METCO_PWS.docx

PERFORMANCE BASED WORK STATEMENT

FOR

Thermal Spray Equipment

309th Maintenance Support Group

HILL AFB, UTAH

14 May 2019

TABLE OF CONTENTS

SECTION 1 – DESCRIPTION OF SERVICES

SECTION 2 – BASIC SERVICES ............................................................................................................... 3 SECTION 3 – CALIBRATION CERTIFICATE ….................................................................................... 4 SECTION 4 – EMERGENCY MAINTENANCE..................................................................................... 4 SECTION 5 – SERVICES SUMMARY

SECTION 6 – CONTRACT DATA REQUIREMENTS LIST (CRDL)

SECTION 7 – SPECIAL REQUIREMENTS

SECTION 8 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

SECTION 9 – GENERAL INFORMATION................................................................................................ 6 SECTION 9.1 – SECURITY REQUIREMENTS

SECTION 9.2 – QUALITY CONTROL…………………………………………………………………... 6

SECTION 9.3 – HOURS OF OPERATION ................................................................................................ 6 SECTION 9.4 – GOVERNMENT OBSERVANCE DAYS

SECTION 9.5 – RECORDS

SECTION 9.6 – GOVERNMENT OBSERVATION

SECTION 9.7 – INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARDS

SECTION 9.8 – ENVIRONMENTAL CONTROLS ……………………………………

SECTION 9.9 – ANNUAL MANPOWER REPORT …………………………………………………….. 8

APPENDIX A – ACRONYMS AND ABBREVIATIONS

APPENDIX B – EQUIPMENT ITEMS TO BE SERVICED/CALIBRATED

APPENDIX C – SAFETY REQUIREMENTS

1. Description of Services

1.1 This requirement is to provide all management, tools, supplies, equipment, and labor necessary to inspect, service, repair (as necessary), calibrate and certify the Metco Thermal Spray Equipment located at Hill AFB, Utah. All equipment items listed under appendix B shall be inspected and tested to determine functionality and serviceability. All equipment listed shall be adjusted, serviced and repaired to the latest Original Equipment Manufacturer (OEM) configuration as required. All equipment listed shall be re-calibrated as required including calibration of individual devices such as meters, gauges and pressure transducers. A Government Process Engineer (PE), with the contractor, will run the equipment prior to servicing the equipment. The contractor shall notify the PE at a minimum of two (2) weeks prior to the on-site work start date and 30 days for any work to be completed after initial certification.

2. Basic Services

2.1 Service and Calibration

2.1.1 The contractor shall conduct an annual on-site visit to inspect, service, repair (as necessary), calibrate and certify thermal spray equipment listed on appendix B located at Hill AFB, Utah.

2.1.1.1 Equipment Inspection: The contractor shall inspect and test all equipment listed on appendix B to determine functionality and serviceability. The contractor shall perform inspection(s) with applicable diagnostic equipment. All observed problems and any damage shall be documented by the contractor and reported to the PE and Brandon Ercanbrack, Subject Matter Expert (SME), within two (2) days of completing inspection. (CDRL A002)

2.1.1.2 Equipment Service and Repair: All equipment items shall be adjusted, serviced and repaired as necessary and returned to the most current OEM configuration/ status as required.

2.1.1.3 Equipment Calibration: All equipment items shall be re-calibrated as required. Which includes calibration of individual devices (Appx B) such as but not limited to meters, gauges, and pressure transducers. Items found to be inoperable or for which calibration cannot be satisfied shall be replaced by contractor. The contractor shall:

2.1.1.3.10 Pressure test all powder feeders for leaks, In Accordance With (IAW) OEM standards.

2.1.1.3.11 Adjust or repair all equipment devices out of calibration. If adjustment or repair is not possible, the device shall be replaced with the exact part number or an equivalent part when approved by the government PE. The replacement device(s) shall be calibrated before a certification can be issued for the equipment item.

2.1.1.4 Equipment Certifications: Upon completion, a label shall be affixed to each individual device calibrated showing the service provider name, date of calibration, the calibration due date, and the technician performing the work. (CDRL A003)

3. Calibration Certificate

3.1 The contractor shall provide calibration certification report within two (2) days of completion of service of items listed in Appx B. (CDRL A001)

4. Emergency Maintenance

4.1 Emergency response is required if equipment becomes inoperative as determined by the 309 MXSG Representative and/or PE. The PE will notify the contractor of the inoperative equipment. The contractor shall report to the work location no later than seven (7) calendar days from notification. The contractor shall take corrective actions as required and verbally brief the PE on all corrective actions. The contractor shall provide the PE with an estimated cost of parts and labor within 24 hours. The contractor shall not proceed with the procurement of parts until after receiving Government approval. The contractor shall complete repairs after authorization by the PE. The contractor shall notify the PE when repairs are complete. All repair work shall be to the most current OEM configuration. (Services Summary)

5. Services Summary (SS)

6. Contract Data Requirements List (CDRL)

7. Special Requirements

7.1 Contract Changes: Any matter concerning a change or modification to the requirements, scope, pricing, delivery, or terms and conditions of the contract or this PWS shall be referred to the Procurement Contracting Officer (PCO).

7.2 Service Provider: The OEM or other qualified service provider shall provide all services as specified herein. Actual personnel performing repair and calibration services shall be fully trained and OEM certified to perform such work.

7.3 National Institute of Standards and Technology (NIST) Certified Standards: All reference equipment used to perform calibrations including mass flow meters shall be NIST traceable. Contractor shall be NIST certified for each standard used at http://www.nist.gov/index.html.

7.4 Replacement Parts: The contractor shall provide the parts for any obsolete or damaged items.

7.5 Tools and Equipment: The contractor shall provide all necessary tools, equipment and materials to perform the work described herein.

7.6 The contractor shall coordinate with the PE by email or phone, at least 30 days in advance, for scheduled annual maintenance.

8. Government Furnished Property and Services

8.1 Government Furnished Property (GFP)

No GFP will be provided under this contract.

8.1.1 Access to Government owned equipment shall be provided to the contractor including engineering work stations, test stations, and assets. All government owned equipment must be safeguarded by the contractor.

Government owned equipment will remain in possession of the Government and is only available for contractor use during normal working hours. In the event of a mishap, the contractor shall comply with Mishap Reporting. (CDRL A004)

9. General Information

9.1 Security Requirements

9.1.1 Government PE or designee will escort contractor to Government facilities.

9.1.2 The contractor shall comply with all clearance and access requirements throughout the period of performance. Contractor shall provide the PE proper identification of all employees that will require access to installation no later than 7 days before work begins. The contractor shall provide government issued identification for all employees that require access to Hill AFB.

9.2 Quality Control

9.2.1 The contractor shall have established a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards.

9.3 Hours of Operation

9.3.1 The contractor shall perform services during normal working hours of Monday through Friday, 0600 through 1530, excluding federal holidays.

9.4 The Government observes the following holidays:

· Any day designated by federal statute

· Any day designated by executive order

· Any day designated by a President of the United States proclamation

9.5 Records

9.5.1 The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

9.6 Government Observation

9.6.1 Government has the right to observe contractor operations and inspect each task as completed or as deemed necessary because of repeated failures or customer complaints.

9.7 Installation-Specific Safety and Health Standards

9.7.1 Safety Program

9.7.1.1 The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C) (CDRL A005)

9.8 Environmental Controls

9.8.1 The contractor shall ensure their employees are made aware that the performance of these services shall occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials. In general, the contractor shall not perform duties in a regulated area (where exposures are not expected to exceed the permissible exposure limits set by 29 CFR1910.10), there may be limited exposure to these materials.

9.8.1.1 Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State and Local laws, regulations and requirements regarding environmental protection. Contractor shall provide required Personal Protective Equipment (PPE) to all employees assigned. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

9.9 Annual Manpower Report

9.9.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

9.9.1.1 Reporting Period: Contractors are required to input data for the labor executed during the Period of Performance (POP) for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

9.9.1.2 Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

9.9.1.3 Website User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

APPENDIX B

EQUIPMENT ITEMS TO BE SERVICED AND CALIBRATED

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Metco Thermal Spray Equipment

21 Mar 19

OO-ALC/SE

Control Number: TH190302

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. For operations outside of Hill AFB contractor shall comply with local military installation mishap reporting procedures as well as those listed below.

1.1 The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall accept/reject the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix C, Section I

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 para., 6.2.9 through 6.2.15, and para., 22.5

Handling, Storage and use of Flammable/ NFPA 30, 33

Storage and Materials Handling DoDI 4140.62 image1.jpg