CRC CLS Question_Answer Matrix Nov 18.xlsx
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- FA8217-19-R-5003
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Questions & Answers 11_04
| Current Number/Date | Reference | Question | Government Response |
| 11/4/19 | |||
| 1 | PWS Section 4.10.1 Software Sustainment List RFP Page 5 of 75; PWS Page 26-49 | The Software list in the PWS section 4.10.1 is incomplete, will the Government provide the complete list of software licenses that are requested for yearly renewal? Please provide the complete software licenses list required for CLIN 0005, that the Government is requiring to be maintained on the yearly renewal | A tentative example of software will be an attachment under this solicitation on FBO. |
| 2 | RFP; Section B of the model contract; all CLINs | Will the contractor be provided an assumed POP start date for CLS? | Spring of 2020 (TBD at award date) |
| 3 | RFP; Section B of the model contract; all CLINs | Need clarification on what specific tasks within the PWS go with funding outlined in Section B. For example, in CLIN 0003 what differentiates project services from CLIN 0001 CLS? | This contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) the Government has no way to determine future requirements. However, the Contractor Logistics Support will be in support of all the PWS. Individual task orders will be issued under the various CLIN headers. The potential offeror must fill out the Labor Matrix rather than Section B. However, each CLIN has a description of what part iot supports in the PWS. CLIN 0001 is for over all CLS, and CLIN 0003 is for projects that might arises for the sustainment of TYQ-23A that are distinctive projects. Please see the PWS that explains the scope of a project service. |
| 4 | RFP; Section B of the model contract; RFP Page 4 of 75 | a. CLIN 0001 of Section B states: Contractor Logistic Support will be IAW the performance work statement. The Government may order 1 LOT of 12 months or less per task order. Number of months and quantities purchased will be cited in the individual task order issued hereunder. | This contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) the Government has no way to determine future requirements. When a requirement arise or is established a task order will be released. Therefore the Government may order 1 LOT of 12 months or less per task order. Number of months and quantities purchased will be cited in the individual task order issued hereunder. |
| b. CLIN 0003 of Section B states: Contractor shall provide labor and supplies in support of Project Services IAW sections 1.4 and 4.2 of the Performance Work Statement. Per 4.2 PWS: Contractor shall have the capability to execute the scope of a project service, which is any distinctive service that the Government cannot accomplish organically and deems necessary for the sustainment of the TYQ-23A. The project service may have incidental supplies that are undertaken to accomplish sustainment activities that are related to the TYQ-23A. | Yes, this is correct the contractor shall have the capability to execute the scope of a project service, which is any distinctive service that the Government cannot accomplish organically and deems necessary for the sustainment of the TYQ-23A. The project service may have incidental supplies that are undertaken to accomplish sustainment activities that are related to the TYQ-23A. If a need arises and the government can fulfill that need organically a task order will NOT be issued. If a requirement arises or a project that is a distinctive service that can not be meet organically by the PMO, the government will release a task order for the sustainment activities that is a distinctive services on or for the TYQ-23A. | ||
| 5 | RFP; Section B CLINs; Section M Evaluation of TEP | Need clarification on method of TEP evaluation. There is conflicting information within Section M. Is it the government’s intent to solely conduct its own calculation for deriving a TEP? Offeror will be estimating and pricing LOE, material, SW and ODCs based on its own understanding of work required to successfully perform CLS IAW PWS and will derive its own TEP which will be in B-tables by CLIN, will B-Tables not be evaluated? | Total Evaluated Price (TEP) has been updated in section M dated 11/01/2019. The TEP will consist of the Contractor’s firm-fixed and cost plus fixed fee fully-loaded labor hour rates submitted in the matrix, with profit/fee separately added (as appropriate) and multiplied by the government pre-determined generated notional data for all years including the outlaying year (FY27). Details of this method and Government developed notional hours/quantities/labor mix will not be revealed to the offeror, but the method will be applied consistently and equally to each offer. All offers will be evaluated on the same basis |
| 6 | RFP Section B; Section M Evaluation of TEP | a. Per Section M Vol III Price Intro paragraph it describes TEP being evaluated by way of aggregating fully loaded labor rates in Contractor Labor Matrix and applying factor: The TEP calculation for this acquisition will be established by adding together the firm-fixed fully loaded labor rates in Section J Attached titled Contractor Labor Rate Matrix. The government will apply the pre-determined notional data for every year including the outlying year. When submitting the rates the Offeror shall assume these rates will be applied as pre-priced rates on the IDIQ. | Please see updated Section M dated 11/01/2019. The TEP will consist of the Contractor’s firm-fixed and cost plus fixed fee fully-loaded labor hour rates submitted in the matrix, with profit/fee separately added (as appropriate) and multiplied by the government pre-determined generated notional data for all years including the outlaying year (FY27). This table as in the rate table embedded inside the "Contractor Labor Matrix" shall be contractually binding for all fully burdened labor rates for all future contract actions and modifications affecting these items. The offeror shall assume that these rates will be applied as pre-priced rates in the IDIQ. |
| b. Section M Per 2.3 Factor – Price it states TEP will be calculated by adding up total amount from all CLINs for all years: Once an Offeror price has been determined based on the rates submitted section B will be filled out per CLIN, for all years. The total evaluated price will be calculated by adding the total amount of all total all CLIN totals for all years. Note: This will include the CLINs for all years, including the option CLIN 0012 and outlying year (FY27). The government will exclude CLIN 0006, 0007, and 0008 from the TEP for evaluation purposes only. | Yes that is correct. The government will use the rates submitted by the Offerer in the "Contractor Labor Matrix." The government will take those rates and apply them to the pre-determined generated notional data for all years including the outlaying year (FY27). Once the Offeror price has been determined based on the rates submitted section B will be filled out per CLIN, for all years. Note: This will include the CLINs for all years, including the option CLIN 0012 and outlying year (FY27). The government will exclude CLIN 0006, 0007, and 0008 from the TEP for evaluation purposes only. | ||
| 7 | RFP Section B; Options CLINs | Section B lists option and base CLINs in increments of Lots and defines as 12 month period. Section B only includes CLIN 0001-0012 (Base) and CLIN 1001-1011 (Option Year 1) Based on current funding structure presented in B-Tables it looks like TEP will only be based on 2 years? THE MINIMUM ORDER GUARANTEE OF THIS CONTRACT IS 3 months with the maximum ordering period of 60 months (5 years). | The potential contract is for a five year IDIQ with an option for six months. The Contractor Labor Matrix has a column for all years. The government has already pre-determined generated notional data for all years including the outlaying year (FY27) for each CLIN |
| 8 | Is there a GFP listing of TYQ-23 equipment? (Equipment description, part number or NSN, page CAGE, etc.) | Yes, there will be a list posted to FBO. | |
| 9 | What is the annual depot support workload (Helpdesk calls, repairs, field support, etc.)? | There is no depot support for the TYQ-23A. This will be contractor logistics support for the existing fleet of TYQ-23A. | |
| 10 | Are there any technical documents that describes/illustrates how a typical CRC is configured? | The TDP will be posted on a secured library on FBO. DD2345 will be required for access to this TDP file. | |
| 11 | Is the vendor going to have access to a CRC mock-up? | No | |
| 12 | PWS Section 4.1 | The instructions indicate that the contractor must meet the requirements of the PWS. There are at least 10 task areas in Part 4 (4.4 to 4.13), and task areas from Parts 6 and 7. This will take more than the 30 pages allotted for Volumes I and II. Will the Government revise the page count to allow the contractor to address the requirements of the PWS? | The government will not revise the 30 page count for Volume I & II at this time. The government will not hold the pages for Cybersecurity against the pages for Vol 1 & II. The pages for Cybersecurity will be seperate. The Government has updated Section L 4.3.2.5 and Section M 4.3.2. |
| 13 | RFP Section L 4.3.2 Sub Factor 1 | What categories must the contractor address for engineering, technical capability and expertise? | Please see PWS section 4 |
| RFP Section L 4.3.2 Sub Factor 1 | We understand that work is to be performed at the Government’s facilities, using Government equipment. Therefore, we do not understand why we should describe our facilities and equipment. Will the Government clarify the intent of this section? | Not all work will be completed at Government Facilities using government equipment. The CLS contractor shall be the CRC Depot Facility (PWS 4.2). The CLS contractor will also be in possession of GFP/E which will require storage facilities. Lack of such facilities will not directly exclude a contractor from being technically acceptable, however the contractor will need to show they can procure such facilities before the start of the contract. This provides an opportunity for a contractor to show any equipment and facilities they may already have to utilize for the execution of the contract. | |
| 14 | RFP Section L 4.3.2 Sub Factor 1 | Please provide the Government’s facilities (e.g., depot, warehouse), their locations, and any unique support equipment and capabilities that will be used to support the contract. | There is no Government depot or warehouse that will be utilized for this contract. The majority of the TYQ-23A systems are located within CONUS, however there are OCONUS locations that are included in this scope. Facilities and equipment will vary by location. The scope of this contract will NOT require CLS personnel to travel to active combat locations. |
| 15 | Will the Government clarify the intent of this section? Are these offices or facilities from where the planning and management of staff occur? | The intent of this section is to provide the Government the location of the contractor’s headquarters or main office/facility through which the contractor will be running its personnel to execute CLS activities. | |
| 16 | We understand that work is to be performed at the Government’s facilities, using Government equipment. | Not all work will be performed at Government facilities using Government equipment. | |
| 17 | RFP Section L & Section M | Section L requires a description of Contractor’s approach to establishing a Program Protection; while Section M requires strategy/plan that is “comprehensive and executable”. Section M is not evaluating what the Contractor is required to provide—that is, how Contractor is going to establish a program. Section M is evaluating the content (comprehensiveness, executability) of Contractor’s Cybersecurity Plan, Cyber Resiliency Approach, Integrated Master Plan, Anti-Tamper Plan, Information Protection Compliance, and Design Approach. Can the Government clarify what needs to be written and how it will be evaluated? | The Government has updated Section L 4.3.2.5 and Section M 4.3.2.5. |
| 18 | RFP Section L& Section M | To develop the five Plans/Strategy requires knowledge of the Government’s systems, processes, environment, and their current state. Only the incumbent contractor is privy to these types of information. The Security Plan, for example, requires knowledge of the systems, their categorization, and the security controls. Will the Government clarify the intent of this section? | The Government has updated Section L 4.3.2.5 and Section M 4.3.2.5. |
| 19 | RFP Section L & Section M | The five Plans/Strategy will take more than the 30 pages allotted for Volumes I and II. | The Government has updated Section L 4.3.2.5 and Section M 4.3.2.5. |
| 20 | RFP Section L& Section M | Since this is a LPTA acquisition, “Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.” Why in Section L 4.3.2.1 Sub factor 1: Technical Capabilities is the Government requiring the offeror to describe “your team’s demonstrated engineering, technical capability and expertise for each category and system listed.?” | The Contractor must demonstrate that they are technically capable of executing this contract in order to be considered “technically acceptable.” No comparisons between offeror’s technical capabilities will be made during the source selection effort. |
| 21 | Where is the work location for the Program Manager and the Contract Manager? | The Government is not providing a location or facility for the CLS contractor’s Program Manager or Contract Manager. This is the responsibility of the CLS contractor. | |
| 22 | Please provide the locations of the industrialized, non-industrialized, and remote locations worldwide, that the contractor will be providing support. | The majority of the work is CONUS, with minimal work being OCONUS. No work will be performed in the combat zone. | |
| 23 | Only the incumbent contractor is privy to this information. Without specific information, how is the contractor to propose and describe the approach to executing some of the task areas? Effectively transitioning work? Organizing and managing the team? | There is a transition CLIN in the current contract. A TDP and also GFP list has been provided to any potential bidders. | |
| 24 | Please provide the locations for the Post Award Conference and Periodic Progress Meetings. Historically, where are these meetings held? | Historically these meetings have been held either at the contractor’s facilities, or at the Government PMO’s facilities. However the Government can meet at most CONUS locations as long as it is mutually agreed upon by the Government and the Contractor. | |
| 25 | Contract Labor Matrix | Please provide the job description and qualification of the 15 labor categories. How do we use the Standardized Labor Categories to better define the qualification, functions, and responsibilities for each of the 15 labor categories? | There is an updated Contract Labor Rate Matrix. The new attachment includes a Labor Classification Key. The 15 labor categories now includes 28 categories. Volume III for Section L and Section M has been updated. |
| 26 | Contract Labor Matrix | The LCATs provided in the Contract Labor Rate Matrix do not map to the LCATs provided in the Standardized Labor Categories attachment. Could the Government provide the LCAT descriptions for the LCATs listed in the RFP? | See updated Contract Labor Rate Matrix on FBO |
| 27 | Contract Labor Matrix | The Standardized Labor Categories document references the HCaTS SB contract and a different solicitation number. Can you confirm that these are the correct LCATs and document? | The solicitation number changed due to fiscal year change from FY19 when the sources sought and draft documents were released. The document numbers are FA821719R5003 presolicitation and FA821720R5000 solicitaiton for this effort. |
| 28 | DD254 | In the RFP, it is stated that offerors need to be in compliance with the DD254. Can the Government provide the DD254 or at a minimum the facility clearance level required? | The DD254 is now an attachment to this effort. |
| 29 | Section M Secction 2.3 | Says “The Cost Reimbursable No Fee (CRNF) CLIN (X006, X007,) will not be included in the TEP. A cost shall be proposed within section B of the solicitation, but for purposes of the evaluation, the cost will be normalized to zero.” | Reference the Contract Labor Matrix. A sample of what is required is included. |
| 30 | Section M section 2.3 | Currently, cost is not required in Section B per Section L. Our interpretation is that the only cost/rate information is to be provided within the “Contract_Labor_Matrix” spreadsheet. Please clarify what the Government is looking for under this requirement. | Reference the Contract Labor Matrix. A sample of what is required is included. |
| 31 | Section L 2.13.2 (Tabe 1) | The page limit for Volumes I and II are listed as 30 collective pages. Are offerors expected to determine the specific page count for each volume on their own or will the Government provide specific page counts for each volume? | The government will not revise the 30 page count for Volume I & II at this time. The government will not hold the pages for Cybersecurity against the pages for Vol 1 & II. The pages for Cybersecurity will be seperate. The Government has updated Section L 4.3.2.5 and Section M 4.3.2. |
Question & Answers 11_12
| Current Number/Date | Reference | Question | Government Response |
| 11/12/19 | |||
| 32 | N/A | Please provide the incumbent contactor and contract number. | FA8730-16-C-0007 |
| 33 | PWS 1.4.1 Purpose: . . .help maintain Authority to Operate |
PWS 1.9.5, 1.9.6, 1.9.7. 1.9.8
PWS 4.9.5, 4.9.8
CDRL 21
4.9.5 Software Sustainment
4.9.5.1 Software Releases
4.9.5.2 Process for Software Releases
| 4.9.9 Testing | Given the Cybersecurity/IA-related requirements, we recommend labor categories that provide cybersecurity and IA-related expertise to address these requirements. Can the labor categories be changed? | The following Labor Categories have been added to the Contract Labor Matrix. Electrical Engineers I-III; Test Analyst; Configuration Manager Software Engineer. The labor categories and descriptions come from DCMA and cannot be changed. |
| 34 | PWS 1.9.6 Cybersecurity Strategy |
Section M. Sub factor 5: Program Protection
| What is the difference between the Cybersecurity Plan mentioned in PWS 1.9.6 and the Cybersecurity Strategy requested in Section M? | This part of the Protection Plan in Section L and Section M have been removed. The Protection Plan is no longer an evaluation criteria factor. The PWS, clauses, security classification guide, and the DD254 are still part of the requirement. The awardee still needs to be complainant and responsive. | |
| 35 | PWS 1.8.6 Location of Work | |
| PWS 3.1 Contractor Acquired Property | There are different costs associated with employees working in Government sites, Contractor sites, and OCONUS. |
Are we to propose two Contractor Site Rates: one for CONUS and another for OCONUS?
| The contractor Site Rates should only be CONUS rates. | |||
| 36 | PWS 4.13 Transition | Please confirm that the transition includes setting up the warehouse and maintenance facility to fulfill the requirements (i.e., store all GFP/E/M for the duration of the contract). | It is the contractor's discretion on how you will meet PWS section 4.13. The contractor must demonstrate in their proposal how they will meet all elements of 4.13. |
| 37 | Section L.2.16.1 Cross Referencing | In filling out the cross reference matrix, are we compliant if we refer to the heading number and text (and not the paragraph content) of Sections L and M and PWS? Are we compliant if we refer to the heading at the task level (not subtask level)? For example, 4.8 Interim System Maintenance (not 4.8.1 Component Failure). | The Offeror at a minimum must include the heading at the task level. For example, 4.8 Interim System Maintenance. The Offeror will not be excluded if more is provided. |
| 38 | Section L.2.16.1 Cross Referencing | Are we compliant if we only include sections related to the Technical Volume (i.e., not include Section L.5.0 Volume III-Price)? What PWS sections should be included in the cross reference matrix? Do we exclude background information (1.1, 1.2, 1.3, 1.4), non-relevant item (1.6), administrative information (1.7, 1.8, 1.9, 1.10, 1.11, 1.12)? | The Cross Reference Matrix shall at a minimum include Volume I and II. There is a Contractor Labor Matrix which will be used for Volume III- Price. |
| 39 | Follow-up to Q&A No. 13: RFP Section L 4.3.2.1 Sub factor 1: Technical Capabilities | Government’s response referred to PWS Section 4. Please confirm that Government wants offeror to discuss engineering, technical capability and expertise for PWS Sections 4.4, 4.5, 4.6, 4.7, 4.8, 4.9, 4.10, 4.11, 4.12, 4.13. Are these the 10 categories? What about Parts 6 and 7? | Government updated Section L 4.3.2.1 Sub Factor 1: Technical Capabilities and Section M Sub Factor 1: Technical Capabilities. |
| 40 | Follow-up to Q&As No. 22 & 23: PWS Section 1.8.8, Place of Performance | We recommend that the Government share information to provide all offerors the same information to effectively propose. | The government can not distribute the Place of Performance before award. The rates submitted by an offeror are to be CONUS rates. There is a travel CLIN and this will not be included in the evaluation. |
| 41 | RFP Section M 2.3 Factor 2: Price | Please confirm that offerors are NOT to complete nor submit Section B | Completion of the RFP, Contractor Labor Rate Matrix (Volume III), will represent the pricing used for a model contract and section B. The government will use the rates submitted in the Contractor Labor Matrix (Volume III) to complete Section B. The Offeror does not complete Section B. |
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