13130 - PWS.docx

Performance-Based Work Statement (PWS)

ELECTRONIC MAINTENANCE GROUP ENGINEERING SUPPORT

U.S Air Force

309th EMXG 7278 4th Street, Bldg. 100 Hill AFB, UT 84056-5825

12/5/2024

ELECTRONIC MAINTENANCE GROUP ENGINEERING SUPPORT

i Table of Contents

BACKGROUND

4.1.1 The 309th EMXG provides engineering support for all Depot Test Systems and Automatic Test Equipment (ATE) such as the Avionics Intermediate Shop (AIS) and Rack-Mount Intermediate Shop (R-IAIS), Common Benchtop Automatic Test Station (CBATS), Depot Automatic Test Station (DATS) and other test systems.

4.1.2 The increasing age and the use of Commercial Off –The- Shelf (COTS) instruments in Depot Test Systems has reduced their service-life and driven the requirement for numerous upgrades and modifications to the Depot Test Systems due to obsolescence. These modifications have increased the need to replace or upgrade obsolete, aging depot support equipment and test systems used to repair various aircraft systems and components.

4.1.3 The 309th EMXG requires engineering and project management support for the Depot ATE, support equipment and test systems. Support is required to ensure upgrades and replacement systems meet mission readiness, retain systems integrity, inventory and catalog capital equipment, manage configurations and to ensure reliability/maintainability standards are achieved for the acceptable performance of Depot Test Systems for the USAF.

1 BACKGROUND

1.1 This Performance Work Statement (PWS) defines the Engineering, Program Management and Support to be provided to the Ogden Air Logistics Complex (OO-ALC) Hill AFB UT, 309th Electronics Maintenance Group (EMXG) including system-level support for systems engineering, integration, problem resolution, sustainment, test station update, test program set re-hosting, and Project Management activities.

1.2 The contractor shall perform engineering, system sustainment, logistics and integration activities that enhance mission readiness, sustainability, reliability, and maintainability of Support Equipment (SE), Prime Mission Equipment (PME) and their related support infrastructure and associated/ancillary SE. These activities include the review and provide recommendations, definition of technical or supportability deficiencies revealed during operational use of fielded systems.

1.3 The contractor shall provide Engineering and Project Management Support. Personnel shall have current working knowledge of and experience directly supporting the Depot systems.

2 SCOPE

This Performance Work Statement (PWS) describes the work needed to provide Engineering and Project Management during the execution of on-going work orders. The contractor shall provide sustaining Engineering and Project Management support services and assistance for the 309th EMXG and the organizations it supports for two (2) Senior Electrical Engineers and two (2) Project Managers. The objectives and requirements identified within this PWS are described in general terms. The contractor shall comply with this PWS in its entirety. **NOTE: However, no part of the PWS shall be construed to require the contractor to provide personal services or inherently governmental functions.

2.1 Reports. The contractor shall perform oral and/or written reports on tasks and required activities contained in this PWS. The contractor shall work with supervisory personnel to obtain, discuss, and/or present data pertaining to the assigned tasks.

2.2 Document preparation. The contractor shall prepare reports, spreadsheets, graphs, templates, and briefing charts for daily, weekly, monthly, quarterly, and annual reports, as needed, using legacy systems (see Appendix E of the Basic PWS) and Microsoft Suite products such as Word, Excel, and Power Point. The contractor shall meet deadlines for reporting.

2.3 Briefing. The contractor shall verbally present reports, charts, or other analyzed data as stated in section 2.2, to management or other management representatives, either daily, weekly, or monthly as outlined in the description of services. Briefings shall be concise and accurately summarize pertinent and relevant data.

2.4 Performance of duties. The contractor shall perform assigned duties IAW applicable regulations, policies, or operating instructions for the specified tasks to ensure their assigned area passes all audits and required inspections.

3 QUALIFICATIONS

Title and years experience 3.1

. Experience automatic test equipment and air force avionics.

3.2 The contractor shall provide two Project Managers. The Project Manager shall have 10 years of applicable experience and be capable of….

4 DESCRIPTION OF SERVICES

4.2 PROJECT MANAGEMENT

Responsible Project Manager through project life cycle to include initiation, planning, execution, monitoring and controlling, and close out. The range of support services includes:

Project, Planning, Execution & Management: General project management responsibilities to include:

4.2.1 Project Planning

4.2.1.1 Draft a Project Charter

4.2.1.2 Schedule and participate in all Multi-Function Teams (MFT) meetings to include

4.2.1.3 Prepare and utilize Business Case Analysis, Analysis of Alternatives, and Courses of Actions (COAs)

4.2.1.4 Draft the Project Management Plan. Ensure it addresses projects goals, success metrics, stakeholders and roles, project scope, budget, resource planning requirements, risk assessment, the project integrated master schedule (IMS), and communication plan.

4.2.1.5 Research and prepare project management documents, charts, and progress reports to include, but not limited to:

4.2.1.6 Schedule and coordinate efforts for government personnel to establish acquisition strategy. Review documentation for completeness, ensuring it addresses (at a minimum) a description of the requirement, performance requirements, proposed acquisition approach and rationale, basis of award, contract type, any unique aspects of the acquisition (e.g., GFE, cyber requirements), etc.

4.2.1.7 Assist in the development of the Life Cycle Management Plan.

4.2.1.8 Draft a final Project Scope Statement

Note: All deliverables will be coordinated with and approved by government prior to finalization and acceptance.

4.2.2 Project Development:

4.2.2.1 CIP Program Requirements (if required) -

4.2.2.1.1 Support the Project Engineer in the development of the 9b (Project Initiation Sheet), Economic Analysis (Project Scoring Sheet), and Independent Government Cost Estimate (IGCE).

4.2.2.1.2 Setup and support all meetings in support of the Economic Analysis / Comparative Analysis. Identify data needed, assign action owner(s), and follow-up to ensure timely completion.

4.2.2.1.3 Support the Program Manager’s coordination with the Equipment Working Group (EWG), and ensuring completion of any project Senior Officer Coordination & Communication Electronic Resource (SOCCER) requirements (i.e. ATE Office Coordination, Equipment Allowance, etc.)

4.2.2.2 Work with stakeholders to develop and refine project requirements, including providing support to Contract Manager and Engineers in drafting a Statement of Work (SOW) / Performance Work Statement (PWS) / Statement of Objectives (SOO)

4.2.2.3 Coordinate and lead a project Readiness Review with the Group EN Director to obtain milestone approval to proceed.

4.2.2.2 Document Preparation: Support the government in the development and completion of all documents to support Request for Proposals (RFPs) or Request for Quotations (RFQs) including, but not limited to -

4.2.2.2.1 SOO / SOW / PWS

4.2.2.2.2 CDRLs

4.2.2.2.3 Independent Government Cost Estimate (IGCE)

4.2.2.2.4 GFE / GFI List

4.2.2.2.5 Other Data – Drawings, Specifications

4.2.2.2.6 Requirements Approval Document (RAD)

4.2.2.2.7 Quality Assurance Surveillance Plan (QASP)

4.2.2.2.8 Justification & Approval (J&A) / Sole Source Justification

4.2.2.2.9 Acquisition Center of Excellence (ACE) Risk Assessment

4.2.2.2.10 Market Research Report (MRR)

4.2.2.2.11 Acquisition Plan / Streamlined Acquisition Strategy Summary (SASS)

4.2.2.2.12 Evaluation Criteria

4.2.2.2.13 Memorandum of Agreement (MOA)

4.2.3 Project Management and Execution

4.3.1 Track project budget and execution and ensure expenditures align with Project Plan

4.3.2 Forecast potential cost variances.

4.3.3 Critical Chain Project Management/Critical Path Project Management

4.3.3.5 Escalate identified issues to leadership

4.3.4 Documentation

4.3.4.1 Support the government in the development and completion of all required project documents to potentially include acquisition documents, agreements, and reporting.

4.3.4.2 Document Meeting Minutes

4.3.4.3 Coordinate document reviews for government approval

4.3.4.4 Configuration management and control of documentation, charts, papers, reports, presentations, plans

4.3.4.5 Publish project documents for use by the government. MS Teams, Sharepoint, OneNote, or contractor format is acceptable.

4.3.5 Regularly communicate Project Status Updates to key stakeholders, including customers, internal teams, and senior management.

4.3.6 Identify project constraints and issues requiring escalation

2.6.1 Identify constraint resolution COAs

4.3.7 Coordinate with Program Managers

4.3.8 Provide data to government to be utilized for resource loading

4.3.9 Create Task Lists

4.3.10 Project Risk Management

4.3.11 Proactively address any concerns or issues raised

4.3.12 Conduct Post-Project Reviews to identify and document lessons learns and areas for improvement.

4.3.13 Setup and support all meetings in support of the Economic Analysis/Comparative Analysis, Independent Government Cost Estimate(IGCE), and Economic Analysis (Project Scoring Sheet).

4.3.14 Setup and support meetings to develop and refine project requirements, including providing support to Contract Manager and Engineers in drafting a Statement of Work (SOW), Performance Work Statement (PWS), or Statement of Objectives (SOO).

4.3.15 Identify and escalate issues with project or potential risks to the government personnel, who will then make determinations on any associated contract performance.

4.4 ACQUISITION PROJECT ENGINEER

The Electrical Engineers shall support EMXG in the life cycle sustainment of equipment and infrastructure. EMXG primarily consists of electronic and automated test systems, but does include mechanical systems.

4.3.1.1 Verify 309 EMXG Asset Ownership Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: What are these

4.3.1.2 TMFT: Create TMFT and lead the Technical Multi-Function Team (TMFT) review.

4.4.2 Analysis:

4.3.2.1 Support Business Case Analysis

Government-Furnished Equipment (GFE) (Form 8), draft Availability & Quality Memo, and determine risk of proceeding with project.

4.3.2.2.1 Acquire and define all UUT technical requirements

4.3.2.2.2 Identify gaps

4.3.2.3 Determine FEMS # (if applicable) Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Delete ??

4.4.3 Draft Analysis of Alternatives:

4.4.3.1 Equipment Evaluation: Review Technical Data Package, conduct site visits, and perform simulations to assess the suitability of different options.

4.4.3.2 Risk Analysis Report: Identify and assess technical risks associated with projects and provide report (contractor format acceptable) [CDRL]

4.4.3.3 Market Research Report: Research, identify, and evaluate potential industry sources and document market research results. [CDRL]

4.4.3.4 Cost Analysis Report: Compare pricing and total cost of ownership (TCO) for different options. Will be used to support Business Case Analysis (BCA) [CDRL]

4.3.4 Requirement Development:

4.3.4.1 Develop and provide Requirement Synopsis/Project Overview paragraph. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: 9b

4.3.4.2 Provide and document information to support Economic Analysis(Project Scoring Sheet)/BCA, and provide data for Independent Government Cost Estimate (IGCE). Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Is this part of the EA or a different req

4.3.4.2 Technical Specifications Development [CDRL]: Define and draft technical specifications for the desired equipment (including codes, standards, and certification requirements; performance requirements; product features, etc).

Identify EMXG repaired avionics components (PDNs, LRUs, SRUs) to ensure that specifications identified are capable of supporting max quantity of avionics components. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Does this need to be included? Or does Richards Power BI do this?

Evaluate current production systems and define integration specification.

Identify operation requiremesnts and necessary training for production personnell

4.3.9 Engineering Design: Apply engineering principles and practices to evaluate the design, development, and testing of new or upgraded systems, components, or equipment.

4.3.6.5 Technical Evaluation Criteria Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Draft requirements document Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Inherently gov? delete?

4.3.4.2.1 Draft project Work Breakdown Structure (WBS) for technical requirements development. [CDRL]

4.3.4.2.2.1 OSS&E Authority

conservation in decision-making, prioritization, and selection processes, and ensure that procurement requirements consider maintenance of energy-consuming systems.

4.3.4.2.2.10 Safety / System Safety (Form 299)

4.3.4.2.2.11 Environmental / BioEnvironmental (Form 813)

4.3.4.2.2.12 AFMETCAL/PMEL

4.3.4.2.2.13 Civil Engineering (Form 332 / Trirega

4.3.5 Additional Program Documents – Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Delete?

4.3.5.1 Hierarchy of Controls: Use the hierarchy of controls system to address hazardous materials, with the goal of reducing exposures below the Occupational Environmental Exposure Limit (OEEL).

4.3.5.2 Post Implementation Analysis Plan (PIAP): Develop a PIAP for all investments $1M or greater and for those costing $250K or more that are for improved productivity and for replacement items that can outperform an existing item.

4.3.8 Technical Interchange Meetings (TIMs) / Technical Milestone Reviews: Participate in TIMs as needed to ensure projects meet technical and performance goals. Attend and lead the technical oversight of technical milestones (PDR, CDR, TRR, FCA/PCA, etc.) to support development of the design, determine path forward on configuration changes to the product baseline, verify requirements have been met, reduce system-level risk, and assess readiness to deploy in the operational environment. Coordinate with government stakeholders for approval to proceed. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Do we want this contractor to provide a report that those were met? CDRL?

4.3.10 Technical Evaluation & Coordination: Support the evaluation of technical data deliverables, coordinating with cross-functional teams, including contractors, vendors, and other stakeholders, to ensure effective communication and collaboration. Record evaluation in Comment Resolution Matrix (CRM). Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Potentially government inherent

4.3.11 Support and Mitigate Project Risk Management: Identify, assess, and mitigate technical risks associated with projects, ensuring that all safety and regulatory requirements are met.

Define and draft TECHNicAL risk mitigation plan [CDRL] contract format. Coord PM for project risk.

4.3.13 Equipment Integration, Installation, and Training: Advise government on system deliveries, ensure seamless integration of the new equipment with existing production lines, confirm that equipment is installed in accordance with the approved Engineering Execution Plan (EEP), and ensure operators/maintainers receive sufficient training to utilize the asset. Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: Manage execution of EEP ( find and move above)

5 OPERATIONAL REQUIREMENTS

5.1 TECHNICAL INTERCHANGE MEETING (TIM) AND PROGRAM MANAGEMENT REVIEW (PMR) Comment by SAYRE, MIRANDA K CIV USAF AFMC 309 EMXG/MXDSR: This is also above The contractor shall attend and participate in regular TIMs and PMRs, as required and approved by the USG Program/Project Manager. The purpose of these meetings shall be to brief the progress of each assigned tasks and to solicit input and approval of work performed.

5.2 MONTHLY STATUS REPORT

The contractor shall submit monthly status and technical reports per the applicable CDRL.

5.2.1 The Monthly Status Report (MSR) are due no later than 10 days after the first full calendar month of activity. The reporting period shall be from the 1st to last day of each month (CDRL A001).

5.2.2 The MSR shall document:

5.2.2.1 The activities accomplished during the reporting period

5.2.2.2 Problems encountered and remedy action taken

5.2.2.3 Activities planned for the next reporting period

5.2.2.4 Planned and completed travel, trip reports for completed travel and funding status.

6 TRAVEL

6.1 ESTIMATED TRAVEL REQUIREMENT

In performing tasks associated with this PWS, contractor personnel may be required to support reviews, conferences, testing-events, training courses and meetings. The anticipated travel shall be up to 24 round trips per year.

6.1.1 Travel to system contractor, vendor and/or supplier's facilities, USAF bases or other designated areas.

6.1.2 All travel must be approved by 309th EMXG supervision prior to starting any travel or incurring any travel expense and in accordance with the Joint Travel Regulation (JTR).

6.2 TRIP REPORTS

The contractor shall submit Trip Reports for all travel required under the terms of this PWS.

6.2.1 The contractor shall submit Trip Reports after completion of a trip for all long-distance and/or local travel when requested/approved by the USG Program/Project Manager and Contracting Officer Representative. (CDRL A002)

6.2.2 The Trip Report shall include the following information:

6.2.2.1 Personnel traveled

6.2.2.2 Dates of travel

6.2.2.3 Destination(s)

6.2.2.4 Purpose of Trip

6.2.2.5 Approval Authority

6.2.2.6 Summary of events to include action items, work accomplished, significant events, discussion of activities and conclusion/recommendation.

6.2.2.7 All receipts to include Travel, Lodging, Rental Car, and meals and incidentals etc.

7 CONTRACT REQUIREMENTS INFORMATION

7.1 PERFORMANCE LOCATION

7.1.1 Due to changing work events and need for rapid responses and/or management interventions, the contractor shall have their offices located within 10 miles of Hill AFB, UT.

7.1.2 Work shall be performed at the 309th EMXG at Hill AFB, UT.

7.1.3 The CO may authorize personnel to telework/work at remote location(s).

8 SERVICE SUMMARY

Performance Threshold

9 CDRL SUMMARY

9.1 DELIVERY INSTRUCTIONS

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 8-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

9.1.1 Copies of deliverables shall be furnished to the appropriate Government personnel as identified by the Contracting Officer Representative (COR).

9.1.1.1 Due to the changeover in USG personnel, the COR shall advise new persons by email.

9.1.1.2 The contractor shall deliver each report in accordance with the direction on each

CDRL.

Table 9-1

Delivery

10 ADDITIONAL REQUIREMENTS

10.1 Government Provided Property

10.1.1 The Government will provide necessary working space, including heat, light, ventilation and electrical powered outlets for the use of contractor’s maintenance personnel. The Government will provide access to the necessary facilities where the equipment resides. The place of performance will be at Hill Air Force Base (AFB), UT.

10.1.2 Government telephones shall be used for official business only.

10.1.3 The contractor shall be responsible for safeguarding all Government property provided for contractor use.

10.1.4 The Security/Identification point of contact for the client agency that is responsible for implementing their HSPD-12 compliant policy is:

10.2 Quality Control Plan

The contractor shall establish a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted to 309th EMXG Lead Engineer or alternate(s) NLT 30 days post contract award.

10.3 Quality Assurance

10.3.1 The 309th EMXG Lead Engineer or alternate(s) shall perform assessments of the contractor’s performance. Subsequent to contract award, specific name and contact information will be provided to the contractor.

10.3.2 The 309th EMXG Lead Engineer or alternate(s) will inform the task manager in person when discrepancies occur and will request corrective action. The 309th EMXG Lead Engineer or alternate(s) will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager (or authorized representative) to initial the entry on the checklist.

10.3.3 The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate for reasons including, but not limited to, repeated failures discovered during quality control inspections or because of repeated customer complaints.

10.3.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

10.4 Safety and Health Standards

10.4.1 The contractor shall follow and adhere to all applicable safety regulation (refer to appendix C).

10.4.2 Voluntary Protection Program (VPP). The contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all sub-contractors who qualify as applicable contractors under this contract.

10.4.3 The contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the CO for submission as part of the installation's annual OSHA VPP self-evaluation report.

10.4.4 System Safety Program Plan. The contractor shall implement a safety program that ensures protection of Government personnel and property. As part of the Safety Program the contractor shall establish a Safety Plan IAW Appendix C of this PWS. The contractor shall submit the Safety Plan within fifteen (15) days after contract award.

10.5 Service Contract Inventory

10.5.1 The contractor shall report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.SAM.gov

10.5.2 Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the SAM.gov help desk.

10.5.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

10.6 Base Access

10.6.1 The contractor shall be required to obtain security clearances for all of their employees. In addition, the contractor shall be required to obtain a facility clearance of SECRET. A DD Form 254 will be required for contract.

10.6.2 For a Common Access Card (CAC) to be issued to the contractor, then the process as outlined in HAFB OI 36-812 will be followed. The contractor shall be required to complete and submit CAC application form for each of the firm's employees who must have access to the installation and Individual Information form to begin this process. A Defense Biometric Identification System (DBIDS) card may be issued if necessary during this process after a Local Files Check has been accomplished by the Security Manager.

10.6.3 The contractor shall be required to complete and submit an Individual Information Form for each employee who must have access to a controlled area at the installation. The Security Forces Pass and Registration Office, upon issuance of the AF Form 1199, will return the completed AF Form 2586 to the individual receiving the badge. The AF Form 2586 shall be returned to the appropriate security manager for accountability. If a DBIDS card has been issued in the interim the 496 form will also be returned to the appropriate security manager.

10.7 Display of Identification

10.7.1 When contractor employees are inside a secure work area within Hill AFB, they shall wear visible Government-provided identification either as a part of, or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

10.8 Removal of Contractor Personnel

10.8.1 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

10.8.2 The contractor shall be required to obtain security clearances for all of their employees. In addition, the contractor shall be required to obtain a facility clearance of SECRET. A DD Form 254 will be required for contract.

10.8.3 For a Controlled Access Card (CAC) to be issued to the contractor, then the process as outlined in HAFB OI 36-812 will be followed. The contractor shall be required to complete and submit CAC application form for each of the firm's employees who must have access to the installation and Individual Information form to begin this process. A Defense Biometric Identification System (DBIDS) card may be issued if necessary during this process after a Local Files Check has been accomplished by the Security Manager.

10.8.4 The contractor shall be required to complete and submit an Individual Information Form for each employee who must have access to a controlled area at the installation. The Security Forces Pass and Registration Office, upon issuance of the AF Form 1199, will return the completed AF Form 2586 to the individual receiving the badge. The AF Form 2586 shall be returned to the appropriate security manager for accountability. If a DBIDS card has been issued in the interim the 496 form will also be returned to the appropriate security manager.

10.9 Network Access:

10.9.1 The contractor must meet the same security requirements as Government employees for access to HAFB's network or Automated Information Systems (AIS).

10.9.2 For those contractor employees who require Government computer access only, a National Agency Check with written Inquiries (NACI) must be accomplished through the Government.

10.9.3 Contractor employees shall complete Network User Licensing Computer Based Training (CBT) per AFI 33-115 Volume 2, paragraph 5.4.

10.9.4 Contractor employees requiring a Government provided e-mail account shall annually complete the Information Assurance Awareness training. Interim access may be granted by Designated Approving Authorities only after submission of the NACI and favorable finger print determination has been received by the applicable security manager.

10.9.5 Contractors who no longer need network or AIS access shall report within 3 business days to the 309th EMXG security manager and the Functional System Administrator.

10.10 Security Requirements

10.10.1 The contractor shall comply with all Security, Force Protection and Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

10.11 Contractor Identification Badges and Access Cards

10.11.1 The contractor shall utilize the DBIDS Badge, Controlled/Restricted Authorization Badge (CAB/RAB) in accordance with Hill AFB Instruction 36-812 and Hill Installation Defense Plan.

10.11.1.1 Controlled Area Badge Process (CAB)

Employees without a current DBIDS, or denied access to the installation, will not be issued a CAB until all issues are resolved.

The contractor shall provide, through the COR, written justification with employee full name, Height, Weight, Eye Color, Hair Color, contract number with expiration date and areas needing access to the issuing SM to initiate a request for a badge.

Controlled area badge (CAB) requests shall be completed by the group SM, who shall complete an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas. The contractor employee shall carry the AF Form 2586 to Security Forces building. The AF Form 2586 will be returned to the issuing SM for accountability.

NOTE: CABs will not be issued for the inconvenience of having to be escorted.

10.11.1.1.1 While in the Controlled Areas, contractor employees shall display the CAB in a badge holder, furnished by the contractor company, between the shoulders and above the waist and in the front of the body whenever inside an identified controlled area.

NOTE: When outside controlled areas the CAB will be placed out of sight.

10.11.1.1.2 Security Education and Motivation training shall be completed, initially and annually thereafter in order to obtain, and maintain, a CAB. Employees who fail to meet training requirements will have their credentials removed and installation access revoked.

10.11.1.1.3 Training can be expected to last one and one half to two hours long, initially and annually. Training is scheduled with the Group SM and requires a passing score to receive approval for a CAB.

10.11.1.2 Vindicator Access Card

As required, the contractor employee is issued a vindicator access card from the appropriate Building Facility/SM. Access to controlled areas will not be granted without a CAB badge and proper authorization for required areas.

NOTE: CORs shall provide DBIDS expiration date, CAB number and expiration date, vindicator card number, four digit pin number and areas requested for access to the group SM prior to gaining access to a controlled area.

10.11.1.3 Lost Badges or Access Cards shall be reported to the Electronics Maintenance Support Group (EMXG) Security Office within one working day of loss. After receiving a Lost Identification Letter a new Form 2586 will be issued. The contractor must carry all forms to building 430 to be issued a new badge then return all forms to the EMXG Security Office. Due to unforeseen circumstances employees may be required to call (801) 586-5199 to schedule an appointment.

The contractor shall create an Incident/Mishap report when a contract employee loses a Controlled Area Badge (Line badge). The Incident/Mishap Report (CDRL A005) must be submitted no later than one (1) business day.

10.11.1.4 Returning of credentials shall be done within two (2) working days when the Period of Performance (POP) has ended or the requirement is considered complete. During performance of the contract and at the completion or termination of the contract, the contractor shall be responsible for prompt return of credentials to the appropriate security manager for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel.

10.11.2 Security Incidents

Should a security incident occur, the contractor shall:

10.11.2.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

10.11.2.2 Take such precautions as the Security Manager may reasonably require for security purposes.

10.11.2.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

10.11.2.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

10.11.2.5 Participation shall last until the investigation is complete.

10.11.3 Keys, Building Access Cards, and Building Badge Control

10.11.3.1 The contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the contractor by the Government are not lost, misplaced, or used by unauthorized persons.

10.11.3.2 The contractor shall not duplicate any keys issued by the Government.

10.11.3.3 The contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

10.11.3.4 The contractor shall prohibit the opening of locked areas by the contractor employees to permit entrance of persons other than the contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

10.11.4 Communications Security

10.11.4.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

10.11.4.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. 10

10.11.4.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

10.11.4.4 The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

10.11.5 Operations Security (OPSEC)

10.11.5.1 Contractors who have access to Ogden Air Logistics Complex (OO-ALC) facilities or critical information shall have OPSEC training IAW AFI 10-701, OPSEC. Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one half hour. Contractors shall immediately comply with Installation and Group OPSEC programs.

10.11.5.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

10.11.5.3 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

10.11.5.4 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/ Information List (CIL) can be provided and should not be considered all inclusive.

10.11.5.5 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

10.11.5.6 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

10.11.5.7 Contractors shall comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

10.12 Management of Personnel

10.12.1 The Contractor shall establish processes and assign appropriate/qualified personnel resources to effectively administer the requirements of this effort. The Contractor shall provide for all management and support of Contractor personnel. The Contractor shall minimize the impact of employee turnover to avoid disruptions to the Government and/or mission.

10.12.2 Upon notification of a pending vacancy or in the case of a no-notice departure, the Contractor shall provide written notification and/or documentation to the CO and the COR at the earliest opportunity. E-mail notification is acceptable.

10.12.3 The contractor shall ensure all proposed TO positions which become vacated during the period of performance are backfilled within 45 days. The objective for backfilling position is 30 days. The time to backfill the vacated positions will be measured from the last working day of the employee leaving the position to the day the new employee completes and submits their e-Qip.

11 SECURITY:

11.1 Contractor employees who have access to Hill AFB, Government facilities or critical information shall be trained on OPSEC, human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

11.2 During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the EMXG Security Manager, 801-586-4480, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

11.3 If a security violation occurs, the contractor shall immediately report to the EMXG Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes. The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority. The contractor shall cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. Participation shall last until the investigation is completed.

11.3.1 Contractor Training

11.3.1.1 The contractor shall ensure employees complete required block training before performing any services. The contractor shall not be penalized for hours spent attending these required courses. The contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

COURSE NAME (EXAMPLE LIST)

(provided by Government except where noted)

NOTES

Foreign Object Damage (FOD) and Dropped Object (DO) Awareness

Security Training Education and Motivation (phase I & II)

Operations Security (OPSEC)

11.3.1.2 The contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

11.3.1.3 The contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings.

11.3.1.4 Mandatory Training. The contractor shall ensure contractor personnel attend at contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

12 CONFLICTS OF INTEREST

The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

13 GENERAL INFORMATION

13.1 Hours of Operation

13.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0700-1800 – EXCEPT FEDERAL HOLIDAYS and other base closures.

13.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government will not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

13.1.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

13.1.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

13.1.5 Individual schedules will be agreed upon between the work-center supervisor and the contractor.

13.2 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

14 ENVIRONMENTAL CONTROLS

14.1 Hazardous Work Environment

14.1.1 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards.