Grounds_Maintenance_HILL_AFB_2013_28_May_13.doc

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

Hill AFB, Utah

28 May 2013

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS [AUTOCORRECT TABLE OF CONTENT NUMBERS BASED ON INSTALLATION SPECIFIC EDIT TO THE TEMPLATE]

1. DESCRIPTION OF SERVICES

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1 MOW

1.1.2 EDGE

1.1.3 TRIM

1.1.4 IRRIGATION

1.1.4.1 OPERATION OF IRRIGATION SYSTEM

1.1.4.2 MAINTENANCE OF IRRIGATION SYSTEM

1.1.4.3 IRRIGATION SYSTEMS PARTS REPLACEMENT

1.1.4.4 WINTERIZING IRRIGATION SYSTEM

1.1.4.5 INSTALLATION OF IRRIGATION SYSTEM

1.1.4.6 WATER CONSERVATION

1.1.5 REMOVE DEBRIS/POLICE GROUNDS

1.1.6 LEAF REMOVAL/TREE DEBRIS

1.1.7 FERTILIZATION

1.1.8 WEED IDENTIFICATION AND CONTROL

1.1.9 LAWN RENOVATION

1.1.10 AREAS DAMAGED BY THE CONTRACTOR

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

1.2.1 MOW

1.2.2 TRIM

1.2.3 AIRFIELD COORDINATION

1.2.3.1 FLIGHT-LINE DRIVERS

1.2.3.2 AIRFIELD TOWER COMMUNICATIONS

1.2.3.3 AIRFIELD LIGHT FIXURES

1.3 MAINTAIN UN-IMPROVED GROUNDS

1.4 MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

1.6 PERFORM SNOW/ICE REMOVAL

1.6.1 MAINTAIN MILITARY FAMILY HOUSING

1.7. SPECIAL REQUIREMENTS

1.7.1.TREES

1.7.1.1 TREE CARE

1.7.1.2 TREE STANDARDS

1.7.1.3 EMERGENCY SPOT PRUNING/TRIMMING

1.7.1.4 TREE AND STUMP REMOVAL

1.7.1.5 EMERGENCY TREE AND STUMP REMOVAL

1.7.2 EMERGENCY AND SPECIAL EVENTS SERVICES

1.7.3 XERISCAPING AND URBAN FOREST SERVICES

1.7.4 SPECIAL CUTS

1.7.5 PLANTING TREES, SHRUBS, AND VEGATATIVE BEDS

1.8 COMPOSTING OPERATIONS

1.8.1 MATERIALS RECEIVING /STORING

1.8.2 MEASURING AND MIXING

1.8.3 WINDROW CONSTRUCTION

1.8.4 METHOD OF AERATION-TURNING FREQUENCY

1.8.5 TEMPERATURE

1.8.6 COMPOSSTING PROCESS DURATION

1.8.7 RECORD KEEPING AND ADMINISTRATION

1.8.8 DENSITY DATA

1.8.9 REPORTING

1.9 WOOD CHIPPING

1.9.1 PERFORM WOOD CHIPPING AND HAULING

1.9.2 MATERIALS FROM HILL AFB GOLF COURSE

1.9.3 MATERIALS FROM OTHER HILL AFB CONTRACTS

2. SERVICES SUMMARY

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. SURVEILLANCE METHODS

2.3.1 100% SURVEILLANCES

2.3.2 PERIODIC SURVEILLANCES

2.3.3 CUSTOMER COMPLAINTS

2.3.4 RANDOM SAMPLING

2.4. PERIODIC PROGRESS MEETINGS

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.2. UTILITIES

3.3 MATERIALS

3.4. SECURITY, FIRE AND MEDICAL SERVICE

3.5. TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4. GENERAL INFORMATION

4.1. MISSION

4.2 BACKGROUND

4.3 AREAS DAMAGED BY CONTRACTOR

4.4 ENVIRONMENTAL REQUIREMENTS

4.4.1 HAZARDOUS MATERIALS

4.4.2 PESTICIDES

4.4.2.1 PESTICIDES STORAGE AND MIXING

4.4.2.2 MONTHLY REPORTS

4.4.3 HAZARDOUS MATERAIL INVENTORY

4.4.4 HAZARDOUS MATERAILS MANAGEMENT

4.4.5 FINAL REPORT

4.5. PERMITS, LICENCES AND CERTIFICATION

4.6. HOURS OF OPERATIONS

4.7 RECOGNIZED HOLIDAYS

4.7.1 BASE CLOSURES

4.8 SECURITY REQUIREMENTS

4.8.5 CAC CARD ISSUANCE AND VINDICATOR ACCESS

4.9 PERFORMANCE OF SERVICES DURING CRISIS

4.10 SPECIAL QUALIFICATIONS

4.10.1 CONTRACT MANAGER

4.10.2 PERSONNEL

4.11 INTERFACES

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.13 WORK CLEARANCE REQUESTS

4.14 SAFETY REQUIREMENTS AND REPORTS

4.14.1 CONTRACTORS SAFETY AND HEALTH PLAN

4.15 MODIFICATIONS

4.16 CONTRACT MANPOWER REPORTING

4.17 KEY CONTROL

4.18 SCHEDULE

4.18.1

SCHEDULE CHANGES

4.19 PHASE OUT

5. APPENDICES

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Hill Air Force Base and Little Mountain Test Facility in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer Representative’s (COR) and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service required by this Performance Work Statement (PWS). The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS. The Contractor shall provide services identified below for all and improved grounds as identified in Appendix A and B. Mowing for special events shall not be included in this requirement.

1.1.1 Mow. The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2 Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than 1/2” inch from the surface edged and to a depth at a minimum of 2 inches, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. The contractor shall remove any visible debris after edging, before leaving work area.

1.1.3 Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area. Damage to trees and shrubs from trimming shall be replaced with same size and type by the Contractor at no additional cost to the Government. Plant replacement shall occur within 15 days of notice of damage.

1.1.4 Irrigation. The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season. All areas shall receive sufficient amounts of water as necessary, to present a uniform green color without browning or barren areas resulting from lack of water.

1.1.4.1 Operation of irrigation systems. The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed after normal working duty hours, where automatic irrigations systems are not available. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system from 15 April to 15 October.

1.1.4.2 Maintenance of Irrigation Systems. The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. The irrigation system to be maintained and related workload data is identified in Appendix A and B.

1.1.4.3 Irrigation Systems Parts Replacement. Replacement of controllers, clocks/timers, backflow prevention devices, and other irrigation parts as identified by the COR is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis, with approval from the COR and Contracting Officer.

1.1.4.4 Winterizing Irrigation System. The contractor shall winterize all irrigation systems to prevent freezing/ damage during the dormant season.

1.1.4.5 Installation of Irrigation Systems. Prior to installation, new irrigation system should be in accordance with most current Base Facility Design Standards.

1.1.4.6 Water Conservation. The contractor shall work with the 75 CES/CEOF personnel to ensure watering schedules, pressures and amounts are correct to conserve water while providing green healthy lawns.

1.1.5 Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved, and semi-improved grounds and any additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, etc.) and man-made debris. Contractor shall police areas to maintain a neat and professional appearance.

1.1.6 Leaf Removal/Tree Debris. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. The contractor shall dispose of leaves and tree branches at the wood recycle/compost area located on Hill AFB.

1.1.7 Fertilization. The contractor shall have a fertilizer application program approved by the COR. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. The estimated work shall include three (3) applications equally spaced during 15 April to 15 October period on common lawn areas. All applications shall be made when weather conditions permit desirable results (no rain predicted within 72 hours). Contractor shall avoid paved areas, when spraying or applying granular fertilizer. Should any fertilizer be placed on paved areas, they shall be swept/hosed off onto the lawn by the contractor prior to leaving work site. If initial application does not produce effective results because of application, contractor shall re-apply to treated areas at no additional cost to the government. Each fertilized area shall be flagged immediately following the application to identify areas to the base personnel and flags shall be left in place for 24 hours and then removed.

1.1.8 Weed Identification and Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Weed Management (IWM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel. Weeds are common on this installation and their abatement should be specifically addressed in the IWM plan and used to determine the workload. The Contractor shall use only approved herbicides as stated in DoD Instruction 4150.07, DoD Pest Management Program, AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides and herbicides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions.

The Contractor shall ensure that all workers have current state certification for the weed control services being performed. The estimated work shall include all common lawn areas. All applications shall be made when the weather conditions permit desirable results (no rain predicted within 72 hours). Contractor shall avoid paved areas when spraying or applying granular chemicals. Should any chemicals be place on the paved areas, they shall be swept or hosed off onto the lawn by the contractor prior to leaving the work site. If the initial application does not produce effective results, the contractor shall re-apply to treated areas at no additional cost to the government. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.) Civil Engineer, Bio-Environmental and HAZCELL must approve all herbicides/chemicals prior to bringing them on base. Any chemicals shall be applied by certified and licensed pesticide applicator from the State of Utah Department of Agriculture and Food as Commercial Pesticide Applicator. The contractor will add colored dye to mixture for identification and inspection purposes.

1.1.9 Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by the COR. This work will be issued via a separate task order. Renovate deteriorated lawn area to match surrounding areas.

1.1.10 Prune Shrubs, Hedges, Maintain Rock Beds and Mulched Areas. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

The Contractor shall provide services identified below for all semi-improved grounds as identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike Hazard (BASH) areas. Maintain grass height between 7 and 14 inches in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing to include the following locations: MAMS I and II, berms on the Flightline and POL fuel farm. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1 Flight-line Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (Flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.2 Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The government will provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and will be provided by the government listed in Appendix G (Government Furnished Equipment). The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3 Airfield Light Fixtures. This service also includes a requirement that grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3 MAINTAIN UN-IMPROVED GROUNDS. “RESERVED”

1.4 MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS. The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. Full maintenance of flowerbeds shall be required including replacement in the Spring, Summer, and Fall with appropriate seasonal flowers. All flowerbeds shall present a full and colorful appearance. See Appendix A for required areas.

1.5. SURFACE DRAINAGE DITCHES. The contractor shall help ensure that surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and continuous flow of water.

1.6 PERFORM SNOW/ICE REMOVAL. The Contractor shall perform snow and ice removal from main sidewalks. The Facility Managers are responsible for icicles, steps and sidewalks up to 75 feet from the building. The contractor shall ensure a pathway of 4 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, bus stops, entrance ramps, and tunnels. Snow removal operations shall begin when accumulation reaches two (2) inches. Operations shall begin with Priority one (1) and proceed through Priorities two (2) using Priority listing in Appendix F. After snow and ice are removed in all areas, adequate salt must be applied to combat slippery conditions for pedestrians. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the contractor must place excess snow in accumulation points designated by the COR. Contractor shall provide ice melt.

1.6.1 Maintain Military Family Housing. Snow removal for Military Family Housing will be maintained by Boyer Military Family Housing Maintenance.

1.7. SPECIAL REQUIREMENTS

1.7.1 Trees. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. The 75 CES/CEOI will perform trimming/pruning when working near high voltage lines where specialized training and equipment are required.

1.7.1.1 TREE CARE. “RESERVED”

1.7.1.2 Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest edition, unless otherwise directed by the CO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning

ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3 Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a task order by the Contracting Officer. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the task order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4 Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a task order by the Contracting Officer. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within 10 workdays from the task order date.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the task order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the task order date.

Saplings: Diameter 3” and smaller, remove within 2 workdays from the task order date.

1.7.1.5 Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a task order by the Contracting Officer.

Large Trees: Remove within 2 workdays from the task order date

Medium Trees: Remove within 2 workdays from the task order date

Small Trees: Remove within 1 working day from the task order date

Saplings: Not required

1.7.2 EMERGENCY AND SPECIAL EVENT SERVICES. The contractor shall upon notification by the Contracting Officer through the issuance of a task order, perform emergency or special event grounds maintenance service required in areas covered under this contract; to include erosion, clean-up of trees, limbs, and debris in aftermath of storms, drought situations, Hill AFB Air Shows or Distinguished Visitor Visits . Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the contracting officer and government evaluator and initiate emergency services. Upon receiving direction by the Contracting Officer, contractor personnel shall begin emergency work within two hours. Oral task orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written task orders. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.3 XERISCAPING AND URBAN FOREST SERVICES. The contractor shall upon notification by the contracting officer through the issuance of a task order, perform Xeriscaping.

1.7.4 SPECIAL CUTS. All DV/Special Cuts will be executed via a Task Order. DV and special cuts cover all cuts not encompassed or in excess of the improved and semi-improved standard.

1.7.5 Planting Trees, Shrubs, and Vegetative Beds. The contractor shall upon notification by the contracting officer provide a proposal for planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. After negotiation and acceptance of the contractor’s proposal, the contracting officer will issue a task order authorizing the contractor to start work.

1.8 COMPOSTING OPERATIONS

1.8.1 Material Receiving/Storing. The contractor shall maintain a raw material storage area at the composting site. The contractor shall move materials and form windrows using contractor furnished equipment. Once an adequate volume of material has accumulated to allow efficient processing of the material, composting activities need to be scheduled and conducted. The storage of compost materials shall be maintained to maximize compost production. However, grass clippings must be put into windrows within 24 hours after collection to avoid potential odor problems. Contractor personnel shall follow good housekeeping practices in the receiving/stockpiling area to prevent nuisance conditions and maintain an aesthetic site appearance. Additionally, the contractor shall control entry to the compost site to prevent unauthorized access and dumping.

The materials targeted for composting include leaves, horse manure/straw, and grass clippings. Materials prohibited from the composting process include hazardous waste or waste contaminated with poly-chlorinated biphenyl's (PCBs), and wastewater sludge. Before including new materials into the composting process (for example, paper, cardboard, etc.), the COR must approve the proposed materials to prevent legal or environmental problems. The contractor shall empty horse manure out of the pit located at the horse stables estimated twice per month.

1.8.2 Measuring and Mixing. The purpose of measuring and mixing the compost material is to balance the carbon to nitrogen (C/N) ratio and to evenly distribute moisture throughout the windrow. Mixing is particularly important at Hill AFB because of the high nitrogen content contained in grass clippings and horse manure—thus a relatively high potential for odor problems. Composting conditions are achieved when raw materials are measured and mixed to achieve a (C/N) ratio ranging from 25:1 to 40:1. The contractor shall try to achieve this C/N ratio by following the examples listed below.

Three (3) parts grass clippings to one (1) part leaves and foliage Four (4) parts horse manure to one (1) part leaves and foliage Three (3) parts grass with one (1) part horse manure with one (1) part leaves and foliage

1.8.3 Windrow Construction. Anticipate constructing up to three windrows. These windrows shall be as large as possible within equipment limitations. The windrows may be approximately five feet high, 17 feet wide, and 200 feet long with a 10-foot open alley between for access. Upon constructing the windrows, room needs to be maintained to allow equipment access and the necessary turning area. Rows will be turned to the bare ground so as to get proper ventilation, and decomposition.

1.8.4 Method of Aeration—Turning Frequency. Aeration of the pile will be accomplished with natural movement of air through the porous windrow to maintain the aerobic conditions. The contractor shall turn and/or fluff the windrows using either a tow behind, rotary drum windrow turner or a front-end loader-as directed by the COR. Turning frequency depends on degradation rates, temperature, moisture content, and material porosity. At a minimum, materials shall be turned within 24 hours after placing the windrows and weekly thereafter until the compost enters the curing stage. Because decomposition rates are greatest at the start of the process, the turning frequency may decrease with windrow age. Also, high nitrogen mixes, such as lawn clippings or manure, may require more frequent turning.

1.8.5 Temperature. Windrows shall be monitored with the goal of maintaining temperature within the range of 104F to 149F for a period of not less than five days and reach a temperature of not less than 131F consecutive period of not less than four hours.

1.8.6 Composting Process Duration. Depending on material quality and composting conditions, it is expected that the composting process in the windrows can be completed within a one to four month period. Curing of the compost depends on the intended use of the final product; however, curing is expected to take an additional two months. Monitoring results and proactive operational efforts can be used to keep the composting process on schedule. This may mean more, or sometimes less, activity is necessary to achieve the desired objectives.

Compost facility is expected to produce products for a variety of uses on Hill AFB. These uses include the following: landscaping using composted material and soil amendments for landfills, low nutrient soils, and housing resident garden plots. Finished compost must contain no sharp inorganic objects and must be sufficiently stable that it can be stored or applied to land without creating a nuisance, environmental threat, or a health hazard. To stay within the guidelines for a compost facility and avoid being classified as a solid waste disposal facility, at least 50 percent of the annual composted volume must be used within one year. Additionally, no raw or composted material should remain on-site for more than two years.

1.8.7 Record-Keeping and Administration. The contractor shall maintain data records of Composting Operations. In addition, the contractor shall maintain and keep on site or at an approved location any deviation from the approved operational plan: and training and notification procedures.

1.8.8 Density Data. The density of organic materials depends on the compacting and moisture content of the material. Commonly reported densities for materials targeted for composting at Hill AFB are listed in Table 1. Density data is useful to estimate weight from volume data, or the reverse.

Table 1. Assumed density of organic wastes (lbs/ydJ).

1.8.9 Reporting. The contractor shall submit a quarterly report to the COR. The following minimum information shall be included: Facility name, period covered, volume or weight of raw materials received, volume or weight of final product provided to customers, monitoring results, and training programs or procedures completed.

1.9 WOOD CHIPPING/HAULING

1.9.1 Perform Wood Chipping and Hauling. Contractor shall perform chipping and hauling of all wood collected in the execution of this contract and wood disposed of at landfill/wood site. The contractor shall haul, grind, and shred all materials. The tub grinder provides initial mixing and size reduction at the landfill/wood site. The contractor shall be required to strip all foreign material (i.e. nuts, bolts, metal, etc.) from all wood products prior to any grinding taking place. The contractor shall be required to push all wood to within reach of the tub grinder. The contractor shall provide bins to dispose of all foreign material. The contractor shall haul all foreign materials to an approved off-base facility. To minimize dust from grinding operations, operators shall process materials through the tub grinder soon after collection so that the natural moisture content of the materials will help suppress dust emissions. In the event that materials are not processed through the tub grinder shortly after collection, operators shall add water to the materials before placing them in the grinder to minimize dust. The contractor shall grind this material and stockpile it for use on base landscaping projects or transport all ground/shredded materials not used for landscaping projects to an area designated by the Contracting Officer or COR. Workers must use good housekeeping practices while accumulating and using this material.

1.9.2 Materials from the Hill AFB Golf Course. The contractor is not required to collect materials from the Hill AFB golf course. However, after coordinating with the grounds contractor, golf course personnel will periodically transport woody materials limbs, wood, etc. to the landfill/wood site.

1.9.3 Materials from other Hill AFB Contracts. Periodically, contractors at Hill AFB shall remove woody materials such as trees, limbs, and lumber while performing construction and demolition work. Collecting and transporting these materials to the landfill/wood site shall be the responsibility of the contractor removing these materials, and not the contractor conducting landfill/wood site operations. The landfill/wood site operators are responsible for accepting woody materials and rejecting undesirable materials (oversized tree debris, etc.). The COR will provide direction if questions arise regarding whether or not to chip a certain material.

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success.

SS#1

Maintain Improved Grounds Grass is maintained within proper height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained.

90% of valid customer complaints, are resolved in 24 hours

90% of valid customer complaints are resolved in time allotted (24 hrs).

Random Sampling Customer Complaints

SS#2

Maintain Semi-Improved Grounds

Maintain height requirement for Airfield, MAMS I & II, and surrounding semi-improved areas.

90% of valid customer complaints are resolved in 24 hours.

Random Sampling

Customer Complaints

SS#3

Maintain Bedding and Planted Areas Trees, plants, hedges, and flowers should appear healthy, pruned properly and in a timely manner. Bedding is mulched and free of weeds, grass, and debris.

Random Sampling

SS#4

Maintain Irrigation System Irrigation system functions properly.

90% of valid customer complaints are resolved in time allotted. (2 hrs during normal daily shift, 12 hrs after daily shift) Random Sampling Customer Complaints

SS#5

Composting Operations Perform composting operations as outlined in PWS.

SS#6

Wood Chipping/Hauling Collect and haul all wood to the established collection point and grind the material. Contractor shall ensure all foreign matter is removed prior to grinding.

SS#7

Perform Snow/Ice Removal Snow and ice is removed in a timely manner. Paved areas are safe for the vehicle or pedestrian traffic intended. Areas have adequate de-icing material for the conditions.

Upon notification of complaint, issue shall be resolved within 2 hours.

Random Sampling Customer Complaints

SS#8

Police Grounds for Litter Ensure areas are free of natural and man-made debris.

90% of valid customer complaints are resolved in time allotted (1 hour after notification).

Random Sampling Customer Complaints

SS#9

Emergency and Special Event Services Emergency and special events are accomplished in accordance with the Statement of Work.

SS#10

Fertilization Apply 3 applications on all common lawns.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure custodial services are performed IAW commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review, feedback and approval. The plan shall be submitted no later than the post-award conference. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in Paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3 SURVEILLANCE METHODS.

2.3.1 100% Surveillances. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

Receiving two or more unsatisfactory 100% surveillances within a 12 month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory 100% surveillances during the contract period shall constitute a negative trend and the Contracting Officer may take any appropriate action.

2.3.2. Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the Contracting Officer.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the Contract Terms and Conditions.

2.3.3 Customer Complaints. The COR will receive and investigate complaints. The COR will be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor.

Exceeding the performance threshold for performance objectives in any one (1) month period shall result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objectives for any two (2), or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be IAW Contract Terms and Conditions.

2.3.4 Random Sampling. Random sampling is an appropriate method for frequently recurring tasks. The COR will evaluate randomly selected samples of the activity to determine the acceptability of the entire requirement.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the Contracting Officer.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the Contract Terms and Conditions.

2.4. PERIODIC PROGRESS MEETINGS. The Contracting Officer, COR Supervisor, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 FACILITIES. The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain Contracting Officer approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the Contracting Officer. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The Contracting Officer reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1 Approximately 1,800 square feet of floor space are provided at Building 919 Patrick Way, Hill AFB

3.1.2 Approximately 137,000 square feet of exterior space are provided at Building 919 Patrick Way, Hill AFB

3.2 UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior Contracting Officer review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3 EQUIPMENT. The government will provide the following materials listed in Appendix G.

3.4 SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE. The Government will provide one (1) telephone line in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6 SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste, not including grass clipping, tree limbs, leaves, etc., generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The COR shall identify these specific dumpsters for yard/tree waste.

4. GENERAL INFORMATION

4.1 MISSION. The overall Civil Engineer mission at Hill AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 BACKGROUND. The requirement is for grounds maintenance of Hill Air Force Base (HAFB) and Little Mountain Complex. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed.

There are approximately 4,500 acres of improved and semi-improved grounds. These areas consist of lawns and landscaping to include parade grounds, athletic fields, picnic areas, and shoulders along main thoroughfares. Sections with low levels of development include airfields, small arms ranges, antenna farms, munitions storage areas, and shoulders on secondary roads. Additional maintenance requirements include approximately 4,000 trees, 160,000 linear feet of irrigation, and 340,000 feet of sidewalks, bedding areas, and flower beds.

Additionally, the contractor shall be required to locally resolve any issues/problems that may arise. The contractor shall implement quality control procedures addressing daily deficiencies, correct noted deficiencies in a timely manner, and provide solutions to problems when they arise. Also, the contractor may be asked to perform additional work not anticipated in the original scope of work, perform emergency or special event grounds services required in areas to include erosion, clean-up of trees, limbs, and debris in aftermath of storms, drought situations, special events, and/or distinguished visitors.

4.3 Areas Damaged by the Contractor. Areas damaged as a result of contractor vehicles, sod purchased from vendors that is diseased or infested with insects, and grounds damaged due to lack of sufficient watering or failure to maintain irrigation systems shall be restored back to original site condition at the contractor’s expense. The contractor will not be responsible for areas that are affected by other contractors or base personnel.

4.4 ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1 Hazardous Materials. The Contracting Officer shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The Contracting Officer has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the Contracting Officer does not approve a hazardous material for use, the Contracting Officer may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1 The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2 Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on DoD approved list submit list with intended uses via the CO. The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) to HAZCELL, that will be used to perform the required services.