AppxB_12June15.docx

CONTRACT DEPOT MAINTENANCE

TINKER AIR FORCE BASE

APPENDIX B

GOVERNMENT PROPERTY MANAGEMENT

12 June 2015

Type Work: Repair

Contract Designation is: Contractor Furnished Material (CFM) with Government Furnished Property (GFP)

TABLE OF CONTENTS

Section Page

LIST OF ATTACHMENTS

Attachment Page

Reparable Assets Listing

Scheduled Government Furnished Property Attachment 0002 Authorized Government-Furnished Equipment Listing…………………………………

Authorized Government-Furnished Material Listing

Contractor-acquired Property Listing

PURPOSE STATEMENT

This Appendix B is part of the contract and provides detailed instructions pertaining to the management and control of government-owned property and instructions/guidance on how the property is obtained, maintained, protected, controlled, accounted for, and disposed of. These instructions expound the general guidance given in the Federal Acquisition Regulation (FAR), which is incorporated by reference and made part of this contract. If the provisions of this appendix conflict with existing FAR or other government directives, the contractor will contact the contracting officer at Tinker Air Force Base for guidance.

1. TERMS EXPLAINED: Terms and definitions are included in the regulations referenced as cited in this appendix and are supplemented for clarification as they apply within this Appendix:

1.1. Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the contractor performs in accordance with the terms of the contract.

1.2. Contractor Furnished Equipment (CFE): Equipment furnished by the contractor, title to which remains with the contractor.

1.3 Contractor Furnished Material (CFM): Material provided by the contractor, as part of the maintenance service provided. All non-AF managed material with an expendability, recoverability, and reparability category (ERRC) code ‘N’ or ‘P’ (also known as consumables) will be CFM. This material is incorporated into, or attached to, an end item to be delivered under the contract or may be consumed in the performance of a contract.

1.4. Contractor Furnished Property (CFP): Property other than government-furnished property (GFP) which is furnished and funded by the contractor per the terms of the contract, title to which remains with the contractor.

1.5. Facilities: Industrial property (other than materiel, tooling, agency-peculiar property, and test equipment) for production, maintenance research, development, or test, including real property and rights therein; buildings, structures, improvements and plant equipment.

1.6 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

1.7. Government-Furnished Property (GFP): All property acquired using government funds and/or in the possession of the government which is subsequently furnished to the contractor for performance of a contract. GFP also includes GFE and GFM. For the purpose of annually reporting dollar values on Department of Defense (DoD) property in the custody of contractors (DD Form 1662, DOD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions.

1.8 Government-Furnished Equipment (GFE): A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

1.9 Government-Furnished Material (GFM): Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

1.10. Julian Date: A method used by the government to track days according to a system usually covering one year and referring the days to a numerical sequence of the calendar year. Example: Julian Date 6133. Number 6 refers to the year 2006, and 133 refers to the one hundred thirty-third day of the year, the thirteenth day of May, (May 13, 2006).

1.11. Nuclear Weapon Related Materiel (NWRM): Classified or unclassified nuclear weapon system components whose purpose is to prearm, arm, launch or release nuclear weapon and require special controls to maintain and protect system integrity and security, as well as engineering and design information (e.g. guidance set, classified critical components, launch control, use control equipment).

1.12. Procuring Contracting Officer (PCO): The person with the authority to enter into a contract on behalf of the government. The PCO will ordinarily be located at the funding ALC.

1.13. Production Management Specialist (PMS): An individual assigned by the contracting activity to act as liaison for production, supply, and transportation issues.

1.14. Property Control Procedures: A detailed written description of the contractor’s operation for the control, use, and care of property while in the contractor’s possession.

1.15. Property Administrator (PA): An individual authorized to act on behalf of the ACO on all matters concerning the management of government-owned property.

1.16. Property Records: Records that are construed to include all documents reflecting the status of government property.

1.17. Special Tooling (ST): All jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment, and manufacturing aids, and replacements thereof, which are of such a specialized nature that, without substantial modification or alteration, their use is limited to the development or production of particular supplies or parts thereof, or the performance of particular services. The term includes all components of such items but does not include consumable property, test equipment, or buildings, non-serviceable structures (except foundations and similar improvements necessary for the installation of special tooling), general or special machine tools, or similar capital items.

1.18. Special Test Equipment (STE): Electrical, electronic, hydraulic, pneumatic, mechanical, or other items or assemblies of equipment which are of such a specialized nature that, without modification or alteration, the use of such items (if they are to be used separately) or assemblies is limited to testing in the development or production of particular supplies or parts thereof, or in the performance of particular services. The term special test equipment includes all components of any assemblies of such equipment but does not include consumable property, special tooling, or buildings, non-serviceable structures, except foundations and similar improvements necessary for the installation of special test equipment), general or special machine tools, or similar capital items.

1.19 Contractor-acquired property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title

2. CONTRACT DESIGNATION: CFM with GFP and CAP

2.1 This contract has been designated as CFM with GFP as indicated on the cover of this appendix and as detailed in the basic contract. Under the terms of GFP, only property listed in the attachments to this Appendix B can be provided to the contractor in support of the requirement.

2.2 Any part number or quantity changes to Attachments 2, 3, or 4 shall require a contract modification identifying the change. Changes must be coordinated through the appropriate managing ALC offices. NOTE: The PMS must provide any changes to the attachments to the PCO for documentation until contract modification can be accomplished at an appropriate time.

3. GOVERNMENT-FURNISHED PROPERTY:

3.1. The contractor shall comply with the GFP-related clauses in the basic contract. GFP will be returned to the Government when no longer required.

3.2 It is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the GFE is returned to the government in the same condition as when provided, less normal wear and tear.

3.3 The Contractor shall report any GFP (excluding reparables) that is damaged or otherwise unsuitable for use to the ACO using a Supply Discrepancy Report (SDR), SF Form 364 (formerly, Report of Discrepancy (ROD)) within 5 calendar days of discovery.

4. CONTRACTOR PROPERTY CONTROL RECORDS:

4.1. The official property records are described in the FAR. The contractor shall establish a property control record for each line item. Property records shall be kept current at all times, and an audit trail shall be maintained from property acquisition to consumption in use or final disposition. Property accounting records, including debit and credit support documentation, are considered part of the official government contract records.

4.3. The FAR describes the annual report, which gives the acquisition cost of all government property in the contractor‘s possession. Details for completing this report are on the reverse side of DD Form 1662, DoD Property in the Custody of Contractors. This form is available from PA.

4.4. Property control record accuracy must represent actual physical inventory at all times in support of customer requirements and readiness. Security coded items, such as; classified, sensitive or pilferable will adhere to required periodic regulator inspections.

4.5. Contractors shall follow all Nuclear Weapon Related Material (NWRM) management requirements outlined in AFI 20-110, NWRM Management to include but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The semiannual inventory takes precedence over other mission support activities.

5. PRODUCTION PROBLEMS:

5.1. The contractor shall report all potential supply support deficiencies that could cause a production slippage or work stoppage to the ACO, PCO, and PMS at the managing ALC. If problems are not resolved, the contractor shall follow up with a written request/report of potential problems and impact to the ACO, PCO and PMS.

6. DISPOSITION OF GOVERNMENT PROPERTY:

6.1. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and the follow-on contract.

6.1.1. Within 90-days prior to contract expiration, the contractor shall submit a letter to the managing ALC requesting retention and transfer of GFP to the follow-on contract. The letter must contain the following information: noun, NSN, part number, dollar value, condition code, and quantity on hand.

6.1.2. If the retention/transfer of GFP is approved, the contractor shall submit a ship in place document to the property administrator (PA) and PCO. Copies of transfer documents shall be furnished through the ACO and PCO to the PMS.

6.1.3. If the managing ALC disapproves retention of the GFP, disposition instructions will be provided to the contractor. All disposal procedures should be completed within 60 days from receipt of instructions.

6.1.4. In the event this contract or any delivery order placed against this contract is terminated, , the PMS will provide the contractor disposition instructions, in writing, for all part numbers and quantities to be eliminated.

6.2. Directed Disposal:

6.2.1. The PMS will give the contractor disposition instructions, in writing, for all part numbers and quantities to be eliminated.

6.3. Package and Shipment of Items:

6.3.1. Expense items in their original packaging shall be shipped as is. All remaining items to be returned shall be packaged Level A and shipped Level B IAW the current version of MIL-STD 2073-1E, Standard Practice for Military Packaging or as specified in the AFMC Form 158. All items are to be identified with the appropriate Part Number.

6.3.2. The contractor will comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158. The contractor will also comply with the current version of MIL-STD 129P(4), Military Marking for Shipment and Storage.

6.3.3. The contractor shall refer to the basic contract for cost of packaging and shipping.

7. VISITS:

7.1. Surveillance visits will be made by the ACO and/or the contracting ALC representatives when such visits are considered necessary, particularly in relation to contract materiel control and production schedules.

8. OTHER:

8.1. The contractor shall not transfer GFP charged to this contract to any other contract, contractor, or activity without the advance approval of the PMS through the PCO.

8.2. The government reserves the right to withdraw any GFP in possession of the contractor to supply other urgent USAF requirement. If any item so removed by the government, the contractor is still required to complete the contract, the contractor shall take appropriate action to replace the removed item.

8.3. When, during the last six months of the contract, it becomes evident that an option shall most probably be exercised, the PCO will notify the contractor through the ACO.

9. Discrepancies Incident to Shipment:

9.1 The Contractor shall report discrepancies incident to shipment which include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition within 5 business days of discovery. The Contractor shall report and resolve the discrepancies using the DoD web-based application WebSDR link located within the CAV AF system described in the CAV AF SOW. This system of reporting a Supply Discrepancy Report (SDR), formerly called a Report of Discrepancy (ROD), has been developed in compliance with DoD regulations DoDM 4140.01-V1 and into DLM 4000.25 , which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms (SF Form 364) is permitted. A copy of the form shall be forwarded through the PCO and DCMA QAR activity for corrective action.

9.2 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO within 2 business days upon discovery for corrective action utilizing the AF WebSDR submittal.

9.3 The Contractor shall process a SDR (SF Form 364) for contract line items received with missing components (Missing On Induction, (MOI)) within 2 business days upon discovery in accordance with AFJMAN 23-215. An electronic copy of MOI SDR form shall be submitted to the ACO and PCO within 2 business days of discovery.

9.4 Misdirected shipments of GFP shall be reported by written notification to the Property Administrator (PA) within 2 business days. The PA will issue disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV AF.

ATTACHMENT 1

SCHEDULED GOVERNMENT FURNISHED PROPERTY ATTACHMENT 0001

REPARABLE ASSETS

1.0 General Information

1.1 The quantites of each NSN are estimated quantites only.

ATTACHMENT 2

SCHEDULED GOVERNMENT FURNISHED PROPERTY ATTACHMENT 0002

AUTHORIZED GOVERNMENT-FURNISHED EQUIPMENT (GFE) LISTING

1.0 General Information:

1.1. Only AF managed tooling and test equipment in the attached listing shall be authorized as government furnished equipment (GFE).

1.2. Any changes, additions, deletions, modifications to the Part Numbers listed on the authorized listing shall require a contract modification to this appendix.

1.3. The contractual Appendix B is a cumulative GFP listing representing authorized quantities required for the life of the contract. It is incumbent upon the PMS to monitor authorization levels as not to systemically exceed authorization.

ATTACHMENT 3

SCHEDULED GOVERNMENT FURNISHED PROPERTY ATTACHMENT 0003

AUTHORIZED GOVERNMENT-FURNISHED MATERIAL (GFM) LISTING

1.0 General Information

1.1 The contractor shall use until exhausted (burn down) the attached list of GFM provided in support of the repair of end items on this contract.

1.2 As the inventory is consumed, it shall be the contractor’s responsibility to replenish stock as Contractor Furnished Material (CFM). No additional GFM will be furnished or replaced.

1.3 All GFM shall be placed in the Bond Room.

1.4 The government reserves the right to withdraw any GFM in possession of the contractor to supply other urgent USAF requirement. If any item is removed by the government, the contractor is still required to complete the contract; the contractor shall take appropriate action to replace the removed item.

1.5 The initial authorized quantity of each NSN in the GFM may be increased or decreased by the government at any time during the life of the contract according to Air Force requirements.

1.6 Upon contract expiration, the contractor shall make any remaining GFM available for transfer to a follow on contract or returned to the government in serviceable condition, as directed by the government.

1.7 The contractor shall report electronically the current inventory levels in Microsoft Excel format to the PCO and PMS by the 10th of each month. As a minimum the report shall include NIIN, P/N, Serviceable Quantity available and any comments. The contractor may include additional information as necessary. Contractor format is acceptable.

ATTACHMENT 4

SCHEDULED GOVERNMENT FURNISHED PROPERTY ATTACHMENT 0004

CONTRACTOR-ACQUIRED PROPERTY LISTING

1.0 General Information

1.1 The contractor shall include a list of proposed CAP (Material Lay In), if any, with their response to the RFP.

1.2 The actual list of CAP, if any, shall be negotiated, finalized, and incorporated at award of the contract.

1.3 Title to CAP passes to the Government upon either 1) receipt of payment for the CAP under the Material Lay In line item OR 2) incorporation of the CAP into the end item; whichever occurs sooner.

1.4 The CAP shall be placed in the Bond Room for burn down with the additional Government Furnished Material that is being provided under this contract.

1.5 As the inventory is consumed, it shall be the contractor’s responsibility to replenish stock as Contractor Furnished Material (CFM).

1.6 The contractor shall report electronically the current inventory levels in Microsoft Excel format to the PCO and PMS by the 10th of each month. As a minimum the report shall include NIIN, P/N, Serviceable Quantity available and any comments. The contractor may include additional information as necessary. Contractor format is acceptable.