T56_3_5_QA_for_Pre-Proposal_Conference_4_Dec_15_(2).pdf

Q # Questions / Comments Program Responses CLARIFIED PROGRAM RESPONSE

It appears from the requirements contained in the applicable T56 RQR-1 (scope section 3) as referenced on the web, that we are required to submit Part 1, Determination of Experience and Capability information to the CEA prior to proceeding with Part II Substantiation of Specific Repair Procedures, Process Control, and the Specialized Testing of Samples. Can you please confirm if this is accuarate and if so, please confirm our first step is submission of the data listed in the RQR Section 5, Proof of Capability. Note: We believe it is possible that by being a Rolls-Royce AMC, the CEA will determine our capability as adequate as approval for Part 1.

Your understanding of the T56 RQR-1 is correct. You must first submit the documentation described in Part I of the RQR first. The information needed is described in sections 5-7 of the RQR. It is possible for Part II Source Demonstrations to be waived in accordance with RQR para 8.1, "Source Demonstration will be waived for the T56 FMCs, AMCs, and AMOFs, and may be waived for other Category I Offerors at the discretion of the CEA."

The contractor is to procure consumable replacement material from the DLA and is also responsible for procurement for other replacement material. Question:

Since there is no line item for that addresses replacement material, how will a contractor be paid for the consumable DLA items as well as other materials that will be required to be purchased and / or installed?

The T56 3.5 Contract will be a Firm-Fixed-Price (FFP) effort for the compressor and turbine module overhauls / repairs/ and installation of new mod hardware to render serviceable T56-A-15A compressor and turbine modules. The CLIN scope of work requires the contractor to price all labor, overhead, general and administrative, profit, and any contractor purchased material costs within their proposed FFP unit prices for the CLINs.

Since the contractor will be required to submit an all-inclusive firm fixed price for each overhaul line item, and in order for the contractor to properly cost the expected replacement value, will or can the Government provide the details on the expected incoming units Life Limited Parts (times / cycles for wheels and spacers).

The specific module serial numbers have not been identified as this time.

T56 3.5 Vendor Questions & Government Responses As of 4 Dec 15

Will the compressor and turbine sets provided for induction include the full set of accessories? Or, will they be provided in what is normally called a bare configuration?

The Compressor and Turbine sets will be in the USAF module configuration. This is defined by the 2J-T56-54 Illustrated Parts Breakdown and 2J-1-24 Equipment Comprising a Complete Basic Gas Turbine Engine. The modules do not include a full set of accessories. The following is provided for clarification purposes and is not intended to be complete. Please refer to the previously referenced manuals. The Compressor Module includes the following accessories: anti-ice system, main pressure scavenge pump, external scavenge pump, left and right hand wiring harness, ignition relay, fuel enrichment valve, manifold drain valve, fuel manifolds, and fuel nozzles. The Compressor Module does not include any other accessory items attached to the accessory gearbox other than those identified above. The Turbine Module contains the following accessories: left and right hand thermocouple harnesses, thermocouples, and thermocouple block. It does not include the rear scavenge pump and pump support, nor the combustion section.

The kits provided by the Government are identified as Rolls-Royce part number 23092101 and 23092102. In order for the contractor to develop firm fixed pricing per item, can the Government please provide the bill of material / contents of each kit?

The compressor and turbine kits will be provided to the vendor as Government Furnished Material (GFM) which will be free issue to the vendor and not part of the Firm-Fixed-Price effort to overhaul/repair/install kits to return the module to a serviceable 3.5 configuration. Vendor should price in all risk, labor, CFM, overhead, and administrative costs in each fixed-price CLIN effort.

Will the USAF provide a module specific part number configuration expected for completed/overhauled modules (excluding class c material)?

Yes, a new module specific part number and stock number will be established by contract award.

Regarding DLA provision of consumable material to the contractor at the “standard unit price.” Can the Government provide a listing of the items which qualify as consumable, or provide a listing of the items which will be available to procure?

No, DLA consumable items are considered as Contractor Furnished Material (CFM). The government does not have insight into CFM items.

As far as price, DLA inventory are typically less expensive than those purchased on the commercial market place, and being that the contractor will provide all replacement materials as CFM, contractors that do not have access to current DLA pricing are at a competitive disadvantage. The large businesses that do have access will be able to accurately price and cost the firm fixed overhaul line items while those without access will have no choice but to price from the current commercial approved sources or run the risk of guessing incorrectly as to DLA pricing which would not be good for either the contractor or the Government. Can the Government provide contractor access to DLA pricing?

No, DLA consumable items are considered as Contractor Furnished Material (CFM). The government does not have insight into DLA pricing.

Regarding the response to questions posted Nov. 17, on the clarification of the extent of the work to be performed (i.e. minor overhaul, normal overhaul, major overhaul, repair). Since each module can require a varying degree of overhaul, and varying degree of cost, sometimes in the six figure category, can the Government break down the CLINs into sub line items covering the applicable category of overhaul?

No, Vendor pricing should be priced accordingly to vendor risk and business decisions.

Due to the depth of maintenance required for kit installation, minor overhaul is not envisioned as an allowable option during upgrade of 3.0 modules to 3.5 configuration. Therefore reference to minor overhaul has been deleted from PWS section 1.3, "Overhaul/Repair/Kit Installation", and moved to the more applicable PWS Section 1.3.2.6, "3.5 Module Overhaul/Repair (Sustainment Repair). Vendor pricing for module sustainment repairs shall be individually priced after teardown and inpection.

Regarding the response on Nov. 17, Final Acceptance, utilizing slave equipment.

When overhauled modules are inspected and tested, it is usually customary for each unit to have its own accessories, or slave equipment from the contractor, in order to test all systems of the overhauled module. The response provided to the question remains unclear. The response: Overhauled modules will be inspected and tested as applicable in accordance with the applicable work package contained in the 2J-T56-53 or as required by the TCTO. When the modules are delivered to the field units, the accessory components required for testing will be installed. Testing and performance data collecting will done with contractor assistance at a designated field unit test cell facility. This response did not appear to answer the question of test at the contractor facility.. How does the Government expect the contractor to perform “test” without the use of slave equipment. And, when the field units install the accessories, etc. to perform another test, utilization of different and / or additional components may provide an end result inconsistent with the contractor’s original test.

Nov 17 response is edited to reflect the following: “Overhauled modules will be inspected and tested as applicable in accordance with the applicable work package contained in the 2J-T56-53 or as required by the TCTO against applicable test stands / benches.

When the modules are delivered to the field units, the accessory components required for testing will be installed. Testing and performance data collecting will be done at the field level. Contractor assistance at the field unit is not required. CDRL A00M will be deleted from the solicitation.”

T56-A-15A Series 3.5 modules do not require testing by the contractor. The PWS Section 1.3.2.8, Final Acceptance, has been revised to clarify modules shall only require inspection per the 2J-T56-53 overhaul manual prior to delivery.

Components, subassemblies, and accessories shall be tested as required by applicable tech orders prior to installation into the modules.

Lastly, even with a pre-solicitation issued October 19, 2015, the solicitation was issued on November 6, 2015 with a due date of 3:00 p.m. CST on Monday December 7. The due date being a Monday means completed proposals must be completed and sent no later than Friday December 4th to ensure delivery. This means a less than three week completion of a significant 4 volume competitive proposal. This is also in addition to the completion of the RQR documentation.

With the short turn time for completion of the proposal, inclusive of the Thanksgiving Holidays which reduce even further the time allotted for a best value submission, with technical, capacity planning and pricing information dependent on responses to the questions above as well, we hereby request the due date of the proposal be extended to Tuesday December 22, 2015.

The Government will extend the proposal deadline to 3:00 p.m. CST on 22 Dec 15.

PWS section 1.3.5 directs non reuse 3.0 parts to be stored and shipped in back to the Government in accordance with instructions from the PCO. These high value parts could be used by the Contractor in support of other U.S. Government contracts to lower costs to the Government on this program.

In order to maintain visibility of the non reuse 3.0 parts, the Government intends to leave the PWS section 1.3.5 paragraph as written. Any disposition action to use to the non reuse 3.0 for other Government contracts will be directed via the Government PCO disposition instructions.

The RFI specifies 50 each Compressor and Turbine modules to be overhauled and upgraded to the 3.5 configuration. The cost of this upgrade represents the bulk of the cost of a complete Power Section overhaul. The Government may want to consider the benefits of modifying the workscope to turn in Power Sections instead of Compressor and Turbines module sets. The Power Section workscope would include a full engine run on a correlated dynamometer test cell prior to delivery to the Government.

The Government only intends to send in compressor and turbine module sets and not power sections. The remaining engine build-up and testing efforts required before aircraft installation will be performed by Air National Guard Units.

Reference PWS 1.3: The terms "repair", "overhaul", "minor overhaul", "normal overhaul", and "major overhaul" are used to describe the work to be done. Please clarify the extent of the work to be accomplished on the modules and indicate the preferred technical specifications to be followed.

Overhaul - generic term, it could be a major or minor overhaul depending on the contractors evaluation of the component. Normal overhaul - generic term, it could be a major or minor overhaul depending on the contractors evalualtion of the component. Major overhaul - Complete disassembly, inspection, repair, upgrade, TCTO accomplishment, assembly, and testing of module or part. Must comply with parts service time coding and parts tracking as required per 2J-T56-53. Minor overhaul - The term "minor overhaul" was established to designate a specific type of repair to engines received at Depot-level maintenance for overhaul, when only the inpsections and repairs necessary to correct the deficiencies and return the engine to serviceable status are accomplished. Must comply with parts service time coding and parts tracking as required in the 2J-T56-

53. Repair - to restore damaged, malfunctioning equipment to a serviceable, usable, or operable condition.

Reference PWS 1.3.2.8 Final Acceptance: The Contractor shall inspect and test all T56-A-15A Series 3.5 configured modules IAW all applicable technical orders and this PWS to ensure all 3.5 modules are delivered to the Government in a tested, serviceable and Ready-for-Installation (RFI) condition. The Contractor shall maintain performance data and test cell maintenance logs during each engine's acceptance testing with the engine records. The Contractor shall deliver performance data IAW CDRL A00M."

Questions: (i) In that the part numbers of the Compressor modules being supplied do not include the fuel system accessories (Fuel Control, TD Valve, Fuel Pump) and the Turbine module does not include a Combustion Section, how is the testing of these modules to be done? (ii) Is the Government supplying slave equipment for this purpose?

No, slave equipment will not be furnished to the contractor.

Overhauled modules will be inspected and tested as applicable IAW the applicable work package contained in the 2J-T56-53 or as required by the TCTO. When the modules are delivered to the field units, the accessory components required for testing will be installed.

Reference clarification to similar question on Row 10:

"T56-A-15A Series 3.5 modules do not require testing by the contractor. The PWS Section 1.3.2.8, Final Acceptance, has been revised to clarify modules shall only require inspection per the 2J-T56-53 overhaul manual prior to delivery.

Components, subassemblies, and accessories shall be tested as required by applicable tech orders prior to installation into the modules."

Reference PWS 1.3: "The Contractor shall use or save for build-up any T56 modules, Management of Items Subject to Repair (MISTR) components, piece parts and assemblies that are determined serviceable or can be economically repaired." Reference PWS 1.3.2.5: "The Contractor shall overhaul to the Depot Overhaul TO requirements any modules, assemblies, and MISTR components IAW DO schedule".

Question: Wouldn't the MISTR components and piece parts be repaired/overhauled and reinstalled on the unit from which they came?

Yes, if the MISTR components are serviceable or conform to the repair criteria they will be reused if applicable to the T56-A-15A configuration.

Reference PWS 1.8.3: Is the DLA source for parts and components preferred for

CSM?

Yes, as the PWS states, DLA is the preferred source for all CFM. If a part cannot be procured through DLA, then other government approved sources may be used.

Reference PWS 1.3.5: When 3.0 parts are removed to be replaced by 3.5 parts, are the 3.0 parts to be cleaned and inspected in any way or simply stored in the condition as removed?

Any 3.0 asset being sent back to the government for reuse will not need to be cleaned and inspected before shipment back to the government. All the PWS requires is proper storage until shipment occurs.

Reference PWS 1.8.3: When procuring parts from DLA, will the Contractor be charged the "standard unit price" and if not how will the Contractor know what the price is? Yes, the contractor should be paying the standard price through DLA.

Reference PWS 1.4.3 and 1.8.3: Please supply the list of "other Government approved sources."

Contractor Furnished Material (CFM) is a Contractor responsibility fo insight into sources and pricing for proposals. The Government does not contain a compiled listing of every 339 source approval for DLA consumable items. It is assumed that if the consumable item is being bought through DLA that DLA procured the item from an approved source. For the items that are bought around DLA, "other approved sources" refers to the Original Equipment Manufacturer (OEM) or their approved parts distributors.

Reference PWS 1.3.6 and Solicitation CLIN 0006: Please clarify whether "and TCTO as well as produce the first 3.5 serviceable compressor and turbine module pair" stated in Solicitation CLIN 0006 is missing from PWS

1.3.6. And if PWS 1.3.6 is correct as written, please clarify what the Contractor is to do with the disassembled modules after Validation/Verification is completed.

PWS 1.3.6 will not produce a serviceable compressor or turbine module. The validation/verification is for overhaul procedures used during sustainment. Disposition of disassembled modules will be provided after validation/verification is complete.

PWS 1.3.6 is correct as written. The intent is verify draft 2J-T56-53 overhaul technical data for 3.5 sustainment repair to include all processes from power section disassembly, component inspections and repairs, assembly, and power section test.

Disposition of the assembled power section will be provided after the validation/verification is complete.

Will all compressor and turbine modules have the OEM-defined prerequisites previously complied with? What shall the Contractor do if the prerequisites have not been installed? Will the USAF supply the necessary prerequisite materials?

The compressor and turbine module may or may not have the OEM-defined prerequisites complied with. It will be the contractors responsibility to requisition the required components from the approved source of supply and install the required components during module overhaul.

23 Request an extension to the 7 Dec 15 Solicitation Due Date.

The Government will extend the proposal deadline to 3:00 p.m. CST on 22 Dec 15.

Reference Solicitation Section L 2.3 Table 1 (indicates quantity of hard copies/disk copies and 2.6 indicates 1 original and 2 hard copies and 1 CD ROM.

There is a conflict between the requirements of these 2 articles for the quantities of hard copies/disk copies for each proposal volume. Please advise which reference is correct.

Section L paragraph 2.6 is in reference the Section L, 2.3 Table 1 Volume IV only. All other volumes are to be submitted in accordance with Section L, 2.3 Table 1.

Reference Solicitation CLINs 0001XX and 0002XX and PWS 1.3.1 regarding a conflict between "Calendar Days" and "Business Days" relative to Delivery.

Please advise which reference is correct.

Both references are correct as written. Calendar days applies to the induction of the asset upon receipt of the asset and funding.

Business days applies to the delivery of the asset. The Government recognizes normal flow times and does not intend to have premium weekend time priced into the CLINs.

Reference PWS Attachment F titled T56 Appendix E Stock Listed Price Items (also labelled PWS Attachment F – GFM Listing): There is a section within this list that is titled “Job Routed NSNs” Should the Contractor assume that these parts are also GFM?

The job routed NSNs listed on Attachment F will be supplied by USAF. Contractor will have to requisition these assets through CAV- AF as needed.

Follow-on question to the below previous question responded to on 17Nov15:

Questions: Will each compressor and turbine module require “Contractor assistance”? What constitutes “Contractor assistance”? How will the US Government reimburse for “Contractor assistance”? QUESTION: Reference PWS 1.3.2.8 Final Acceptance: The Contractor shall inspect and test all T56-A- 15A Series 3.5 configured modules IAW all applicable technical orders and this PWS to ensure all 3.5 modules are delivered to the Government in a tested, serviceable and Ready-for-Installation (RFI) condition. The Contractor shall maintain performance data and test cell maintenance logs during each engine's acceptance testing with the engine records. The Contractor shall deliver performance data IAW CDRL A00M." Questions: (i) In that the part numbers of the Compressor modules being supplied do not include the fuel system accessories (Fuel Control, TD Valve, Fuel Pump) and the Turbine module does not include a Combustion Section, how is the testing of these modules to be done? (ii) Is the Government supplying slave equipment for this purpose?

RESPONSE: No, slave equipment will not be furnished to the contractor.

Overhauled modules will be inspected and tested as applicable in accordance with the applicable work package contained in the 2J-T56-53 or as required by the TCTO. When the modules are delivered to the field units, the accessory components required for testing will be installed. Testing and performance data collecting will done with contractor assistance at a designated field unit test cell facility

Nov 17 response is edited to reflect the following: “Overhauled modules will be inspected and tested as applicable in accordance with the applicable work package contained in the 2J-T56-53 or as required by the TCTO against applicable test stands / benches.

When the modules are delivered to the field units, the accessory components required for testing will be installed. Testing and performance data collecting will be done at the field level. Contractor assistance at the field unit is not required. CDRL A00M will be deleted from the solicitation.”

Reference additonal clarifications on response Rows 10 and 15.

If the SAR package(s) were received at the USAF on December 22nd would the SAR approval process allow enough time for the SAR package(s)to be approved prior to the selection/award of the solicitation FA8121-16-R-0001? Yes

If a contractor were a company without access to DLA pricing, for the purpose of responding to the subject solicitation, would it be allowed to inquire from another company/source that does have access?

For purposes of submitting a proposal, a vendor, on their own decision, may contact another vendor to try and gain insight into DLA pricing. The Government does not have any insight into DLA pricing nor control over another vendor’s willingness to provide any insight.

Vendor proposal pricing decisions are strictly those of the submitting vendor. After contract award, the winning vendor must comply with all PWS reporting and tracking requirements. Paragraph 1.11.1 of the PWS identifies Programs, Databases and Websites the Contractor shall obtain and maintain at a minimum. The various Programs, Databases and Websites are located at the bottom of page 15 and top of page 16 of the PWS.