PWS Chiller Lease 24 Oct 2011.docx

PERFORMANCE WORK STATEMENT

FOR

LEASE AND MAINTENANCE OF A CHILLER

PREPARED BY:

76 MXW/OBWK

October 2011

1.1. Scope: The contractor shall provide all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection including prescription safety glasses, materials, supplies and parts, transportation and other incidentals necessary to travel to Tinker AFB, OK, to lease, deliver, install and provide maintenance support services on a 40 ton air cooled chiller. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS).

1.2. Requested Service:

1.2.1. The contractor shall provide a twelve (12) month lease contract.

1.2.1.1. The contractor shall provide a 40 Ton Air Cooled Chiller that can sit on concrete west of Building 214, just north of the fuel tank cage.

1.2.1.2. The contractor shall provide piping and labor to hookup 2.5 inch supply and return chilled water lines from rental chiller to government chilled water supply and return ports on roof of Building 214. The contractor shall hook up temporary piping into the current government piping at specified ports.

1.2.1.3. The contractor shall provide conduit to run from rental chiller to 460V/3phase/60hertz electrical breaker box on roof. The government will hook it up.

1.2.1.4. The contractor shall provide freight delivery and return.

1.2.1.5. The contractor shall ensure chiller is hooked up and running properly during the lease period.

1.2.1.6. The contractor shall provide unloading and loading of equipment with a contractor supplied forklift. The fork lift operator shall be a trained, licensed operator.

1.2.1.7. At the end of the contract, the contractor will tear down all provided equipment, piping and conduit.

1.2.1.8. Once contract is awarded, the contractor shall deliver all equipment to the government site and perform services in accordance with paragraphs 1.2.1.1 through 1.2.1.3 within ten (10) business days.

1.3. Technical Specifications:

1.3.1. Minimum of 40 Ton air Cooled Chiller, fork lift able. Fully packaged system completely assembled. Equipment needs to arrive within ten (10) business days on site ready for installation in minimal time. Each unit should be self-contained, with a single point power connection, fully charged with refrigerant and designed for outdoor, ground level use. The Chiller needs 30 GPM minimum flow. 7.5 hp Chilled Water Pump to supply needed head pressure from ground level to roof hook ups. Power requirements should be 460V/3Phase/60Hz.

1.4. 40 Ton Chiller Maintenance Support Services:

1.4.1. The contractor shall provide all maintenance on the 40 Ton Chiller in accordance with industry’s standard practices and manufacturer’s specifications during the leased period.

1.5. Change-out(s), Malfunction and Notification Process:

1.5.1. Upon concurrence of equipment change-out(s) or system malfunction(s), the Contracting Officer Representative (COR) will contact the contractor. The COR will telephone the contractor and provide the equipment ID#, change-out instruction(s) or a brief description of the malfunction(s), location(s) of equipment and the name and telephone number(s) of the point of contact(s). The COR will then provide a written copy of the request to the contractor by fax or email. The contractor shall respond back to the COR within two (2) clock hours and contractor’s technician shall arrive on site at the downed equipment location(s) within twenty-four (24) clock hours after telephone notification of the change-out(s) or system malfunction(s). The contractor, if there is a system malfunction(s) shall provide comparable replacement(s) if the equipment cannot be repaired on-site within twenty-four (24) clock hours of discovery. The replacement equipment shall be transported to Tinker AFB, OK, at no additional cost to the government.

1.6. Maintenance Service Report:

1.6.1. The contractor shall provide a written service report within eight (8) working hours to the COR in person, by fax or email upon completion of change-out(s) and maintenance support services. The service report shall contain the following information as a minimum: Name of Company, Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of Technician performing the services and the Start and Completion Dates.

1.7. Completion of Lease:

1.7.1. The contractor, upon completion of the lease, shall remove all leased tanks within five (5) working days and provide a pickup report to the COR. The pickup report shall contain the following minimum information: Name of Company, lease date, legible name, pickup date of the leased tanks and signature of COR identified on-site government technical POC.

1.8. Quality Assurance:

1.8.1. According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the CO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the contractor will be subject to review by the CO or COR. The contractor shall provide an answer to a submitted Corrective Action Report (CAR) and Customer Complaint Form from the COR within one (1) working day from receipt. The contractor shall provide written response addressing the root cause, corrective action and preventive actions (s).

1.9. Continuation of Essential Services during Crisis:

1.9.1. This requirement has been determined not to be essential and does not require continued support during a crisis as define in DFARS Clause 252.237-7023.

1.10. Hours of Operation:

1.10.1. The contractor shall perform work Monday thru Friday, under this contract during the following hours: 8:00 a.m. until 3:00 p.m., excluding Federal Holidays.

1.11. Contractor Personnel:

1.11.1. The contractor shall designate in writing the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the CO and the COR within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss problem areas.

1.11.2. Listing of Contractor Employees:

The contractor shall provide a CM who can read, write, speak, and understand English fluently. The contractor shall provide an initial listing of contractor employees’ names and position titles to CO and COR prior to contract start date. The contractor shall also provide an updated listing of personnel to the CO and COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general well being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.12. Environmental Protection and Safety:

1.12.1. The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.13. Hazardous Material (HAZMAT):

1.13.1. The contractor shall not store chemicals/HAZMAT on TAFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Material Safety Data Sheets (MSDS) for each chemical, material and substance proposed to be used in performance of this PWS. The QAE will forward the completed AF Form 3952(s) and MSDS to 72 ABW/CEAN for approval. The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN. Contractor shall maintain copies of MSDS(s) for all chemicals. The MSDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS shall match. NOTE: MSDS refers to manufacturer MSDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (72 ABW/CEAN) and provide a list of all material. 72 ABW/CEAN shall determine any additional material requirements based on the hazard code of the material.

1.14. Hazardous Waste:

1.14.1. Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area where the work is being performed.

1.15. Discharges:

1.15.1. Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEAN. The contractor shall maintain records of written authorization issued by 72 ABW/CEAN for discharges into IWTP and sanitary sewer.

1.15.1.1. The subject tanks are used in industrial applications with non-potable water and varying levels of heavy metals. For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain RCRA regulated metals resulting from any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW).

1.16. Spills:

1.16.1. Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, request Tinker AFB 911. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

equipment) and whether 911 was called and which agencies responded.

1.17. Environmental and Safety Training:

1.17.1. The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40 CFR 63.753, Subpart GG- National Emission Standards for Aerospace Manufacturing and Rework Facilities, Oklahoma City Air Logistics Center Tinker Air Force Base Instruction (OC-ALC TAFB) 32-7004, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, 76 MXW OI 32-7 “Hazardous Material Management Program” (In its entirety), 76 MXW OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & 76 MXW OI 32-7004 “Hazardous Waste Management Program” (In its entirety) . The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, after contract award date.

1.18. Forms and Publications, TO, AFI and AFMCI:

1.18.1. The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil In the event that a form or publication is not available online, the COR will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TO’s, AFI, AFMCI’s change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, Air Force Manual (AFMAN) 33-363, and AFI 37-138 (in their entirety).

1.19. Foreign Object Damage (FOD) and Drop Object Prevention (DOP)/ Housekeeping and Tool Control:

1.19.1. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with AFI 21-101, Air Force Materiel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and TAFBI 21-449 (in its entirety). The contractor and personnel can request a copy of the FOD Training and Prevention DVD from the COR.

1.20. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP):

1.20.1. The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the COR for each employee within ten (10) calendar days of contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the COR.

1.21. Tool Control and Accountability:

1.21.1. While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (i.e. tool or job box or tool bag). The COR will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.22. Housekeeping/FOD/Tool Control Briefing:

1.22.1. The contractor manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas. Acknowledgment of “Housekeeping/Tool Control Briefing for the Contractor Employee”: Each contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start of work in 76 MXW Industrial Areas.

1.23. Privately Owned Motor Vehicles (POV):

1.23.1. Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB OK per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision.

1.24. Visitor Pass:

1.24.1. The contractor shall contact the COR, seven (7) days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the contractor a sponsor within the organization. The contractor and the sponsor will arrange to meet at Pass and ID, Bldg 6611, Tinker Gate. The Contractor shall provide two forms of identification (one of which must be a picture ID) to Security Forces. Security Forces will provide the contractor the AF Form 75 (Visitors Pass) that will be valid for thirty (30) calendar days. If an addition thirty (30) calendar days is required the same process will occur.

1.25. Foreign National(s):

1.25.1. The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.26. Health and Safety on Government Installation:

1.26.1. In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.27. Emergency Procedures:

1.27.1. Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

SS

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

SS 1.

The contractor shall provide a 40 Ton Air Cooled Chiller that can sit on concrete west of Building 214, just north of the fuel tank cage.

1.2.1.1

100% Compliance

SS 2.

The contractor shall provide piping and labor to hookup 2.5 inch supply and return chilled water lines from rental chiller to government chilled water supply and return ports on roof of Building 214. The Government will hook up temporary piping into the current government piping.

1.2.1.2.

SS 3.

The contractor shall provide conduit to run from rental chiller to 460V/3phase/60hertz electrical breaker box on roof. The government will hook it up.

1.2.1.3.

SS 4.

The contractor shall provide freight delivery and return.

1.2.1.4.

SS 5.

The contractor shall ensure chiller is hooked up and running properly.

1.2.1.5.

SS 6.

The contractor shall provide unloading and loading of equipment with a contractor supplied forklift. The fork lift operator shall be a trained, licensed operator.

1.2.1.6.

SS 7.

At the end of the contract, the contractor will tear down all provided equipment, piping and conduit.

1.2.1.7.

SS 8.

Once contract is awarded, the contractor shall deliver all equipment to the government site within ten (10) business days.

1.2.1.8.

SS 9.

The contractor, upon completion of the lease, shall remove all leased tanks within five (5) working days and provide a pickup report to the COR.

1.7.1.

3.1. Government Furnished Property (GFP)

3.1.1. Government Furnished Property is not applicable to the in the performance of this contract.

3.2. Reserved.

3.3. Government Furnished Services.

3.3.1. Government Furnished Services are applicable during the performance of this contract.

3.3.1. Security Police.

3.3.1.1. The government will provide general on base security forces service. The Security Forces’ telephone number is 911 for emergencies, 734-2000 for crime in progress and 734-3737 for non-emergency calls.

3.3.2. Fire and Emergency Services.

3.3.2.1. The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch, call 734-7964.

3.3.3. Emergency Medical Service.

3.3.3.1. The government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on Tinker AFB, OK. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on base help.

3.3.4. Utilities.

3.3.4.1. The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse collection.

3.3.5.1. The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

3.4. Workspace.

3.4.1. The government will provide adequate workspace around the equipment area.