PreProposal_Conference_Charts.pdf

Headquarters U. S. Air Force

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

F108 Low Pressure Turbine Shaft Assembly Module 14

Pre-Proposal Conference for

Solicitation # FA8122-15-R-0007

10 April 2015

Welcome

Sign-in

Restrooms

Tornado Evacuation/Shelter

Open Communication is Encouraged

Agenda

Welcome & Introductions

Performance Work Statement

Review Instructions to Offerors (Addendum to 52.212-1)

Review Evaluation Criteria (Addendum to 52.212-2)

Technical

Price

Questions and Answers

Disclaimer

Any presentation points in the following briefing or any ensuing discussions DO NOT constitute direction to the contractor

Only the Contracting Officer can communicate direction to the Contractor to initiate, change, or suspend work performance

All questions must be submitted in writing

Official written responses will be posted on FedBizOpps (FBO) website

Verbal questions and answers are not binding

Overview Bottom Line Up Front

This briefing/training is to give you an overview of what the Government expects to see in your proposal in order to award without discussions

The Government intends to award without discussions, but reserves the right to conduct discussions if necessary

Rules of Engagement

Ask questions in writing

Ask questions only to the PCO

Please be professional and courteous

Formal responses to all questions will be provided via

FBO

Performance Work

Statement (PWS)

Para 1.2.1: 100% compliance of Service Bulletins 72-0649, 72-0185, 72-0409 and 72-0605 to all Module 14 (LPT Shaft Assemblies) received is required

Para 1.2.1: Contractor shall acquire all component parts from Air

Force approved vendors, Government inventory, Original

Equipment Manufacturer (OEM) approved vendors, or commercial inventories approved by the USAF and/or OEM. Life Limited Parts

(LLP) shall be new and unused from Air Force approved sources or remanufactured from Government inventory. New and unused non-LLP components shall be from Air Force approved vendors, Government inventory, or OEM approved vendors. Non-LLP used serviceable commercial components shall be from used commercial inventories acquired originally from an Air Force or

OEM approved vendors

All LLPs must have a minimum of 3500 cycles of life remaining for use in module repair

This briefing was Designed to Highlight Selected

Changes & Clarifications in the PWS

Read the RFP carefully

Addendum to 52.212-1

Instructions to Offerors

Instructions to Offerors (ITO)

Read the ITO (FAR 52.212-1)

Prepare your proposal according to the instructions- no deviations

Submit your proposal on or before the closing date and time

Non-conformance with the ITO may result in an unfavorable proposal evaluation

Address all questions and concerns to the PCO

Email stephanie.riddle@us.af.mil

If requested, debriefings will be held with those excluded from the competitive range or determined unsuccessful

(section 2.1.2)

Discrepancies

Notify the PCO immediately with the error and remedy

Electronic Documents http://www.fbo.gov

Oral presentations will not be utilized

Amendments to Solicitation

All terms and conditions not amended remain unchanged and in full force and effect

You must acknowledge receipt of any amendments by signing and returning the amendments with your proposal

– This is also your acknowledgement of understanding

Submission, modification, revision, and withdrawal of proposals

Must be in sealed envelope or package

Paper media and electronic format

Addressed to PCO

Address is on Page 1 of RFP

Offeror must fill in all information on Page 1 of RFP

– Name, address, CAGE code of offeror and signature

Electronic Offers

Must be identical to hard copies

Written hard copies take precedence

Please do not submit CDs/DVDs and/or flash drives

Ensure your e-mail is encrypted and the subject clearly specifies the RFP number

Only acceptable formats

– MS Word 2007 or 2010

– MS Excel 2007 or 2010

– MS Office 2010

Addendum to 52.212-2

Evaluation Criteria

Evaluation Factors for Award

Read Evaluation Factors (Addendum to 52.212-2)

Award will be made to the Offeror who is rated

“acceptable” in Factor 1 Technical and has the lowest evaluated price, is deemed responsible in accordance with the Federal Acquisition Regulations, and whose proposal conforms to the solicitation requirements

The Government intends to award without discussions

Basis for Contract Award

Lowest Priced Technically Acceptable Source Selection, without formal technical proposals

Technical tradeoffs will not be made

The Government will evaluate all factors concurrently for all proposals

Initial ratings and evaluated price will be established for each offeror

Technical will be evaluated IAW para 2.3

Price will be evaluated IAW para 2.4

Evaluation Methodology

As Described in the RFP

Source Selection

One Prime Contractor for this acquisition

Correction of Proposals

Sole discretion of the Government

Could be eliminated from competitive range

Not considered correctable

Amount of corrections requires a major proposal revision

Government may reject any proposal found

Unreasonable in terms of program commitments

Terms and conditions

Unreasonably high or unrealistically low in price

Reflects an inherent lack of competence

Failure to comprehend the complexity and risks of the program

Source Selection

Competitive Range Determination

Multiple competitive range determinations can occur

Offeror’s can be eliminated after:

– Initial proposal evaluation results

– After discussions (if necessary)

– Prior to issuance of Final Proposal Revision

If eliminated Offerors can request a debriefing IAW

FAR 15.505

Evaluation Factors

Award will be made to the lowest evaluated priced proposal meeting the acceptability standards for

Factor 1 Technical and whose proposal conforms to the solicitation requirements

Factor 1: Technical

Factor 2: Price

Evaluation Methodology

The Government will evaluate all factors concurrently for all proposals

Initial ratings and evaluated price will be established for each Offeror

Only those Offerors determined to be acceptable for Technical, either initially, or as a result of discussions, will be considered for award

Ratings of Acceptable or Unacceptable

Evaluation Methodology (Con’t)

The Offerors’ pricing proposal will be evaluated based upon the Total Evaluated Price (TEP)

The Government shall evaluate the TEP of all technically acceptable Offerors

The calculations will include all evaluation periods

– Basic year,

– All option year prices,

– Six month extension option

Solicitation Requirements – Terms and Conditions

Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award

Clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale

If a discrepancy exists between the Instructions to

Offerors and the Evaluation Factors for Award, the evaluation criteria in Addendum to FAR 52.212-2 will take precedence

Price Evaluation

Reasonableness

Price proposal should address all RFP requirements

Competitive market should establish price reasonableness

Realism

Proposed prices should be realistic for work being performed

Price proposal should reflect clear understanding of requirement

Proposal should be consistent with technical approach

Balance

Pricing for one or more CLINs is significantly overstated or understated

Increases performance risk & may result in unreasonable prices

Factor 1

Technical

FACTOR 1: TECHNICAL

Technical proposals are not required

To be acceptable, the Offeror shall be a qualified source in accordance with the Repair for Qualification Requirements for the NSN specified in the Supplies or Services and

Prices/Cost Section

Only Offerors qualified through the Source Approval Request

(SAR) process are eligible for award and award will not be held pending qualification

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2

FACTOR 2: Price

Offerors’ price proposals will be evaluated for award purposes by adding the total basic requirements (basic year) and all options

Government will evaluate the proposed prices based on reasonableness, balance, completeness, and realism

Evaluation of options does not obligate the Government to exercise such options or extensions

The TEP will be calculated as the sum of the Offeror’s extended prices for the basic year, all option years, and the six month extension option

The TEP will be used for evaluation purposes only

FACTOR 2: Price

Price Reasonableness

Proposed prices will be evaluated for reasonableness and balance

Pricing will also be evaluated for completeness

Analysis of price proposals will be performed using one or more of the techniques defined in FAR 15.404 in order to determine price reasonableness

Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business

Price Realism

Realistic pricing demonstrates an adequate understanding of the requirement with the proposed pricing realistic for the work required

Unrealistically low prices or estimates may be grounds for eliminating a proposal from the competition based upon an apparent lack of understanding of the requirement

FACTOR 2: Price

Completeness Completion of the RFP, the Supplies or Services and

Prices/Costs Section

Provide all requested data in Addendum to FAR 52.212-1, para 5.2

Unbalanced Pricing

Proposals will be reviewed for unbalanced pricing

Offerors may provide supporting explanation in the initial proposal of variance in pricing that suggests lack of balance

– Should include reasons for the widely varying proposed pricing based on price assumptions utilized in the development of the pricing proposal

FACTOR 2: Price

Total Evaluated Price (TEP)

The TEP will be calculated as the sum of the extended prices for the 12-month Basic Year, four (4) one-year Option Years, and the six (6) Month Extension Option in accordance with

FAR 52.217-8 “Option to Extend Services”

The six (6) month extension option extended prices will be based on the proposed Option Year Four (4) total estimated price divided by two (2) and rounded to the nearest cent

– The six-month extension of services under FAR 52.217-8 will only be utilized if necessary

– The six-month extension of services is not to be considered part of Option Year Four (4) and will be a separate option exercise if it is utilized

FACTOR 2: Price

Total Evaluated Price (TEP)

Extended pricing will be determined by multiplying the best estimated quantities identified in the Supplies or

Services and Costs/Prices section by the Offeror’s proposed unit price for each of the CLINs

Over and Above Costs

– Hourly rate CLINs will be multiplied by estimated number of hours per CLIN provided for evaluation quantities

– Over & Above rates must include all costs for such effort, including direct rates, G&A, and profit

– These rates shall be fully burdened (loaded) Over & Above hourly rates

Summary

This briefing/training was designed to give you an overview of what the Government expects to see in your proposal in order to award without discussions

The formal solicitation is the only document that should be relied upon in determining the

Government’s requirements

QUESTIONS