FA813226Q0048 - Reverse Osmosis Membrane Replacement - CSS and Quote Sheet - Tinker AFB OK.pdf

SOLICITATION # FA813226Q0048

REVERSE OSMOSIS MEMBRANE REPLACEMENT

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, Road A, Bldg 3705, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for the REVERSE OSMOSIS MEMBRANE REPLACEMENT. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in the Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation uses Simplified Procedures and is being issued as a request for quotation (RFQ) IAW RFO Part 12 and the RFO Defense FAR Supplement (R-DFARS) Part 212. This solicitation document and incorporated provisions and clauses are those in effect through the issuance of the Revolutionary FAR Overhaul (RFO), effective 1 Feb 2026 (https://www.acquisition.gov/far-overhaul).

This acquisition is a 100% Small Business Set-aside

Large businesses are not eligible for award NAICS Code 811310

The Non-Manufacturing Rule does apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. Technical Evaluation [Pass/Fail]; and,

2. The lowest Total Evaluated Price.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 10 July 2026, 12:00 PM (Noon) Central Daylight Time

Kylie McMichael, Contract Specialist (Primary POC) Marc J. Kreienbrink, Contracting Officer (Alternate POC) kylie.mcmichael@us.af.mil marc.kreienbrink.1@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

mailto:kylie.mcmichael@us.af.mil mailto:marc.kreienbrink.1@us.af.mil https://sam.gov/

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Revolutionary Federal Acquisition Regulation Overhaul (RFO) – https://www.acquisition.gov/faroverhaul Revolutionary Defense Federal Acquisition Regulation Supplement Deviations (R-DFARS) – https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html Department of the Air Force Contracting Compass (DAFFARS) – https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting- Compass.aspx?CID=fa557369-439a-4f65-bf0b-a2c0fe705645

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items.

As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than Friday, July 10, 2026 / 12:00 PM (Noon) CDT. Quotes must be submitted to Kylie McMichael via the email listed on pg. 1 (Cc Marc J. Kreienbrink).

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

2. The following items must be completed and returned by the Offeror:

A. The two-page Quote Sheet attachment, which must be filled out completely. Signature of the quote sheet serves as the offeror’s agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

B. A technical description of the services being quoted on in sufficient detail to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation. This may include product literature, or other documents, if necessary. There is not a specific template or format for the requested information in this document. This document must be no longer than 50 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

C. Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM).

https://piee.eb.mil/ https://www.acquisition.gov/faroverhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass.aspx?CID=fa557369-439a-4f65-bf0b-a2c0fe705645 https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass.aspx?CID=fa557369-439a-4f65-bf0b-a2c0fe705645

3. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

4. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is considered late and will not be evaluated unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

5. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

6. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

A. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

B. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

C. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

D. A summary of the rationale for award.

E. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

F. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Failure to follow all instructions may render you ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Basis for Contract Award:

This acquisition will be conducted under the procedures of RFO Part 12 – Acquisition of Commercial Products and Commercial Services. In accordance with RFO 12.203(c)(2), the procedures prescribed in RFO Part 15 are not mandatory, and therefore, the evaluation procedures established herein are within the Contracting Officer’s broad discretion as applied under RFO Part 12. This acquisition will utilize technical acceptability and price as evaluation factors. Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Performance Work Statement (PWS) requirements, in addition to the technical and price factors. Award will be made to the vendor who is technically acceptable with the lowest total price and whose quotation conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications). Failure to comply with the terms and conditions of the solicitation may result in the vendor being ineligible for award.

2. Evaluation Factors Used to Evaluate Each Quotation – after closing of this solicitation, award will be made to the vendor quoting the combination of factors deemed most advantageous to the Government based upon an integrated assessment of the evaluation factors described below:

Factor 1: Technical Factor 2: Price

2.1 Factor 1 – Technical

The technical evaluation will be based on each vendor’s approach for meeting the technical requirements in the Performance Work Statement (PWS). The evaluation focuses on the technical approach as described in each quotation. The technical evaluation does not consider price. Each quotation will be evaluated for technical acceptability, based on the criteria listed in the Statement of Work. To be determined technically acceptable at the factor level, the vendor must meet all the criteria in the PWS. Failure to meet any criteria will result in an unacceptable technical rating. The technical evaluation will also consider risk in determining overall acceptability. Risks pertain to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the overall technical rating. The technical ratings are defined as follows:

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

2.2 Factor 2 – Price

The vendor’s quotation must thoroughly substantiate all the following essential criteria will be met:

a. Quote Completeness [EVAL FACTOR 1] – Contracting will review all quotes for completeness. Contracting will review each submission to ensure the Offerors submitted complete pricing and that all items required by the addendum to RFO Provision 52.212-1, paras 1 and 2, were submitted and are complete. Incomplete quotes can be considered ineligible for award.

b. Price Reasonableness [EVAL FACTOR 2] – The Offerors’ prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business.

Normally, price reasonableness is established through adequate price competition but may also be determined through price analysis techniques as described in RFO 12.209.

c. Price Realism [EVAL FACTOR 2] – The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in RFO 12.209. The Government may also use other evaluation techniques, as needed.

To be realistic, the price list must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

d. Unbalanced Pricing [EVAL FACTOR 2] – Offerors’ quotations will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the vendor explaining variances that appear unbalanced.

Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line-items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

i. There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or,

ii. The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

3. Terms and Conditions Review – Contracting will review all quotations to ensure they conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all the solicitations stated terms, conditions, representations, and certifications.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

If none of the three lowest quotes selected for review are acceptable IAW the criteria above, the next three lowest quotes will be selected for review.

[End of Provision Addendum]

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.222-42 -- Statement of Equivalent Rates for Federal Hires

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

HOURLY FRINGE

CODE TITLE WAGE RATE BENEFITS

25210 Water Treatment Plant Operator $23.55 See Wage Determination for Worker Benefit Details

Clauses/Provisions IAW RFO 12.205:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management-Registration. (Deviation 2026-O0038) 52.204-13, System for Award Management-Maintenance. (Deviation 2026-O0038) (Alternate I) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038) 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) 52.219-6, Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) 52.222-3, Convict Labor. (Deviation 2026-O0038) 52.222-36, Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) 52.222-41, Service Contract Labor Standards. (Deviation 2026-O0038) 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-50, Combating Trafficking in Persons. (Deviation 2026-O0038) 52.222-62, Paid Sick Leave Under Executive Order 13706. (Deviation 2026-O0038) 52.222-90, Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) 52.223-23, Sustainable Products. (Deviation 2026-O0038) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.232-39, Unenforceability of Unauthorized Obligations 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award. (Deviation 2026-O0038) 52.233-4, Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) 52.240-91, Security Prohibitions and Exclusions. (Deviation 2026-O0038) 52.244-6, Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

Other Clauses/Provisions:

52.204-19, Incorporation by Reference of Representations and Certifications 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 52.252-5, Authorized Deviations in Provisions 52.252-6, Authorized Deviations in Clauses

The following R-DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting.

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions

252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel.

252.247-7023, Transportation of Supplies by Sea

Ombudsman

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, (Primary) Ms. Susan Skaggs, 3001 Staff Drive, Tinker AFB OK 73145, Phone: (405) 739-2372, Susan.skaggs@us.af.mil, (Alternate) Ms. Janet Kuruvilla, 3001 Staff Drive Tinker AFB OK 73145 Phone: (405)-736-2427 Janet.kuruvilla@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(end of clause)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Performance Work Statement (PWS) 6 Mar 2026 13 2 Equipment List N/A 1 3 Wage Determination No. 2015-5315, Rev. 29 13 May 2026 12

QUOTE SHEET

Solicitation # FA813226Q0048 – Reverse Osmosis Membrane Replacement

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

PRICE

0001 REVERSE OSMOSIS MEMBRANE REPLACEMENT –

PMXG

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform the one time repair for the Reverse Osmosis Membrane Replacement for the Propulsion Maintenance Group (PMXG), Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this contract and within the PWS.

1 LO $ $

TOTAL QUOTE AMOUNT $

Payment Terms / Discount Terms

NET 30 / _____% In ______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

OFFEROR’S NOTES:

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE