Section_L_F_16_SLEP_Mod_Kit_v2.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

F-16 Service Life Extension Program (SLEP) Production Modification Kit Contract

Source Selection – 4 December 2017

L001 INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION

1.0 Program Structure and Objectives

This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures conducted in accordance with Federal Acquisition Regulation (FAR) 15, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation

Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS), DoD Source Selection Procedures, Appendix C, 31 March 2016 and Air Force Mandatory

Procedures 5315.3, 27 January 2017. These regulations are available electronically at the Air

Force (AF) FARSite, http://farsite.hill.af.mil. The Government will select the proposal with the lowest evaluated price from among those meeting the acceptability standards for non-price factors. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability requirements. Contract(s) may be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors and subfactors, to represent the lowest price technically acceptable proposal. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

1.1. Number of Contracts to be Awarded

The Government intends to award one (1) contract for the F-16 SLEP Production Modification

Kit competitive effort. However, the Government reserves the right to award no contract at all, depending on the quality of the proposals, prices submitted, and the availability of funds.

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW), Technical Data Package, Contract

Data Requirements List (CDRL), and solicitation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy (the “original”) of all proposals. Unless the offeror requests otherwise, the

Government will destroy extra copies of proposals, immediately following completion of all source selection activities, or as directed by the Source Selection Authority (SSA).

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO, and courtesy copy the buyer as well. Written requests for clarification may be sent to the CO at the address located in Section A of the solicitation and below:

Nathan Lee (Contracting Officer)

6072 Fir ave, Bldg 1233

Hill AFB, UT 84056-5820

Phone: 801-777-6878

Email: nathan.lee.3@us.af.mil

Eric Dumpert (Buyer)

Hill AFB, UT 84056-5820

Phone: 801-777-5964

Email: eric.dumpert.1@us.af.mil

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

Regardless, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors who participate in the competitive range (of the source selection decision) in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or

15.506, as applicable.

mailto:nathan.lee.3@us.af.mil mailto:eric.dumpert.1@us.af.mil file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b15505 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b15506

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business

Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The solicitation number for this effort is: FA8232-18-R-0001.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted, and includes “Source Selection Information – See FAR 2.101 &

3.104” in the Subject line. Otherwise, source selection information will be submitted via mail to the CO and the buyer (as defined in section 2.1.1).

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2.

The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

http://www.fedbizopps.gov/ file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc%23T2101 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC%23b3104

Table 2.2 - Proposal Organization

VOLUM

E

ITO

Para.

Number

VOLUME

TITLE

Original# Additional

COPIES

Electronic PAGE LIMIT

I 3.0 Executive

Summary

1 Hard Copy 1 Hard 1 CD-

ROM

II 4.0 Technical 1 Hard Copy 3 Hard 1 CD-

ROM

III 5.0 Past

Performance

1 Hard Copy 3 Hard 1 CD-

ROM

IV 6.0 Price 1 Hard Copy 1 Hard 1 CD-

ROM

V 7.0 Contract

Documentation

1 Hard Copy 1 Hard 1 CD-

ROM

None

# If there are any discrepancies between the original, hard copies, and/or the electronic copies of the proposal, the original hard copies will take precedence and be used for evaluation.

* Offeror may submit up to a total of 5 recent and relevant past performance citations (cumulative) for either the prime and/or subcontractors, with a 5 page limitation for each citation.

** For a firm fixed price proposal no pricing information other than CLIN prices is solicited. The pricing attachment will be the volume IV submission, which is required in spreadsheet format. Page limits will not apply.

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Each page shall be counted except: cover pages, table of contents, tabs, and glossaries.

For past performance citations, if the offeror is referencing an Indefinite Delivery/Indefinite

Quantity (IDIQ) contract, include up to 3 associated delivery orders along with the basic award

IDIQ as one (1) single contract submission.

Page limitations may be placed on responses to Evaluation Notices (ENs), if discussions are necessary. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

2.2.1.1. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be 1.5 spaced and typed. Except for any reproduced sections of the solicitation document, the text size shall be no less than Times New

Roman, 12 point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

These page size and format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman, 12point font. These limitations shall apply to both electronic and hard copy proposals.

2.2.2 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without the use of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Additionally, cross-referencing within a proposal volume is not permitted.

The offeror shall complete the Solicitation Traceability Matrix at Attachment 2 of this ITO indicating the proposal reference information as it relates to the ITO, Section M, Statement of

Work (SOW), Contract Line Item (CLIN) numbers, and/or Contract Data Requirements List

(CDRL) references found therein.

2.2.3 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.5 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. Markings shall clearly distinguish between the “original” and subsequent copies. The same identifying data should be placed on the spine of each binder.

Be sure to apply all appropriate markings including those prescribed in accordance with FAR

52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc%23b522151 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc%23b522151 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC%23b31044

Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

2.3 Electronic Copies

The content and page size of electronic copies must be identical to the “original” documents.

For electronic copies, indicate on each CD the volume number and title. Where possible, use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offeror shall submit volumes in electronic format, using recordable CDs, in accordance with Table 2.2. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a readable and searchable format by: Adobe Acrobat Reader (PDF); Microsoft

(MS) Office Word 2013; MS Office Excel 2013; and/or MS Office Power Point 2013. If there are any discrepancies between the original and the electronic copy of the proposal, the original will be used for evaluation.

2.4 Distribution

The "original" hard copy proposal shall be clearly marked and identified. Proposals shall be addressed to the CO and mailed or hand carried to:

Nathan Lee (Contracting Officer)

Hill AFB, UT 84056-5820

Phone: 801-777-6878

AFLCMC/WWMK

Solicitation #: FA8232-18-R-0001

All proposal binders and CD’s shall be externally marked "For Official Use Only" and "Source

Selection Information--See FAR 2.101 and FAR 3.104".

3.0 Volume I - Executive Summary

In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal. (Excluded from the page count under

Executive Summary)

4.0 Volume II - Technical Volume

file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc%23T2101 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC%23b3104

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in

Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal.

Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical

In the technical volume, address your technical solution through development of a manufacturing and/or procurement plan, or program management plan, describing how you intend to meet the Government’s minimum performance or capability requirements of each technical subfactor.

4.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents (excluded from page count)

(2) List of Tables and Drawings (excluded from page count)

(3) Glossary (excluded from page count)

(4) Subfactor One – Drawing Interpretation

(5) Subfactor Two – Manufacturing and/or Procurement

(6) Subfactor Three – Program Management

(7) Subfactor Four – Small Business

4.2.3 Subfactor One – Drawing Interpretation:

Using the Technical Data Package (TDP) and/or associated dimension data, the Offeror shall provide a narrative with illustrations (if necessary) to demonstrate the ability to correctly determine:

1. Describe the features or surfaces of 16D2700-671 (C-Model Canopy Sill Longeron) which are required for electrical bonding as required by FPS-3024.

2. Explain the test requirements for 16K0623-11 (C-Model Canopy Sill Longeron).

3. Define FPS-3008, Class 2E marking requirements for the 16B5250-485 (FS341

Bulkhead).

4. State the critical characteristics for the 16B5250-485 (FS341 Bulkhead). Describe how often these characteristics are non-destructively inspected. Explain any exceptions.

5. Specify the finish requirements for 16P1710-33 (FS341 Bulkhead).

6. State the surface finish and tolerance requirements for 16L009-33 (FS341 Bulkhead).

Explain the roundness requirements for diameter C.

7. Describe the FS479 Bulkhead (16B6224-35) Item Unique Identification (IUID) labels, as directed by the TDP.

4.2.4 Subfactor Two – Manufacturing and/or Procurement:

1. The proposed approach shall demonstrate the Offeror’s ability to source material, manufacture, and/or procure all necessary manufactured components.

a. The Offeror shall provide a manufacturing and/or procurement plan that demonstrates the Offeror’s, and/or subcontractor’s, ability to:

i. Acquire and/or produce the Critical Safety Items (CSI) and non-CSI components as required in the TDP

ii. Obtain required materials given the applicable material specifications defined in the TDP

iii. Machine parts (i.e., form, contour, manipulate large and small unformed stock) in accordance with TDP specifications

iv. Conduct post-manufacturing processes (e.g., heat treat, peen, anodize, plate, coat, etc.) to meet specification requirements in the TDP

v. Apply metrology and inspection to ensure for dimensional conformity according to the TDP specifications

vi. Perform non-destructive testing to ensure specifications are met

b. The Offeror’s plan shall identify all long-lead material and manufactured components, which place at risk their ability to meet the Government’s delivery need date of 365 days after receipt of order, and develop effective mitigation steps that ensure an on-time delivery.

c. The Offeror’s plan shall identify all proposed manufacturing sources of CSI components.

d. The Offeror’s plan shall define how their processes and any applicable configuration control tools (such as: Product Data Management (PDM), Product

Lifecycle Management (PLM), Enterprise Resource Management (ERP); or similar engineering document control system) are effectively integrated to maintain configuration control of manufactured and/or procured structural components to effectively manage engineering change orders (to include Class 1 and Class 2 change processes). The plan must include/address as a minimum:

i. As-designed and as-planned configurations: historically for items already built as well as prospectively for items planned to be built

ii. As-built configurations including authorizations for any variances from the as-planned configuration

iii. The status of both proposed and approved changes

iv. Change traceability: changes proposed, approved, and implemented for an item number (including effectivity); and the items affected by a given proposed, approved or obsoleted change

4.2.5 Subfactor Three – Program Management:

1. The offeror shall provide a program management plan demonstrating their resource capacity, supply chain management, and logistics processes required for obtaining, integrating, kitting, packaging, and shipping of all modification kits in accordance with the TDP and the Government’s need date of 365 days after receipt of order.

2. The plan shall articulate the offeror’s subcontract management and Government relations plan to maintain effective communication; conduct risk identification;

develop/implement mitigation strategies; and facilitate problem solving to deliver initial modification kits in accordance with the TDP and 365 days after contract award.

3. The plan shall clearly describe the Offeror’s proposed ISO 9001 (or equivalent) quality management approach; compares it to the elements in ANSI/ASCQ-Q9001; explains how it will be applied to reduce program risks; and can quantitatively demonstrate the ability to deliver:

a. Fully conforming modification kits 95% of the time with a 95% confidence level

i. CSI components must be fully conforming 100% of the time with a 95% confidence level

ii. Non-CSI manufactured components must also be fully conforming 100% of the time, with a 95% confidence level.

4. The Offeror shall provide a detailed Integrated Master Schedule (IMS) which articulates an understanding of critical program milestones and critical path to deliver kits on-time for first article test. The contractor shall also conduct a quantitative schedule simulation

(such as, Monte Carlo) on their proposed IMS and provide those results as part of their proposal.

4.2.6 Subfactor Four – Small Business:

1. The Offeror shall provide an independent written plan that demonstrates compliance with 13 CFR 121.406 to meet small business utilization requirements.

5.0 Volume III - Past Performance

5.1 General

Offerors must use the Past Performance Information (PPI) Tool (Use latest version from https://www.FBO.gov) in order to electronically submit the PPI portion of the Past Performance

Volume. Offerors shall submit past performance for themselves and/or subcontractors, teaming partners, and/or joint venture partners in accordance with the format contained in the PPI

(attachment 1). Offerors are cautioned that the Government will use data provided by each

Offeror in this volume and data obtained from other sources in the evaluation of past performance.

Past performance will be assigned a rating of acceptable or unacceptable.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the

Offeror's performance.

5.2 Recent and Relevant Contracts

Submit information in accordance with the PPI Tool (attachment 1) on up to 5 recent contracts that you consider recent, and most relevant in demonstrating your ability to perform the proposed effort. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M, provision M002 - Evaluation

Factors, paragraph M002c - Past Performance Factor.

5.2.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts, as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered an acceptable candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific technical subfactors and/or price factor used to evaluate the proposal.

5.2.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.0 Volume IV - Price

6.1 General Instructions

6.1.1 Price Submission

Contractor pricing for this solicitation shall be provided through the pricing attachment (Section

K, attachment 1). Offerors shall provide prices for all of the fills within the spreadsheet. Prices may be duplicated for the different ranges. The weights assigned to the different ranges are based on the Government’s expectations for quantities awarded, however, these are to be considered for evaluation purposes only and are not contractually binding. Note that the Total

Evaluated Price (TEP) calculated by the spreadsheet will be the amount that is used to compare the proposals.

Pricing shall only be included in Volume IV. If the offeror includes any additional pricing information outside of Volume IV, that does not match the pricing in the pricing attachment, the pricing attachment in Volume IV will take precedence. If the pricing in the electronic submission of the pricing attachment does not match the pricing in the “original” submission of the pricing attachment, the original submission will take precedence.

6.1.2 Price Data

Data, beyond that is required by this instruction, shall not be submitted unless you consider it essential to document or support your position or exception(s) to the terms of the contract. All data relating to the proposed price must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

6.1.3 Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or data may be required to support a determination of price reasonableness. If, after receipt of proposals, the

CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data. Data shall be provided in accordance with FAR 15.403-5 .

6.2 Volume Organization

The Price volume shall consist of the following sections:

SECTION 1 - Table of Contents

SECTION 2 – Pricing attachment

SECTION 3 – Any information that would fall under 6.1.2. This section can be left blank.

Submit the price proposal on a virus-free CD-R in Microsoft Word and Microsoft Excel worksheets, as appropriate. Word documents and Excel spreadsheets must be editable and searchable, and not password protected. Each disk shall be properly labeled. Scanned (e.g., photocopied) documents in PDF files are NOT acceptable for the pricing attachment.

6.3 Rounding

All proposed prices shall be rounded to the nearest penny or two decimal places.

7.0 Volume V - Contract Documentation

7.1 Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b154031 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b154033 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b154031 file://///periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC%23b154035 solicitation, and Sections A through K. This includes any contractor fills through the solicitation and any amendments that require a contractor signature and return.

7.1.1 Section F - Deliveries or Performance

The Government requires initial modification kit delivery to meet an on-time first article test start, according to the following schedule:

INITIAL ORDER DELIVERY SCHEDULE REQUIREMENT

ITEM NO. QUANTITY Days After Contract Award

MK5420A 4 Kits 365

MK5437A 4 Kits 365

MK5437B 4 Kits 365

MK5438A 4 Kits 365

MK5425A 4 Kits 365

MK5433A 4 Kits 365

MK5453A 4 Kits 365

MK5426A 4 Kits 365

MK5423A 4 Kits 365

MK5460A 4 Kits 365

MK5441A 4 Kits 365

MK5414A 4 Kits 365

MK5427A 4 Kits 365

MK5459A 4 Kits 365

The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the “initial” delivery schedule (above) or the “proposed” initial delivery schedule, when an Offeror proposes an earlier “initial” delivery schedule than required above. If the Offeror proposes no other “initial” delivery schedule, the required “initial” delivery schedule (above) will apply.

7.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 7.2 - Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion Rationale

7.3 Other Information Required

7.3.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.3.2 Government Offices

Provide the mailing address, telephone and facility codes for the cognizant Contract

Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying

Office. Also, provide the name and telephone and fax number for the Administrative

Contracting Officer (ACO).

7.3.3 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

7.3.4 Government Furnished Material (GFM)

The Government will provide five (5) 5”x 33”x 85”aluminum-lithium rolled plates (Al 2.8 Cu –

1.5 Li) per FMS-4097 to manufacture five (5) FS479 bulkheads. Therefore, offerors shall exclude the cost of procuring aluminum-lithium rolled plate material from their proposals for the initial four (4) kits purchased.

7.3.5 Required Attachments

None at this time.

ATTACHMENT 1

Past Performance Information (PPI) for Offerors

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with

“.accdb” file extension.

Entering information in the PPI Tool

After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up https://www.fbo.gov/

Note:

Files saved using Microsoft Office 2010 will have the “Enable Content” button on the

“Security Warning” banner and therefore will not get a Security Alert pop-up.

If a "read only" file is opened, in order to populate data in the file, click "Save As" in the

"Read-Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the

“Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

Contractor’s Name: Self-explanatory

Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint

Venture, or Other (Explain). An explanation comment box will display when you select

“Other.”

Place of Work: Location where contractor will perform work.

Percentage of Work: Identify percentage of work contributed by specified business entity

Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

Add – Saves the current business relationship and allows for the addition of a new one.

Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past

Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition.

An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

Contract Information Tab

Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

Program Title: Enter full name of program.

Contr Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory

Delivery Task/Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement

(BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter

“N/A.”

Contract Dollar Value:

o Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

If ID/IQ or BPA, provide total ceiling.

If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original contract dollar value and the revised value as of the time of PPI submission.

Period of Performance (mm/dd/yy) o Start Date: Input start date of contract.

o Original End Date: Input original end date based on award.

o Current End Date: Input end date, as the contract stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End

Date.”

Program Details Tab

Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting, if applicable.

Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance. Explain why goals were not met, if applicable:

POC & Key Individuals Tab

Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

Customer Points of Contact: Click the “Program/Site Manager,” “Contracting

Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool

In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

2. Select separately each of the two options, “Business Relationships” or “Past Performance.”

The Business Relationships and Past Performance documents will print separately; combine the two to create your Past Performance Volume.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission

Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume.

Note:

Submit an electronic copy (e.g. CD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

o prime contractor + RFP number + file extension (e.g.

XYZCompanyFA861710R6158.accdb)

If a subcontractor is submitting the file enter the filename as:

o subcontractor + RFP number + file extension (e.g.

ABCCompanyFA861710R6158.accdb)

Once the file is saved to a CD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number

In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The

“Application Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

3. Click the “Next” button twice to return to the “Contractor’s Menu”.

ATTACHMENT 2

Solicitation Traceability Matrix

(To be added upon completion of MIRT 2 and updates to core program docs)