Lektriever_PWS_final_9_Feb_17.doc

FA8224-17-D-XXXX

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PREVENTATIVE MAINTENANCE AND REPAIR & RELOCATION SERVICE

FOR HILL AIR FORCE BASE (HAFB) LEKTRIVER/ROTARY FILES

OO-ALC

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION

PAGE

1.

2, 3.

4.

5.

1.0 SCOPE

The contractor shall provide all trained personnel, transportation, equipment, parts, tools, materials, supervision and all other items and services necessary to maintain lektriver/ rotary files in buildings/areas as defined in this Performance-based Work Statement at Hill AFB, Utah (Appendix B-Attachment 1). The contractor shall perform to the standard specifically identified in this PWS. All residues shall be removed and the work site cleaned at the completion of the task. Standard industry practices related to maintenance and servicing of rotary files shall apply to the extent that they are not in conflict with the specific standards identified herein.

2.0 DESCRIPTION OF SERVICES:

2.1. PREVENTATIVE MAINTENANCE INSPECTION (PMI)

2.1.1 The contractor shall perform preventive maintenance twice (2) in each 12 month period on each machine, In Accordance With (IAW) PMI schedule, Appendix B-Attachment 1 . A Service Call Ticket shall be created for tracking purposes and the Site Manager (SM) or their designated alternate will sign and date when services were performed. When unscheduled delays occur, the contractor shall request approval to reschedule PMIs from the Assigned Acquisition Management Specialist (AMS), the Contract Officers Representative (COR) or the Contract Officer (CO). The contractor shall document approving authority and rational for delay in the monthly Contractors Field Service Report.

2.1.2 Work performed shall include, but not limited to lubrication, adjusting, and replacing parts where needed to keep the machines(s) in good operating condition. The contractor is not required to replace parts for aesthetic purposes.

2.1.3 Equipment shall be maintained in accordance with the manufacture’s specifications. All parts used in the repair of equipment must be Original Manufacturer’s Parts (OEM) equipment or equivalent.

2.2. REMEDIAL MAINTENANCE

2.2.1 The contractor shall provide remedial maintenance and repair after notification that the equipment is inoperative and shall continue until the problem is resolved. The equipment shall be repaired and maintained in accordance with manufacturer’s specifications. The cost for all labor and replacement parts under $500 for routine and corrective maintenance will be included in the annual maintenance fee. Replacement parts over $500, the contractor shall submit to the AMS and CO a minimum of two quotes; based on the quoted price a Task Order will be issued or the government will pay with their Government Purchased Card. No parts shall be order without approval from the AMS or CO.

2.2.2 The contractor shall respond on site within nine (9) working hours after notification by the CO, COR, AMS or Site Manager (SM) or no later than the beginning of the next workday. When it is not possible to respond within the allotted timeframe, the contractor shall inform the AMS, COR or CO, who will in turn approve a viable arrival timeframe for response. The contractor shall document approving authority and rational for delay in the monthly Contractors Field Service Report.

2.2.2.1 Downtime will begin, when the CO, COR, SM or AMS contacts the contractor’s representative to including answering services or by e-mail during working hours.

2.2.2.2 Contractor shall establish a service call ticket to include date and time service call was received with the name and phone number of requestor.

2.2.3 Rotary files shall be fully operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall demonstrate to the SM or designated alternate that the equipment is operational. After maintenance and repairs have been completed, the SM or designated alternate will certify that the equipment is performing satisfactorily and sign the service call ticket.

2.2.3.1 Any disputes between the maintenance technician and the SM or designated alternate regarding satisfactory performance will be immediately referred to the CO or designated representative.

2.2.4 The contractor is not responsible for the cost of repair, including labor and parts, for adjustments, repair and replacement of parts due to the fault or negligence of the government or for causes external to the equipment. All disputes shall be resolved in coordination with the CO.

2.2.5 All remedial maintenance and repairs shall carry a warranty of one-year from the time of repair.

2.3. RELOCATION AND DISPOSAL OF ROTARY FILES

2.3.1 The contractor shall provide all labor, parts, and materials required to relocate, dispose of or reconfiguration of units as directed by the government in writing. A Service Call Ticket shall be created for tracking purposes and the SM or their designated alternate will sign and date when services were performed.

2.3.2 Relocations shall include movement of equipment within the same building and movement of equipment to another building.

2.3.3 During re-assembly all necessary adjustments shall be made to the relocated equipment to include lubrication, mechanical adjustments, and part replacements as necessary.

2.3.4 Relocation by the contractor shall begin within five (5) working days after issue of a task order for the relocation or not later than the customers need dates.

2.3.4.1 Units will be cleaned out by owning organization and is not the responsibility of the contractor.

2.3.5 The contractor shall dispose of units utilizing the Defense Reutilization and Marketing Office (DRMO) as directed by the government in writing.

2.3.5.1 Owning organization is responsible to provide the contractor with all supporting documents for turning in of units.

2.3.5.2 Owning organization will work with the contractor to schedule date and time for equipment turn in and will make appointment with DRMO.

2.3.5 All loading, unloading and transporting of rotary files is the responsibility of the contractor.

2.5 Over and Above

2.5.1 Over and Above work shall be completed when approved by the COR. The contractor is not responsible for cost of repair, including labor and parts, for adjustments, repair and replacement of parts due to the fault or negligence of the government. In the case where relocation service presents unusually difficult circumstances such as stairs, obstruction or reconfiguration of the units, i.e. additional trays or reconfiguration of existing trays. Any additional cost shall be pre-priced and approved by the Contracting Officer before the work commences.

2.6 REPLACEMENT PARTS

2.6.1 Replacement of worn or defective parts shall be consistent with the original manufacturer's design of the equipment. In no event shall the contractor use any replacement parts in repairing equipment which would result in the OEM refusing to support the equipment.

2.7 ACTIVITY SUMMARY

2.7.1 Contractor shall provide the Government with a report, in acceptable contractor format, that details the maintenance referenced in this PWS that has been accomplished during the month. Copy of signed Service Call Ticket and report is due 5 working days following the end of the month; electronic submission to the COR and AMS is preferred and acceptable. (CDRL A/B/C001)

2.7.1.1 Reports shall summarize the maintenance activities of the month to include type of maintenance, location and equipment the maintenance was performed on:

a) PMI

b) Remedial Maintenance to include date/time service call was received, and SM name

c) List of replacement parts for both PMIs and Remedial Maintenance

d) Relocations start and completion dates.

e) Approved delays

3.0 SERVICE SUMMARY (SS)

(2) a year on each machine, IAW PMI schedule, Appendix B, When unscheduled delays occur the contractor shall notify the PM, COR or

CO to seek approval to reschedule the

PMI.

The contractor shall document approving authority and rational for delay in the monthly Contractors Field Service Report.

scheduled PMI s. Schedule deviation only permitted with AMS, COR or

CO approval.

working hours after notification.

When it is not possible to respond within the allotted timeframe, the contractor shall inform the AMS, COR or CO, who will in turn approve a viable arrival timeframe for response.

The contractor shall document approving authority and rational for delay in the monthly Contractors Field Service Report.

1.2

1.2.1

1.2.2 Contractor will respond on site

within 9 working hours after notification. Deviation not permitted without AMS, COR or

CO approval.

4.1 CONTRACTOR EMPLOYEES: Contractor shall;

4.1.1 Furnish in writing to the Procuring Contracting Officer (PCO), AMS and COR the names and telephone numbers of key personnel and all employees that will be working on the Government installation no later than 10 days before contract start. The Contractor shall notify the CO, AMS and COR(s) within 5 business days whenever changes are made. (CDRL A/B/C002)

4.1.2 The contractor shall provide the government in writing a designated point-of-contact, phone number and e-mail address for service calls within 10 days of awarded contract. This service call phone number should have a low frequency of use and should be monitored from 0700 to 1600 hours a day, Monday through applicable Friday, excluding Federal Holidays. Service calls may be transmitted via email during working hours. (CDRL A/B/C002)

4.1.3 Not assign to contract any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States government. Additionally, the Contractor shall not assign to contract any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including Air Force Materiel Command.

4.1.4 Provide necessary treatment for Contractor employees requiring emergency treatment or medication for acute medical conditions. The on-base medical facility may not be able to treat Contractor employees, but in the event treatment is provided by the on base medical facilities, the Contractor shall compensate the Government.

5.0 GOVERNMENT FURNISHED FACILITIES/EQUIPMENT (GFF/GFE)

5.1 GFF

5.1.1 The government will provide necessary working space to include heat, light, ventilation and electrical power outlets for contractors’ maintenance personnel, no other GFF or GFE will be provided

5.1.2 GOVERNMENT PROVIDED SERVICES

5.1.2.1 Emergency Medical Service: The Government will provide emergency medical treatment and emergency patient transportation for contractor personnel who are injured or become critically ill during performance of this contract on Hill Air Force Base (HAFB). The contractor shall reimburse the Government for costs of medical treatment and/or patient transportation service at the current in-patient rate, as appropriate.

5.1.2.2 Security Forces: The Government will provide general on-base Security Police service.

6.0 SECURITY REQUIREMENTS: Contractor shall;

6.1 Comply with all security and force protection requirements enforced at each installation.

6.2 Government provided OO-ALC-CSA Form 0001 Individual ID Information Form shall be completed by each contractor employee requiring ID and provided to AMS to instate the Local Files Check.

6.2.1 Comply with the personal identity verification requirements found in the Federal Information Processing Standard 201 (FIPS) as well as the other requirements mandated in the Homeland Security Presidential Directive 12 (HSPD-12). This will at a minimum include any applicants for access to federally-controlled facility or access to a federal information system to:

6.2.1.1 Appear in-person at least once before the issuance of a Personal Identity Verification (PIV) credential.

6.2.1.2 Provide two forms of identity source document in original form during identity proofing. The identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document shall be a valid State or Federal government-issued picture identification

6.3 CONTRACTOR IDENTIFICATION AND BADGES

6.3.1 Personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel shall wear appropriate badges, which contain the company name and employee’s name.

6.3.2 Personnel shall be required to wear badges (Contractor Identification Badges/Air Force (AF) Form 1199, AF Entry Control Card). Issue, wear, use and disposition of badges shall be done IAW current directives. Lost badges shall be reported to the AMS or COR within one working day of loss. All badges must be turned into the AMS or COR upon termination of the employee or contract.

6.3.2.1 The SM will provide all escorts and coordinating access for Control Areas not accessible with controlled area badges.

6.4 COMMUNICATIONS SECURITY

6.4.1 All communications with Department of Defense (DoD) organizations are subject to Communications Security (COMSEC) review.

6.4.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

6.4.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

6.4.4 The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

6.4.5 The Contractor shall complete Government provided Information Assurance Awareness Program (IAAP) training prior to accessing government computer networks.

5.0 OPERATIONS SECURITY (OPSEC)

5.1.1 Contractors who have access to an Air Force Base, Government facilities or critical information shall have OPSEC training IAW AFI 10-701 (Complete reference in Appendix D). Initial training will be approximately 1 hour and follow on recurring annual training will be approximately .5 hour.

6.6 KEY/KEY CARD CONTROL: Contractor shall;

6.6.1 Establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

6.6.2 Not duplicate any keys/key card issued by the Government.

6.6.3 Immediately report to the AMS or CO any occurrences of lost keys/key cards.

4.6.4 Be required, in the event contractor controlled keys/key cards are lost, to re-key or replace the affected lock or locks without cost to the Government.

6.6.5 Prohibit the issue of Government controlled or provided keys/key cards to any persons other than the Contractor’s employees and personnel authorized by the CO in writing.

6.6.6 Compensate the Government for any harm resulting from negligence of contractor personnel with regard to Keys/Key Cards.

7.0 QUALITY OF MAINTENANCE:

7.1 Quality Control Program. In compliance with the clause entitled “Inspection of Services”, 52.246-4, the contractor shall establish and submit a complete Quality Control Plan to ensure the requirements of this contract are provided as specified within ten (10) business days of awarded contract. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications (at no additional costs to the government) and obtain acceptance of the plan by the contracting officer before the start of the first operational performance period. (CDRL A/B/C003)

7.2 The Contractor’s quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI)/American Standards Organization (ASO)/International Standards Organization (ISO) family of standards.

7.3 Liabilities for Faulty Maintenance ‑ Contractor shall repair or have repaired at no cost to the Government any equipment or media damaged by the contractor during maintenance and repair or relocation of the rotary files. In addition, the contractor is responsible for any bodily harm occurring to any Government employee or on‑site contract personnel that was caused by contractor negligence or improper safety procedures.

7.4 GOVERNMENT SURVEILLANCE

7.4.1 The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure that non-personal services are received as set forth in the contract and this PWS. The government representative will evaluate the contractor’s performance through inspections and receipts of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The COR will investigate complaints received from various customers located on the installation and shall be responsible for initially validating customer complaints. However, the COR or CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

7.4.2 The Contract Officer Representative (s) (COR(s)) are the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror. CORs will use a variety of surveillance methods and record all surveillance observations.

7.5 GOVERNMENT OBSERVATIONS:

7.5.1 Government personnel, other than contracting officers (COs) and CORs, will from time to time, with Program Officer’s coordination, observe contractor operations. However, these government personnel may not interfere with contractor performance and shall not supervise, give direction to, or otherwise exercise or share the direct or indirect authority of the contractor over its employees, or make any changes to the contract. The Group Quality Assurance Specialists (QAS) may perform random inspections of products produced within the organizations. In addition, contractor employees will be subject to routine compliance inspections performed by Group QAS. Group QASs need not coordinate inspections/evaluations with the Program Officer however they will share the findings of said inspections/evaluations with the COR.

7.5.2 COR(s) will provide surveillance of tasks in the Service Summary (SS) and other items required by the contract (e.g. Air Force specific guidance, Operating Instructions, etc.).

7.5.3 The COR(s) or alternate(s) will inform the CO when major discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the AMS or alternate to initial the entry on the checklist. The Contractor shall respond to the deficiencies within 10 working days.

7.5.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR(s).

7.5.5 The non-personal services to be performed by the contractor during the period of this contract shall at all times and places are subject to review by the CO or authorized representative(s).

7.5.6 All non-personal services are subject to Project Officer and/or Quality Assurance acceptance as specified herein including periodic reviews of work performed.

7.5.7 All non-personal services shall be performed in strict compliance with any/all provided Government/non-Government technical data, drawings, schematics, engineering changes/modifications and any other pertinent data required to satisfactorily complete work assignments.

8.0 HOURS OF OPERATION

8.1 Normal hours of operation. The contractor shall perform the services required under this contract during the following hours 0700 to 1530 hours Monday through Friday except for Federal Holidays. On occasion the CO may not require performance of the contract on “Local Command Down Days”. The CO or their representative will inform the contractor of this on a case by case basis. The contractor may work other than these hours to accommodate peak workload with written permission of the CO at no additional cost to the government.

8.1.1 Recognized Holidays. The contractor is not required to provide services on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holidays fall on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

9.0 CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices.

9.1 RECORDS. The contractor shall be responsible for creating, maintaining and disposing of only those government required records.

10.0 ENVIORNMENTAL CONTROLS.

10.1 The contractor shall be knowledgeable and comply with applicable Interstate, Federal, State and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor shall be required to comply, as such laws/changes come into effect. Pursuant to notice requirements, the contractor shall inform the CO of any increase in cost resulting from the change. Contractor still has the responsibility to do their own due diligence when it comes to Environmental control and this needs to be stated in the PWS.

10.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in Code of Federal Regulation (CFR) Title 40 Protection of Environment, Chapter I, Subchapter J. Part 302. Designation, Reportable Quantities, and Notification, into the environment, the contractor or its agent shall immediately report the incident to base fire department or the local emergency response number (HAFB Fire Dept. at 911). The liability for the spill or release of such substances rests solely with the contractor and its agent.

10.3 Hazardous Waste: The contractor shall be responsible for all Hazardous Waste generated as a result of this contract. This shall include but not limited to control, storage, transportation, and disposal of this waste. The contractor shall collect spent, used, and expired Hazardous Material (HM) to a container that is managed in accordance with Resource Conservation and Recovery Act (RCRA) and the Hill AFB Hazardous Waste Management Plan. In this effort, the contractor shall comply with 40CFR hazardous waste management regulations as specified in the RCRA. Removal of contractor procured HM shall be the responsibility of the contractor. The contractor shall not dispose of contractor procured HM on Hill AFB.

11.0 SAFETY REQUIREMENTS: Contractor shall

11.1 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety program for the protection of government facilities, property and personnel. Contractor safety program will meet the requirements in Appendix C, Safety and Health Specification for Industrial Requirements. CDRL A/B/C006

11.2 Hill AFB, along with the entire Air Force, has adopted the Voluntary Protection Program (VPP) as recognized by OSHA. Consequently, VPP impacts all “applicable contractors” operating on Air Force Installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html). Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site.

11.2.1 VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract. VPP training on all personnel within 60 days of contract award and provide proof of the training to the AMS or COR when requested.

11.3 Contractors are required to provide from their OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates by 15 January of each year to the CO, AMS and COR for submission as part of the installation’s annual OSHA Voluntary Protection Program (VPP) self-evaluation report. (CDRL A/B/C004)

11.4 Reporting of Contract Labor Hours.

11.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.eAMSra.mil.

11.4.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which ruins 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (AMSRA) help desk. (CDRL A/B/C005)

11.4.3 Uses and Safeguarding Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force AMSRA link. However, user manuals for government personnel and contractors are available at the Army AMSRA link athttp://www.eAMSra.mil.

12.0 TRAINING. The Government will provide the necessary Hill AFB specific training and or training materials to include but not limited to Control Access, OPSEC. Contractor shall also ensure that annual training is completed within 3 days of expiration and that new mandatory training is completed within timeframes designated by the Air Force (AF).

LENGTH

PERSONNEL

CATEGORY

Table 4-1 Contract shall be responsible to ensure contractor personnel receive adequate training (i.e safety, security, etc.). Contractor shall develop and maintain training and briefing records for all personnel attending Contractor and Government furnished training and briefings and make records available to the AMS or COR upon request.

13.0 SPECIAL QUALIFICATIONS

13.1 All contractor field maintenance technicians shall be factory/manufacturer trained and certified for the specific make equipment to be maintained and provide evidence of such upon request by the CO, AMS or COR. All certification must be kept current, to include all required OEM courses and is the responsibility of the contractor.

14.0

PHASE OUT:

14.1 The incumbent contractor shall provide familiarization to the gaining organization if there is a change in contractor or if the operation reverts to the Government. During the phase-out familiarization period, the incumbent shall be fully responsible for the operation.

14.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

15.0 PUBLICATIONS – Compliance with all publications, regulations and operating instructions listed in this PWS is required. The contractor is required to acquire and work in accordance with the latest version of these publications

16.0 ADDITIONAL GUIDANCE – Contractor shall ensure AF maintenance standards are complied with where applicable. These standards included but are not limited to: tool control, FOD prevention, equipment management, materiel control, safety (where government personnel or resources are exposed to risk by contracted operations).

16.1 The contractor shall at a minimum comply with TOOL CONTROL AND ACCOUNTABILITY PROCEDURES as listed herein when contractor owned tools or equipment are brought into any maintenance area within the complex:

16.1.1 The contractor shall mark contractor owned tools with a contractor unique identifier (company name) enabling tractability back to the contractor.

16.1.2 The contractor shall maintain a tool listing to inventory tools and equipment, at the beginning and end of each job task, change in job location and at the end of the day when work is completed. Inventories must be documented and are subject to inspection by the COR upon request. Use of the AFMC Form 309 is optional (Tool Control Inventory Record).

16.1.3 The contractor shall immediately report any lost tools and equipment and comply with lost tool procedures outlined within AFI 21-101_AFMCSUP (Complete reference in Appendix D), and local lost tool procedures. The contractor shall notify the COR of the lost tool and provide the complex tool manager a copy of AFMC Form 310 lost tool/item report.

16.1.4 The contractor shall ensure contract employees are trained on tool control and accountability procedures and provide a roster to the COR upon request.

16.2 The contractor shall at a minimum comply with FOREIGN OBJECT DAMAGE (FOD) PREVENTION PROGRAM as listed herein when contractor owned tools, equipment and material are brought into any FOD Critical maintenance area within the complex:

16.2.1 The contractor shall identify contractor owned rags to enable tractability back to the contractor.

16.2.2 The contractor shall inventory all rags and work residue, at the beginning and end of each job task, change in job location and at the end of the day when work is completed. Inventories must be documented and are subject to inspection by the COR upon request.

16.2.3 The contractor shall immediately report any lost tools, equipment and items to comply with lost tool procedures outlined within AFI 21-101_AFMCSUP, (Complete reference in Appendix D and local lost tool procedures. The contractor shall notify the COR and provide the complex tool manager a copy of AFMC Form 310 lost tool/item report.

16.2.4 The contractor shall ensure contract employees are trained in FOD awareness and prevention procedures and provide a roster to the COR upon request.

17.0 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS IAW DoDI 3020.37

17.1 This contract is considered to be mission critical. In the event of a natural disaster or state of national emergency, contractor personnel shall follow instructions issued to “mission essential employees” IAW DODI 3020.37 and local Emergency Procedures. The contractor shall monitor local media outlets in the event a natural disaster or state of emergency, if possible. Upon notification, the contractor shall provide support capability as directed for AGE Maintenance and Dispatch Operations, including road call crew and mechanics to be on-site as determined by the CO to support natural disasters and real-world deployments. (See Appendix D, Attachment 1) The contractor shall provide a Mission Essential Plan with the contract proposal - IAW DFARS 237.76 and 252.237-7024(b)(2) for continuing performance of the essential contractor services during a crisis or state of national emergency.

5. APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload Data

C. Safety D. Publications/Forms

E. Reserved

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

AF

Air Force

AFB

Air Force Base

AFMC

Air Force Material Command

AFMCI

Air Force Material Command Instruction

AMS

Acquisition Support Staff

ANSI

American National Standards Institute

ASO

American Standards Organization

CFR

Code of Federal Regulation

CO

Contracting Officer

COR

Contracting Officer Representative

COMSEC

Communication Security

DoD

Department of Defense

DFAR

Defense Federal Acquisition Regulation

DRMO

Defense Reutilization and Marketing Office

FAR

Federal Acquisition Regulation

FIPS

Federal Information Processing Standards

FOD

Foreign Object Damage

GFF

Government Furnished Facility

GFE

Government Furnished Equipment

AMS

Government Program Manager

HAFB

Hill Air Force Base

HM

Hazardous Materials

HSPD

Homeland Security Presidential Directive

IAW

In Accordance With

ISO

International Standards Organization

OSHA

Occupational Safety and Health Act

OEM

Original Manufacturer’s Parts

PARA

Paragraph

PCO

Procuring Contracting Officer

PIV

Personal Identity Verification

PMI

Preventive Maintenance Inspection

PWS

Performance-Based Work Statement

OPSEC

Operations Security

QAS

Quality Assurance Specialists

RCRA

Resource Conservation and Recovery Act

SPS/SPA

Security Police Office

SS

Service Summary

SM

Site Manager

USAF

United States Air Force

VPP

Voluntary Protection Program

APPENDIX B (Attachment 1)

ESTIMATED WORKLOAD DATA

The following workload data represents volume of work shown for Complex Units, DLA, and Air Base Wing and Tenant Units.

COMPLEX UNITS

White

White

White

White

White

White

White

WHITE 2400

WHITE 2400

A

B

DLA UNITS

AIR BASE WING AND TENANT UNITS

AFTC/SMO

Number Scheduled

PMI Months

OL:H/PZ

948 SCMG

649 MUNS

APPENDIX C

APPENDIX D

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

LEKTRIVER MAINTENANCE

17 Oct 16

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH161004

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable. CDRL A/B/C007 B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed.