Statement_of_Work_Rev_3.pdf

File No: FD2030-17-01297

STATEMENT OF WORK (SOW)

F108 Turbine Assembly - Low Pressure Union Assemblies

MODULE #13/15

PURCHASE REQUEST NUMBER: FD2030-17-01297

REV. 3

PREPARATION DATE: 24 June 2019

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC)

And

Air Force Life Cycle Management Center (AFLCMC) F108 Technical Services Element (LPSBA)

TINKER AFB, OK 73145-3031

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1.0 SCOPE 2

1.1 Introduction 2

1.2 SOW Updates 2

1.3 Quality System/Quality Assurance 2

1.4 Subcontractor and Vendor Management 2

1.5 Transition and Relocation Plan 2

1.6 Contractor Relocation 3

1.7 Safety 3

1.8 General Services and Material 3

1.9 Receiving 3

1.10 Disassembly 4

1.11 Remanufacture 4

1.12 Remanufacture Procedures 4

1.13 Remanufacture Deviations 5

1.14 Replacement Quality 5

1.15 Schedule 6

1.16 Designated Engineering Representative Processes and Procedures 6

1.17 Parts Not Listed in the Illustrated Parts Catalogue 6

1.18 Re-installation of Life Limited Parts (LLP) 6

1.19 FAA Form 8130-3 6

1.20 Reference & Technical Manuals 6

1.21 Deficiency Report Investigation 6

1.22 Condemnation of Assets 7

1.23 Packaging and Handling 7

1.24 Preservation 7

1.25 Item Unique Identification (IUID) 7

1.26 Shipping and Transportation 7

1.27 Reporting 7

1.28 CAV AF CFM Reporting Requirements 9

1.29 Contractor Manpower Reporting 14

1.30 Document Storage 15

1.31 Contractor Identification to Government Employees 15

1.32 Mission Essential Services 15

SECTION II

2.0 GOVERNMENT PROPERTY 16

2.1 Government Furnished Material (GFM) 16

2.2 Government Furnished Property (GRP) 16

APPENDIX “A”

ACRONYMS 17

SECTION I

1.0 SCOPE

1.1 Introduction: This Statement of Work (SOW) defines the requirements necessary to ensure that delivered remanufactured F108-100 (CFM56-2B) Low Pressure Turbine Rotor and Frame Assembly Module 13/15 and associated parts are restored as nearly as possible to original life expectancy consistent with Air Force (AF) requirements set forth or referenced herein. This applies to the following National Stock Numbers (NSN) and Part Numbers (P/N):

LOW PRESSURE ROTOR AND FRAME ASSEMBLY MODULE #13/15

F108-100 (CFM56-2B)

Input P/N Output P/N Input NSN Output NSN____

305-482-301-0 305-482-301-0 2840-01-229-5786PN 2840-01-229-5786PN

305-482-302-0 305-482-302-0 2840-01-229-5786PN 2840-01-229-5786PN

305-482-303-0 305-482-303-0 2840-01-229-5786PN 2840-01-229-5786PN

The Contractor shall perform remanufacture of engine components at a Federal Aviation Administration Part 145 facility rated for CFM56-2B engine components. Contractor shall have remanufacture capabilities to include appropriate technical data, documents and license agreements required to accomplish remanufacture of F108 Module 13/15. The Contractor is responsible for the remanufacture and scheduled delivery of a quality product.

1.2 SOW Updates: The Contractor shall provide updates and change recommendations to this SOW to the Procurement Contracting Officer (PCO) in writing (email is acceptable) but the Government shall maintain the SOW during the performance of this contract.

1.3 Quality System and Quality Assurance: Each F108 Module 13/15 shall be delivered to the Government defect free. Each F108 Module 13/15 will be inspected by Defense Contract Management Agency (DCMA) at the contractor’s facility to determine serviceability and quality. The Contractor shall maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92 or AS9100, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment IAW ANSI/NCSL Z540-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The Contractor’s quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.4 Subcontractor and Vendor Management: The Contractor shall maintain a system for the management of subcontractors and vendors IAW the provisions of this contract. The Contractor shall ensure that the subcontractor(s)/vendor(s) data, designs, and deliverables meet all F108 Module 13/15 engineering and technical requirements and shall fulfill the requirements of this contract. The Government personnel shall be provided the opportunity to attend all subcontractor reviews and other problem solving reviews as observers.

1.5 Transition and Relocation Plan: The Contractor shall maintain and execute a transition plan detailing a ramp up/ramp down process that will not impact on-going remanufacturing processes and scheduled deliveries of assets of up to 12 Mod 13/15’s every 30 days upon receipt of assets. This plan shall include transition strategies and shall describe facilities needed to support the deliverable modules, including the required manpower and skills to support the transition, and a schedule of the transition from roll-out to full operational status. Fully operational capability must be the remanufacture of up to 12 Mod 13/15’s 30 days after receipt of assets.

1.6 Contractor Relocation: The Contractor shall coordinate the relocation schedule with the PCO to ensure no conflicts exist. In the event of a relocation, the Contractor shall continue to provide support for the F108 Module 13/15 at the new location IAW this contract. The Contractor shall be responsible for the security of F108 Module 13/15 areas/equipment during relocation.

1.7 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882E, AFI 91- 301 and AFI 91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in CFM56 Engine Shop Maintenance Manual (CMM).

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.8 General Services and Material: The Contactor shall provide all materials for the remanufacture processes required to execute this contract, except for the Government furnished modules sent to the Contractor for remanufacture.

1.9 Receiving: The Contractor shall perform a visual inspection upon receipt for any shipping or packaging damage. The Contractor shall report all received F108 Module 13/15 that are misidentified, misdirected, incomplete or missing parts to the PCO in writing (email is acceptable) for disposition instructions. The Contractor shall also perform a visual inspection upon receipt of the asset using CFM56 Engine Shop Maintenance Manual (CMM) 72-54-XX and 72-56-XX. The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. In the event that a shipping container is no longer usable, the contractor will contact the PCO for disposition instructions. In addition, the contractor shall submit SDRs related to shipment of misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR, located at:

https://www.transactionservices.dla.mil/daashome/websdr.asp . This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements (CDRL A006).

1.10 Disassembly: The Contractor shall disassemble each Module 13/15 to expose hardware requiring remanufacture or replacement due to cause or life limits. The Contractor shall inspect and remanufacture or replace, as necessary to meet United States Air Force (USAF) build requirements – CFM56-2B ESM 72-54 and CFM56-2B ESM 72-56, all additional hardware exposed during disassembly.

1.11 Remanufacture: Upon completion of the incoming inspection, the Contractor shall restore the module to original life expectancy in compliance with all applicable CFM56-2B Engine Shop Manual (ESM) and Service Bulletin/Airworthiness Directive Requirements. The Contractor shall perform all inspections, replacement of parts, remanufacture, reassembly, adjustments, calibrations, USAF approved modifications, testing and operational checks, correct all discrepancies and malfunctions, and verify adequate and proper like new condition of any component, system, or subsystem. The Contractor shall remanufacture the Module 13/15 as follows:

1.12 Remanufacture Procedures: Low Pressure Turbine (LPT) Rotor and Frame Assembly and component parts shall be remanufactured IAW the procedures outlined in the ESM 72-54-00 through 72- 54-20 and 72-56-00 through 72-56-10. This also includes Standard Practice Manual CFMI-TP-SP.2.

Contractor shall acquire all component parts from Air Force approved vendors, Government inventory, Original Equipment Manufacturer (OEM) approved vendors, or commercial inventories approved by the USAF and/or OEM. Life Limited Parts (LLP) shall be new and unused from Air Force approved sources or remanufactured from Government inventory. New and unused non-LLP components shall be from Air Force approved vendors, Government inventory, or OEM approved vendors. Non-LLP used serviceable commercial components shall be from used commercial inventories acquired originally from an Air Force or OEM approved vendors. Stage 1 blades that cannot be returned to fully serviceable and like new condition by the contractor shall be replaced with new manufacture (OEM) blades. The Contractor shall not acquire non-LLP used commercial parts from supplier sources that have been subject to any violation, penalty, or disciplinary actions leading to FAA disapproval of its aircraft, engine maintenance or operations. The Contractor shall provide FAA Form 8130-3 documentation for each used component in a module at time of module delivery.

The Contractor shall ensure all four stages of LPT blades are either brand new or fully restored to “as new” condition. Inspection serviceable limits are only sufficient if there is no corresponding repair attached to the inspection. “As new” condition is defined as blades that have had all remanufacture processes performed. All knife edges and Z-notches are restored to full remanufacture limits per Technical Order (T.O.) guidance. Blend repairs on the airfoils are allowed to restore to “as new” condition. All LPT blades used must meet the following pre-twist angle requirements:

Stage 1 minimum pre-twist angle = 2.07 deg Stage 2 minimum pre-twist angle = 2.55 deg Stage 3 minimum pre-twist angle = 3.50 deg Stage 4 minimum pre-twist angle = 4.70 deg

The Contractor shall ensure that all abradable honeycomb seals are replaced with newly manufactured abradable honeycomb seals on all delivered Module 13/15.

https://www.transactionservices.dla.mil/daashome/websdr.asp

All Modules returned to the Air Force will meet the inspection criteria established in T.O.. Reference CFM56-2B Engine Shop Manual Task 72-00-54-200-001-D, paragraph 3.E. LOW PRESSURE TURBINE ROTOR/STATOR MODULE-INSPECTION. Component parts removed from rotor and frame assembly shall be inspected to piece part requirements outlined for that specific part IAW CFM56- 2B ESM. Re-installed components shall be upgraded to the latest configuration required in the latest revision of the CFM56-2B service bulletin manual. All outstanding FAA Airworthiness Directives shall also be incorporated. Specific Service Bulletins requiring compliance include, but are not limited to:

SB 72-0020 Rework of Conical Rotor Support SB 72-0180 Intro of New LPT Case Assy SB 72-0277 Increase in Height of the Abradable Honeycomb on Stage 1 Outer Stationary Air

Seal SB 72-0365 Introduction of 3 New Blades with Hardened Teeth for Each Set of Stages 1,2,3

LPT Blades SB 72-0389 Modification of T495 Bracket and Ring Sector SB 72-0476 Reidentification of LPT Conical Supports and LPT Stub Shafts SB 72-0496 Antirotation Lock Replacement/Rework/Re-ID Stg 2 & 3 Stationary Air Seal

Segments SB 72-0525 Accident Involved Hardware SB 72-0745 Replacement of Stage 1 LPT Blade 301-330-114-0 and 301-330-115-0

NOTE: Cycle time of blades are not tracked and therefore may not match that of the module. Blades affected by SB 72-0745 need to be replaced regardless of cycle time shown.

The Turbine Frame Assembly is matched with the Low Pressure Turbine Rotor Assembly through #5 bearing adjusting sleeve. The replacement of Turbine Frame or of the #5 bearing support cannot be done without rework of the adjusting sleeve per CFM56-2B, ESM 72-00-03 (Refer to caution in 72-00-56-20 turbine frame removal) after removal and disassembly of the Module. During removal the parts must be identified and match-marked for inspection and installation operations.

1.12.1 Testing & Evaluation: The Contractor shall conduct all testing IAW CFM56-2B guidance.

The Government reserves the right to witness any and/or all tests conducted by the Contractor and/or subcontractors on a noninterference basis.

1.13 Remanufacture Deviations: Prior to Contractor’s deviations in remanufacturing of Module 13/15 or component parts, the Contractor shall obtain written approval for deviations from the PCO as outlined in ESM 72-54-00 thru 72-54-020 and 72-56-00 thru 72-56-010, or Service Bulletin authorized modifications. Requests for Deviations (RFD) will be sent to the PCO from the contractor, and an Air Force engineer will review the request. If the deviation is approved the Contractor will receive a signed RFD from the PCO.

There is an ongoing investigation on Stage 4 Blades. A contract modification may be necessary in the future, pending the investigation results.

1.14 Replacement Quality: The Contractor shall ensure that materials, parts and accessories used in remanufactured components are restored to original life expectancy or nearly so, and are interchangeable without alteration.

1.15 Schedule: Any changes to contractual milestones shall be made only with Program Office coordination and written approval of the PCO (email is acceptable).

Production or delivery problems which have developed, or are developing, and have the potential to stop, interrupt or impact the production or delivery of contract end items will be reported to the Program Management Office via the PCO within 1 business day.

1.16 Designated Engineering Representative (DER) Processes and Procedures: Prior to Contractor’s use in the remanufacturing of Module 13/15 or component parts, the Contractor shall obtain written approval from the PCO for all DER processes and procedures (email is acceptable).

1.17 Parts Not Listed in the Illustrated Parts Catalogue (IPC): The Contractor shall identify the use and/or reuse of any part not listed specifically in the CFM56-2B Illustrated Parts IPC to the PCO (email is acceptable) for Air Force Engineering authorization.

1.18 Re-installation of LLP: The Contractor shall ensure all LLPs that were removed for a required inspection are assembled back into the same rotor unless Air Force Engineering authorization has been granted. The Contractor shall check records to ensure specified life cycles have not been exceeded; part must have 3500 cycles (Build Policy) remaining for the CFM56-2B components. When a part exceeds max life cycle limit or has insufficient life cycles remaining, the Contractor shall ensure the replacement part selected for that rotor has equal or greater life cycles remaining than all other component parts in that rotor assembly. A LLP removed from a USAF F108-100/CFM56-2B assembly will not be replaced with a component/part that has operated in any configuration other than a USAF F108-100/CFM56-2B engine.

The remanufacture source should expect a 0.16% replacement rate for all LLP’s.

LLP parts will not be co-mingled with or replaced by repaired/reconditioned commercial parts from any other sources or fleets. The Contractor shall provide completed documentation with each F108 Module 13/15 assembly that has been remanufactured with the intent of returning this assembly to like new condition. The documentation shall have correct part number or assembly part number and serial number and work accomplished annotated. The Contractor shall list all service bulletins that were complied with during the remanufacture of F108 Module 13/15.

1.19 FAA Form 8130-3: The Contractor shall provide a completed FAA Form 8130-3, Airworthiness Approval Tag and/or Certificate of Conformance, with each remanufactured assembly or remanufactured component part used therein prior to acceptance by the Government. In item 13 (remarks), list CFM56- 2B Service Bulletins applied in reworking a part or assembly to an authorized output part number.

(Example: CFM56-2B, SB 72-0365).

1.20 Reference & Technical Manuals: In execution of this SOW, the Contractor shall apply processes, tools, and products in accordance with (IAW) CFM56 Engine Shop Maintenance Manual (CMM) 72-54-XX and 72-56-XX, CFM56-2B Service Bulletins, CFM56-2B Engine Shop Manual 72-54- 00 and 72-56-00 through 72-56-10, and CFMI-TP-SP.2. All modules returned to back to the Government will meet the inspection criteria established in T.O. reference CFM56-2B Engine Shop Manual Task 72- 00-54-200-001-D Low Pressure Turbine Rotor/Stator Module – Inspection and must comply with Service Bulletin 72-0365.

1.21 Deficiency Report (DR) Investigation: When the Government finds a discrepancy at acceptance inspection, a DR will be submitted and the Contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted to Contractor against items remanufactured by this contract which are reported to be defective (CDRL A005).

1.22 Condemnation of Assets: The Contractor shall condemn, at the Contractor’s facility, any F108 Module 13/15 component parts that do not meet current inspection limits. The Contractor shall process all condemned assets through Plant Clearance Automated Reutilization Screening System (PCARSS). The Contractor shall also provide Government quantities by P/N and NSN of reparable components condemned and annotate on AFMC Contract Depot Maintenance (CDM) Production Report via the Contract Data Requirements List (CDRL A002) DD Form 1423. The Contractor shall report all condemned F108 Module 13/15’s via AFMC CDM Production Report (CDRL A002), Monthly Production Report and Commercial Asset Visibility for Air Force (CAVAF) System (CDRL A001).

Condemnations shall be reported to 421 SCMS/GUMBA, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning.

1.23 Packaging and Handling: The Contractor shall properly package the F108 Module 13/15 IAW Air Force Material Command (AFMC) Form 158, Packaging Requirements. The Contractor shall place a serviceable tag, Department of Defense (DD) Form 1574 inside the package along with the pump as well as another completed DD Form 1574 to the outside of the package.

1.24 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. In the event that a shipping container is no longer usable, the contractor will contact the PCO for disposition instructions. Units shall be packed IAW with T.O. 00-85B-3 using Special Packaging Instruction (SPI) F000003XA6.

1.25 Item Unique Identification (IUID): The contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC), Enterprise Identifier (CAGE Code, DUNs number or DODAAC), Original Part Number and Serial Number.

1.26 Shipping and Transportation: Contractor shall meet the delivery schedule of up to 12 Mod 13/15’s every 30 days after receipt of asset(s). Contractor shall ship or transport applicable deliverables as appropriate in order to have the deliverables available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule.

1.27 Reporting: The Contractor shall meet the delivery schedule of up to 12 Mod 13/15’s every 30 days after receipt of asset(s). Contractor shall provide completed FAA Form 8130-3 (Airworthiness Approval Tag) and/or Certificate of Conformance documentation with each F108 Module 13/15 and its component parts that have been remanufactured with the intent of returning these assemblies or component parts to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied with, on serviceable tag, DD Form 1574. The Contractor shall ensure that all reporting as specified under the following CDRL is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) End Item Reporting A002: Contract Depot Maintenance (CDM) Production Report

A003: Comprehensive Engine Management System (CEMS) Reporting A004: Interim Contractor Support (ICS) Parts Usage and Maintenance Data Collection Report A005: Quality Deficiency Report (DR) A006: Shipping and Packaging Discrepancy Report (Supply Discrepancy Report (SDR)) A007: Removed A008: Government Property Inventory Report

A001: CAVAF End Item Reporting CDRL – Contractor shall input the data IAW CAV AF and shall not be waived. For CAVAF reporting, the Contractor shall submit Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1and SOW 1.30.4.

A002: Contract Depot Maintenance (CDM) Production Report CDRL – Data IAW the CDM report shall not be waived. The report format Source: https://assist.dla.mil – Downloaded: 2016- 04—12T17:42Z (sample form attached to CDRL). Data totals shall be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1.

A003: CEMS Reporting CDRL – Each Serial Number F108 Module 13/15 assembly is loaded into

Comprehensive Engine Management System (CEMS) system and all part number changes must have documentation accomplished. The point of contact for verification of part numbers and serial numbers for the Air Force NSN: 2840-01-229-5786PN (CII: HF108E0/HF108G0) is Frederick Gonzales, Equipment Specialist, (405) 734-5021, AFLCMC/LPSBA email:

frederick.gonzales@us.af.mil.

A004: Interim Contract Support (ICS) Parts Usage and Maintenance Data Collection Report CDRL

– Contractor shall input data on the Data Collection Form and this shall not be waived. Contractor must use provided format with all the data elements. Data shall be reported to 421 SCMS/GUMBA, Air Force Sustainment Center (AFSC), to establish usage rates and cost planning by email:

matthew.koerner@us.af.mil.

Interim Rpt ERRC N Non Reparable NSNs D

Interim Rpt ERRC T NSNs NO Work Pckg.x

Interim Rpt ERRC T

Reparable NSNs Work Interim Rpt MOD 15 ERRC T NSNs w-Work

In addition, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required IAW the contract’s SOW. Contractor shall process DRs when required IAW Section 1.6 and 1.30.4 of this SOW.

A005: Quality Deficiency Reporting (DR) CDRL – The Deficiency Reporting (DR) is initiated on the occurrence when deficient government assets are received by the contractor. Contractor shall refer to T.O. 00-35D-54. Contractor shall process Deficiency Reports when required IAW Section

1.22 of this SOW.

A006: Shipping and Packaging Discrepancy Report (Supply Discrepancy Report (SDR)) CDRL –

This report enables the contractor to notify the government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1. In addition, the contractor shall submit Supply Discrepancy Reports (SDRs) when required IAW SOW. Contractor shall process SDRs when required IAW Section 1.9 and 1.30.4 of this SOW.

https://assist.dla.mil/ mailto:frederick.gonzales@us.af.mil mailto:bradley.brist@us.af.mil

A007: Removed

A008: Government Property Inventory Report CDRL – This shall not be waived. This report enables the contractor to a 100% inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract IAW CDRL 1423-1.

1.28 CAV AF CFM REPORTING REQUIREMENTS: Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAVAF) system. CAVAF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAVAF system down-time will be identified on the CAVAF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAVAF reporters. NOTE: Contractor User’s Guide may be accessed from the CAVAF Homepage.

1.28.1 CAVAF FAMILIARIZATION TRAINING: Familiarization training for CAVAF reporting will be requested by the contractor via the applicable ICP CAVAF system administrator (SA). For assistance, guidance or questions to specific contract transactions reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAVAF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

1.28.2 CONTRACTOR RESPONSIBILITY: Contractor CAVAF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAVAF CDRL and CAVAF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAVAF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAVAF is an accurate reflection of physical assets on hand at all times.

1.28.2.1 Each CAVAF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAVAF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

1.28.2.2 User(s) shall complete initial DoD Information Assurance (IA) Cyber Awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber Awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge Department of Defense Version” using the following website: http://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

http://iase.disa.eta/cyberchallenge/launchPage.htm

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing either OS or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. They Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

1.28.2.3 Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

:406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 622-7325 or (405) 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

1.28.2.4 To access the CAVAF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

1.28.2.5 Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAVAF at all times.

1.28.2.6 Contractual Induction-at-Risk of end items is prohibited on all contracts.

1.28.2.7 Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAVAF reporting actions associated with disposition occur within one (1) business day of related shipment action.

1.28.2.8 All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAVAF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

1.28.3 SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

1.28.3.1 “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

1.28.3.2 CAVAF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

1.28.3.3 All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAVAF under Receipt Type: On Contract (F). CAVAF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

1.28.3.4 The “Complete Date” entered into CAVAF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

1.28.3.5 Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAVAF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist

(IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing. The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAVAF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAVAF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

1.28.3.6 Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAVAF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

1.28.3.7 Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor

CAVAF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting.

This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on

CAVAF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS).

Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAVAF as received “On-Contract” with actual quantities received.

Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

1.28.3.8 RCDNs are systemically generated in CAVAF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAVAF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

1.28.4 DISCREPANCIES INCIDENT TO SHIPMENT:

1.28.4.1 There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

1.28.4.2 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

1.28.4.3 Transportation discrepancies and item transaction discrepancies shall be coordinated with the

DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

1.28.4.4 Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

1.28.4.5 All misdirected shipments of GFP shall be reported to the Production Management Specialist

(PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

1.28.4.6 Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAVAF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

1.28.5 CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1.28.5.1 GENERAL INFORMATION:

1.28.5.2. Initial CAVAF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAVAF, please contact CAVAF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 622-7325 or 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 736-7326 or (405) 734-8341 https://www.transactionservices.dla.mil/websdr/home.asp mailto:420.scms.tinker.cdm.workflow@us.af.mil

NOTE: CAVAF Contractor’s User’s Guide can be accessed via CAVAF main menu at bottom of screen.

1.29 Contractor Manpower Reporting: Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United State Air Force via electronic Contractor Manpower Reporting Application (eCMRA) a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.30 Document Storage: All records and reports outlined in this SOW shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.31 Contractor Identification to Government Employees: Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence."

1.32 Mission Essential Services: N/A

http://www.ecmra.mil/ http://www.ecmra.mil/

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): NONE. All parts and components required to accomplish the intent of the CMM, SOW or SBs shall be contractor furnished material. Contractor furnished material and parts used for replacement shall be parts specified in CMM 75-21-30 Illustrated Parts List (IPL), SBs or as written approval from the AFLCMC/LPSEB and/or AFLCMC/LPSBA in writing through the PCO.

2.2 Government Furnished Property (GFP): All items to be remanufactured will be shipped to the contractor.

APPENDIX “A”

ACRONYMS

AF Air Force AFLCMC Air Force Life Cycle Management Center AFMC Air Force Materiel Command AFSC Air Force Sustainment Center CAVAF Commercial Asset Visibility Air Force CEMS Comprehensive Engine Management System CDRL Contract Data Requirements List CFMI CFM International CII Configured Item Identifier CMM Commercial Maintenance Manual DD Department of Defense DER Designated Engineering Representative DCMA Defense Contract Management Agency DR Deficiency Report ESA Engineering Support Activity FAA Federal Aviation Administration FAR Federal Acquisition Regulation IAW In Accordance With ISO International Standards Organization IUID Item Unique Identification LPP Life Limited Parts LPT Low Pressure Turbine NSN National Stock Number PCO Procurement Contracting Officer PCARSS Plant Clearance Automated Reutilization Screening System P/N Part Number SB Service Bulletin SCMS Supply Chain Management Squadron SDR Supply Discrepancy Report S/N Serial Number SOW Statement of Work SRAN Stock Record Account Number TO Technical Order USAF United States Air Force