F-4 Repair Overhaul PWS A0001.docx

PERFORMANCE WORK STATEMENT

For

Foreign Military Sales

Unclassified F-4 Repair and Return / Overhaul

Prepared by

AFLCMC/WLDI

20 March 2024

Basic

M. Christensen

Contents

DESCRIPTION OF SERVICES

This Performance Work Statement (PWS) identifies the level of service required to establish and execute contractor activities necessary to repair and overhaul (when necessary) F-4 parts for Foreign Military Sales (FMS) customers. The identified parts require repair services due to aircraft age, lack of spare parts availability and no existing United States Air Force (USAF) depot repair.

1.1 Scope

The scope of this effort shall include repair and return services and overhaul services (when necessary) for F-4 parts at the contractor or subcontractor facility. The parts are identified on Attachment 1. The contactor shall return repaired parts to the designated CONUS location for return shipment.

The government intends on awarding one or more contracts but reserves the right to not award.

1.2 Requirements

The contractor shall restore to serviceable condition (Condition Code A) any of the parts listed in Attachment 1, for which they are contracted.

1.2.1 Capable Repair Source. The contractor shall be capable of performing all repair/overhaul work in compliance with instructions and technical data requirements contained in the applicable Technical Orders (TOs) and industry standards as identified in Attachment 2.

1.2.2 Production Schedule. The offeror shall provide a draft production schedule including the time, after contract award, to begin teardown, test and evaluation (TT&E) and overhaul/repair of the first inducted part. The USG target for time required from contract award to TT&E of first inducted part is 6 months.

1.2.3 Teardown, Test and Evaluation. The contractor shall perform TT&E on every part submitted for repair. The contractor shall provide a firm fixed price proposal for TT&E. Within 30 days of receipt of a unit for repair, the contractor shall provide a TT&E report, with repair evaluation and category, acceptance test requirements (CDRL A002) and firm fixed price proposal (CDRL A004) for repair cost.

1.2.4 Repair categories include:

1.2.4.1 Beyond Repair (BR). An item is considered BR if there is no possible repair process for the existing condition.

1.2.4.2 Beyond Economical Repair (BER). An item is considered BER if the estimated cost of repair is greater than 75% of the procurement price.

1.2.5 Repair. The contractor shall provide a firm fixed price proposal, including a detailed description of the work to be performed, labor categories and hours, and subcomponents required. The contractor shall submit this report with, or as a part of, the TT&E report. (CDRL A002) The contractor shall not proceed with repairs without procuring contracting officer (PCO) approval.

1.2.6 Overhaul. The contractor shall provide firm fixed price proposal for overhaul of items, as required, per the applicable TOs. The overhaul price shall be provided with the repair cost proposal (CDRL A004). The contractor shall notify the PO and provide pricing for overhaul of any item (when applicable) that is near, but not yet due, for overhaul. The contractor shall not proceed with any overhaul without PCO approval.

1.2.7 Over and Above (O&A). O&A is any additional repair, not identified in the initial TT&E report, that the contractor identifies while performing the repair or overhaul that is required to return the part to serviceable condition. The contractor shall notify the USG Program Office (PO) via email within 3 days after determination of an O&A. The contractor shall submit an O&A report no later than 30 days after determination to the PCO (CDRL A003), including firm fixed price proposal for the O&A repair costs (CDRL A004) with labor categories and hours, and component costs. PCO authorization is required to proceed with O&A repairs. After receipt of authorization, the contractor shall restore the unit to serviceable condition. If conflict arises between the O&A direction stated in this PWS and the DFARS clause 252.217-7028, DFARS direction takes priority.

1.2.8 If an item is determined to be BER or BR, the PCO shall provide disposition instructions to the contractor within 60 days of notification. Disposition instructions may include retention of the asset for cannibalization in support of other repairs for the duration of the contract.

1.2.9 The contractor shall take no more than 120 days after receipt of order (ARO) or PCO authorization of O&A repairs, to complete repairs. If the contractor anticipates requiring additional repair time, the contractor shall notify the PCO and USG PO, addressing the reason for additional repair time, in the monthly status report. (CDRL A001)

1.2.10 Critical Safety Items. Critical Safety Items (CSIs) are identified in Attachment 1. Associated critical characteristics (CCs) and critical safety processes (CSPs) are identified for each CSI part in engineering orders (EOs). The contractor shall manage CSIs, or any subcomponents manufactured for use in the repair of CSIs, in accordance with the Aviation Critical Safety Item Management Handbook, and AFI 20-106, Management of Aviation Critical Safety Items. These items require a 100% inspection and will undergo a complete documentation review and approval by the government QA representative identified in paragraph 4.5.

1.2.11 The contractor shall provide to the government representative (see para 4.5), for each part repaired, documentation verifying serviceability to include the acceptance test procedure (ATP) results or functional test results. This documentation, and other documents as requested by the government representative for acceptance of repaired part, shall be provided to the government representative. The contractor shall include the original signed and quality assurance-stamped serviceability documentation in the shipping/packaging documentation sent with each part. The contractor shall retain a copy of this documentation package for their records. The contractor shall include the acceptance date for each part in the monthly status report. (CDRL A001)

1.2.12 After acceptance of repaired part, the contractor shall attach a completed and certified (contractor quality control (QC)/quality assurance (QA) stamped) material condition tag (DD Form 1574) to the repaired part prior to shipping.

1.2.13 Design, development or manufacture of new capability, tooling or test equipment is not a requirement under this effort.

1.2.14 The contractor shall not make changes to the end-item design under this effort.

SERVICE SUMMARY

Table 1 describes the Service Summary for the tasks as outlined in this PWS. The efforts described in this PWS are for repair and return and overhaul services.

Table 1 – Service Summary

Rework Total - Contractor shall have minimal rework of assets

USG FURNISHED DOCUMENTATION, EQUIPMENT AND MATERIALS

1.3 The contractor shall perform all work in accordance with (IAW) applicable TOs, Government and industry standards, publications, regulations, operating instructions and procedures listed in Attachment 2 unless otherwise identified as not applicable by the PCO. Equivalent or superseding documents may be used if available. All TOs associated with this effort are listed in the List of Applicable Publications (LOAP) (see Attachment 2). The contractor shall refer to the LOAP to identify all required TOs necessary to accomplish the requirements of this PWS. Applicability is to the most recent version unless otherwise specified. In the event a conflict or error between or within documentation is found, the contractor shall seek direction from the PCO.

1.4 The contractor shall comply with all applicable TOs, publications, regulations, operating instructions, and procedures listed in Attachment 2 in effect at the time of the award as they pertain to the procedures for executing the requirements in this PWS.

1.5 If, during the repair or overhaul effort, the contractor is unable to comply with a requirement in the documentation, the contractor shall submit to the PCO a request for variance (RFV) using a DD Form 1694 for each variance. RFVs shall include all waivers and deviations requested by the contractor. The contractor must receive RFV approval from the PCO before proceeding with implementing the variance. The USAF will retain material review board authority for all changes.

1.6 The contractor shall request any additional unclassified documents from the USG necessary to complete the requirements of the PWS.

1.7 The USG will not provide the contractor with any tooling, equipment or materials in support of the effort described in this PWS.

GENERAL INFORMATION

1.8 Security and Access to Government Facilities and Equipment

1.8.1 Security Clearance: The efforts required for this task are unclassified and shall not require contractor personnel to obtain a security clearance.

1.8.2 Access to Government Facilities and Equipment: Contractor shall perform all repair work at contractor’s facility or subcontractor facility as identified and documented in their subcontracting plan. Access to USG facilities and equipment is not required or authorized, with the exception of pre-existing agreements.

1.9 Government Points of Contact

The responsible USG (PO) is AFLCMC/WLDI, USAF, F-4 Program Office, Proven Aircraft FMS Programs Section, Legacy Training Aircraft International Branch. The assigned Government Program Manager (PM-G) will function as the single point of contact (POC) for program issues.

Ms. Maxine Christensen Program Manager 6057 Box Elder Lane, Bldg. 1285 Hill AFB, UT 84056 maxine.christensen.1@us.af.mil Tel: 801-586-2051

The responsible USG contracting office is AFLCMC/WLDKA, Legacy Training Aircraft Contracting Branch. The assigned PCO will function as the single POC for contractual issues.

Mr. Mark Parker Contracting Officer, AFLCMC/WLDK 6072 Fir Ave., Bldg. 1233 Hill AFB, UT 84056 mark.parker.12@us.af.mil Tel: 801-586-0690

1.10 Contractor Point of Contact

The contractor shall identify a single POC for program issues and status updates. The PO does not require monthly status meetings. However, the contractor shall support telecons or other meetings, such as an in-person contract kick-off meeting, as requested by the PO.

1.11 Shipping and Transportation

1.11.1 The participating FMS customers shall be responsible for packaging and shipping costs from the country to the contractor’s facility.

1.11.2 Upon completion of repair and/or overhaul, the contractor shall return asset to the designated CONUS shipping location for customs clearance and forwarding to the participating FMS customers. The specific shipping location will be identified at contract award. All return shipping costs shall be included in the contractor’s unit pricing for individual repair and return units.

1.11.3 Special Packing Instructions (SPI) associated with specific parts are identified in Attachment 1. If a SPI is not indicated for a part, the contractor shall follow best commercial practices when packaging parts for shipment to include electro-static discharge (ESD) protection when needed. The contractor shall reuse original packaging material/crates if appropriate and when possible.

1.12 Government Acceptance

The USG designated representative or DCMA shall be the point of contact at the contractor or subcontractor facility for monitoring the contractor’s performance and shall perform Wide Area Workflow (WAWF) acceptance. The contractor shall, when requested, notify the USG PO and PCO via email no later than two weeks prior to the start of acceptance testing and accommodate USG representative witness of testing if requested in accordance with para 4.10.

1.13 Contractor Travel

No travel is required or projected for this project. The contractor may propose travel as a separate cost, if required to complete the repair.

1.14 Quality Control

1.14.1 In compliance with FAR clause 52.246-4, “Inspection of Services,” and to ensure contractor provides specified contract requirements, the contractor shall establish a complete Quality Control Program (QCP).

1.14.2 Contractor shall provide with proposal either a complete QCP or current ISO 9001 certificate. If an ISO 9001 certificate is provided with proposal, the contractor shall make their full QCP available to the government upon request after contract award.

1.14.3 Contractor shall, at a minimum, comply with the quality management requirements for repair and overhaul identified in AS9110. AS9110 certification is preferred. However, a comprehensive description of the contractor’s AS9110 equivalent quality management system is acceptable.

1.14.4 The contractor shall have minimal rework of repaired assets. Assessment of acceptable performance by the contractor occurs when 90% of the items repaired during a calendar month period do not require rework. Contractor shall fund all rework required due to faulty repair. The USG defines rework as repairs rejected by the designated government representative (see para 4.5) that do not meet the level of repair and functionality as outlined by the applicable TO (see Attachment 2). The contractor shall report all items requiring rework on the monthly status report. (CDRL A001)

1.14.5 Nonconforming parts delivered by the contractor will be subject to USG established procedures for Supply Discrepancy Reports (SDRs). SDRs may be submitted by the end user for resolution up to one year following shipment to the CONUS location. After the end user initiates an SDR, the SDR office will conduct an assessment to validate the SDR claim. If it is determined the claim is valid, the SDR office will contact the contractor for resolution. The contractor shall cooperate with the SDR office, when contacted, to resolve the SDR claim. The contractor shall be responsible for all additional expenses resulting from the corrective action.

1.15 Quality Assurance

The USG shall evaluate the contractor’s performance by appointing a representative(s) (see para 4.5) to monitor performance per the services summary (see Table 1).

1.15.1 The USG representative(s) may evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from USG PO personnel.

1.15.2 The USG representative shall inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the USG representative may decrease the number of quality control inspections if merited by performance.

1.15.3 Quality Assurance Personnel (QAP)

1.15.3.1 The USG identifies the PM-G as the QAP to conduct assessments of contractor’s performance and accomplish yearly Contractor Performance Assessment Reporting (CPAR), if appropriate.

1.15.3.2 The USG representative identified in Para 4.5 shall inform the PCO and QAP when discrepancies occur and shall request corrective action. If the contractor does not correct the identified discrepancy in a timely manner, the PCO and QAP will issue a corrective action report (CAR).

1.15.4 The contractor shall refer any matter(s) concerning a change in scope, price, terms or conditions of this contract to the PCO and not the USG representative in Para 4.5.

1.15.5 USG representative(s) shall accomplish on-site inspection and final acceptance.

1.15.6 Work performed by the contractor during the period of performance of this contract shall be subject to review by the PCO or authorized USG representative(s) at all times.

1.16 Environmental Controls

1.16.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable international, federal, state, and local laws, regulations and requirements regarding environmental protection.

1.16.2 In the event environmental laws/regulations change during the term of this contract, the USG requires the contractor to comply with the laws/regulations as soon as they become effective.

1.16.3 If complying with the new laws/regulations increases or decreases cost, the contractor shall inform the PCO pursuant to notice requirements and negotiate a modification to the contract.

1.16.4 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling, including hazardous materials.

1.17 Government Observation

USG personnel, other than the PCO and QAP(s), may, with PCO or authorized representative(s) coordination, observe contractor operations. However, these personnel shall not interfere with contractor performance or make any changes to the contract.

1.18 Safety Requirements

In performing work under this contract, the contractor is solely responsible for compliance with all federal, state, and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees and visitors.

1.19 Continuation of Essential DoD Contractor Services

The requirements outlined in this PWS are not mission critical and shall not be essential during crisis in accordance with AFI 63-138.

1.20 Applicable CDRLs

The contractor shall prepare and deliver data in accordance with the CDRL form DD Form 1423. All Data Item Descriptions (DID) in the CDRL, as contained in the following table, shall be used as guides in developing the data.

(Monthly Status Report

(O&A)

ACRONYM LIST

ATTACHMENTS

Attachment 1 List of parts for repair and return / overhaul services

Attachment 2 Applicable TO and Government and Industry Standards.

MIL-STD-882E

11 May 2012 System Safety

MIL-B-5087B

24 Dec 1984 Bonding, Electrical and Lightning Protection for Aerospace Systems

MIL-STD-1686C

25 Oct 1995 Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment

MIL-STD-461

11 Dec 2015 Electromagnetic Interference Characteristics Requirements for Equipment

MIL-STD-810

31 Oct 2008 Department of Defense Test Method Standard: Environmental Engineering Considerations and Laboratory Tests

1F-5E-01 As Dated List of Applicable Publications (LOAP)

GOVERNMENT AND INDUSTRY DOCUMENTS

IPC/WHMA-A-

620B Requirements and Acceptance for Cable and Wire Harness Assemblies

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