PWS - HMHS - 2024.pdf

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PERFORMANCE WORK STATEMENT

(PWS)

For Hardness Maintenance Hardness Surveillance (HM/HS) Test Support and

Equipment Maintenance

PREPARATION DATE: November 07, 2023

Preparing Organization:

555th SWEG/MXDPCD

Table of Contents

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.2. General Information

1.3. Pre-Award Survey (PAS) Requirements

1.4. Initial Production Evaluation (IPE) Requirements

1.5. Work Requirements

1.6. Reporting Requirements

1.7. Quality Program and Inspection System Requirements

1.8. Condemnation Candidates

1.9. Cannibalization of Parts

1.10. Lead (Pb) Free Electronics

1.11. Ozone Depleting Substances (ODS)

1.12. Surge/Mission Essential Services

1.13. Delivery Schedule

1.14. Customer Service Requirements

1.15. Safety and Health

2. SERVICE SUMMARY

2.1. Service Summary

3. GOVERNMENT PROPERTY

3.1. Government Property

3.2. Disposition of Government Property

3.3. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP)

3.4. Other

APPENDIX A – PHSTS Equipment APPENDIX B – PHSTS GFP Inventory APPENDIX C – Test Support APPENDIX D – Estimated Workload

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.1.1. The purpose of the Performance Work Statement (PWS) is to define the requirements for HM/HS test support and equipment maintenance. The work includes all services necessary to perform operational maintenance and test support for execution of Program Depot Maintenance (PDM) HM/HS Low Level Continuous Wave (LLCW) testing. Unless otherwise directed by the Contracting Officer (CO) the contractor is responsible for disassembly, inspection, correction of deficiencies, testing and finishing actions required to return the items to a serviceable condition. The contractor is responsible for having the repair/overhaul capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish requirements.

Contractor shall be responsible for the scheduled delivery of a quality product.

1.2. General Information

1.2.1. The Portable Hardness Surveillance Test System (PHSTS) is a fully integrated, self-supporting, transportable Electromagnetic Pulse (EMP) test system. It is capable of Continuous Wave (CW) operations in free field illumination configurations. The PHSTS controls the internal drive source, acquires measurements, and processes data for the LLCW test. All test instrumentation is contained in a single 10’ x 50’ air ride semi-trailer.

1.2.1.1. The Contractor shall perform inspection and maintenance on the PHSTS including HVAC, fire suppression system, instrumentation, mechanical components, computer systems, and software used during testing periods.

1.2.1.2. As directed by the CO, the Contractor shall be responsible for preparing, coordinating, shipping, and receiving the PHSTS, at various locations to include: Albuquerque NM (Kirtland AFB); Contractor Facility; Palmdale CA (Air Force Plant 42); and Tinker AFB OK. Contractor shall ensure the PHSTS is road worthy and mission capable for required test support. At the end of the period of performance the final destination of the PHSTS, is Tinker AFB, OK.

1.2.2. The LLCW System (PHSTS) that will be used for this test is located at site three (3), AF Plant 42, Palmdale, CA.

1.3. Pre-Award Survey (PAS) Requirements

1.3.1. A Pre-Award Survey (PAS) is not required.

1.4. Initial Production Evaluation (IPE) Requirements

1.4.1. IPE is not required.

1.5. Work Requirements

1.5.1. The Contractor shall provide test support for LLCW testing with Air Force HM/HS Test Team using the PHSTS, Remote Test Point Entry System (RTPES), and all other necessary support equipment as identified in Appendix C.

1.5.2. Preventive Maintenance (PM)

1.5.2.1. The Contractor shall provide PM for all equipment listed in Appendix B per Original Equipment Manufacturer (OEM) specifications. The Contractor shall provide incidental adjustments and repairs as required. Maintenance activity categories include equipment inspections, performance testing, software verification and configuration management, and general housekeeping. The Contractor shall complete the maintenance activities indicated in the following sections on the time intervals indicated for each of the activities.

1.5.2.2. The Contractor shall perform inspections and tests on the PHSTS instrumentation and mechanical components used during testing periods and document any discrepancies found. Items found to be discrepant shall be identified for maintenance. This documentation shall be available for viewing by the COR either in hard-copy or electronic format at any time. Equipment inspection documentation shall remain Government Property.

1.5.3. Remedial Maintenance (RM)

1.5.3.1. The Contractor shall provide RM for all equipment listed in Appendix B per Original Equipment Manufacturer (OEM) specifications. RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which include the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

1.5.3.2. After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report to the COR by email no later than five

(5) business day after completion of the inspection. At a minimum, the information cited on the Estimated Repair Report shall include equipment ID#, date of evaluation and a description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair. Any recommendations cited shall consider priority of the requested service, available source for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s), other factors that may be peculiar to the specific repair requirement.

1.5.3.3. The COR will coordinate any repair actions with the Subject Matter

Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts. After completion of the RM, the Contractor shall demonstrate to the SME that the repairs have been completed.

1.5.3.4. The Contractor shall provide a written service report within ten (10) business days to the COR by email upon completion of maintenance support services. The service report shall contain the following information as a minimum: Name of Company, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of Technician performing the services, Signature of Government Technical Point-of- Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hrs. and rate) Materials and Parts Used and details of any other charges.

1.5.4. The Contractor shall sign a DD form 1149 for any LLCW equipment removed by the Contractor. This form, DD1149 shall be delivered to the COR for approval prior to the removal of equipment. The Contractor shall maintain an accurate inventory of all Government Furnished Equipment in accordance with the Physical Inventory identified in Appendix B.

1.5.5. Quality Acceptance and Processing:

1.5.5.1. The Contractor shall support quality acceptance inspections of each end item and shall be performed prior to packaging and transportation. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.5.5.2. Each end item identified as serviceable shall be delivered to the Government defect free. Defect free shall be defined as IAW approved drawings, specifications, and processes in place at the time of repair/overhaul.

1.5.5.3. Following quality acceptance, the Contractor shall notify the COR via email of the completion of repaired/overhauled end- items. End items shall be shipped to Tinker AFB, Oklahoma City, OK unless alternate shipping instructions are provided by the COR to the contractor via email for each item produced. Within two business days of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the COR. The Receiving Report shall include the carrier and tracking number.

1.6. Reporting Requirements

1.6.1. The Contractor shall provide a monthly status report for of all Government owned assets including operational status, repair actions, and estimated completion of repair actions to the COR via email.

1.6.2. The Contractor shall support meetings (e.g., teleconferences, Program Management Reviews (PMR), Technical Interchange Meetings (TIM), etc. with the Government

1.7. Quality Program and Inspection System Requirements

1.7.1. The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with the contract requirements.

1.7.2. When a Deficiency Report (DR) is received for an end item repaired/overhauled under the terms of this contract, the Contractor shall comply with the CO directions. The contractor shall provide confirmation of DR exhibit receipt and date in writing to the CO.

1.7.3. The Contractor shall allow quality assurance reviews to be conducted at the site of repair/overhaul at the request of the Defense Contract Management Agency (DCMA) throughout the contract period.

1.7.4. The Contractor shall allow a quality acceptance review by the DCMA representative at the site of repair/overhaul for each end item generated under the terms of this contract.

1.8. Condemnation Candidates

1.8.1. The Contractor shall report end items determined to be Beyond Economical

Repair (BER) in which the repair cost will exceed 75% of the latest acquisition cost amount. The Contractor shall further report end items determined to be Beyond Physical Repair (BPR) where repair/overhaul actions cannot be accomplished within the engineering specifications for the end item. The Contractor shall report condemnation candidates to the CO through the ACO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the CO through the ACO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.8.2. Contractor shall not continue repair of item exceeding BER until written approval is received from ACO/CO.

1.8.3. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case-by-case basis by the ACO.

1.8.4. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in overhaul of the similar end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

1.9. Cannibalization of Parts

1.9.1. The Contractor shall request authorization from the CO to cannibalize subassemblies or parts between inducted unserviceable assets to expedite repair/overhaul when a particular overhaul is constrained for lack of materials that are not and will not be immediately available. Cannibalization requests will be subject to the review and approval of the cognizant engineering activity. Such cannibalization actions will only be considered upon exhaustion of all other sources of materials. The Contractor shall not initiate any cannibalization action unless such action will satisfy all material requirements for the item in question.

The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with repaired, overhauled, or new subassemblies and replace all cannibalized parts with repaired, overhauled, or new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item.

1.10. Lead (Pb) Free Electronics

1.10.1. The use of lead (Pb) solder and/or components/assemblies in the overhaul of the subject items is considered a potential safety risk and is therefore discouraged.

The contractor shall provide case-by-case notifications to the cognizant engineering activity via the CO if lead (Pb) solder and/or components/assemblies must be considered and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the CO before proceeding.

1.11. Ozone Depleting Substances (ODS)

1.11.1. This PWS is not requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the CO.

1.12. Surge/Mission Essential Services

1.12.1. If the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge), and invokes surge, the Contractor shall work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified by the CO of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor shall implement their procedures to support the surge demand.

1.12.2. The Contractor shall notify the CO in advance and be given the opportunity to negotiate any expedite charges that might apply at the time of surge.

Contractual requirements for production of this contract are addressed in Part I of basic contract. The schedule and surge requirements shall be on a best-effort basis.

1.12.3. The contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023. The contractor shall establish and provide a written plan to ensure continued support during a crisis. The plan shall be submitted with the contractor's proposal.

1.13. Delivery Schedule

1.13.1. The Contractor shall meet the contractual delivery schedule.

1.14. Customer Service Requirements

1.14.1. Information Requests: The Contractor shall ensure responses to requests for information and data are only provided to customers authorized by the CO in the performance of official duties. All requests between the Government and the Contractor shall go through the CO.

1.14.1.1. Contractor requests for engineering and/or technical related problems or issues shall be addressed to 555 SWES via e-mail. The Contractor shall provide the applicable NSN and Part Number for the item being repaired and any relevant sub-assemblies. The Contractor shall provide the technical question or description of the issue to be resolved as well as any supporting documentation that applies. The Contractor may provide potential resolutions, if applicable.

1.15. Safety and Health

1.15.1. While performing work under this contract the contractor shall comply with all applicable federal, state, and local regulations regarding occupational safety and health. The contractor shall notify the CO, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

2. SERVICE SUMMARY

2.1. Service Summary

2.1.1. Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2-1. The Contractor service requirements are summarized into performance requirements that relate directly to the mission essential items. The performance threshold requirements describe the minimum acceptable levels of service for each requirement. In the event the performance requirement is not met, the Contractor shall be given time after notification to correct the unacceptable performance if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the CO will take appropriate measures.

2.1.2. Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2-1.

2.1.3. Surveillance Methods: The COR, DCMA Quality Assurance Representatives (QAR) and CO will exercise surveillance over the performance requirements. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall support the COR, DCMA QAR, and CO surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint.

2.1.3.1. The Government will use the methods contained in the Quality

Assurance Surveillance Plan (QASP) to evaluate the Contractor’s performance for the listed program objectives. The COR, DCMA QAR, and/or CO will monitor Contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

2.1 SERVICE SUMMARY TABLE

Performance Requirements PWS Para Performance Threshold Requirements

SS-1. Contractor shall perform inspection and maintenance on the PHSTS

1.2.1.1

95% compliance during test period, with no production downtime.

SS-2. Contractor shall be responsible for preparing, coordinating, shipping, and receiving the PHSTS.

1.2.1.2 100% compliance, with no production downtime.

SS-3. Contractor shall support LLCW tests.

1.2.2 100% compliance, with no production downtime.

SS-4. Contractor shall provide PM of all equipment.

1.5.1.1 95% of all components are returned to the Government on-time with no production downtime.

Performance Requirements PWS Para Performance Threshold Requirements

SS-5. The Contractor shall provide RM for all equipment listed in Appendix B.

1.5.2.1 Each end item identified as serviceable shall be

delivered to the Government defect free.

SS-6. The Contractor shall provide a monthly status report for of all Government owned assets.

1.6.1 For each respective reporting period, not more

than 1 error per report.

2.1.4. Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the COR evaluates the service of the Contractor to determine if it meets the performance measures of the contract.

a. SS-1through SS-6: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR).

3. GOVERNMENT PROPERTY

3.1. Government Property

3.1.1. The Contractor shall furnish all material, support equipment, tools, test equipment, and services except as listed below. No Government Furnished Property will be provided other than the units to be repaired/overhauled.

Government Furnished Material will not be provided. However, existing GFM inventory currently retained by the contractor under contract FA8119-13-D-0003 shall be transferred to this contract following award and shall be authorized and available for use in supporting repair/overhaul requirements. The contractor is not authorized to replace or replenish consumed items.

3.2. Disposition of Government Property

3.2.1. These instructions apply to all Government owned property. Within 90 calendar days prior to contract expiration, the Contractor shall submit a letter to the CO requesting disposition instructions in the transfer of Government furnished property (GFP). A listing identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value, and the list shall be submitted through the CO to the COR for disposition instructions.

3.2.2. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

3.2.3. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

3.3. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP)

3.3.1. Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with, AFSCMAN 21-102.

3.4. Other

3.4.1. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

3.4.2. The Contractor shall not transfer or use GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the COR through the CO.

APPENDIX A – PHSTS Equipment See ATTACHMENT APPENDIX B – PHSTS GFP Inventory See ATTACHMENT APPENDIX C – Test Support

See ATTACHMENT APPENDIX D – Estimated Workload See ATTACHMENT