: The item furnished to the contractor for maintenance.

5.15 “Essential Repair”: The minimal parts, labor, and processes required restoring an item to a serviceable condition.

5.16 “FY”: Fiscal Year.

5.17 “Government Approved Contractor Technical Data”: Contractor technical data that has been used in the manufacture/production for initial procurement of government end-items or any subsequent update/modification and can be used for the repair of such items.

5.18 “GFE”: Government Furnished Equipment. Hardware /software that has been selected to be furnished by the [U.S.] Government to a contractor or Government activity for installation in, for use with, or in support of the system /equipment.

5.19 “GFM”: Government Furnished Material. Material is government property which may be incorporated into or attached to an end item to be delivered under a contract or which may be consumed in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies, and small tools and supplies.

5.20 “GFP”: Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

http://encyclopedia.thefreedictionary.com/United+States http://encyclopedia.thefreedictionary.com/United+States http://encyclopedia.thefreedictionary.com/Contract http://encyclopedia.thefreedictionary.com/United+States+Department+of+Defense

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5.21 “IAW”: In Accordance With.

5.22 “Inspection”: A thorough examination of an item to determine its identity and condition.

5.23 “IUID”: Item Unique Identification

5.24 “Modification (MOD)”: A change in the physical or functional characteristics of a system, equipment or end-item that affects form, fit, or function.

5.25 “NSN”: National Stock Number. The 13-digit stock number replacing the 11-digit federal stock number. It consists of the 4-digit federal supply classification code and the 9-digit national item identification number. The national item identification number consists of a 2-digit National Codification Bureau number designating the central cataloging office of the NATO or other friendly country which assigned the number and a 7-digit (xxxxxxx) non-significant number. The number shall be arranged as follows: 9999-00-999-9999.

5.26 “PCO”: Procurement Contracting Officer.

5.27 “Production Management Specialist (PMS)”: That individual who develops and prepares the Contract Maintenance Purchase Request (PR) package, and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the

Appendix A.

5.28 “PWS”: Performance Work Statement. A statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes.

5.29 “QDR”: Quality Deficiency Report.

5.30 “Repairable”: An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

5.31 “Reparable”: An unserviceable recoverable end-item that may or may not be repairable and refers more to its logistics status.

5.32 “Reassemble”: To reinstall all the serviceable components that makes up an end-item in accordance with the assembly instructions.

5.33 “Serviceable”: Capable of meeting the requirements and performing the function for which designed or modified and meets all test requirements established by this work specification and the technical data.

5.34 “SDR”: Shipping Discrepancy Report.

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5.35 “Technical Data”: All government and contractor drawings, specifications, standards, Technical Orders (T.O.s), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

5.36 “Update”: To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

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SECTION V

APPENDICES AND ATTACHMENTS

ATTACHMENT ONE

List of Technical Orders and Other Directives

A1.1 COMPLIANCE DOCUMENTS:

The following military standards, specifications, and related documents are cited herein. Only first tier references in the military standards listed are mandatory. Lower tier military specifications and standards are for guidance only. Specifications and standards identified in section two of the standards are considered "first tier" references.

In the event that a contradiction between the following documents and this document occurs, this document shall be the superseding requirement.

A1.2 APPLICABLE TECHNICAL ORDERS

(For information purposes only):

A1.3 GENERAL

(As applicable):

T.O. 00-5-1 AF Technical Order System

T.O. 00-25-234 General Shop Practices Required for the Repair, Maintenance, and Test of Electronic Equipment

T.O. 1-1-689-3 Cleaning and Corrosion Control, Vol III Avionics and

Electronics

T.O. 33B-1-1 Non-Destructive Inspection Methods

T.O. 00-20-2 Maintenance Data Documentation

MIL-HDBK-454B Notice 1 General Guidelines for Electronic Equipment

MIL-HDBK-1250A NOT 2 Corrosion Prevention and Deterioration Control in

Electronic Components and Assemblies

MIL-HDBK-263B Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and

Equipment

NAS847 Cap and Plug, Protective, Dust and Moisture Seal

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A1.4 SPECIFIC

(T.O.s Reference Only)

5L6-2-58-3 Overhaul Instructions w/Illustrated Parts Breakdown, P/N 8DJ135LWB1

A1.5 MILITARY STANDARDS

The following military standards are expected to be converted to performance, interface, or test method standards. When the converted standards are approved for Air

Force use, the approved versions will become the required compliance documents, MIL-STD-461F Requirements for the Control of Electromagnetic Interference

Characteristics of Subsystems and Equipment Susceptibility

MIL-STD-882D System Safety Program Requirements

MIL-STD-130N Change 1 Identification Marking of U.S. Military Property

The Contractor may propose standards other than those listed above in this paragraph.

However, the standards as a minimum, shall meet the requirements of the standard(s) being replaced. Any questions regarding applicable T.O. shall be addressed to the

Equipment Specialist, Mr. Richard Moklofsky/416 SCMS/GUMBC/ (801) 586-3237

A1.6 OTHER GOVERNEMENT DOCUMENTS:

Commercial Asset Visibility Air Force (CAV AF) Contractor User’s Manual version

8.0 or higher.

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ATTACHMENT TWO

CAV AF STATEMENT OF WORK (SOW) AND CONTRACTOR

COMMUNICATION NETWORK (CCN)

STATEMENT OF WORK

The purpose of this statement of work (SOW) is to provide Contract Depot Maintenance

(CDM) guidance for contractor technical responsibilities and reporting requirements of the

Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractors facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored as an Inventory Control Point (ICP). Future enhancements will allow equipment identified as Government Furnished Property (GFP) to be reported within CAVAF. Enhancements to the CAV AF system will be identified on the CAV

AF home web page. Contractors are responsible for ensuring current User Guides are utilized by their respective facility (See section on Contractor Communication Network (CCN), General Information).

GENERAL INFORMATION:

1. Points of Contact for this contract OO-ALC, Hill AFB, Utah:

Contract Manager (CM):

Anita Hunter (801)777-4801 Email: anita.hunter@us.af.mil

Contract Manager Unknown: Call (801)777-4803 or (801)777-4019

System Administrator(s):

Jolie Moyes (801)777-4019 Email: jolie.moyes@us.af.mil

Dawn Avery (Alt) (801)586-3411 Email: dawn.avery@us.af.mil

Mercy Jenner (Alt) (801)775-6403 Email: mercy.jenner@us.af.mil

Leslie Vowell (Alt) (801)777-2003 Email: leslie.vowell@us.af.mil

CAV AF FORMAL TRAINING AND EDUCATION BRIEFING:

1. Formal CAV AF training will be provided on all awarded contracts by the contracting ALC

CAV AF System Administrator (SA). Any follow up training will be the responsibility of the contractor to contact CAV AF SA for additional training. For assistance, guidance or questions to specific contractual reporting requirements may be addressed to CAV AF contract monitor (CM). For ALC CAV AF (SA and/or CM) points of contact may be found in attachment 1 below.

mailto:anita.hunter@us.af.mil mailto:jolie.moyes@us.af.mil mailto:dawn.avery@us.af.mil mailto:mercy.jenner@us.af.mil mailto:leslie.vowell@us.af.mil

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2. All repair contractors shall be presented the CAV AF Requirements Lifecycle Education

Briefing within the initial 3 months of contract award, but no less than once during repair contract duration. A meeting shall be facilitated in which a government repair requirements representative or other designee shall provide said briefing to the supply repair contractor.

3. Proof of presentation materials provided to contract repair supplier must be documented in every instance. Examples of documentation include but are not limited to meeting minutes, checklist, etc. Documented information from briefing shall consist of; date/time, location, contract number, briefer’s name and supplier names. Documentation must be included in

CPAR if briefing has been provided as an aid to annotate if contractors are being briefed and the impact it’s having on reporting in CAV AF. The CAV AF Requirements Lifecycle

Education Briefing shall be given to the contract repair supplier in the following instances on new contracts:

a. Pre-Solicitation conference as applicable.

b. Pre- and Post-Award contract meetings as applicable.

c. If none of the above has occurred, brief must be given within first 3 months of new contract award.

NOTE: During Program Management Review(s) (PMR) or separate meeting(s) issues addressing supplier CAV AF reporting performance shall be discussed. This is to rectify inadequate and contractual noncompliance of CAV AF reporting as follows but not limited to;

untimely reporting, consistent 1 day repair-turn-around-time (RTAT) reporting, failure to report “all” assets in CAV AF or personnel changes impacting supplier reporting performance.

CONTRACTOR RESPONSIBILITY:

1. Contractor will use the CCN/CAV AF Reporting system to report all end item transactions.

Transactions entries into CAV AF will be accomplished on a real time bases, as changes generate but no later than one working day later of a supply or maintenance action occurrence

IAW the applicable CAV AF CDRL, CAV AF (most current version) Contractor Users Guide and applicable references within the contract.

1.1. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution.

CAV AF transmits daily to Air Force internal data systems for financial and asset tracking.

1.2. Inaccurate or lack of CAV AF reporting will cause significant loss to the Air Force.

Contractor shall ensure asset record in CAV AF is an accurate reflection of physical asset on hand at all times.

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1.2.1. Utilizing subcontractors in the repair of government assets in partnership by the awarded prime contractor shall conform to all applicable reporting requirements contained within this contract.

1.2.1.1 The awarded prime contractor shall bear sole responsibility for all reporting actions.

1.3. The Contractor will complete the DD Receiving Report in WAWF or have a signed

DD250 prior to entries in CAV on the “COMPLETE” screen changing the asset from condition code “M” (inducted) to condition code “A” (complete).

1.3.1. The same information entered into WAWF or a signed DD250 for the Shipment Number and date will be entered in the two DD250 fields on the “COMPLETE” screen in CAV.

1.3.2. This is not applicable for Condition Code “H” or “F” assets unless specifically direct by the contract.

1.4. CONTRACTOR RESPONSIBILITY OF CAV AF HARDWARE, SYSTEM ACCESS,

AND SUPPLIES:

1.4.1. It is the contractor’s responsibility to ensure systemic connectivity with CAV AF system is achieved and reporting capability is successful. When contractor experiences connectivity problem after receiving initial contract delivery order they should contact the Inventory

Control Point (ICP) CAV AF System Administrator (SA) within one working day.

1.4.2. . The contractor shall be responsible for the maintenance of the hardware and supplies

(paper, ink, ribbons, extra disks, etc) to keep the PC system operational and compatible with the host computer.

2. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to

CAVAF reporting requirements.

a. Receipt Actions: Contractor will only use government issued shipment document numbers for CAV AF end item receipt transaction reporting. If asset received is missing or not received with a DD Form 1348-1A they must call the PM/PMS for a valid document number. Contractors are not authorized to generate pseudo document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems however, an alpha suffix (A, B, C, etc.) can be used for split shipments or items of the same document number received at different times .

b. Shipping Actions: DD Form 1348-1A will be used as the shipping document for shipment transactions of all end items and all GFM/GFP. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory

(CSI/CRI) assets regardless of tracking or reporting purposes.

i. DD Form 250 (Invoice and inspection document) or DD Form 1149 are NOT acceptable nor authorized as a shipment document.

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ii. A DD Form 1149 must not accompany any material shipments on repair contracts.

iii. Different NSN’s will not be shipped on the same document number.

iv. Two complete copies (provided by the CAV program) of the DD Form

1348-1A shipping documents complete with Bar Coding, will be prepared for each

NSN shipment from contractor’s facility, regardless of destination. DD Form 1348-1A can be saved as a PDF file for records and printing. Place one copy on the outside of the shipment container and one copy inside the shipment container. For end item shipments the DD Form1348-1A shipment document number shall be comprised as one of the following actions:

v. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF

RCDN of the lead item of the shipment be used as the shipment document number.

vi. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

NOTE: In the event CAV AF system is inoperable, the contractor will generate and print manual DD Form 1348-1As. When CAV AF is again operable, the contractor shall complete a

DD Form 1348-1A and the shipment process in CAV AF. Website provided for a blank

DD1348-1A template:

http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd13481a.pdf.

3. Contract/Delivery Order Closure Level Disposition Instructions – Government will provide disposition instructions to contractor. Contractor shall comply with disposition instructions within 10 days of receipted government instructions and shall have complied no later than 30 days after receipt of instructions. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition instructions occur within one working day of related shipment action.

4. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

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5. All NSNs identified as Nuclear Weapon Related Material (NWRM) shall require contractor reporting utilizing CAV AF for production management, to track and report NWRM end items in repair to the Serial Number level. NWRM items will be receipted into inventory and into the CAV AF system immediately upon arrival not to exceed two (2) hours for asset visibility and serial number tracking. Contractors shall follow this and all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

CAVAF CONTRACTOR TRANSACTION REPORTING REQUIREMENTS:

1. “Not-on-Contract” receipt transactions shall be utilized for assets which are not authorized

GFM or repair end items. Not-on-contract assets are associated to a contractor facility

DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor will address discrepancy issues weekly to acquire resolution to discrepancy within 30 days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10 days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record document control numbers

(RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point (ICP) Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from

“Not-on-Contract” category shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE 1: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAVAF reporting actions occur within one working day of supply action.

NOTE 2: Not-on-Contract receipt actions will not be utilized for quality deficiency report

(QDR) items.

CAUTIONARY AREAS OF CONTRACTOR CAV AF REPORTING:

1. Systemic data problems created by contractor’s delaying inputs or doing inputs for all actions (catching up) from receipt, in work, to complete and ship all in the same day. Inputs

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must be timely and accurate or will be subject to immediate Program Management Review

(PMR). Examples of documented system data problems include but are not limited to:

a. Non-compliance affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue) as well as future contract needs in the budget cycle. Timely reporting means compliance with one working day (2 hours for NWRM) for contractor CAV

AF reporting of maintenance transactions.

b. Contractors not using government issued DD Form 1348-1A document numbers on

CAV AF contractor reporting on end item receipt transactions creates a variance in D035 Stock

Control System (SCS)supply inventory between what is at the contractors and the ALC’s.

Reference “Contractor Responsibility, 2(b).paragraph. NOTE: Contact Production

Management Specialist (PMS) immediately and acquire government issued shipment document number from Inventory Management Specialist (IMS) for a DD Form 1348-1A is missing or no document number is available.

APPLICABLE DIRECTIVES AND ADDITIONAL RESOURCES:

AFMAN 23-110* Air Force Supply Manual (*or its numbered replacement)

AFMCI 21-113 Contract Maintenance Program for Depot Maintenance

Activity Group (DMAG)

AFMCI 21-149 Contract Depot Maintenance (CDM) Program

DoDI 4140.1 Supply Chain Materiel Management Policy (Replacing

DoD Directive 4140.1 Dec 2011)

DLM 4000.25-1 Military Standard Requisitioning and Issue Procedures

(MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

DLM 4000.25-2 Military Standard Transaction Reporting and

Accountability Procedures (MILSTRAP) replacing DoD

4000.25-2-M Jun 2012

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CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

The purpose of this attachment is to provide the specific conditions, hardware specifications, communications interface, web site and access information to support contractor End Item reporting requirements and supply requisitions. Through the CCN Air Force contractors, with aircraft, engine or equipment repair contracts, have the capability to electronically process End

Item transactions.

2. WEB SITE: CAV AF web site accessed through the internet will be used to submit all End

Item transactions. Each contractor user shall be required to complete a System Authorized

Access Request, DD Form 2875, prior to using CAV AF.

a. Instructions for completing the DD Form 2875 are at the end of this document.

b. The Web address for Online CAV AF access is: https://www.cavaf.com

NOTE: Contractor’s User Guide can be accessed via CAV AF main menu at bottom of screen after logging in.

SYSTEM ACCESS AND PASSWORD RESETS:

1. The SAAR, DD Form 2875, shall be completed by the contractor and submitted to the managing ALC CAV AF System Administrator (SA) POC. Instructions for completing the

DD From 2875 are at the end of this document.

1.1. A blank SAAR, DD Form 2875, can be obtained from the following web site:

http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2875.pdf

1.2. The DD Form 2875 contains information protected under the Privacy Act of 1974. If needed, a generic FAX COVER SHEET is located at the following web site:

http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2923.pdf. 1.2.1 Mark for: CAV

SA POC’s.

2. FAX DD Form 2875 with the Fax Cover Sheet on top to the ALC CAV AF SA POC listed below:

OO-ALC, Hill AFB, Utah FAX (801) 777-5692

3. CAV AF user IDs will be in a standard format for all users. The user ID and initial password normally will be emailed. Users will be required to change password following system entry. Users requiring password resets should contact the System Administrator POC listed below:

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CAV AF SA POC’s - OO-ALC, Hill AFB, Utah

Jolie Moyes (801)777-4019 Email: jolie.moyes@us.af.mil

Dawn Avery (Alt) (801)586-3411 Email: dawn.avery@us.af.mil

Mercy Jenner (Alt) (801)775-6403 Email: mercy.jenner@us.af.mil

Leslie Vowell (Alt) (801)-777-2003 Email: leslie.vowell@us.af.mil

TECHNICAL CONSIDERATIONS:

1. Contractors accessing CAV AF shall present a valid DoD PKI certificate to log into CAV

AF. Contractors working at DoD facilities, who have a common access card (CAC), should already have a PKI certificate. Contractors working outside of DoD facilities can purchase a valid DoD PKI certificate through one of three External Certificate Authorities (ECAs). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ . Each contractor employee accessing CAV AF will need an Identity Certificate only; an Encryption Certificate is not required.

2. The CAV AF program is designed to be accessible using Microsoft Internet Explorer (IE6) v6.0 or higher or Netscape 4.75 or higher. IE6 is suggested and contains the required 128-bit encryption capability, and DoD certification. The following hardware is suggested as a minimum to adequately support CAV AF reporting with a minimum system requirement: IBM compatible PC (1.5 GHZ Pentium), 512 MB RAM, 20 GB hard drive, 56 K BPS or faster data transmission modem, or connection to WAN/LAN, Laser Printer with 300 DPI resolution, (must support true type font).

3. The following minimum software is required to accomplish CAV AF Web-based reporting:

Operating System: Windows 2000 or Windows XP, Web Browser: Internet Explorer, version

6.0 (preferred), or Netscape version 4.75 (or higher) is also compatible.

4. CICA XML: Commercial vendors with XML capability on their in-house systems will be able to transmit XML batch files via a DLA/DLMSO format known as CICA XML. CAV AF

XML files are transmitted via the Defense Automatic Addressing System Center (DAASC) network. DAASC receives, edits, and routes logistics transactions for the Military Services and

Federal Agencies. Access to DAASC is available when using the services of a Value Added

Network (VAN), and a current access/connectivity DAASC license agreement.

4.1. Establishing an access/connectivity license agreement with a VAN/DAASC is an initial and essential action requiring execution at the earliest opportunity. Once this has been accomplished, DAASC will need to know the ISA/GS addressing id’s for each contractor so the information can be setup. Depending on the VAN selected, DAASC main ISA id is DTDN.

VAN https://www.daas.dla.mil/daashome/edi-vanlist-dla.asp mailto:jolie.moyes@us.af.mil mailto:dawn.avery@us.af.mil mailto:mercy.jenner@us.af.mil mailto:leslie.vowell@us.af.mil

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DAASC https://www.daas.dla.mil/sar/gex_sar.asp

VAN/DAASC connectivity related information is located on a DLA dot mil domain and contractors will require Air Logistics Center CDM personnel assistance to gain access to the site. This coordinated effort is required with either VAN or DAASC access the contractor pursues. Contractor sponsorship requirements exist where contractors requesting DAASC access must be sponsored by their U.S. Government Contracting Officer or Contracting

Officer's Representative. Close coordination between the Air Logistics Centers (ALC) CAV

AF System Administrator (SA) and the contractor's programmer is required.

NOTE: Contractors will report their repair transactions to CAV AF either by CAV Web or

CAV XML. Both methods cannot be utilized at the same time. When the Air Logistics Centers

(ALC) CAV AF System Administrator loads the Contractor's Profile into CAV AF a reporting decision is made whether a contractor uses CAV Web or CAV XML reporting.

4.2. Contractor shall contact CAV AF System Administrator (SA) (listed in the SYSTEM

ACCESS section to obtain most recent XML lessons learned document. Document contains recorded issues/problems and may alleviate anticipated problem areas associated to XML.

Instructions for filling out the DD2875 SYSTEM AUTHORIZED

ACCESS REQUEST (SAAR):

Header

Select Type of Request. List your User ID if pertinent.

Input Date, use YYYYMMDD format

Input System Name: CAV AF

Leave Location Block blank

Part I Blocks

1 – 9 Must be filled out with user information

10 Information Assurance (IA) Awareness Training Requirements – box must be checked for all ICP (Inventory Control Point) users and the data entered must be within one year of this access request. (Not applicable for contractor users)

11 – 12 Sign and Date

Part II Blocks

13 Justification input “To Access CAV AF System”.

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14 Check :Authorized”.

15 Check “Unclassified”.

16 Check box.

16a Contractors must fill in.

Block 16a Information: Company Name to include DODAAC (EZXXXX) – if they don’t fit in this block, put them in block 27. Please list any other contracts or DODAACS you require access to if known.

17 - 20b These must be completed by their Supervisor.

21 - 21b Leave Blank.

22-25 Leave Blank.

26 Same as Block 1.

27 May be blank but can be used to continue 16a.

Part III Blocks

For Repair Suppliers:

Please enter required PKI information

28- Enter: “PKI certification through: verisign, indentrust, ORC or DoD (choose one)”

28a- Enter date of investigation

28b- Leave blank

28c - Level I: For IT level designation – Not for Contractor Use.

Level II: Read / Write type access normally for government contract monitors/ and contractors

Level III: Read only access for view only access

29-32 Leave blank

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For Government personnel: (Contact ICP SA for questions)

Blocks 28-28b and 29-32- Please submit to your security manager to verify and complete

28c - Level I: For Administrator / System Owner Level

Level II: Read / Write type access normally for government contract monitors/ and contractors

Level III: Read only access for view only access

29-32 Leave blank

Block 27:

1. Put “User” if you will be inputting to the system and “View Only” if you will only be viewing the data in the system.

2. Applicant must indicate when applying for access: For contractor’s, the ALC that issued repair contract, what the repair contract is for (ex: F16 APG Fire Control), and if available, the contract number.

Part IV Blocks Leave blank

Follow instructions in the section for “SYSTEM ACCESS” to FAX or Email DD Form 2875 to the respective ICP FD2020 - ALC CAV AF System Administrator (SA) POC at OO-ALC –

Hill AFB listed in the SYSTEM ACCESS AND PASSWORD RESETS section.