E-9A_CLS_RFP_Questions_and_Answers_06_Sep_2016.pdf

E-9A Contractor Logistics Support

RFP: FA8106-16-R-0008

Questions and Answers September 06, 2016

1) Reference Request for Proposal FA8106-16-R-0008 (h) Additional Work Proposal Requirements on page 5 of 63 and Flying Hours Item No. X005 on page 10 of 63.

a. Can the Government clarify the difference between depot level maintenance of mission systems that would be covered as Over & Above (O&A) under CLINs X007 – X0011 and the mission systems components, parts, and consumables that need to be included in the flying hour program?

The flying hours CLIN includes organizational maintenance and intermediate level maintenance repair to mission systems components. Depot level maintenance of the mission system is considered O&A.

2) The Government uses the term “Inspection” in the Pricing Matrix, the term “Overhaul” in the PWS 1.20.24, and “Overhaul/Inspection” in the pricing section of the RFP for the FFP price for Engine, Propeller and Landing Gear (nose and main) Inspections (CLINS X006AA, X006AB, X006AC and X006AD).

a. Does the Government expect the price provided by the contractor to cover just the inspections?

a. Yes, the pricing for X006AB, X006AC and X006AD is for inspection only. The CLIN description for sub-CLINs X006AB and X006AC in the RFP will be revised to match the price matrix and addendum to FAR 52.212-2 Evaluation Factors for award.

b. Are all necessary AD’s / SB’s and discrepancies / required repairs found during the inspection treated as an O&A?

b. CLIN X006 includes the price the depot inspections, which shall be accomplished at an FAA-certified repair station IAW CFR Title 14, Part 145 with appropriate ratings for the work being performed.

The inspection will include complete tear-down, inspection and replacement of consumables parts as needed and reassemble. Additional repairs to the engine, propeller, or landing gear found during these complete tear-down inspections will be treated as O&A.

O&A items will be evaluated on a case by case basis. AD’s/SB’s to the aircraft airframe and engines and discrepancies found during the inspections that are directly associated with the AD/SB will be treated as O&A. Discrepancies found during inspection which are not associated with the item sent for depot inspection will be covered under flying hours if considered normal wear and tear.

3) Reference PWS 1.20.29 Complete Aircraft Repaint

a. Does the Government’s request for a price for complete aircraft repaint need to include labor and travel for E-9A contractor personnel to travel to the paint facility to accomplish the removal and reinstallation of the Telemetry antenna?

The cost of complete aircraft repaint shall include all costs associated with the paint effort, to include costs such as travel, Per Diem and labor to ship and recover aircraft.

4) Is the Government expecting only an hourly rate for partial strip and paint (Pricing Matrix CLIN X006AF) since a detailed work scope is not provided? Alternatively, if the Government is expecting a project price for partial strip and paint, can the Government provide a scope of work to determine a project price?

The Government is not expecting a project price for a partial strip and paint. The RFP will be revised to remove CLIN X006AF from pricing matrix and the supplies or services and prices and costs section of the RFP. Partial strip and paint will be priced as O&A.

5) Is the Government’s intent to obtain a price for SAR missions to include the labor to accomplish pre-flight, in-flight and recovery support for SAR missions under 2 hours during non-duty hours?

Yes, the intent of the SAR CLIN is for non-duty hours. SAR missions during normal duty hours are priced under the Base Operations CLIN.

6) Will the maintenance and mission system technicians that fly on the aircraft (as needed) be required to have a flight physical? Are there any additional qualifications / training requirements to fly on the aircraft?

No, the maintenance technicians flying on the aircraft for maintenance issues or for support will not be required to have a flight physical, they will be considered passengers.

7) For the purposes of planning submissions of deliverables to the Government and addressing those deliveries in our proposal, can the Government please clarify the anticipated “contract award” date as it applies to the following examples?

a. The Contractor shall develop a Government approved response plan IAW Tyndall CEMP 10-2, Comprehensive Emergency Management Plan (CEMP). Due within first 90 calendar days of contract award.

b. The Contractor shall provide the POC name and contact information to the PCO within 10 business days of contract award.

c. Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer ten (10) business days after contract award date.

d. The Contractor shall submit a Quality Assurance Plan (QAP) for Government acceptance, containing processes for managing Foreign Object Damage (FOD), Dropped Object Prevention (DOP), and Tool and Equipment Management IAW AFI 21-101, Chap 8, within 90 calendar days of contract award.

a. - d. “Contract Award” for the purposes of deliverable submissions means the date the Contracting Officer signs the contract or a later effective date if one is established in Block 3 on the front page of the contract.

8) E-9A CLS Performance Work Statement, Appendix B: Definitions, Page B-2, Key Personnel includes “e) Engineer, Lead” in the Key Personnel list.

a. Can the Government please confirm that this is a required full-time position?

It will be at the discretion of the contractor if they choose to hire a full-time position.

b. If so, can the Government please define the Lead Engineer’s specific responsibilities and the required/desired qualifications for the Lead Engineer position, including education and experience requirements?

The responsibilities and qualifications of the Lead Engineer are at the Contractor’s discretion. However, Lead Engineer will need to be able to meet the qualifications of a FAA Designated Engineering Representative (DER) to be able to meet the requirements as set forth in PWS paragraph 1.20.44.

9) Can the Government please provide potential offerors access to the E-9A Technical Library?

Yes, the Government is working to create a bidder’s library.

10) Can the Phase-in Plan (required by Factor 1 – Technical, Subfactor One: Phase- In/Transition, and described in PWS Appendix E) and the Mission Essential Services Plan

(required by Factor 1 – Technical, Subfactor Five: Mission Essential Services, and described in PWS Section 1.4) each be included as an Appendix to Volume I and not count towards the page count?

No, the Phase-In Plan required by Technical Subfactor One and Mission Essential Services Plan required by Technical Subfactor Five are to be included in the page count.

11) Can the Government provide access to, or a copy of, the mission system maintenance manuals and TM3255?

Yes, the Government is working to create a bidder’s library.