FA820325R0004_SOW_11FEB2025.pdf

DEPARTMENT OF THE AIR FORCE 1

Odgen Air Logistics Center 3

Hill AFB, UT 84056-5609 4

Statement of Work (SOW) 8

For Remanufacture of C-5M 9

Nose Landing Gear Right Angle Gearbox 10

10 February 2025 28

PR FD20202400209 29

1. SCOPE 31

This Statement of Work (SOW) establishes the minimum work requirements for essential 33 remanufacturing of the non-commercial C-5M Nose Landing Gear Right Angle Gearbox, to a 34 serviceable “A-condition”. After a tear-down, testing and evaluation (TTE) of each gearbox 35 provided to the Contractor in “F-condition”, assets meeting the standards for, or approved for, 36 remanufacturing shall undergo processes that will bring service life back to the reconditioned 37 end items in accordance with this SOW and technical specifications identified herein. 38

2. DEFINITIONS 40

ACRONYM

OR PHRASE DEFINITION

ACO Administrative Contracting Officer

ADR

Accelerated Delivery Request – AFMC Form 200, used to process accelerated delivery requirements to support high-priority backorders and MICAPS.

AFI Air Force Instruction

AFMCI Air Force Material Command Instruction

AFOSI Air Force Office of Special Investigation

AFTO

Air Force Technical Order – Authorized manual directing and providing instructions for performing work on Air Force Assets

ASR Asset Status Report

AT

Acceptance Test: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

ACO

Administrative Contracting Officer – contracting officer who performs actions delegated by the PCO at the initiating activity

BER Beyond Economical Repair

ACRONYM

OR PHRASE DEFINITION

BROKE, HARD

Description of an asset that will require significant repair or replacement of parts and/or assemblies, notably the gearbox housing. (SEE: REMANUFACTURE WITH MAJOR

REPAIRS)

BROKE, SOFT

Description of an asset that will require minor repair or replacement of parts and/or assemblies. (SEE:

REMANUFACTURE WITH MINOR REPAIRS)

CAV AF

Commercial Asset Visibility Air Force. This is the end item production reporting system for Contractor repairs and GFM transactions.

CDRL Contract Data Requirements List

CDM Contract Depot Maintenance

CFM Contractor Furnished Material – Contractor furnished material required to complete the repair.

CLIN Contract Line-Item Number

CMRA Contractor Manpower Reporting Application

CO Contracting Officer

COMPETENT

ENGINEER

Designated by the Government’s Program Manager, the competent engineer will be identified at the initial production meeting for any subsequent delivery order.

CONDEMN

A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

COMPONENT

A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

CONDITION Condition Code A – Serviceable (Issuable without

CODES Qualification) – New, used, repaired, or reconditioned materiel which is serviceable and issuable to all customers without limitation or restriction. Includes material with more than 6 months shelf-life remaining.

Condition Code F – Unserviceable (Repairable) – Economically reparable materiel which required repair, overhaul, or reconditioning; includes reparable items which are radioactively contaminated.

Condition Code H – (Condemned) – Materiel which has been determined to be unserviceable and does not meet repair criteria; includes condemned items which are radioactively contaminated; Type 1 shelf-life materiel that has passed the expiration date; and Type II shelf-life materiel that has passed expiration date and cannot be extended. (NOTE: Classify obsolete and excess materiel to its proper condition before consigning to the DRMO. Do not classify materiel in Supply Condition H unless it is truly unserviceable and does not meet repair criteria.)

CPP Counterfeit Protection Plan

DAY A calendar day

DCMA Defense Contract Management Agency

DD FORM 1348-1A

Department of Defense (DoD) form required to be created and attached on all Government Property being shipped from the Contractor’s facility IAW DLM 4000.25-1 (ref most current amendment or replacement).

DEFECT Any nonconformance with specified requirements

DFAR Defense Federal Acquisition Regulation

DID Data Item Description

DISASSEMBLE To remove the components that make up the end-item in accordance with disassembly instructions IAW OEM

Technical Data.

DLAD Defense Logistics Acquisition Directive

DMRP Discrepant Materiel Reporting Program

DoD Department of Defense

DoDI Department of Defense Instruction

DRILS Defense Repair Information Logistics System

ECA External Certificate Authority

ECP Engineering Change Proposal

EDD Estimated Delivery Date

EPA Environmental Protection Agency

ESS Environmental Stress Screening

ETIMS Enhanced Technical Information Management System

FAR Federal Acquisition Regulation

FLIS Federal Logistics Information System

GBL Government Bill of Lading

GFE

Government Furnished Equipment - Tangible asset that is functionally complete for its intended purpose, durable, and nonexpendable. (see FAR part 45.101). For the purpose of this PWS, GFE are items such as machinery, tooling, fixtures, booths etc.

GFP

Government Furnished Property - Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract (see

FAR part 45.101). For the purposes of this PWS, property includes materials, equipment, and carcasses provided to the contractor.

GFM

Government Furnished Material - “Material” means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment (see FAR part 45.101).

GIDEP Government-Industry Data Exchange Program

GPM Government Program Manager

GSA Government Services Administration

IAW in accordance with

IUID

Item Unique Identification – The program was an initiative incorporated by the Government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the Contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

JCALS Joint Compute-Aided Acquisition and Logistics Support

MICAP

Mission Incapable Awaiting Parts - The status of a weapon system, as determined by its ability to accomplish its assigned mission. MICAP situations are a grounded aircraft in need of an immediate serviceable asset or repair.

MILSTRAP Military Standard Transaction Reporting and Accountability Procedures

MILSTRIP Military Standard Requisitioning and Issue Procedures

NAC National Agency Check

NDI Non-Destructive Inspection

NIIN

The National Item Identification Number consists of a 2-digit National Codification Bureau number designating the central cataloging office (whether North Atlantic Treaty Organization or other friendly country) that assigned the number and a 7-digit (xxx-xxxx) non-significant number.

NLT No Later Than

NSN

National Stock Number - The 13-digit stock number replacing the 11-digit Federal Stock Number. It consists of the 4-digit Federal Supply Classification code and the 9-digit National Item Identification Number. The National Item Identification Number consists of a 2-digit National Codification Bureau number designating the central cataloging office (whether North Atlantic Treaty Organization or other friendly country) that assigned the number and a 7-digit (xxx-xxxx) non-significant number. The number shall be arranged as follows:

9999-00-999-9999.

O&A Over and Above

OCONUS Outside the Continental United States

OEM Original Equipment Manufacturer- SCI

OO-ALC Ogden Air Logistics Complex

PCO Procuring Contracting Officer

POC Point of Contact

PQDR

Product Quality Discrepancy Report - A tool to report or respond to deficiencies found with either repair or new manufacture of the product.

QALI Quality Assurance Letter of Inspection

QAR Quality Assurance Representative

QDR Quality Deficiency Reporting

PM Program Manager - Government Individual responsible for the overall program or project.

PMPS Parts, Material, and Process Selection

PMR

Program Management Review - Biannual review with contractor and government personnel to review contract status and to address all issues from both sides.

QA Quality Assurance

QAR Quality Assurance Representative

RECOVERABLE An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

REMANUFACTURE

WITH MAJOR

REPAIRS

Repair or replacement of major assemblies evaluated to be hard-broke to include, but not limited to, replacement of the gearbox housing, gears, covers, shafts, bearing carrier, or other forged components. Results in a “like-new” asset with the same performance characteristics of a new asset.

(reference FAR 22.1003-6)

REMANUFACTURE

WITH MINOR

REPAIRS

Repair or replacement of piece parts and minor subassemblies determined to be soft-broke. Results in a “like-new” asset with the same performance characteristics of a new asset (reference FAR 22.1003-6).

REPAIR The restoration of an item to a completely serviceable condition as prescribed by applicable technical data.

RFD Request for Deviation

ROD Report of Discrepancy

3. TASK REQUIREMENTS 42

3.1. General 44

ACRONYM

OR PHRASE DEFINITION

RTOK Retest Okay

SDR Supply Discrepancy Report

SERVICEABLE

Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the Technical Data cited in the PWS.

SOW Statement of Work

SPI Special Packaging Instruction

SRU Shop Replaceable Unit

TCTO Time Compliance Technical Order

TECHNICAL DATA

All government and contractor drawings, specifications, standards, Technical Orders (TOs), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

TODO Technical Order Distribution Offices

UII Unique Item Identifier

UNSERVICEABLE

An item in a condition unfit for use but which can be restored to a serviceable condition after repair, rework, or repair. This condition includes items requiring calibration, test, modification, assembly, or the addition of components.

WAWF

Wide Area Workflow - a paperless contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting life cycle.

WR Work Request

The contractor shall provide and maintain all the capabilities to test and remanufacture assets 46 to serviceable “A-condition” such as, but not limited to, all the expertise, labor, tools, 47 equipment and parts in order to deliver the serviceable assets within the time period specified 48 on the contract. 49

The AF will send “F-condition” assets to the Contractor as required by an applicable 51

Delivery Order. Upon completion of a TTE assets not determined to be “hard-broke” will 52 proceed directly to the remanufacture process per the identified Technical Order. 53

Remanufacturing processes will be inclusive of the replacement of all parts identified as 55

“standard replacements” in respective Technical Orders or Overhaul Reports, the stripping of 56 all paint and corrosion-preventative plating, penetrant inspecting, machining, heat-treating, 57 shot peening, re-plating, and restoring dimensions, repair and reinstallation of hardware and 58 components, repainting, and identification. 59

Those assets determined to be “hard-broke”, requiring a remanufacturing with major repairs, 61 will follow the condemnation authorization request process identified in the BER section, 62

Section 3.9. 63

The Contractor will return the recoverable end items to the original specifications of the item, 65 except when noted in applicable engineering change orders. The Contractor shall perform an 66 acceptance test and checkout of each completed end item to assure serviceability prior to 67 presentation to the Government. 68

The Contractor shall obtain written approval from the competent engineer over the AF 70 workload for any deviations from the processes, materials, material processes or procedures 71 defined herein. Approval shall be coordinated with the PCO on DD Form 1694. 72

3.2. Assets within Scope of this Contract 74

Asset NSN Part Number Asset Description

1620-01-160-6348 4G94002-117A C-5M NLG Left-Hand Ninety-Degree Gearbox

1620-01-160-6351 4G94002-119A C-5M NLG Right-Hand Ninety-Degree Gearbox

3.3. 76

Place of Performance 78

All requirements shall be performed at the Contractor’s facility. 80

3.4. Anticipated Demand Quantity 82

The estimated demand quantity is for nine (9) Left Hand (LH) Ninety-Degree gearboxes 84

(-6348) and nine (9) Right Hand (RH) Ninety-Degree gearboxes (-6351) to be provided to 85 the Contractor per calendar year. 86

3.5. Delivery Ship To 88

Deliverables (remanufactured end-items and CDRLs) shall be shipped IAW the contract, or 90 subsequent Delivery Orders. 91

3.6. Receiving and Inspection 93

The Contractor shall perform receiving and visual inspection on each end item upon its 95 receipt at the Contractor’s facility IAW applicable technical orders and directives to 96 determine serviceability of each asset for remanufacture. Any deficiencies found as a result 97 of the inspection, such as misidentified, misdirected, have a variation in quantity, non-98 requisitioned items, lost or damaged parcel post or incorrect shipments, shall be brought to 99 the attention of the GPM and PCO promptly via email. 100

3.7. Handling 102

The Contractor shall exercise care to prevent any damages, pilferage, or loss of GFP while it 104 is in the Contractor’s possession. The Contractor shall store all GFP in a secure area and 105 provide protection against all adverse environment conditions. 106

3.8. Mis-identified Material 108

Upon receipt of misdirected or mis-identified material, contractor shall submit a Supply 110

Discrepancy Report (SDR) in the WEBSDR system. In the event the contractor cannot access 111

WEBSDR, then the Report of Discrepancy (ROD) shall be submitted via email to the GPM 112 for disposition. Refer to the Commercial Asset Visibility Air Force CAV AF 113

Reporting Requirements document. 114

3.9. Beyond Economical Repair (BER) 116

Assets, including assemblies and assembly components, that do not meet remanufacturing 118 and inspection limits, or are evaluated to be hard-broke, shall be referred to the GPM and 119

PCO for potential condemnation. 120

The contractor shall email a request for condemnation along with a completed Teardown 122

Deficiency Report, CDRL A010, and a complete quotation for the remanufacturing with 123 major repairs to the GPM and the PCO for authorization. 124

If the request to condemn is approved the PCO, or designee, will provide disposition 126 instructions to the contractor via a Delivery Order Modification and will exercise the BER 127

Option Line Item, allowing the Contractor to invoice for the incurred TTE and/or disposition 128 effort. 129

The Contractor shall report all authorized condemned assets on CDRL A001– Commercial 131

Asset Visibility Air Force (CAV AF) End Item Report and CDRL A002 Contract Depot 132

Maintenance (CDM) Monthly Production Report. 133

3.10. Asset Remanufacturing Requiring Major Repairs 135

If the request to condemn a hard-broke asset is not approved by the PCO with coordination 137 with the GPM, the PCO may authorize the Contractor to complete Remanufacturing with 138

Major Repairs via the exercise of the Option Line Item in the Delivery Order for 139

Remanufacturing Requiring Major Repairs. 140

The Contractor shall NOT perform further remanufacturing work or provide service to an 142 asset requiring major repair except at the written direction of the PCO via a subsequent 143

Delivery Order Modification. 144

3.11. Delivery Schedule 146

Assets remanufactured with minor repairs should be returned to the Air Force within 26 147 weeks of receipt. 148

The Contractor will forecast a specific, per-asset, production lead time for assets approved 150 for Remanufacturing Requiring Major Repairs IAW Section 3.10, above. This will be used 151 by the US Air Force 417th SCMS and the Contractor to develop and coordinate a delivery 152 schedule satisfactory to all parties per Delivery Order. 153

A review of schedules will be incorporated into monthly production report and program 155 status reports then distributed to all key project points of contact upon final coordination. 156

3.12. Replacement Asset: 158

Upon approval of a condemnation a replacement GFP asset may be sent to the Contractor for 160 remanufacture. The contractor shall NOT start work on replacement GFP until receipt of a 161 contract modification that authorizes such work. 162

3.13. Reclamation of Condemned Parts 166

When the PCO’s disposition instructions provide that the contractor be allowed to retain a 168 condemned asset for cannibalization of spare parts an audit trail shall be maintained for 169 traceability of each reclaimed / cannibalized part utilized in the remanufacture process. 170

3.14. Critical Safety Item (CSI) Management 172

The contractor will comply with AFI 20-106, 25 Jan 2006, and AFI 23-101, 8 Aug 2013, in 174 performing work on all landing gear critical safety items. Contractor shall also reference 175

DFARS clause 252.209-7010 – Critical Safety Items, for additional information and 176 guidance. 177

3.15. Request for Deviations (RFD) 179

The Contractor shall obtain written approval from the GPM and PCO for all deviations, 181 waivers, and non-conformance from the processes, materials, material processes or 182 procedures defined herein. This includes re-use of consumable parts. Re-use of consumable 183 parts may be permitted if consumable parts meet the performance and manufacturing 184 requirements of a newly manufactured part but must be approved prior to work being 185 accomplished. A deviation is a specific written authorization to depart from a particular 186 requirement(s) of an item’s current approved configuration documentation for a specific 187 number of units or a specified period of time. It differs from an ECP in that a deviation does 188 not effect a change to a configuration document. The contractor is not authorized to make 189

Class I or Class II engineering changes without obtaining the approval of the Government 190 engineer. 191

An RFD shall be prepared IAW CDRL A007 and provide the information using DD Form 193

1694. All changes, regardless of classification, must be submitted for review. No shipments 194 of material under this contract shall be authorized until the requests for deviations have been 195 approved by the appropriate office. In the event that an RFD is prepared, the following steps 196 shall be implemented: 197

a. Step 1 – Contractor shall draft an RFD in accordance with CDRL A007 and 199 submit it to the Competent Engineer, the GPM, the ACO, and the PCO for action. 200

b. Step 2 – Hill AFB Engineering and the GPM shall review/approve RFD. The PCO 202 shall send final approval prior to start of work. 203

c. Step 3 – Contractor will proceed as directed by the approved RFD. Contractor shall 205 maintain an archive of all submitted and completed RFD’s that may be request by the 206 government during the contract period. 207

3.16. Engineering Change Proposals (ECPs) 210

An ECP is the management tool used to propose a configuration change to the baselined 212 performance requirements and configuration documentation. In the event the Contractor 213 develops any engineering changes that affect form, fit or function of any items covered by 214 this SOW, the contractor shall provide an ECP to AF Engineering for review/approval IAW 215

CDRL A008 (DI-SESS-80639D) providing information from DD Form 1692. 216

ECPs are negotiated and funded separately and will be accomplished in accordance with a 218 mutually agreed to schedule. Refer to MIL-HDBK-61A table 6-2 for information on criteria 219 used to classify changes. Guidelines for preparing an ECP can be found in MIL-HDBK-61A 220 and ANSI/EIA-649. 221

An ECP is defined as the documentation by which a permanent engineering change and its 223 implementation for parts to be delivered under this contract is proposed, justified and 224 submitted to the appropriate authority for approval or disapproval. All proposed changes are 225 either Class I or Class II based on the magnitude and its effects. SECNAVINST 4140.2/AFI 226

20-106 contains guidance for processing engineering changes to critical 227 safety items (CSIs). 228

Following completion of the ECP classification process, the contractor shall submit an ECP 230 for any Class I change that impacts the parts covered by this contract to the PCO for 231 processing by the Engineering Review Board (ERB). The contractor will be notified by the 232

PCO within thirty (30) days of approval/disapproval for simple proposals. Complicated 233 proposals may require additional time and coordination with the ERB. A Class I ECP may be 234 prepared in the contractor’s format but at a minimum must be compatible with USAF 235 information management systems. In addition, a Class I ECP shall provide all information 236 required by CDRL A008. 237

A Class II ECP may be prepared in the contractor’s format. At a minimum, the following 239 data is required: noun and part number of item affected; name noun and part number of next 240 higher assembly; description of the engineering change; need and reason for the change; all 241

USAF contract numbers for which the change applies; and the change document number. 242

Justification codes are not required for Class II ECPs. The contractor shall submit all ECPs 243 by agreed upon appropriately secured electronic means. 244

3.17. Item Unique Identification (IUID) Marking Requirements 246

IUID marking shall be completed IAW TO 9H2-3-83-3, applicable contract clauses and 248

CDRL A004 - IUID Marking Activity and Verification Report. The contactor shall provide 249 and conform to an IUID marking plan which will be provided to the GPM, the PCO and the 250

ACO within sixty (60) days of contract award. IAW CDRL A004 (DI-MGMT-81804) the 251

Contractor shall replace damaged markings, identification, and decals. 252

Each completed end-item will be permanently and legibly marked with the Contractor’s 254 facility identification. This identification will display the name of the Contractor facility, 255 date of maintenance and contract number. This identification can be by decalcomania, 256 rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink 257 or paint of contrasting color; also, end-item identification plates shall reflect the latest 258 configuration/update, i.e., National Stock Number (NSN), Part Number as applicable. 259

For items that do not have an IUID marking specifications the Contractor shall develop the 261 marking specifications in accordance with MIL-STD-130. 262

IUID markings currently in place on items undergoing repair shall be protected from damage 264 or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. 265

Should IUID marking be rendered unreadable during repair, the Contractor shall notify the 266

CO for determination. 267

IUID markings which will be potentially destroyed during repair due to technical direction 269

(i.e. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and 270 replaced with the same Unique Item Identifier (UII) as part of the repair action. 271

The Contractor shall submit the required and applicable data for legacy items to the DoD 273

IUID Registry per the data submission procedures at: 274 http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html. 275

3.18. Quality Assurance 277

The contractor’s quality control program shall comply with, and be certified to, a quality 279 standard that meets the requirements of AS9100:2015 or higher. Complete records of all 280 quality control inspections and work performed by the contractor shall be maintained and 281 made available to the Government upon request. The remanufacture processes performed by 282 the contractor at the Contractor owned or operated facilities during the period of this contract 283 shall at all times and places be subject to audit and/or review by the PCO or the PCO’s 284 authorized representative. 285

3.19. Packaging 287

Reusable shipping containers, packaging, and crating material in which the asset is received 289 shall be handled with care. Reusable containers shall be stored for reuse, and configuration of 290 the containers shall not be altered. If at any time the reusable shipping container arrives at the 291 contractor facility damaged beyond remanufacture, the contractor will accomplish associated 292 remanufacture of such packaging or provide new packaging. The contractor shall be 293 responsible for ensuring that containers are IAW the Special Packaging Instructions (SPI). 294

The Contractor shall properly package remanufactured assets IAW Special Packaging 296

Instruction (SPI) F002671046. The Contractor shall place a serviceable tag, Department of 297

Defense (DD) Form 1574 inside the package along with the assets as well as another 298 completed DD Form 1574 to the outside of the package. 299

3.20. Shipping 301

The Contractor shall ship or transport applicable assets IAW DD Form 1653 Transportation 303

Requirements. All assets will always be returned or shipped utilizing a DD 1348-1A unless 304 http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html otherwise directed by the Government. DD 1348-1A is the authorized shipping document, 305 not a DD250, so that the item can be properly identified. 306

All outgoing USAF shipments will be shipped per the direction of the Government Bill of 308

Lading (GBL) or as otherwise directed. The USAF will only be responsible for shipping 309 costs incurred within the Continental United States (CONUS), all other shipping related costs 310 will be at the contractor’s expense. The contractor shall be responsible for any application 311

OCONUS costs. 312

3.21. Certificate of Conformance (CofC) 314

The contractor shall provide completed Certificate of Conformance in accordance with 316 clause 52.246-15 Certificate of Conformance. The CofC shall be provided with each asset 317 delivered and its component parts that have been remanufactured with the intent of returning 318 these assemblies or component parts to service. This documentation shall have part number, 319 serial number, work accomplished. 320

3.22. Non-Conforming Parts / Quality Deficiency Reporting (QDR) 322

If a remanufactured asset is received from the Contractor and determined to be unserviceable, 324 the Government will initiate a PQDR and return the asset back to the Contractor. The 325

Contractor shall provide a Return Authorization Number (RAN) for return of the asset to the 326

Contractor and provide a quality deficiency report (QDR) IAW CDRL A005 - Quality 327

Deficiency Reporting (QDR) (DI-QCIC-80736). 328

Once the Contractor receives the returned non-conforming asset, the contractor shall perform 330 a thorough inspection to determine causality and repair the asset to serviceable condition at 331 no additional cost to the Government. The contractor shall coordinate these actions with the 332

GPM and PCO. 333

3.23. Option Requirements / Quantities 335

In the event the contract includes unfunded options for remanufacture of additional quantities 337 of end-items, the Contractor shall NOT start work until receipt of a contract modification that 338 exercises the option and obligates additional funding. Refer to FAR Clause 52.217-7, Option 339 for Increased Quantity-Separately Priced Line Item, of the contract for information regarding 340 when the Government gives the contractor preliminary notice of its intent to exercise these 341 optional quantities. 342

4. TECHNICAL ORDERS AND DIRECTIVES 345

4.3. Technical Data Requirements 347

The contractor shall remanufacture the end-item(s) IAW the latest dated TOs or other 349

Government Approved Technical Data, and the Technical Data listed in this section at the 350 time the remanufacture is being accomplished. If contractor prefers to manufacture items 351 within their capabilities and authority, they shall use the most most-up-to date Technical Data 352

Package (TDP) provided by the government. 353

4.4. Applicable Technical Orders 355

The contractor shall perform the remanufacturing process by complying with the latest 356 revision of drawings and technical data 4S2-70-3 & 4S2-70-4 approved by the AF. 357

• 4S2-70-3 358

• 4S2-70-4 359

• 201416605 360

• 200827953 361

4.5. Foreign Disclosure 363

Foreign Disclosure Restrictions IAW AFMCI 21-113, 21-149 and 23-102 do not apply. 365

4.6. Process Regulations 367

Note that many of the remanufacture processes are regulated in the United States under 369

Occupational Safety and Health Administration (OSHA) and Environmental Protection 370

Agency (EPA) regulations. Reference to a regulated process under either OSHA or EPA is 371 not intended to be the only regulated processes. It is the contractor’s responsibility to identify 372 the affected process and comply with all applicable regulations. 373

5. REPORTING AND DATA REQUIREMENTS 376

5.3. Communication 378

After contract award and throughout the life of the contract, it is expected that the Contractor 380 regularly engage in open communication with the Government. Constant and collaborative 381 communication is crucial to the successful achievement of the desired outcomes. Specific 382 processes and procedures for communication on various topics, such as Program Status 383

Report CDRL A006 are outlined throughout this document. 384

The contractor shall not contact the SPO, field units, or any other organization identified as 385 the customer without approval and coordination with the GPM and CO. When the customer 386 attempts to contact the contractor, they should be referred to the appropriate Government 387 office. 388

5.4. Point of Contact (POC) 390

The contractor shall identify a primary POC who can be reached Monday through Friday 392 during core business hours to facilitate in the execution of contract requirements and problem 393 resolution. The primary POC will represent the prime contractor in all matters including 394 negotiation, execution of contract changes and agreements, and program reviews. 395

5.5. Teleconference / Microsoft Teams Meeting 397

The workload Program Manager may request a conference call or virtual meeting between the 399 contractor, DCMA and the Air Force to discuss various issues. The purpose is to review 400 cost/schedule/performance metrics and address significant program/technical issues. The agenda shall 401 be prepared by contractor and coordinated with the Air Force Program Manager prior to scheduling. 402

5.6. Contract Data Requirements List (CDRL) 404

Reporting and data requirements shall be provided in the Contract Data Requirements List 406

(CDRL), DD Form 1423-1. The Contractor shall prepare and submit the following records, 407 forms, or reports in support of this work effort. This list shall not be considered as all-408 inclusive and may change after award. 409

All products developed under this contract shall be considered Government work and shall 411 have no license encumbrances. All data shall be developed and provided in accordance with 412 the data right clauses in the contract. Unless the Contractor has expressed a claim to 413 providing data to the Government with less than unlimited data rights, the Government will 414 assume unlimited data rights (see DFARS clause 252.227- 7013 of this task order for 415 definition of data rights). 416

Documentation deliverables shall be delivered in accordance with this SOW, unless 418 otherwise specified by the GPM and CO through a contract modification or PCO letter. The 419

Government has the inherent right to disapprove any data item. Therefore, the GPM will 420 have the right to reject or require correction of any deficiencies found in documentation 421 deliverables. In the event of rejection of any deliverable, the Government PM, with 422 coordination with the CO, will notify the Contractor in writing of the specific reasons why 423 the deliverable was rejected. The Contractor shall have 30 calendar days, or as outlined in the 424

DD1423 and/or DID (whichever is shorter) or unless designated otherwise through a PCO 425 letter, to correct the rejected deliverable and resubmit to the GPM for re-inspection. The 426

Government must approve final versions of data deliverables. 427

Item # Title of Data Item Frequency of Submittal

A001 Commercial Asset Visibility Air Force (CAV AF) End Item Report

IAW SOW 5.6.1 and upon completion of repair.

A002 Contract Depot Maintenance (CDM) Production Report IAW SOW 5.6.2 - monthly.

A003 Government Property Physical Inventory Report

IAW SOW 5.63 - annually and upon order completion.

A004 Item Unique Identification Marking Activity, Validation & Verification Report

IAW SOW 5.6.4 for each asset.

A005 Quality Deficiency Report IAW 5.4.5, as needed.

A006 Program Status Report IAW 5.4.6, at minimum, monthly.

A007 Request for Deviation IAW 5.4.7, as needed.

A008 Engineering Change Proposal IAW 5.4.8, as needed.

A009 Significant Historical Data IAW 5.4.9, with each completed asset.

A010 Teardown Deficiency Report IAW 5.4.10, when a TTE concludes asset is "hard broke".

5.6.1. A001 Commercial Asset Visibility Air Force (CAV AF) End Item Report 430

The Commercial Asset Visibility Air Force (CAVAF) application provides a web-based, 432 automated method of tracking Government owned reparable assets as they flow through 433 the repair cycle at the contractor's repair facility. The main purpose of CAVAF is to 434 provide an inventory management system for reparable assets while they are at 435 commercial repair vendors. CAVAF on the World Wide Web allows the contractor to 436 report transactions as they occur. These transactions automatically update the CAVAF 437 database. An integrated, relational database allows the commercial repair vendors to 438 access their repair data to produce all the required status and activity reports. 439

The Contractor shall manage and report all assets within the CAVAF System, available at 441 https://www.cavaf.com. Accurate and timely reporting of maintenance transactions into 442

CAV AF is critical to the management of repair requirements and the management of 443 world-wide asset distribution. Contractor is required to comply with all CAV AF 444 requirements identified in the CDRLs and attachments to the contract. Additionally, upon 445 completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) 446 from CAV AF. Place one copy on the outside of the shipment container, one copy inside 447 the shipment container, and retain the third copy for the contractor's records. 448

Refer to the CAV AF Reporting Requirements Document for technical 450 requirements/considerations, responsibilities, and reporting requirements of the CAV AF 451 system. IAW CDRL A001 (DI-MGMT-81838). 452

The Contractor is required to report End Item transactional data through electronic 454 submission using the Government’s CAV AF system. The contractor is required to be 455 https://www.cavaf.com/ able to perform all transactions in the Contractors User Guide, Version 10 or higher. The 456 purpose of CAV AF is to maintain asset visibility and accountability throughout the 457 remanufacture process, update asset condition and balance to Air Force Supply Systems, 458 reports financial and inventory balances, and feed production and unit remanufacture 459 costs to the maintenance and budgeting systems. Data entry into CAV AF generates the 460

DD Form 1348-1A which is mandatory for shipping and receiving transactions. 461

5.6.2. A002 Contract Depot Maintenance (CDM) Production Report 463

The Contractor shall report monthly by contract delivery order on all applicable 465 categories, totals, and on-hand balances, providing all listed Data Item Description (DID) 466 requirements for each remanufacture location, including Sub-Contractor facilities, if 467 applicable, for the contract’s maintenance occurrence actions during the reporting period 468

IAW CDRL A002 (DI-PSSS-81995). 469

5.6.3. A003 Annual Government Property Physical Inventory Report 471

The Contractor shall provide an Annual Government Property Physical Inventory Report 473

IAW CDRL A003 (DI-MGMT-80441). 474

The Contractor shall conduct an annual 100% physical inventory over the course of a 476 year’s time of each NIIN as not to impede maintenance operations. Upon completion of 477 all NIIN’s 100% physical inventory, the Contractor shall provide the AF Government 478 inventory listing of the result of all AF GFP in the Contractor’s possession. 479

5.6.4. A004 Item Unique Identification Marking Activity and Verification Report 481

IUID markings are required for all end items and subcomponents to the end item IAW 483

CDRL A004 (DI-MGMT-81804). 484

5.4.5 A005 Quality Deficiency Reporting 486

In-the-event that an asset is returned for rework, the contractor shall perform a thorough 488 inspection to determine causality. A quality deficiency report (QDR) will be prepared and 489 provided to the ACO, PCO, and PM IAW CRDL A005 (DI-QCIC-80736). 490

5.4.6 A006 Program Status Report 492

The contractor shall prepare a program status report at a minimum of once a month. The 494 report shall be delivered NLT the last weekday of each month highlighting program 495 process, status, and risk/problem areas IAW CDRL A006 (DI-MGMT-81991). 496

5.4.7 A007 Request for Deviation (RFD) 498

The contractor shall submit requests for all deviations, waivers, and non-conformance for 500 new and remanufactured parts. Requests will be submitted on an as needed basis IAW 501

CDRL A007 (DI-CMAN-81590). 502

5.4.8 A008 Engineering Change Proposal (ECP) 504

In-the-event that the contractor develops any engineering changes that affect form, fit or 506 function of any items covered by this SOW, the contractor shall provide an ECP to AF 507

Engineering for review/approval. As needed for approval of a configuration change to the 508 baselined performance requirements and configuration documentation, the contractor 509 shall submit an ECP IAW CDRL A008 (DI-SESS-80639). 510

5.4.9 A009 Significant Historical Data 512

The Contractor shall provide a completed AFTO Form 95, Significant Historical Data, 514 with every end item repaired. The report shall be documented with any permanent history 515 of significant maintenance actions during the repair of the end item. The AFTO Form 95 516 will be included inside the box/crate with the repaired part prior to shipping IAW CDRL 517

A009 (DI-MGMT-81564A). 518

5.4.10. A010 Teardown Deficiency Report 520

When a TTE determines that an asset is “hard broke” the Contractor shall provide the 522

GPM, the PCO, and the workload Program Manager a Teardown Deficiency Report 523

(TDR). 524

The TDR shall contain the following: 526

• Identification of any packaging, handling, and shipping deficiencies. 528

• The part number, the asset’s serial number, and a summary of any deficiencies 529 discovered during the TTE process. 530

• Details contributing to the Contractor’s determination that the remanufacturing 531 processes would involve major repairs. 532

• Details of the recommended corrective action IAW CDRL A010 (DI-PSSS-533

81534A). 534

• An itemized list of the parts requiring repair or replacement. 535

6 GENERAL PROVISIONS 538

6.1 Higher-Level Contract Quality Requirement. 540

In compliance with clause FAR 52.246-11, the Contractor’s Quality Control Program 541 shall comply with ISO 9001:2000/SAE AS 9100:2015 or equivalent. The contractor shall 542 provide full cooperation with USAF personnel when QDRs are identified. The Air Force 543 reserves the right to verify the effectiveness of the QA program through reviews and 544 audits of work in progress at the Contractor owned or operated facilities. 545

No instances of substantiated reports of interference from the contractor with Quality 547

Assurance (QA) inspections conducted by USAF/DCMA personnel will be allowed. 548

6.2 Mission Impaired Capability Awaiting Parts (MICAPs) 550

MICAPs will be identified to the Contractor and work priorities will be set by direction 552 of the Government to ensure “remanufacture to demand” versus “batch repairing”. The 553

Government will provide the contractor with a priority list, as required, detailing MICAP 554 awaiting parts and high priority items. To meet this, the Contractor will be allowed to 555 move components among reparable end items to expedite remanufactures. However, this 556 practice shall be limited as to not produce Beyond Economic Repair (BER) assets as a 557 direct result. 558

6.3 Surge Capability 560

Should the USAF experience unplanned spikes, sudden increases in demand due to major 561 theater warfare, or a national emergency, the contractor shall work to meet and sustain 562 this demand for quantity levels above and beyond the normal peacetime requirements. 563

After being notified of the surge demand in writing, the contractor will allow USAF to 564 place additional orders and/or elevate the priority status of current contracts. 565

The Surge contract line item will be used to support Accelerated Delivery Requests 567

(ADRs) for MICAP, JCS or other high priority backorders that cannot wait for the 568 contractual remanufacture delivery time. The Surge contract line item will be funded 569 when there exists a need to expedite. Upon activation of the ADR procedures, the 570 contractor will provide the CO and GPM with an Estimated Delivery Date (EDD) within 571 one (1) working day. If the EDD is not satisfactory, the CO will request contractor to 572 provide an amended schedule. 573

7 GOVERNMENT PROGRAM AND CONTRACT MANAGEMENT 576

7.1 Government Program Management 578

The GPM will provide the Contractor access to all technical data required to perform 580 approved tasking. Only the GPM has authority to review and approve contract 581 deliverables. 582

7.2 Government Contract Management 584

Responsibility for contracting activities rests solely with the Government Contracting 586

Officer. No conversation, recommendations, or direction, whether given directly by, or 587 implied by Government personnel, that will affect the scope, schedule, or price of the 588 program covered by this SOW, shall be acted upon by the Contractor unless specifically 589 approved by the Government Contracting Officer. 590

8 SAFETY REQUIREMENTS 593

8.1 General Safety Requirements 595

While performing work under this contract the contractor shall comply with all applicable 597 federal, state and local regulations regarding occupational safety and health. The 598 contractor shall notify the CO, within one (1) hour of any damage to government 599 property where the dollar value exceeds $500,000.00 and within two (2) work-days, for 600 any damage to government property less than $500,000.00 during the execution of the 601 contract. Mishap notifications shall contain, as a minimum, the following information and 602 shall be delivered to the PCO for every reportable occurrence. 603

a. Contract, Contract Number, Name and Title of Person(s) Reporting 605

b. Date, Time and exact location of accident/incident 606

c. Brief Narrative of accident/incident (Events leading to accident/incident) 607

d. Cause of accident/incident, if known 608

e. Estimated cost of accident/incident (material and labor to repair/replace) 609

f. Nomenclature of equipment and personnel involved in accident/incident 610

g. Corrective actions (taken or proposed) 611

h. Other pertinent information 612

If requested by the designated PCO, the Contractor shall immediately secure the mishap 614 scene/damaged property and impound pertinent maintenance and training records, until 615 released by the Procuring Safety Office. Contractors will not dispose of contract data 616 related to a mishap until notified to do so by the PCO. 617

9 SPECIAL PROVISIONS 620

9.1 Quality Control Program. 622

In compliance with the clause entitled “Inspection of Services”, FAR 52.246-4, the 624 contractor shall establish and maintain a complete Quality Control Program to ensure the 625 requirements of this contract are provided as specified. The ACO will notify the 626 contractor of acceptance or required modifications to the plan before first remanufacture 627 induction. The contractor shall make appropriate modifications (at no additional cost to 628 the government) and obtain acceptance of the plan by the ACO before the start of the first 629 task order. Complete records of all inspection work performed by the Contractor shall be 630 maintained by the contractor and made available to the USG during contract 631 performance. 632

9.2 Security of Document & Data Control 635

All records and reports outlined in this SOW shall be prepared for each part, and a copy 637 kept on file, by the Contractor for the duration of the contract. The Government 638

Technical Representative reserves the right to request and view any records at any time. 639

The Contractor shall maintain secure business systems for the purposes of managing 640 critical and restricted data (including but not limited to Controlled Unclassified 641

Information (CUI), Scientific and Technical Information (STINFO), Handling and 642

Destruction Notices, and Export Control markings as applicable) for performance of the 643 program requirements. The Contractor shall maintain a cybersecurity strategy in 644 compliance with the DoDI 8500.01 Cybersecurity and DoDI 8510.01 Risk Management 645

Framework (RMF) for DoD Information Technology (IT). The Contractor shall perform 646 regular analysis, studies and investigations as needed to determine the appropriate 647 changes in order to meet all applicable cybersecurity requirements. 648

9.3 Safeguarding Covered Defense Information and Cyber Incident Reporting 650

The following DFARS clauses are applicable to this effort. Contractor shall control 652 information IAW these clauses, other sections of this SOW and terms and conditions of 653 the basic contract. 654

• 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 656

• 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor 657

Reported Cyber Incident Information 658

• 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident 659

Reporting 660

• 252.239-7009, Representation of Use of Cloud Computing 661

• 252.239-7010, Cloud Computing Services 662

9.4 Release or Removal of Information 664

Contractor personnel shall not release or remove system documentation, data, or reports 666 generated by or through use of government systems. All requests for information shall be 667 forwarded to the GPM. 668

9.5 Information Assurance Training and Workforce Management 670

The Contractor shall comply with all computer and network access requirements and 672 instructions including DoD Directive 8570.1 Information Assurance Training, 673

Certification and Workforce Management. 674

9.6 Government Furnished Equipment (GFE), Materials (GFM), Property (GFP) 677 and Software (GFS) 678

No GFP, other than the applicable assets provided for inspection and remanufacture will 680 be provided for performance of requirements. All parts and components required to 681 accomplish all requirements within this SOW shall be contractor furnished. The 682

Contractor shall provide appropriate trained personnel, materials, components, common 683 tools, test equipment, and shop supplies as required to remanufacture the assets. All GFP, 684 including assets provided for remanufacture, shall be managed in accordance with clause 685

52.245-1. All costs associated with such storage of assets provided for remanufacture will 686 be at the contractor’s expense. 687

(END) 692