13130 - PWS.docx

Performance-Based Work Statement (PWS)

ELECTRONIC MAINTENANCE GROUP ENGINEERING SUPPORT

U.S Air Force

309th EMXG 7278 4th Street, Bldg. 100 Hill AFB, UT 84056-5825

12/5/2024

ELECTRONIC MAINTENANCE GROUP ENGINEERING SUPPORT

i Table of Contents

BACKGROUND

309 EMXG provides engineering support for all Depot Test Systems and Automatic Test Systems (ATS) and has the requirement for numerous upgrades and modifications to the Depot Test Systems used to repair various aircraft systems and components. 309 EMXG requires engineering and project management support for the acquisition and integration of new equipment and software. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: And integration? It is more than just an acquisition..

Project management - There is a need to track the program through completion, to include multiple individual project efforts. The projects will need to be coordinated and communicated to internal and external stakeholders. A cadre of project management tools will need to be deployed to ensure cost, schedule, and technical performance of the entire program. This effort requires skilled expertise in project management.

Engineering - Technical data review and analysis is needed to identify gaps to develop ATS solutions and ensure software rehosts are supportable. This effort will require expertise in electrical, electronic, and computer engineering.

SCOPE

This Performance Work Statement (PWS) describes the services needed to provide Engineering and Project Management support in the execution of ATS modernization. The objectives and requirements identified within this PWS are described in general terms. The contractor shall comply with this PWS in its entirety.

The contractor shall provide Engineering and project management support services and assistance to the 309th EMXG. These services are needed to support equipment replacement projects throughout their lifecycle.

The contractor shall provide manpower for all management, labor, and travel necessary to provide and maintain engineering and program management for the following 309th EMXG workloads (both existing and planned):

a. Senior Project Manager [Two (2) Full-time Positions]

b. Journeyman Project Manager [Two (2) Full-time Positions]

c. Senior Engineer [Two (2) Full-time positions]

d. Journeyman Engineer [Two (2) Full-time Positions]

QUALIFICATIONS

The Senior Project Manager shall possess a minimum of five (5) years of demonstrated experience in managing complex projects of similar size, scope, and complexity, preferably within a government or DoD environment. This experience must include full project lifecycle management, from initiation through closeout, utilizing industry-standard project management methodologies. A Bachelor's degree in engineering, business administration, or a related field is required. A Project Management Professional (PMP) certification is desired. The candidate must demonstrate exceptional communication, leadership, and problem-solving skills, with a proven ability to manage multi-functional teams, stakeholders, and competing priorities. Experience with Earned Value Management (EVM), risk management, and government acquisition processes is strongly preferred.

The Journeyman Project Manager shall possess a minimum of three (3) years of demonstrated experience in managing projects of moderate size and complexity, preferably within a government or DoD environment. This experience should include demonstrable involvement in all phases of the project lifecycle, from initiation through closeout, utilizing industry-standard project management methodologies. A Bachelor's degree in engineering, business administration, or a related field is required. A Project Management Professional (PMP) certification or equivalent is desired. The candidate must demonstrate strong communication, leadership, and problem-solving skills, with a proven ability to work effectively within a team environment. Experience with Earned Value Management (EVM), risk management, and government acquisition processes is preferred.

The Senior Engineer shall possess a minimum of five (5) years of progressive experience in engineering design, development, and implementation, preferably within a government or DoD environment. This experience should include demonstrable leadership in applying engineering principles and best practices to solve complex technical challenges and lead engineering teams. A Bachelor's degree in Electrical, Electronics, or Mechanical engineering from an ABET-accredited program is required. The candidate must possess strong analytical, problem-solving, and communication skills, with a proven ability to lead and mentor junior engineers. Experience with relevant software tools, systems engineering principles, government acquisition processes, and technical risk management is strongly preferred. Experience with automated test equipment and avionics is desired.

The Journeyman Engineer shall possess a minimum of three (3) years of progressive experience in engineering design, development, and implementation, preferably within a government or DoD environment. This experience should include demonstrable application of engineering principles and best practices to solve complex technical challenges. A Bachelor's degree in Electrical, Electronics, or Mechanical engineering from an ABET-accredited program is required. The candidate must possess strong analytical, problem-solving, and communication skills, with a demonstrated ability to work effectively both independently and as part of a team. Experience with relevant software tools, systems engineering principles, and government acquisition processes is preferred. Experience with automated test equipment and avionics is desired.

DESCRIPTION OF SERVICES

The Project Manager(s) shall be responsible for the full project lifecycle, from initiation through closeout, encompassing planning, execution, monitoring and controlling, and closure. This includes comprehensive project management support services detailed below:

Project Planning & Definition:

Project Initiation & Scoping: Lead the project initiation phase, culminating in a formally documented and approved Project Charter and Project Scope Statement. This includes facilitating stakeholder identification and analysis.

Comprehensive Planning: Develop a detailed Project Management Plan (PMP) addressing, but not limited to:

Clearly defined project goals, objectives, and measurable success metrics.

Stakeholder register with clearly defined roles and responsibilities (using RACI matrix).

Detailed project scope, including in-scope and out-of-scope items.

Comprehensive budget, including cost baseline and resource allocation.

Resource planning and management strategy.

Risk management plan, including risk register and mitigation strategies.

Project schedule, including a detailed Integrated Master Schedule (IMS) with milestones and dependencies.

Communication plan outlining frequency, methods, and audience for project communication.

Strategic Alignment: Coordinate and integrate Business Case Analysis, Analysis of Alternatives, and Courses of Action (COAs) into project planning.

Multi-Functional Team (MFT) Collaboration: Facilitate all MFT meetings, ensuring effective collaboration and communication among engineering, business office, Supply Chain, Test, designers and developers, safety, cyber security, contracting, and other stakeholders as required.

Analytical Support: Conduct project research and analysis to support government decision-making, including the development of Life Cycle Management Plans for EMXG equipment and infrastructure.

Government Furnished Property: Support the government in managing Government-Furnished Information (GFI) and Government-Furnished Equipment (GFE) and associated documentation.

Project Documentation: Develop and maintain comprehensive project documentation, including but not limited to: RACI matrix, IMS/Gantt chart, Earned Value Management (EVM) reports, Graphical Evaluation and Review Technique (GERT) analysis (if applicable), Program Evaluation Review Technique (PERT) charts (if applicable), SWOT analysis, and Work Breakdown Structure (WBS).

Project Execution, Monitoring & Controlling:

Budget Management: Track project budget and execution, ensuring alignment with the approved Project Plan. Forecast potential cost variances and provide detailed variance analysis reports. Provide data to the government for resource loading and capacity planning.

Schedule Management: Maintain and update the IMS, tracking progress against planned milestones and identifying critical path activities. Implement Critical Chain Project Management principles to inform project schedule and resource utilization.

Performance Management: Utilize Earned Value Management (EVM) to monitor project performance and provide regular performance reports to stakeholders.

Risk Management: Proactively manage project risks by maintaining a risk register, identifying and analyzing potential risks, developing mitigation strategies, and monitoring risk status. Escalate critical risks to the government and propose mitigation COAs.

Issue & Constraint Management: Identify and document project constraints. Develop and deliver COAs for constraint resolution. Proactively address any concerns or issues raised by stakeholders.

Document Management: Coordinate and support the development and completion of all required project documents, agreements, and reports. Implement configuration management and control of all project documentation, storing all artifacts within designated government systems.

Communication & Reporting: Regularly communicate project status, risks, constraints, and cost updates to key stakeholders, including customers, internal teams, and senior management. Document meeting minutes and action items, tracking them through completion. Coordinate document reviews and approvals with the government.

Stakeholder Management: Manage stakeholder expectations and ensure effective communication and collaboration throughout the project lifecycle.

Program Management Review Support: Attend and support Program Management Reviews (PMRs), providing project status updates and addressing any questions or concerns.

Project Closure:

Project Closeout: Lead the project closeout process, including conducting a Post-Project Review to identify and document lessons learned and areas for improvement. Ensure all project deliverables are accepted and formally close out the project with the government.

The Engineer(s) shall provide comprehensive technical expertise to EMXG for the modernization and acquisition of electrical test equipment and infrastructure. This includes all phases from requirements analysis and design through integration, installation, training, and post-implementation analysis as detailed below:

Requirements Analysis:

Collaborate with stakeholders (including but not limited to Engineering, production, safety, requirement owners, and other stakeholders as required) to capture and document comprehensive project requirements, and analyze current production processes, identifying bottlenecks and areas for improvement.

Serve as the technical Subject Matter Expert (SME) coordinating with the requirement owner to acquire and analyze all necessary technical data.

Conduct thorough analyses, including review of Technical Data Packages, site visits, and simulations, to develop a comprehensive Analysis of Alternatives (AoA) that assesses the suitability of various options to address identified constraints and fulfill project objectives.

Provide detailed information and data to support the Economic Analysis (Project Scoring Sheet/Business Case Analysis (BCA)) and the Independent Government Cost Estimate (IGCE).

Specification and Design Development:

Develop and document comprehensive technical specifications [CDRL A001] for the desired capability, incorporating applicable codes, standards, certification requirements, performance metrics, and desired product features.

Identify and document operational requirements and necessary training needs for production personnel.

Apply engineering principles and best practices to evaluate the design, development, and testing of new or upgraded systems, components, and equipment.

Implementation and Post-Implementation:

Develop Equipment Implementation Plan (EIP) ensuring seamless integration of the new equipment with existing production lines. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Add to acronym list Confirm equipment installation adheres to the approved EIP.

Ensure operators and maintainers receive comprehensive training on the new equipment.

Perform Post Implementation Analysis (PIA) to assess the effectiveness of the implemented solution against the project objectives. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: acronym Collaboration and Communication:

Coordinate and actively participate in Multi-Function Team (MFT) reviews.

Draft and deliver any technical project documentation.

Participate in Technical Interchange Meetings (TIMs) and Technical Milestone Reviews to ensure project success and stakeholder alignment. Secure government stakeholder approval to proceed at each milestone.

Support and document the evaluation of technical data deliverables, coordinating with cross-functional teams (contractors, vendors, and other stakeholders).

Risk Management:

Proactively identify, assess project risks. Ensure compliance with all safety and regulatory requirements. Contribute to the project risk plan by recommending mitigation strategies.

OPERATIONAL REQUIREMENTS

Reports: The contractor shall perform oral and/or written reports on tasks and required activities contained in this PWS. The contractor shall work with supervisory personnel to obtain, discuss, and/or present data pertaining to the assigned tasks. [CDRL A001, A002] Comment by MILLER, PRESTON J CIV USAF AFMC 309 EMXG/MXDS: CDRL Comment by MILLER, PRESTON J CIV USAF AFMC 309 EMXG/MXDS: Move to description of services

Document preparation: The contractor shall prepare reports, spreadsheets, graphs, templates, and briefing charts. The contractor shall meet deadlines for reporting. [CDRL] Comment by MILLER, PRESTON J CIV USAF AFMC 309 EMXG/MXDS: CDRL Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Detailed out in task order

Briefing: The contractor shall present reports, charts, or other analyzed data as stated in section 4.1 and 4.2 to management or other management representatives. [CDRL] Comment by MILLER, PRESTON J CIV USAF AFMC 309 EMXG/MXDS: CDRL

Performance of duties: The contractor shall perform assigned duties IAW applicable regulations, policies, or operating instructions.

Note: All deliverables will be coordinated with and approved by Government prior to finalization and acceptance. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Move to very top

MONTHLY STATUS REPORT

The contractor shall submit monthly status and technical reports per the applicable CDRL.

The Monthly Status Report (MSR) are due no later than 10 days after the first full calendar month of activity. The reporting period shall be from the 1st to last day of each month (CDRL A001)

TRAVEL

ESTIMATED TRAVEL REQUIREMENT

In performing tasks associated with this PWS, contractor personnel may be required to support reviews, conferences, testing-events, training courses and meetings. The anticipated travel shall be up to 124 round trips per year.

Travel to system contractor, vendor and/or supplier's facilities, USAF bases or other designated areas.

All travel must be approved by 309th EMXG supervision prior to starting any travel or incurring any travel expense and in accordance with the Joint Travel Regulation (JTR).

Table 6-1 Total Not to Exceed Travel Costs

TRIP REPORTS

The contractor shall submit Trip Reports for all travel required under the terms of this PWS.

The contractor shall submit Trip Reports after completion of a trip for all long-distance and/or local travel when requested/approved by the USG Program/Project Manager and Contracting Officer Representative. (CDRL A002)

CONTRACT REQUIREMENTS INFORMATION

PERFORMANCE LOCATION

Due to changing work events and need for rapid responses and/or management interventions, the contractor shall have their offices located within 10 miles of Hill AFB, UT.

Work shall be performed at the 309th EMXG at Hill AFB, UT.

SERVICE SUMMARY

Performance Threshold

CDRL SUMMARY

DELIVERY INSTRUCTIONS

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 9-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Copies of deliverables shall be furnished to the appropriate Government personnel as identified by the Contracting Officer Representative (COR).

Due to the changeover in USG personnel, the COR shall advise new persons by email.

The contractor shall deliver each report in accordance with the direction on each CDRL.

Table 9-1

Delivery

Study/Services

ADDITIONAL REQUIREMENTS

Government Provided Property

The Government will provide necessary working space, including heat, light, ventilation and electrical powered outlets for the use of contractor’s maintenance personnel. The Government will provide access to the necessary facilities where the equipment resides. The place of performance will be at Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

The Security/Identification point of contact for the client agency that is responsible for implementing their HSPD-12 compliant policy is:

Quality Control Plan

The contractor shall establish a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted to 309th EMXG Lead Engineer or alternate(s) NLT 30 days post contract award.

10.3 Quality Assurance

10.3.1 The 309th EMXG Lead Engineer or alternate(s) shall perform assessments of the contractor’s performance. Subsequent to contract award, specific name and contact information will be provided to the contractor.

10.3.2 The 309th EMXG Lead Engineer or alternate(s) will inform the task manager in person when discrepancies occur and will request corrective action. The 309th EMXG Lead Engineer or alternate(s) will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager (or authorized representative) to initial the entry on the checklist.

10.3.3 The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate for reasons including, but not limited to, repeated failures discovered during quality control inspections or because of repeated customer complaints.

10.3.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO).

10.4 Safety and Health Standards

10.4.1 The contractor shall follow and adhere to all applicable safety regulation (refer to appendix C).

10.4.2 Voluntary Protection Program (VPP). The contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all sub-contractors who qualify as applicable contractors under this contract.

10.4.3 The contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the CO for submission as part of the installation's annual OSHA VPP self-evaluation report.

10.4.4 System Safety Program Plan. The contractor shall implement a safety program that ensures protection of Government personnel and property. As part of the Safety Program the contractor shall establish a Safety Plan IAW Appendix C of this PWS. The contractor shall submit the Safety Plan within fifteen (15) days after contract award.

10.5 Service Contract Inventory

10.5.1 The contractor shall report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.SAM.gov

10.5.2 Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the SAM.gov help desk.

10.5.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

10.6 Base Access

10.6.1 The contractor shall be required to obtain security clearances for all of their employees. In addition, the contractor shall be required to obtain a facility clearance of SECRET. A DD Form 254 will be required for contract.

10.6.2 For a Common Access Card (CAC) to be issued to the contractor, then the process as outlined in HAFB OI 36-812 will be followed. The contractor shall be required to complete and submit CAC application form for each of the firm's employees who must have access to the installation and Individual Information form to begin this process. A Defense Biometric Identification System (DBIDS) card may be issued if necessary during this process after a Local Files Check has been accomplished by the Security Manager.

10.6.3 The contractor shall be required to complete and submit an Individual Information Form for each employee who must have access to a controlled area at the installation. The Security Forces Pass and Registration Office, upon issuance of the AF Form 1199, will return the completed AF Form 2586 to the individual receiving the badge. The AF Form 2586 shall be returned to the appropriate security manager for accountability. If a DBIDS card has been issued in the interim the 496 form will also be returned to the appropriate security manager.

10.7 Display of Identification

10.7.1 When contractor employees are inside a secure work area within Hill AFB, they shall wear visible Government-provided identification either as a part of, or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

10.8 Removal of Contractor Personnel

10.8.1 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

10.8.2 The contractor shall be required to obtain security clearances for all of their employees. In addition, the contractor shall be required to obtain a facility clearance of SECRET. A DD Form 254 will be required for contract.

10.8.3 For a Controlled Access Card (CAC) to be issued to the contractor, then the process as outlined in HAFB OI 36-812 will be followed. The contractor shall be required to complete and submit CAC application form for each of the firm's employees who must have access to the installation and Individual Information form to begin this process. A Defense Biometric Identification System (DBIDS) card may be issued if necessary during this process after a Local Files Check has been accomplished by the Security Manager.

10.8.4 The contractor shall be required to complete and submit an Individual Information Form for each employee who must have access to a controlled area at the installation. The Security Forces Pass and Registration Office, upon issuance of the AF Form 1199, will return the completed AF Form 2586 to the individual receiving the badge. The AF Form 2586 shall be returned to the appropriate security manager for accountability. If a DBIDS card has been issued in the interim the 496 form will also be returned to the appropriate security manager.

10.9 Network Access:

10.9.1 The contractor must meet the same security requirements as Government employees for access to HAFB's network or Automated Information Systems (AIS).

10.9.2 For those contractor employees who require Government computer access only, a National Agency Check with written Inquiries (NACI) must be accomplished through the Government.

10.9.3 Contractor employees shall complete Network User Licensing Computer Based Training (CBT) per AFI 33-115 Volume 2, paragraph 5.4.

10.9.4 Contractor employees requiring a Government provided e-mail account shall annually complete the Information Assurance Awareness training. Interim access may be granted by Designated Approving Authorities only after submission of the NACI and favorable finger print determination has been received by the applicable Security Manager (SM).

10.9.5 Contractors who no longer need network or AIS access shall report within 3 business days to the 309th EMXG security manager and the Functional System Administrator.

10.10 Security Requirements

10.10.1 The contractor shall comply with all Security, Force Protection and Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

10.11 Contractor Identification Badges and Access Cards

10.11.1 The contractor shall utilize the DBIDS Badge, Controlled/Restricted Authorization Badge (CAB/RAB) in accordance with Hill AFB Instruction 36-812 and Hill Installation Defense Plan.

10.11.1.1 Controlled Area Badge Process (CAB)

Employees without a current DBIDS, or denied access to the installation, will not be issued a CAB until all issues are resolved.

The contractor shall provide, through the COR, written justification with employee full name, Height, Weight, Eye Color, Hair Color, contract number with expiration date and areas needing access to the issuing SM to initiate a request for a badge.

Controlled area badge (CAB) requests shall be completed by the group SM, who shall complete an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas. The contractor employee shall carry the AF Form 2586 to Security Forces building. The AF Form 2586 will be returned to the issuing SM for accountability.

NOTE: CABs will not be issued for the inconvenience of having to be escorted.

10.11.1.1.1 While in the Controlled Areas, contractor employees shall display the CAB in a badge holder, furnished by the contractor company, between the shoulders and above the waist and in the front of the body whenever inside an identified controlled area.

NOTE: When outside controlled areas the CAB will be placed out of sight.

10.11.1.1.2 Security Education and Motivation training shall be completed, initially and annually thereafter in order to obtain, and maintain, a CAB. Employees who fail to meet training requirements will have their credentials removed and installation access revoked.

10.11.1.1.3 Training can be expected to last one and one half to two hours long, initially and annually. Training is scheduled with the Group SM and requires a passing score to receive approval for a CAB.

10.11.1.2 Vindicator Access Card

As required, the contractor employee is issued a vindicator access card from the appropriate Building Facility/SM. Access to controlled areas will not be granted without a CAB badge and proper authorization for required areas.

NOTE: CORs shall provide DBIDS expiration date, CAB number and expiration date, vindicator card number, four digit pin number and areas requested for access to the group SM prior to gaining access to a controlled area.

10.11.1.3 Lost Badges or Access Cards shall be reported to the Electronics Maintenance Support Group (EMXG) Security Office within one working day of loss. After receiving a Lost Identification Letter a new Form 2586 will be issued. The contractor must carry all forms to building 430 to be issued a new badge then return all forms to the EMXG Security Office. Due to unforeseen circumstances employees may be required to call (801) 586-5199 to schedule an appointment.

10.11.1.4 The contractor shall create an Incident/Mishap report when a contract employee loses a Controlled Area Badge (Line badge). The Incident/Mishap Report (CDRL A005) must be submitted no later than one (1) business day.

10.11.1.5 Returning of credentials shall be done within two (2) working days when the Period of Performance (POP) has ended or the requirement is considered complete. During performance of the contract and at the completion or termination of the contract, the contractor shall be responsible for prompt return of credentials to the appropriate security manager for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel.

10.11.2 Security Incidents

Should a security incident occur, the contractor shall:

10.11.2.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

10.11.2.2 Take such precautions as the Security Manager may reasonably require for security purposes.

10.11.2.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

10.11.2.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

10.11.2.5 Participation shall last until the investigation is complete.

10.11.3 Keys, Building Access Cards, and Building Badge Control

10.11.3.1 The contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the contractor by the Government are not lost, misplaced, or used by unauthorized persons.

10.11.3.2 The contractor shall not duplicate any keys issued by the Government.

10.11.3.3 The contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

10.11.3.4 The contractor shall prohibit the opening of locked areas by the contractor employees to permit entrance of persons other than the contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

10.11.4 Communications Security

10.11.4.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

10.11.4.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. 10

10.11.4.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

10.11.4.4 The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

10.11.5 Operations Security (OPSEC)

10.11.5.1 Contractors who have access to Ogden Air Logistics Complex (OO-ALC) facilities or critical information shall have OPSEC training IAW AFI 10-701, OPSEC. Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one half hour. Contractors shall immediately comply with Installation and Group OPSEC programs.

10.11.5.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

10.11.5.3 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

10.11.5.4 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/ Information List (CIL) can be provided and should not be considered all inclusive.

10.11.5.5 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

10.11.5.6 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

10.11.5.7 Contractors shall comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

10.12 Management of Personnel

10.12.1 The Contractor shall establish processes and assign appropriate/qualified personnel resources to effectively administer the requirements of this effort. The Contractor shall provide for all management and support of Contractor personnel. The Contractor shall minimize the impact of employee turnover to avoid disruptions to the Government and/or mission.

10.12.2 Upon notification of a pending vacancy or in the case of a no-notice departure, the Contractor shall provide written notification and/or documentation to the CO and the COR at the earliest opportunity. E-mail notification is acceptable.

10.12.3 The contractor shall ensure all proposed TO positions which become vacated during the period of performance are backfilled within 45 days. The objective for backfilling position is 30 days. The time to backfill the vacated positions will be measured from the last working day of the employee leaving the position to the day the new employee completes and submits their e-Qip.

11 SECURITY:

11.1 Contractor employees who have access to Hill AFB, Government facilities or critical information shall be trained on OPSEC, human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

11.2 During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the EMXG Security Manager, 801-586-4480, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

11.3 If a security violation occurs, the contractor shall immediately report to the EMXG Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes. The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority. The contractor shall cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. Participation shall last until the investigation is completed.

11.3.1 Contractor Training

11.3.1.1 The contractor shall ensure employees complete required block training before performing any services. The contractor shall not be penalized for hours spent attending these required courses. The contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

COURSE NAME (EXAMPLE LIST)

(provided by Government except where noted)

NOTES

Foreign Object Damage (FOD) and Dropped Object (DO) Awareness

Security Training Education and Motivation (phase I & II)

Operations Security (OPSEC)

11.3.1.2 The contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

11.3.1.3 The contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings.

11.3.1.4 Mandatory Training. The contractor shall ensure contractor personnel attend at contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

12 CONFLICTS OF INTEREST

The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

13 GENERAL INFORMATION

13.1 Hours of Operation

13.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0700-1800 – EXCEPT FEDERAL HOLIDAYS and other base closures.

13.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government will not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

13.1.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

13.1.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

13.1.5 Individual schedules will be agreed upon between the work-center supervisor and the contractor.

13.2 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

14 ENVIRONMENTAL CONTROLS

14.1 Hazardous Work Environment

14.1.1 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

14.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

14.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 309th EMXG lead or supervisor. The liability for the spill or release of such substances rests solely with the contractor and its agent.

15 GOVERNMENT OBSERVATIONS

During the period that the contractor is working for the 309th EMXG, Government personnel, other than the CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

16 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

16.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

16.2 If tools, and/or equipment are lost, the contractor shall report the loss to the COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

16.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

17 ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

Appendix A – Acronym List

Appendix B – BLANK

Appendix C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

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