01_SABER 2025_SOW_v0_Final Draft.pdf

Statement of Work

Simplified Acquisition of Base Engineering Requirements (SABER) Construction Services Contract

Revision: Draft

Tinker Air Force Base, Oklahoma

November 2025

Prepared By:

72 ABW Civil Engineering Directorate 7535 5th Street, Building 400

Tinker AFB, OK 73145

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TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF WORK

1.1 Background

1.2 Program Description

2. DEFINITIONS

2.1 Contracting Officer (CO)

2.2 Contracting Officer’s Representative (COR)

2.3 Credentialed Professional

3. PERFORMANCE CAPABILITIES

3.1 Contractor Personnel

3.1.1 General Requirements

3.1.2 Key Personnel

3.1.3 Exceptions/Variances from Experience Requirements

3.1.4 Organizational Chart

3.2 Design/Drafting

3.3 Subcontractors

4. QUALITY CONTROL

4.1 Inspection System

4.2 Deficiency Prevention

4.3 Inspection Files

5. LOCAL OFFICE AND STAGING AREAS

5.1 Local Office

5.2 Storage/Staging Areas

6. START-UP PERIOD

7. DOCUMENT REQUIREMENTS

7.1 Document Format

7.1.1 Specifications/Reports/Material Submittals

7.1.2 Drawings

7.2 File Naming Conventions

8. CORRESPONDENCE

9. COMMUNICATION

10. TASK ORDER PRICING

10.1 Terms Explained

10.1.1 Contract Unit Price Book (UPB)

10.1.2 Line Item Costs

10.1.3 Non-Priced Items (NPI)

10.1.4 Local Area Adjustment Factor

10.1.5 Coefficient

10.2 How to Calculate Task Order Price

10.2.1 Total UPB Costs

10.2.2 UPB Total Cost

10.2.3 NPI Total Cost

10.2.4 Total Task Order Cost

10.3 NPI Percentage

10.4 Keeping Prices Current

11. ORDERING PROCEDURES

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11.1 Request for Proposal (RFP)

11.2 Project Documents

11.3 Site Visit

11.4 Contractor's Proposal

11.4.1 Proposal Preparation Time

11.4.2 Proposal Package

11.4.3 Cover Sheet

11.4.4 Project Narrative

11.4.5 Cost Proposal

11.4.6 Proposal Supporting Documentation

11.4.7 Proposed Schedule

11.4.8 Supporting Personnel

11.5 Proposal Evaluation

11.5.1 Technical Acceptability

11.5.2 Price Evaluation

11.6 Negotiations

11.7 Proposals for Projects in Advance of Funding

11.8 Task Order Award

12. COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

12.1 Order of Precedence

12.2 Notice to Proceed (NTP)

12.3 Task Order Schedule

12.3.1 Schedule Format

12.3.2 Schedule Updates

12.3.3 Coordinating With Government Activities

12.4 Task Order Progress Reporting

12.5 Design and Construction Requirements

12.5.1 General

12.5.2 Civil

12.5.3 Architectural

12.5.4 Structural

12.5.5 Mechanical

12.5.6 Electrical

12.5.7 Fire Protection

12.5.8 Tinker AFB Guide Specifications

12.6 Design Submittals

12.6.1 Preliminary Design

12.6.2 Pre-Final Design

12.6.3 Final Design

12.7 Jobsite Verification / Government-Furnished Record Drawings

12.8 Submittals

12.8.1 Submittal Register

12.8.2 Master Submittal List

12.8.3 Material Samples

12.9 Inspection by the Government

12.10 Field Changes

12.11 Meetings

12.11.1 Post-Award Conference

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12.11.2 Pre-Construction Meeting

12.11.3 Quality Control Coordination Meeting

12.11.4 Progress Meetings

12.11.5 Completion Inspections

12.12 Task Order Completion

12.13 Record Drawings

12.13.1 Working As-Built Drawings ('Redline' Set)

12.13.2 Record Drawings

12.14 Operations & Maintenance (O&M) Manuals

12.15 Operations & Maintenance (O&M) Training

12.16 Transfer and Acceptance of Military Real Property, DD Form 1354

12.17 Equipment Inventory List

12.18 Warranty

13. GOVERNMENT FURNISHED EQUIPMENT / MATERIALS (GFE/GFM)

14. WORK HOURS

14.1 Normal Duty Hours

14.2 Notes Regarding Working Hours

15. BADGES

16. CONTROLLED/RESTRICTED AREA(S)

17. WORK IN OCCUPIED AREAS

18. PROTECTION OF EXISTING UTILITIES DURING EXCAVATION

19. PROTECTION OF GOVERNMENT PROPERTY

20. OUTAGES AND CLOSURES

21. CONTRACTOR VEHICLES

21.1 Identification

21.2 Parking

21.3 Airfield

22. CONSTRUCTION SITE

22.1 Construction Fencing

22.2 Construction Signs

22.3 Barricades

23. TRANSPORTATION OF CONSTRUCTION EQUIPMENT

24. BASE FIRE REGULATIONS

25. HEALTH AND SAFETY

25.1 Commander’s Statement of Safety Intent

25.2 General Requirements

25.3 OSHA Voluntary Protection Program (VPP)

25.4 Emergency Evacuation Procedures

25.5 Mishap Reporting

26. NOISE CONTROL

27. FOREIGN OBJECT DEBRIS (FOD) AWARENESS AND PREVENTION

28. AIRFIELD SAFETY

Appendix A - Abbreviations Appendix B - Contract Specifications Table of Contents Appendix C - TAFB Facility Standards and Reference Documents

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1. DESCRIPTION OF WORK

1.1 Background

(1) Tinker Air Force Base (TAFB) is centrally located in Oklahoma, approximately five (5) miles east of Oklahoma City, in southeast Oklahoma County. TAFB occupies about 5,500 acres of land, to include 458 buildings encompassing 18.7M square feet.

(2) TAFB is home to the Air Force Sustainment Center (AFSC) Headquarters and includes a large industrial complex that performs overhaul functions on numerous airframes, engines, and accessories, as well as software support. TAFB is also home to three major flying wings: Air Force Air Combat Command's (ACC) 552d Air Control Wing; Navy’s Strategic Communications Wing ONE; and the Air Force Reserve Command’s (AFRC) 507th Air Refueling Wing. Other major associate Units on TAFB include the 38th Cyberspace Engineering Installation Group (CEIG) located just east of Douglas Boulevard and the Defense Logistics Agency's (DLA) Defense Distribution Center Oklahoma City.

(3) The facilities on base range from large industrial buildings which support overhaul and testing of aircraft, aircraft parts, engines and airframes to office space, warehouses, computer facilities, dining facilities, dormitories, medical facilities, and other community support facilities such as the base exchange and commissary.

(4) The utilities on base include but are not limited to water supply, storage, and distribution (owned and operated by the Oklahoma City Water Utilities Trust (OCWUT)); electrical distribution (owned and operated by Oklahoma Gas & Electric (OG&E)) and backup generators; natural gas distribution; sanitary sewage (OCWUT); industrial waste sewage collection and treatment; storm sewers; facilities for the generation and distribution of steam, chilled water, and compressed air; and petroleum, oil, and lubricants (POL) storage and hydrant fueling.

1.2 Program Description

(1) The Simplified Acquisition of Base Engineer Requirements (SABER) Construction Services Contract will accomplish a broad range of sustainment, maintenance, repair, alteration/ renovation, and minor construction projects affecting real property at Tinker Air Force Base (TAFB), Oklahoma.

(2) The SABER contract will generally be utilized for non-complex or repetitive work types of projects where full design cost and effort is not warranted. The Government will provide a SOW, drawings, and other documents as necessary to establish requirements for the work to be accomplished; these documents will be equivalent to a design development submittal (35% to 65%).

(3) When awarded the TO for the project, the Contractor will complete any additional design efforts required by the project documents to produce a set of working documents (i.e. shop drawings) for use during construction. In certain instances, the Government may determine that professional certification (i.e. signed/sealed) of the Contractor's design documents is necessary; this requirement will be indicated in the project documents for individual task orders (TOs).

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(4) Upon completion of the required working documents/submittals, and acceptance by the Government, the Contractor shall commence with construction in accordance with approved documents and the contract requirements.

2. DEFINITIONS

2.1 Contracting Officer (CO)

(1) An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

(2) The CO is the ONLY person authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

(3) It shall be the Contractor’s responsibility to contact the CO concerning any matters where the Contractor believes that direction received from Government representatives (COR, PM, QACI) may affect price, quality, quantity, delivery, or any other term or condition of an awarded TO prior to performing work or purchase of material. Proceeding without direction/approval from the CO could result in financial impacts (i.e. non-payment for work performed outside the original contract); delays which affect the Contractor's schedule; or termination of a TO at the Contractor's cost.

2.2 Contracting Officer’s Representative (COR)

An individual designated by the Contracting Officer to perform specific technical or administrative functions (e.g. approval of design submissions, approval of submittals, initial badging of personnel).

2.3 Project Manager

An individual designated by the Government for the purposes of (but not limited to): primary point of contact for individual Task Orders awarded under this contract; review of Contractor’s proposals for technical acceptability; coordinating the review of contractor submittals for adherence to the contract drawings and specifications; coordination of Government responses to Contractor submitted Requests for Information (RFIs); monitoring Contractor’s progress for adherence to the approved schedule; and, as required, generating packages for supplemental agreements/change orders for individual Task Orders.

2.4 Quality Assurance Construction Inspector (QACI)

An individual designated by the Contracting Officer for the purpose of (but not limited to):

monitoring Contractor’s adherence to the submitted/approved Quality Control and Safety plans;

surveillance of materials and workmanship for adherence to the contract drawings and specifications; review of contractor submitted progress reports against observed work performed; and coordination of Contractor’s activities with the Government (e.g.

communication with building occupants, outages, utility marking, etc.).

2.5 Credentialed Professional

An individual who (a) is licensed (i.e., professional engineer or registered architect) to practice, and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the required task. Oklahoma State Statutes, Rules and Regulations will apply to licensure and seal/signature requirements.

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3. PERFORMANCE CAPABILITIES

(1) The Contractor is required to furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals necessary to provide a complete and fully usable end product as specified in the TO/project documents. The final product provided by the Contractor shall conform to government-accepted commercial/industrial quality standards with regards to fit, finish, form and function as detailed in the TO/project documents; the Basic Contract Technical Specifications; and industry standards as typically referenced to and utilized by the trades industries.

(2) The Contractor shall provide sufficient personnel, technical support, and project management to accommodate a number of concurrent 'active' projects, including such items as: processing of submittals in a timely manner; assuring quality and safety for construction projects in progress;

execution of work in accordance with the awarded period of performance and the approved schedule; and providing proper manning for each TO/project to progress independently of other projects.

(3) At a minimum, the Contractor shall maintain the following management and technical support capabilities at all times the Contractor has active TOs awarded under this contract.

3.1 Contractor Personnel

3.1.1 General Requirements

(1) The Contractor shall ensure that employees and subcontractor employees working an awarded TO have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

(2) The Contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

(3) Personnel shall be easily recognized as a Contractor employee or subcontractor. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name. When used, badges shall be displayed on the outer clothing, on the front of the body between the neck and waist and must be visible at all times (reference specification section 00 08 ?? for special requirements related to working on the flightline).

3.1.2 Key Positions

(1) The Contractor shall have the key positions noted in sections below in place when working TOs awarded under this contract.

(2) Personnel assigned to key positions must be capable of reading, writing, and conversing fluently in the English language.

(3) Personnel assigned to key positions may be assigned to more than one active TO, except as noted in the paragraphs below.

(4) One Contractor employee may hold not more than two (2) key positions as noted below.

Contractor employees holding more than one key position must meet the requirements for both positions.

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(5) These restrictions are intended to apply across all work performed under the Basic Contract, not on a per TO basis, e.g. the Superintendent for one TO cannot serve as the Quality Control Manager for another TO awarded under this contract.

(6) The names of the personnel filling key positions shall be provided, in writing, to the CO and COR upon award of the initial TO, and for each subsequent TO against this contract (reference section ORGANIZATIONAL CHART elsewhere in this document).

3.1.2.1 Contract Program Manager

(1) The Contract Program Manager is an employee of the Prime Contractor who is responsible for the overall performance of this contract. The Contract Program Manager shall have a minimum of ten (10) years combined experience in the following positions: Project Superintendent, Quality Control Manager, Project Manager, Project Engineer, or Construction Manager with general contracting firm(s) engaged in multi-trade commercial/industrial construction. The individual must have at least two (2) years' experience as a Project/Program Manager.

(2) If the Contract Program Manager is absent for a period longer than 24 hours, an equally qualified alternate must be provided and must fulfill the same roles and responsibilities as the primary Contract Program Manager.

(3) The Contract Program Manager (or Alternate) shall have direct oversight of all project planning, design, and construction activities. The Contract Program Manager shall provide overall contract management, including full authority to develop TO proposals; negotiate and sign TOs; negotiate and sign contract modifications; purchase/administer subcontracts;

and shall attend all status meetings, site visits and pre-final/final acceptance inspections.

(4) The CO must be able to contact the Contract Program Manager (or Alternate) by phone at all times during normal duty hours (reference section WORK HOURS elsewhere in this document). Throughout the life of this contract, the Contract Program Manager (or Alternate) shall be available to meet with the CO at Tinker Air Force Base or via online collaboration/teleconference software (e.g. Microsoft Teams) during normal duty hours.

• Discussions regarding awarded/active TOs: within one (1) hour after notification by telephone.

• Discussions regarding matters outside of active TOs: within 24 hours after notification by telephone or e-mail.

3.1.2.2 Quality Control Manager (QCM)

(1) The QCM is an employee of the Prime Contractor who is responsible for management of the Contractor Quality Control Program. The QCM shall have the minimum qualifications set forth in specification section 01 45 00, Quality Control. For the purposes of this SOW, QCM is equivalent to QC Manager in specification section 01 45 00.

(2) The QCM must be at the work site (i.e. Tinker AFB) at all times, while TOs are in progress, to implement and administer the Contractor's quality control program and the Government-accepted Quality Control Plan. If the QCM is off-site for a period of longer than 24 hours, an equally qualified alternate QCM must be provided and must fulfill the same roles and responsibilities as the primary QCM. Alternate(s) shall be designated in writing to the CO.

(3) The QCM (or Alternate) as a minimum shall visit each active project site daily to ensure full compliance with the Contractor's quality control program. The QCM must arrive at any

- 5 -particular TO/project site within one (1) hour of telephone direction from the CO, COR, Contract Specialist, or QACI.

(4) When the Contractor has multiple TO/projects sites, provide a separate full-time assistant QCM or QC Specialist (reference specification section 01 45 00) for each project site; the assistant/specialist may not serve as the Superintendent. A designated member of the QC organization shall be at each TO/project site at all times when work is being performed.

(5) For additional information regarding the requirements for Contractor’s Quality Control Program, refer to specification section 01 45 00.

3.1.2.3 Site Safety and Health Officer (SSHO)

(1) The SSHO is an employee of the Prime Contractor who is responsible for management of the Contractor Health and Safety Program. The SSHO shall meet the qualification requirements of a Level One or Two SSHO as set forth in specification section 01 35 26, Governmental Safety Requirements and U.S. Army Corps of Engineers (USACE) publication EM 385-1-1, Safety -- Safety and Occupational Health (SOH) Requirements.

(2) The SSHO must be at the work site (i.e. Tinker AFB) at all times, while TOs are in progress, to implement and administer the Contractor's safety program and Government-accepted Accident Prevention Plan. If the SSHO is off-site for a period longer than 24 hours, an equally qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. Alternate(s) shall be designated in writing to the CO.

(3) The SSHO as a minimum shall visit each active project site daily to ensure full compliance with the Contractor's health and safety requirements. The SSHO must arrive at any particular TO/project site within one (1) hour of telephone direction from the CO, COR, Contract Specialist, or QACI.

(4) When the Contractor has multiple TO/projects sites, provide a separate full-time Level Three SSHO for each project site; the Level Three SSHO may also serve as the Superintendent. A designated SSHO shall be at each project site at all times when work is being performed.

(5) For purposes of this contract, a Level Three SSHO (i.e. Superintendent) is not considered to be a member of the QC organization.

3.1.2.4 Project Superintendent(s)

(1) The Superintendent is an employee of the Prime Contractor who is responsible for managing and coordinating day-to-day production for each TO issued under this contract.

(2) Qualifications for Superintendents are as follows:

(a) Minimum of five (5) years’ experience in construction.

(b) Minimum of two (2) years as a superintendent with general contracting firm engaged in multi-trade commercial/industrial construction.

(c) Qualified as a Level Three SSHO (competent person) per specification section 01 35 26 and EM 385-1-1.

(d) Experience in the areas of hazard identification and safety compliance.

(3) The Superintendent shall be at the TO/project site at all times when work is being performed. If the Superintendent must leave a TO/project site for any length of time, an alternate Superintendent must be provided and must fulfill the same roles and

- 6 -responsibilities as the primary Superintendent. Subcontractors will not be used as alternates. Qualifications for alternates are the same as for the Superintendent, except:

(a) Previous experience as a superintendent is not required.

(b) Qualified as a Level Three SSHO (qualified person) as set forth in specification section 01 35 26 and EM 385-1-1.

(c) Alternate(s) shall be designated in writing to the CO.

(4) An individual Superintendent may be assigned to more than one TO; however, the Superintendent shall not be assigned to more than 5 active TOs unless approved by the CO.

The Superintendent shall visit each respective TO/project site daily. Alternates may only be assigned to a single TO/project site.

(5) Superintendents shall provide on-site supervision; submit weekly progress reports for each TO; schedule and coordinate subcontractors and material suppliers; and attend all status meetings, site visits and pre-final/final inspections.

(6) When the Contractor has multiple TO/projects sites, the Superintendent (or alternate) can serve as the Level Three SSHO for their respective TO/project sites (reference paragraph

SITE SAFETY AND HEALTH OFFICER).

(7) The Superintendent must arrive at any particular TO/project site within one (1) hour of telephone direction from the CO, COR, Contract Specialist, or QACI.

3.1.3 Exceptions/Variances from Experience Requirements

(1) Exceptions or variances to experience requirements above require prior approval from the COR with concurrence by the CO. Exceptions/variances will be considered where the contractor can demonstrate comparable experience and/or competence.

(2) Contractor shall forward any requests for exception/variance to the CO and the COR;

include resumes for each individual for whom a variance is requested, listing the qualifications to be considered (e.g., education, experience, professional certifications, etc.).

3.1.4 Organizational Chart

(1) Within 10 days of initial TO award against contract, the Contractor shall provide an organizational chart to the CO and COR, reference the attached Contract Data Requirements List (CDRL) 001 for additional information. Include names and contact information of personnel assigned to the key positions and their areas of responsibility. Provide a list of assigned TOs for each Project Superintendent/ Alternate shown on the organization chart.

Clearly delineate on-site from off-site personnel.

(2) Provide an updated organizational chart within 10 days of each subsequent TO award.

(3) When personnel changes are required (position vacated or filled), submit resumes and a revised organization chart to the CO and the COR within five (5) business days.

3.2 Design/Drafting

(1) The extent of Contractor's design effort will depend upon the complexity of each project;

generally, the design effort will not require the services of a credentialed professional.

(2) In those instances when the Government determines professional certification (i.e.

signed/sealed documents) is necessary, the requirement will be indicated in the project documents for the individual TOs.

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(a) Construction drawings, specifications, and design analysis/calculations produced by the Contractor's design consultants shall be developed under the direction of credentialed professionals currently licensed in accordance with FAR 52.236-25, Requirements for Registration for Designers.

(b) Contractor shall utilize individuals and firms that are licensed/authorized to offer engineering or architectural services in the State of Oklahoma.

(c) Professional services will be proposed/paid as non-priced items (reference section NON- PRICED ITEMS elsewhere in this document).

(3) Contractor will also be required to provide as-built (record) drawings in accordance with the requirements of specification section 01 78 00, Closeout Submittals.

3.3 Subcontractors

All subcontractor firms shall be licensed in the State of Oklahoma for their specialty where required; Contractor shall provide a copy of these licenses as part of the QC Plan for each awarded Task Order.

4. QUALITY CONTROL

Quality control (QC) shall be executed in accordance with specification section 01 45 00. The QC program shall include, but is not limited to the following:

4.1 Inspection System

The contractor shall establish and maintain a three-phase inspection system which monitors the execution of each task completed under this contract. The contractor must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

4.2 Deficiency Prevention

The Contractor shall establish a method for identifying, correcting, and preventing future recurrence of quality deficiencies; this includes deficiencies within the same TO (i.e. a deficiency addressed in an initial phase of a TO shall not recur in follow-on phases) and in future TOs awarded to the Contractor.

4.3 Inspection Files

In accordance with Section 01 45 00, the contractor shall maintain records for each TO of all required inspections conducted by the QCM and the necessary corrective actions taken. This documentation shall be submitted to the Government with the progress reports (reference section TASK ORDER PROGESS REPORTING) throughout the life of each TO.

5. LOCAL OFFICE AND STAGING AREAS

5.1 Local Office

A permanent on-base office space will not be provided for the Contractor’s administrative/ management personnel. As required for an individual TO, Contractor owned 'job trailers' will be allowed but are subject to the requirements of the section STORAGE/STAGING AREAS below.

5.2 Storage/Staging Areas

(1) A permanent on-base storage area will not be made available for Contractor owned material/equipment.

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(2) As required for each TO, the Contractor shall request an area located on or near each construction site to stage materials, store equipment and tools, and maintain miscellaneous items. Storage/staging areas are not guaranteed and are subject to availability. If approved, the Contractor’s storage area shall conform to specification section 01 50 00, Contractor Facilities, and shall be utilized for the purposes of that TO only, or as authorized by the COR.

(3) All equipment, materials, supplies, etc. required to establish and maintain the staging area shall be at the Contractor’s expense. Portable buildings and structures may be used in these staging areas; however, the space shall not be used for occupancy. The assigned area must be fenced in accordance with specification Section 01 50 00.

(4) All Contractor supplied materials and equipment are the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage (to include acts of God) of any Contractor supplies, equipment, or property. The Contractor shall take necessary steps to secure their materials and protect all equipment from damage.

6. START-UP PERIOD

The first thirty (30) calendar days following award of the basic contract shall be designated as a start-up period, after which the Contractor shall be prepared to perform activities associated with solicitation/award of a TO (reference section ORDERING PROCEDURES elsewhere in this document).

7. DOCUMENT REQUIREMENTS

(1) All documents shall be submitted in accordance with specification section 01 33 00, Submittal Requirements.

(2) The Contractor shall submit all documents electronically via optical disk, e-mail, or a file transfer service, unless noted otherwise in the TO or as directed by the CO or the COR.

(3) All documents submitted by the Contractor requiring a signature shall be submitted to the CO and the COR with an electronic digital signature. All documents submitted by the Contractor requiring further action and signature by the Government shall be capable of being digitally signed and saved by the Government representative(s) as required.

7.1 Document Format

7.1.1 Specifications/Reports/Material Submittals

Specifications, design narratives/analyses, calculations, material submittals, reports/test results, warranty information, and similar documents shall be letter sized (8 ½" x 11"), submitted in Adobe Acrobat (.pdf) format.

7.1.2 Drawings

(1) Drawings produced by the Contractor shall be created utilizing Computer-Aided Design and Drafting (CADD) software. The drawing files shall be in AutoCAD (.dwg) format and adhere to the drawing standards contained in Tri-Services A/E/C CADD Standard Release 6.0.

(2) Drawing size shall be ANSI D (22"x34"). Drawing scale shall be at least 1"=30' for civil/site drawings and ⅛"=1' for all other plan drawings; text and other non-scale annotation elements shall be sized to produce clear and legible prints at half-size. Scales and dimensions shall be in U.S. Customary Units.

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(3) Drawings submitted by the Contractor shall be .pdf format; in addition, final design drawings and as-builts record drawings shall be submitted in .dwg format.

(4) Reference specification sections 01 33 00; 01 33 16.00 10, Design Data (Design After Award); and 01 78 00 for additional requirements regarding developing and submitting design, shop, and as-built drawings.

7.2 File Naming Conventions

(1) All documents submitted by the Contractor shall follow a standardized file naming convention as indicated below. File naming conventions shall be strictly adhered to and may only be modified by the CO and/or the COR. File names shall have no spaces.

(2) The following items in the below naming conventions are defined as follows:

• WWYK###### = Project number as defined by Civil Engineering Example: WWYK201234

• YYYYMMDD = Effective date of document or report

• ZZZ = Contractor’s Company Initials

• 001 = Submittal Number or Serial Report Number

(3) Proposals:

WWYK######_Proposal#_ZZZ_Document Description Example: WWYK201234_Proposal1_ACS_Cost Proposal

(4) RFIs:

WWYK######_RFI_001

(5) Submittals:

WWYK######_FORM#_001 (Brief Description of Submittal) Example: WWYK201234_AF3000_004 CeramicTile

(6) Daily Reports:

WWYK######_Daily Report_001_YYYYMMDD

(7) Progress Reports:

WWYK######_PR_001_YYYYMMDD

(8) Other Miscellaneous Documents/Reports:

WWYK######_Form Name, Number, Or Description_YYYYMMDD

8. CORRESPONDENCE

(1) All electronic correspondence related to an awarded TO shall be addressed to the CO, Contract Specialist, PM, QACI, the COR, and the respective organizational workflow accounts.

(2) Contact information for the above will be provided at the Post-Award/Pre-Construction meeting for each TO.

(3) All electronic correspondence from the Contractor regarding a specific project shall follow a standardized subject line naming convention. Subject line for all electronic correspondence shall be as follows:

WWYK###### Project Title: Subject of E-mail

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9. COMMUNICATION

(1) The Contractor shall ensure that the Contract Program Manager, QCM, SSHO, Project Superintendents, and any designated alternates can be contacted by telephone at any time the Contractor has active TOs at Tinker AFB.

(2) The Contractor shall ensure the Contract Program Manager can be contacted by telephone or e-mail regarding matters outside of active TOs.

(3) Contractor shall include contact information for all key positions as required in section

ORGANIZATIONAL CHART.

10. TASK ORDER PRICING

10.1 Terms Explained

10.1.1 Contract Unit Price Book (UPB)

(1) UPB is a compilation of detailed work description line items, associated units of measure, and unit prices to be paid for their accomplishment.

(2) UPB is expected to cover at least 90% of the tasks associated with the contract. Items not included in the UPB will be handled as non-priced items (reference section NON-PRICED ITEMS elsewhere in this document).

(3) The UPB is used as the basis for all TO pricing, as described elsewhere in this document

(4) The RS MEANS® Facility Construction Cost Data shall be used as the UPB for the SABER contract.

(5) The Contractor shall provide to the Government four (4) copies of the most current RS MEANS® Facility Construction Cost Data Guide within thirty (30) calendar days of award of the SABER contract, and in January of each subsequent calendar year of the contract, after the annual RS Means® update (reference CDRL 004).

10.1.2 Line-Item Costs

(1) The cost of a line item shall be the item’s total bare cost, excluding overhead & profit (O&P), based on RS MEANS® Cost Data. The RS MEANS® labor costs are included as line items of work. They are non-negotiable.

(2) Government Furnished Equipment/Materials (GFE/GFM): When furnished, the Contractor shall select an equivalent RS MEANS® line item and delete the material cost; the remaining line-item cost (labor and equipment) shall be treated as a UPB line item. If an equivalent line item does not exist in the UPB, the cost for installation of the GFE/GFM shall be calculated as a Non-Priced Item (see below).

10.1.3 Non-Priced Items (NPI)

(1) Items of work not included in the UPB, but required for execution of a TO, and within the scope and general intent of the SABER contract. Costs for these items must be submitted, approved, and/or negotiated separately. The Government reserves the right to reject a proposal that includes NPI items whose total exceeds 10% of the total TO cost.

(2) NPI item prices shall be based on the lowest price offered from at least two (2) acceptable vendors. Equipment and material prices shall be based on the contractor’s cost; contractor shall provide a copy of the quotes obtained for each NPI as part of the proposal package.

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Labor costs shall be derived using the RS MEANS® productivity and crew cost rates.

Overhead and profit will be negotiated after the Government’s review of the proposal package.

(3) In the event that the minimum of two (2) acceptable vendors cannot be obtained (only one supplier, potential suppliers/subcontractors are unresponsive or respond with “no bid”, etc.), a sole source justification shall be submitted as a part of the proposal package.

(4) The Contractor shall submit a worksheet for each NPI item which shows all of the costs and calculations used to develop the NPI item’s price.

(5) The Contractor shall retain all materials used in performing take-offs (calculations, sketches, field measurements, etc.) and obtaining cost information (contractor’s request for proposal to vendors, catalog cut sheets, vendor quotes, etc.) for the NPIs and shall provide these materials in the proposal. Note: Submission of these materials as part of the proposal shall not satisfy the requirement for submittal of an item listed on the submittal register for a TO (see section SUBMITTALS elsewhere in this document).

(6) In the event that the Government has a requirement for the Contractor to provide a licensed engineer and/or architect, the Contractor shall handle the requirement as an NPI.

(7) In the event an NPI is regularly used, the Government reserves the right to add that item/task to the UPB. In that event, the Government will determine the line-item description and unit of measure and negotiate unit price with the contractor.

10.1.4 Local Area Adjustment Factor

The Contractor shall use the RS MEANS® City Cost Index (CCI) for Oklahoma City, OK. The prices as established by the UPB are multiplied by the appropriate Total CCI for each division to arrive at the actual price for a unit of work.

10.1.5 Coefficient

(1) A numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing.

(2) Two (2) coefficients will be proposed for each ordering period of the SABER contract. The coefficients are as follows:

• Standard work hours

• Non-standard work hours

(3) The coefficient shall include all costs not covered in the UPB line items

(4) The coefficient shall include all costs listed in Division 1 – General Requirements of the UPB, including but not limited to:

• project management

• quality control

• construction aids

• personal protective equipment

• mobilization

• demobilization

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• small tools

• construction layout

The following Division 1 items are excluded from the coefficient and will be included as a direct cost added to individual TOs as applicable:

• temporary scaffolding/platforms

• temporary fencing

• temporary protective walkways

• dust partitions

• final clean-up labor

• portable toilets

• jobsite office trailers

• quality control testing included in Section 01 45

• temporary utilities

• temporary barriers

• equipment rental for the following:

- skid steers

- aerial lifts

- dump trucks

(5) The coefficients shall also include, but are not limited to:

• Overhead

• Profit

• labor burden for the prime Contractor and subcontractors

• bond premiums

• insurance

• taxes

• compliance with environmental laws

• limited design/engineering services

• administrative and technical support

(6) Coefficient should also include costs for

• site preparation

• daily cleanup

• protection or incidental moving of Government property including furniture

(7) The Contractor shall consider the following factors that affect the calculation of the coefficients:

• The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

• Daily cleanup shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficient.

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• RS Means unit prices are based on projects ranging from $10,000 to $1,000,000. No adjustment for TO size will be allowed as a direct TO cost.

(8) All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be considered to be a part of overhead, and therefore cannot be added as additional line items.

(9) Contingencies/Wage Rates. Contingencies such as changes to labor wages and inflation shall be adjusted by the annual economic price adjustment to the UPB. Any change in the applicable minimum hourly rates of wages during the active contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

(10) Adherence to the applicable and incorporated Wage Decision for Oklahoma County, Oklahoma shall be mandatory for the active contract period. Additionally, adherence to the applicable Wage Decision shall be mandatory for each order placed under this contract, unless the type of work is substantially different, such as heavy or highway construction, as determined by the ordering Contracting Officer. Updated Wage Decisions will be incorporated into the contract at the time of award and with the exercising of each option year thereafter.

10.2 How to Calculate Task Order Price

10.2.1 Total UPB Costs

(1) Determine UPB line items applicable to the TO.

(2) Determine quantities for each UPB line item applicable to the TO.

(3) Sum all UPB line-item costs, subtotaled by division.

10.2.2 UPB Total Cost

(1) Multiply each division subtotal by the CCI for that division.

(2) Sum the adjusted UPB costs.

(3) Multiply total by the appropriate contractor coefficient.

(4) Add the resulting product to sum of the adjusted UPB costs.

10.2.3 NPI Total Cost

Sum all NPI line item costs.

10.2.4 Total Task Order Cost

The sum of UPB Cost and NPI Cost.

10.3 NPI Percentage

(1) The NPI TO cost divided by the total TO cost.

(2) Per section NON-PRICED ITEMS (NPI) located elsewhere in this document, NPIs should not exceed 10% of the total TO value; however, the Government reserves the right to accept a proposal where the NPI percentage exceeds 10% in the event of an anomaly.

10.4 Keeping Prices Current

RS Means® Facilities Construction Cost Data unit prices are updated and published at the beginning of each calendar year. Only the annual update and published book shall be utilized until the next

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The CO will inform the Contractor of the official date to begin utilization of the updated publication;

generally not later than 15 February of calendar each year.

11. ORDERING PROCEDURES

11.1 Request for Proposal (RFP)

For each TO awarded under this contract, an RFP will be issued which includes the following: bid schedule; Instructions to Offerors; evaluation factors to be used for award of the TO; required proposal response date; and other documentation as required to communicate the Government's requirements.

11.2 Project Documents

For each TO, the Contractor will be furnished with one electronic copy of the project documents, including a SOW, drawings, specifications (if available), and a submittal register. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall review the contract documents for discrepancies upon receipt and notify the CO immediately of any/all discrepancies found in the form of a Request for Information (RFI).

11.3 Site Visit

(1) The site visit date will be established by the CO. The Contractor and all subcontractors shall attend the site visit and obtain all necessary measurements and information to develop and produce a complete and accurate proposal. The site visit discussions may include:

• Necessary refinements for Contractor-furnished scope requirements

• Methods and alternatives for accomplishing work

• Access to the facility/project site, work hours, etc.

• User impacts

• Phasing or work sequence

• Security requirements

• Utility outages

• Airfield Waivers, Permits, Excavation

• Temporary protection of Government property

• Debris and trash disposal

• Fire protection and alarm scope

• Noise and dust control

• Environmental impacts/Asbestos, Lead, PCBs, SWPPP.

• Special requirements specific to project such as applicable codes and regulations

(2) Questions or clarifications concerning information presented during the site visit shall be directed to the Contract Specialist/CO in the form of an RFI. RFIs will be due within five (5) business days after the site visit is accomplished; or as directed by the CO.

(3) Pursuant to the requirements of FAR 52.236-3, Site Investigation and Conditions Affecting the Work.

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(a) Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government.

(b) Government assumes no responsibility for any understanding reached or representation made by any of its officers or agents before the execution of a TO concerning conditions which can affect the work, unless that understanding or representation is expressly stated in the TO.

(c) Failure of the Contractor to take the actions described and acknowledged in FAR 52.236-3 will not relieve the Contractor from responsibility for properly estimating the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

11.4 Contractor's Proposal

11.4.1 Proposal Preparation Time

(1) General expectations for proposal turn around are listed below:

(a) Routine: Within fourteen (14) calendar days after receipt of the RFP.

(b) Urgent: Within five (5) calendar days after receipt of the RFP.

(c) Emergency: Within eight (8) hours after the site visit.

(2) Actual proposal preparation time will be established in the RFP and the Instructions to Offerors.

(3) Projects will be classified as "Routine" approximately 80% of the time; "Urgent" approximately 15% of the time; and "Emergency" approximately 5% of the time.

11.4.2 Proposal Package

(1) The Contractor's proposal package shall be submitted in accordance with the RFP and the Instructions to Offerors. Proposals shall be submitted in accordance with section DOCUMENT REQUIREMENTS elsewhere in this document.

(2) Proposal packages will generally include the following documents:

• Cover Sheet

• Project Narrative

• RS Means® based proposal

• NPI Quotations specified or as requested by the CO

• Proposal supporting documentation

• Proposed schedule

• Supporting personnel

11.4.3 Cover Sheet

Each TO proposal shall include a cover sheet containing date, solicitation number, project number and title, the Contractor's contact information, proposed period of performance, and proposed total cost.

11.4.4 Project Narrative

(1) The project narrative shall clearly demonstrate the Contractor’s understanding of the project scope by providing the following information:

• Acknowledgement of RFI responses issued during solicitation

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• Acknowledgement of any amendments issued during solicitation

• Project Synopsis (description)

• Proposed method(s) of accomplishing the work

• Type of site field verification performed

• Anticipated user impacts

• Protection of government property during construction

• Assumptions

• Clarifications and exceptions

(2) Mere recitation of the RFP requirements, or phrases that refer to the Government's SOW, without sufficient supporting information as to how the work will be accomplished will not be accepted. Narratives shall provide detail of sufficient level to allow one skilled in engineering and the building trades to make a sound decision as to the technical viability of the proposal.

11.4.5 Cost Proposal

(1) The cost proposal shall consist of an itemized listing of line items from the UPB covering all aspects of the work to be accomplished, as well as any NPIs with written quotes as required.

(2) To assist the Government in the evaluation of cost proposals, the Contractor may be requested to separate out proposed costs by feature (e.g. for a multi-room renovation, the Government may request to break out proposal costs per room) or by construction type (e.g. repair, minor construction, demolition). If applicable, these requirements will be identified in the RFP and the Bid Schedule.

11.4.6 Proposal Supporting Documentation

(1) Supporting documentation demonstrates how the Contactor arrived at proposed price.

Supporting documentation may include, but is not limited to:

• Subcontractor quotes/narratives

• Supplemental drawings/sketches

• In-house calculations

• Estimating notes

• Take-off calculations to justify quantities used in proposal (includes subcontractors' calculations)

• Manufacturer supplied drawings/calculations

• Catalog/product technical information

(2) The government reserves the right to ask for additional details during the evaluation of Contractor's proposals.

11.4.7 Proposed Schedule

(1) Each Proposal shall include a proposed construction schedule; the Contractor’s proposed schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the TO performance period.

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(2) Schedules shall be developed in accordance with contract specifications, section 01 32 16.00 20, Small Project Construction Progress Schedules; schedules will utilize the Network Analysis/Critical Path method, presented in the form of a Gantt chart.

(3) Proposed schedules shall consider the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays, final inspection, and closeout. The Contractor’s proposed schedule, when necessary, shall include time for verified long lead materials and equipment; it shall not include unverified/potential delays due to manufacturing or shipping (i.e. supply chain issues).

(4) If the Government has a maximum period of performance, it will be stated in the RFP.

Contractor’s proposed schedule is expected to meet this requirement; if the Contractor believes it is not possible to meet this period of performance, submit an RFI prior to the proposal response date as stated within the RFP.

(5) In developing the schedule, note that there will be submittals; milestones (such as final inspections); and construction related permits/requests (such as Outage/Closure Requests or Excavation Permits) that require longer lead times for Government coordination/approval. Specific timelines for staging area approvals, airfield waivers, outage requests, and other Government approvals are provided in the section CONTRACT

SCHEDULE/COORDINATING WITH GOVERNMENT ACTIVITIES.

11.4.8 Supporting Personnel

Provide a list of the personnel (reference section KEY POSITIONS) who will be supporting the TO upon award; submitted names must be included in the Contractor’s current organizational chart (reference section ORGANIZATIONAL CHART).

11.5 Proposal Evaluation

(1) The Government will review the Contractor’s proposal package for technical acceptability and compliance with the Government’s intent.

(2) The Government reserves the right to reject any proposal that is determined to include unacceptable proposed contract terms and conditions, unrealistically short or long (without justification) periods of performance, or unrealistically high or low in price.

(3) During evaluation, if the Government determines that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the work, it may not be considered for further evaluation.

11.5.1 Technical Acceptability

(1) The proposal will be evaluated to determine whether it addresses all performance factors and requirements of the RFP in a comprehensive and technologically sound manner. As part of the evaluation, the Contractor’s proposal will be reviewed to ensure the following:

• The proposal narrative indicates a clear understanding of the work to be accomplished.

• The contractor is proposing means and methods that safely accomplish work in accordance published DoD/Air Force/TAFB standards.

• Proposed construction schedule demonstrates a reasonable and realistic sequence of activities to accomplish the work within the timelines specified in the TO SOW.

• Supporting personnel are included on the Contractor’s current organizational chart.

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(2) Contractor's cost proposal may be used in conjunction with narrative portions of the proposal to determine the Contractor's understanding of the project requirements.

(3) Failure to meet or exceed all requirements and factors, including the period of performance, will render the proposal technically unacceptable.

(4) Negotiations shall not commence until the Contracting Officer determines that sufficient data has been provided by the contractor to clearly and concisely depict a technically sound project proposal.

11.5.2 Price Evaluation

The Contractor’s cost proposal will be reviewed to ensure:

• Cost proposal includes RS MEANS® line items appropriate to the work (i.e., materials, labor mix, equipment).

• Proposed quantities are comparable to the Government estimated…