2026 Statement-of-Work - Airshow Audio and Sound.pdf

STATEMENT OF WORK (SOW)

Airshow Public Announcement and Sound System

75 ABW/XP – Airshow Committee 7323 3rd Street

HILL AFB, UT, 84056

27 January 2026

TABLE OF CONTENTS

INTRODUCTION/BACKGROUND

SCOPE OF WORK

PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE

WORK REQUIREMENTS

OTHER REQUIREMENTS

INTRODUCTION/BACKGROUND

The Warriors Over the Wasatch Airshow is a major public event held at Hill Air Force Base, Utah. This event attracts thousands of attendees and requires a robust and reliable public address (PA) and sound system to provide clear and audible sound coverage for announcements, narration, and music throughout the airshow and along the crowd line. This Statement of Work (SOW) outlines the requirements for a contractor to provide a complete turnkey PA system solution for the Warriors Over the Wasatch Airshow scheduled for June 26-28, 2026. The Hill AFB Airshow provides no provisions, equipment or support.

SCOPE OF WORK

The contractor shall provide a complete, operational, and maintained PA and sound system as described in the Work Requirements section below. This includes but is not limited to providing all equipment, personnel, transportation, installation, operation, maintenance, and teardown services necessary to ensure high-quality, clear, and audible sound coverage for the duration of the airshow. This scope is inclusive of all aspects of the described system, including equipment and personnel to support the airshow Air Boss and announcer functions.

PERIOD OF PERFORMANCE

The period of performance for the airshow PA and sound system is from June 26, 2026, to June 28, 2026, inclusive of setup, show operation, and teardown. The contractor shall be prepared to begin setting up no later than June 25, 2026, to ensure the system is fully operational prior to the commencement of the airshow on June 26, 2026, and will complete teardown and depart from the airshow site by end of day June 28, 2026.

PLACE OF PERFORMANCE

The place of performance for the airshow PA and sound system is Hill Air Force Base, Utah specifically at the base of airfield tower and along the airshow crowd line and airshow center.

The specific location and layout details along the airshow ramp will be provided prior to the airshow dates.

WORK REQUIREMENTS

Contractor will provide the following comprehensive equipment package to include but not limited to: speakers, amplifiers, multi-channel mixer, multiple wired and wireless microphones, computers, CD players, wiring, connectors, electrical source (generators), miscellaneous equipment needed to complete a useable public address sound system providing high-quality, clear, and audible sound over aircraft sound and public noise along the airshow show line to hear and experience. Adequate number of full-range speakers positioned and placed to provide quality audio coverage along the show line carrying at least 500 feet into the general crowd areas nearest the show line (assuming no obstructions). Speakers are two-way full range self-powered hi-fidelity placed 90–120-foot intervals along the crowd show line for maximum coverage, spanning up to 2,500 linear feet. Each speaker must have individual volume control capability (Zone Volume Control) to allow for customized volume adjustments for different regions along the crowd line. A multi-channel audio mixer and connection devices for laptops, iPods, iPads, or similar devices must be provided. A dedicated Air Boss communication package with VHF radio (dual channel ICOM a-200), push-to-talk device, and headset. A separate air-to-ground radio interface that allows pilot-narrator communication to be routed through the PA system. System will be routed and interconnected as part of the announcer/air boss elevated platform on top of a trailer with approximately 100-200 square feet of surface space to accommodate 5-10 people and include safety rails and stairs. Mobile weather equipment capable of providing wind speed and direction for use by the Air Boss. An appropriate quantity of standalone, quiet power generators capable of handling the total power needs for the equipment described. Sufficient personnel, including at least one qualified technician/supervisor, capable of placing, erecting, positioning, testing, operating, and maintaining the equipment described. Personnel must also possess sufficient tools and spare parts to support the intended show duration. Provision of a complete turnkey service, including setup, operations, and teardown of all equipment. Contractor will provide a list of frequencies or potential frequencies to be used during the period of performance to the 75 OSS and 75 ABW/SC representatives to review and ensure there are no conflicts.

OTHER REQUIREMENTS

The contractor is solely responsible for all transportation, lodging, and sustenance requirements for their personnel. The contractor shall be responsible for obtaining any necessary permits or licenses required to operate within Hill Air Force Base. The contractor shall comply with all applicable safety regulations and procedures while on Hill Air Force Base. The contractor shall provide a point of contact for all communication related to the contract. The contractor must provide a detailed plan for setup, operation, and teardown prior to the event. The contract will provide the individual full name, date of birth, country of birth, REAL ID drivers license number with state issue/expiration dates information for required background checks for access to the Hill AFB and the airshow area. Contractor will ensure any employee working under this contract meets the access requirements to be on Hill AFB and within the airshow area. Contractor will ensure employees working under this contract are free of felonies and/or misdemeanors convictions which may deny employees from gaining access to Hill AFB and the airshow area.

The contractor must maintain insurance coverage adequate to cover any liability arising from performance under this SOW to include weather cancellation/delay. Proof of Insurance must be provided prior to start of event.

ACCEPTANCE

Approved by:

X Jason Thorpe Airshow Deputy Director