F108_Mod_13_15_Reman_PreProposal_Conf.pdf

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Air Force Sustainment Center

F108 Module 13/15 Pre-Proposal

Conference

05 February 2019 Brian Zimmerman, Program Manager

Caroline Rozek, Contracting Officer

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Overview

Team Members/Introductions

Pre-Proposal Conference Ground Rules

Requirements Description

Solicitation Overview

Preliminary CLIN Structure

Milestones

Discussion Items

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F108 Module 13/15 Reman Team

Brian Zimmerman, Program Manager

Caroline Rozek, Contracting Officer

Amy Younger, Contract Specialist

Wendy Hinojosa, Production Management Specialist

Jacqueline Williams, Technical (Engineer)

Frederick Gonzales, Technical (Equipment Specialist)

Dee Jordan, Pricing

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Pre-Proposal Conference Ground Rules

No recording devices permitted.

Silence all cell phones.

Provide all questions in writing on provided forms or via email to both of the following addresses:

caroline.rozek@us.af.mil amy.younger@us.af.mil

Government presentations and answers to written questions will be available within 10 days after Industry Day at the following site:

FedBizOpps mailto:caroline.rozek@us.af.mil mailto:amy.younger@us.af.mil

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Pre-Proposal Conference Ground Rules

Any presentation points in the following briefing or any ensuing discussions DO NOT constitute a change in the Request for Proposal (RFP).

All questions asked by industry will be shared publicly with all interested parties. The Q&A document will be posted to FBO along with the Government response.

The Government must provide the same information to all potential sources.

One-on-One meetings will NOT be conducted.

The Contract Type is a Firm Fixed Price Remanufacture effort and not subject to negotiation.

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Requirement Description

Noun: F108 Engine Low Pressure Turbine Assembly Module 13/15

NSN: 2840-01-229-5786PN

Part Numbers:

305-482-301-0, 305-482-302-0, 305-482-303-0

Applicable to F108 Engine on the KC-135

User: Air Force

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F108 Engine Module

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Requirement Description

Statement of Work (SOW) Requirements SOW Para.

Quality System and Quality Assurance 1.3 & 1.21 Subcontractor and Vendor Management 1.4 Transition and Relocation Plan 1.5 Contractor Relocation 1.6 Safety 1.7 General Services and Material 1.8 Receiving 1.9 Disassembly 1.10 Remanufacture 1.11

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Requirement Description

Statement of Work (SOW) Requirements SOW Para.

Remanufacture Procedures 1.12 Remanufacture Deviations 1.13 Replacement Quality 1.14 Schedule 1.15 Designated Engineering Representative (DER) Processes and Procedures

1.16

Parts Not Listed in the Illustrated Parts Catalogue (IPC)

1.17

Re-installation of LLP 1.18 FAA Form 8130-3 1.19

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Requirement Description

Statement of Work (SOW) Requirements SOW Para.

Reference & Technical Manuals 1.20 Deficiency Report (DR) Investigation 1.22 Condemnation of Assets 1.23 Counterfeit Prevention Plan (CPP) 1.24 Packaging and Handling 1.25 Preservation 1.26 Item Unique Identification (IUID) 1.27 Shipping and Transportation 1.28 Reporting 1.29

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Requirement Description

Statement of Work (SOW) Requirements SOW Para.

CAV AF CFM Reporting Requirements 1.30 Contractor Manpower Reporting 1.31 Document Storage 1.32 Contractor Identification to Government Employees

1.33

Government Furnished Material (GFM) 2.1 Government Furnished Property (GFP) 2.2

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F108 Mod 13/15 Reman Solicitation Overview

“Price Only” – Price is the Only Evaluated Factor

Vendors must be SAR-approved in accordance with the RQR

Instructions to Offerors & Evaluation Criteria for Award Addendum to 52.212-1 and 52.212-2 (starts on RFP page 34)

NAICS Code 336412

Contract “D” Type Contract One-year Basic Period Four 1-year Options FAR Part 12 Commercial Contract

If Discussions are Necessary, Evaluation Notices (ENs) will be released

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CLIN Structure

CLIN CLIN Type

0001-4001 Remanufacture FFP

NSN 2840-01-229-5786PN

0002-4002 DATA NSP

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F108 Mod 13/15 Remanufacture Milestone Dates

Event Date** RFP Release 17 Jan 19 Pre-Proposal Conference 05 Feb 19 Receive Proposals 01 Mar 19 Contract Award 30 Jul 19 Phase-In/Transition Period Aug – Oct 19 Full Contract Performance Nov 2019

** All Future Dates are Estimates Only and do not alter dates provided in the RFP.

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Discussion

Historical Usage Information

Average Cycle Accumulation Data (Follow-up to Question 13)

Average Annual Cycle Forecast Data (Follow-up to Question 14)

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Discussion

Questions & Government Responses:

Questions submitted for discussion during the Pre-Proposal conference will be posted to FBO within 10 days of the conference.

Although the Government will make every effort to answer all submitted questions on the day of the conference, there may be questions which cannot be answered during this meeting.

As indicated above, all Government responses will be posted to FBO within 10 days of the conference.

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F108 Mod 13/15 Remanufacture Historical Quantities Ordered**

Year of Performance Quantity Ordered ** Basic Contract 100 units Option Year I 188 units Option Year II 80 units Option Year III 60 units Option Year IV (in process) 23 units

** Historical quantities provided DO NOT in any way describe future Government requirements for this NSN.

Historical Quantities are provided for informational purposes only.

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F108 Mod 13/15 Remanufacture Average Cycle Accumulation

Average Cycle Accumulation Cycles per Year ** Fleet Average Cycle Accumulation 3800 Fleet Average Cycle Accumulation (subtracting the max cycles allowable for each life limited component)

6900-8300

In response to previously posted Question 13

** Historical information provided DOES NOT in any way describe the condition of GFP modules to be provided under this contemplated contract.

Historical Quantities are provided for informational purposes only.

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F108 Mod 13/15 Remanufacture Average Annual Cycle Forecast

Question 14:

What is the average annual cycle forecast per year?

Government Response to Question 14:

Government Response amended as follows:

Initial Government Response Question 14:

Average annual cycle forecast data will be provided at the pre-proposal meeting.

Amended Government Response Question 14:

Average annual cycle forecast data will not be provided.

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Additional Questions

Question 24:

Given the historic inaccuracies in the DO41 system, can the Government provide the basis of estimate used in determining the LLP replacement factor of 1.6%?

Government Response Question 24:

The estimate or factor was based upon CEMS data for the fleet.

The Government corrects the factor; it is 0.16%.

Question 25:

For non-LLP material replacement can the Government provide CEMS records on the projected candidate of target engines for repair with release of the solicitation?

Government Response Question 25:

N/A. There is not a targeted list of expected engine removals at this time. Engines are being removed for cause.

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Additional Questions

Question 26:

How many FOD engines are expected annually? FOD engines typically have big Module 13/15 problems outside of normal replacement factors. Any PMA /DER content could require substantial replacement of material outside of the “norm”.

Government Response Question 26:

The Government does not have a projected FOD removal estimate. In recent years, FOD occurrences that would affect the Module 13/15 have been minimal.

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Additional Questions

Question 27:

Besides engines with FOD how many other target modules may have previously been overhauled and contain DER or PMA parts that may need to be replaced (since those parts cannot be repaired)?

Government Response Question 27:

N/A. There is not a targeted list of expected engine removals at this time. Engines are being removed for cause.

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Additional Questions

Question 28:

Given the substantial unknowns associated with satisfying material replacement requirements driven by incorporation of Service Bulletin (SB) 72-0365, no access to GFP, no avenue for over and above (O&A) , no access to engine records to accurately estimate material replacement rates, and, no breakdown of target engines, approved repair sources (other than the incumbent) must price risk into the firm fixed price (FFP). Having a CLIN to allow for O&A has been an acceptable practice in the past to reduce contractor risk, enhance competition and provide price realism to the USAF.

Why isn’t the Government willing to include an O&A CLIN in this contract?

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Additional Questions

Government Response Question 28:

In accordance with the FAR, a remanufacture is considered to be a purchase of supplies. Supply contracts do not contain Over and Above contract line items (CLINs).

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Additional Questions

Question 29:

Need clarification on the entire TAT cycle, when does it start, when does it stop? Does the clock on TAT stop when DCMA completes the inspection of the modules?

Government Response Question 29:

Turn-around-time (TAT) starts upon receipt of the module and stops when inspection/acceptance is completed in WAWF.

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Additional Questions

Question 30:

Will USAF waive the 30 day TAT during the ramp up transition period? Will USAF accept, for example, a 90 day TAT during the ramp up period?

Government Response Question 30:

Ramp up is built-in through the estimated award date versus first deliverable date.

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Additional Questions

Question 31:

Can USAF explain the reasoning for a 30 day TAT?

Government Response Question 31:

TAT is based upon production need requirements.

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Additional Questions

Question 32:

Does website www.daas.dla.mil require CAC card to access?

Tried to access, but the site was not available. Is access limited to US Citizens only, or can non US Citizens access this system?

Government Response Question 32:

The following website provides information on WebSDR to include access requests.

https://www.transactionservices.dla.mil/daashome/websdr.asp

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Additional Questions

Question 33:

What commercial parts can USAF provide from Government Inventories? Will a list be available? How would a vendor obtain Government Inventory parts? Would this be GFE?

Government Response Question 33:

The only GFB provided under the contract will be the assets to be remanufactured. As stated in Solicitation FA8122-19-R-0001, no Government Furnished Material will be provided.

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Additional Questions

Question 34:

Are there parts available from prior contracts where the Govt purchased these parts and are located at a Govt location or an MRO source? Would these parts be made available for this contract?

Government Response Question 34:

No; parts will not be provided from previous contracts.

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Additional Vendor Questions

Question 35:

Can USAF confirm if commercial used serviceable material (excluding LLPs) will be accepted (either in the IPC and/or OEM approved)?

Government Response Question 35:

Yes; Certificates of Conformance (CoCs) and 8130s must provided upon delivery.

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Additional Questions

Question 36:

Will USAF provide a list of USAF approved vendors?

Government Response Question 36:

No, the USAF will not provide a list of USAF approved vendors.

The USAF will not provide a complete list of vendors for all NSNs.

But for specific NSN questions, contractors can contact the PCO for assistance .

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Additional Questions

Question 37:

Does USAF have a list of companies known to have received FAA disciplinary actions from the FAA?

Government Response Question 37:

No.

Question 38:

Are PMA parts allowable?

Government Response Question 38:

No.

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Additional Questions

Question 39:

Why must the contractor report parts not in the IPC to the PCO?

What is the possible outcome of this requirement?

Government Response Question 39:

A small quantity of engines may contain CFM56-3 hardware.

Question 40:

Will parts not on the IPC be required to be replaced with OEM only parts?

Government Response Question 40:

Parts should be replaced with IPC listed parts

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Additional Questions

Question 41:

Replacement rate of LLP’s is 0.16% whereas in the draft SOW it was 1.6% - is there a typo in the latest SOW? What is the Replacement Rate %?

Government Response Question 41:

The SOW was incorrect; the value is 0.16%.

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Additional Vendor Questions

Question 42:

What is the source of the scrap rate replacement factor (1.6% or .16%)? How confident is USAF in this value? How should this be interpreted?

Government Response Question 42:

Fleet CEMS data was used as the source of the scrap rate replacement factor.

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Additional Vendor Questions

Question 43:

"The Contractor shall ensure all LLPs that were removed for a required inspection are assembled back into the same rotor." If an LLP needs to be repaired, can it be replaced in order to meet Module TAT?

Government Response Question 43:

Assets will be assembled in the same module from which it was removed.

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Additional Questions

Question 44:

Will USAF allow the contractor to swap material including LLP’s between modules? Benefit is that TAT on some modules may be improved vs modules that require new LLPs will be delayed.

Government Response Question 44:

For tracking purposes, assets will be assembled in the same module from which it was removed.

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Additional Questions

Question 45:

Definition of BER was removed from SOW – where is the criteria now?

Government Response Question 45:

The BER information will be added to the Statement of Work and be made available on FBO.

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Additional Questions

Question 46:

Regarding the Counterfeit Prevention Plan (CPP): If there are no electronic parts, should this stay in the SOW?

Government Response Question 46:

SOW paragraph 1.24 will remain in the document.

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Additional Questions

Question 47:

Are there alternate methods for CEMS reporting, such as submitting data to USAF for entry into CEMS on the contractors behalf?

Government Response Question 47:

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Additional Questions

Question 48:

"A004: Interim Contract Support (ICS) Parts Usage and Maintenance Data Collection Report: Will the government provide these reports completed under the current contract to assist with material usage and repair calculations?"

Government Response Question 48:

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Additional Questions

Question 49:

Do users of CEMS have to be US Citizens? Can non US Citizens perform CEMS reporting and system access?

Government Response Question 49:

The Government will provide a response to this question when the Questions & Answers document is posted to FedBizOpps.

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Additional Questions

Question 50:

Can USAF provide an overview of CAVAF at the conference on Feb 2nd? Explain if this is required for the module only or every piece part? How much time is required to comply with CAV AF reporting?

Government Response Question 50:

An overview of CAV AF reporting requirements is included in the SOW at paragraph 1.30. Also refer to Section J, Exhibit A and Section J Attachment 2 for additional information. CAV AF Reporting is against the module.

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Additional Questions

Question 51:

Do users of CAVAF have to be US Citizens? Can non US Citizens perform CAVAF reporting and system access?

Government Response Question 51:

Users must have a US Citizen sponsor.

Question 52:

Is CAVAF reporting only for the LPT Module or does it include all piece parts? Presume the CLIN on contract will be at the module part number only.

Government Response Question 52:

CAV AF reporting is against the module.

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Additional Questions

Question 53:

If there is no GFM, why is Govt Inventory mentioned in section 1.12?

Government Response Question 53:

Government material will not be provided as part of the contract, but may be purchased.

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Additional Questions

Question 54:

Will USAF consider providing LPT modules that are not planned for remanufacture to the Contractor to salvage material that can be made serviceable and used to support the contract?

Government Response Question 54:

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Additional Vendor Questions

Question 55:

What is the purpose of providing the GFP Attachment? What is the Unit Acquisition Cost of $1,692,010 for or represent? Is this related to BER calculations?

Government Response Question 55:

The purpose of the GFP attachment is to formally state what property will be provided to the contractor for the contemplated contract. The associated Unit Acquisition Cost is used to determine the BER threshold of an asset.

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Additional Questions

Question 56:

Regarding Attachment 7 “SOW Supplement”: Will missing NSNs and Part Numbers be provided/filled in on the excel files?

Government Response Question 56:

The Government will provide a response to this question when the Questions & Answers document is posted to FedBizOpps.

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Additional Questions

Question 57:

Will USAF reconsider the positon of not having an O&A Clin on this contract?

Government Response Question 57:

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Additional Questions

Question 58:

[Have] any of the LPT’s to be serviced under this contract been serviced outside of Tinker previously? Is this the first overhaul?

Government Response Question 58:

Possibly; assets will be from engines removed for cause.

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Additional Questions

Question 59:

When will the minutes of the pre proposal meeting be provided?

Government Response Question 59:

The minutes of the pre-proposal meeting will be provided within 10 days of the conference.

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Additional Questions

Question 60:

Will a call in number be available for off site personnel to join the pre proposal conference?

Government Response Question 60:

No; the Government will not be providing a call-in number for remote access.

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Additional Questions

Question 61:

Reference OEM Service Bulletins for Replacement of CFM‐56 Stage 1 LPT Blades (CFM56‐2B Version is SB72‐0745), how many defective blades are in the USAF fleet?

Government Response Question 61:

The Government is unable to provide this information.

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Additional Questions

Question 62:

Market research supports the OEM defective blade Service Bulletins are driving extreme market shortages of Stage 1 reparable blades, is the USAF willing to share risk by paying for new blades in the modules?

Government Response Question 62:

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Additional Questions

Question 63:

Assuming the USAF fleet could possess a high volume of the OEM defective blades, is the USAF going back to ask the OEM for adjustments to help pay for the replacement of the defective blades?

Government Response Question 63:

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Additional Questions

Question 64:

The CFM56‐3 engine experiences the documented phenomenon of first stage LPT blade unlatch. The CFM56‐2B and CFM‐3 share the same blades and design. Do you experience the same phenomenon with CFM56‐2B modules? If so, at what frequency?

How is the contractor engaged in this issue?

Government Response Question 64:

The USAF has not seen this occurrence with any frequency.

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Additional Vendor Questions

Question 65:

Do you anticipate an update to the RFP/SOW associated with the ongoing problems with all stages of LPT blades?

Government Response Question 65:

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Additional Questions

Question 66:

How is the USAF going to help address supply chain problems associated with availability of OEM repair detail components and consumable materials; for example, LPT Stage 2‐4 nozzles segments?

Government Response Question 66:

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Additional Vendor Questions

Question 67:

Market evaluations confirm a decline in yield for Stage1 and Stage 2 blades (and other stages) for commercial unserviceable material, will the Government share risk over the life of the contract by paying for new blades?

Government Response Question 67:

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