AppenidixKUSAFAcademyBaseSupportAgreement.pdf

Appendix K

RFP FA8106-14-R-0004

Support Agreement FB7000-14100-0101 306th Flying Training Group Specific Provisions

Airfield Management AETC and USAFA responsibilities for supporting the 306 FTG Airfield Operations addressing all activities at USAFA Airfield and auxiliary training airfields.

Supplier Will:

1. Provide representatives from each unit with a need to operate vehicles on the airfield or to act as Unit Airfield Driving Program Manager

(UADPM).

2. UADPM will provide training/testing to respective units IAW AFI 13-213.

Receiver Will:

1. 306 OSS/OSAA will provide training to Unit Airfield Driving Program Manager (UADPM).

Cadet Airmanship Programs To define the mutual responsibilities of AETC, 306th Flying Training Group and USAFA Cadet Airmanship Programs and Requirements to various organizations at USAFA.

Supplier Will:

1. Gradation Support Agreement

a. Execute Graduation plan IAW O-Plan 10-44.

Include 306 OSS personnel in the development of future Graduation Plans.

b. Provide sufficient points of contact and resources to assist the 306 OSS Thunderbird Project Manager. Fund all Thunderbird Support requirements to include purchasing and disposal of smoke oil.

c. Mitchell Hall will provide box lunches to Cadets on those days when meals will be missed.

d. Arrange and provide transportation for cadets to and from events.

e. PA will provide general media coverage of events, time permitting.

f. Mission requirements permitting, provide general transportation support to transient aircraft and supply U-drives to crews, if necessary.

g. Mission requirements permitting; provide transient aircrews with general billeting support.

2. Scheduling Committee

a. CW, DF, and AD will work with the 306 OSS registrar and 306 FTG/ALO in coordination on the USAFA Annual Calendar, the Cadet Wing Schedule of Calls, the Cadet Wing Training Schedule, any special Schedule of Calls, and USAFA OPORDs in establishing institutional

Receiver Will:

1. Graduation Support Agreement

a. Ensure 306 OSS responsibilities in the Graduation Plan are accomplished. Ensure 306 OSS responsibilities defined in future graduation O-Plans are executable.

b. 306th OSS will provide a Thunderbird Project Manager to coordinate all Thunderbird support requirements outlined in the Thunderbird Support Manual.

c. Inform PA of upcoming Pegasus flights with details and desired media coverage.

d. Mission requirements permitting; provide PPR#, parking location, and other normal TA functions for participating transient aircraft.

e. Provide information regarding incoming aircraft including call sign, tail number, aircraft type, number of aircraft and arrival/departure dates.

f. Request from USAFA transportation the number of U-drives needed and dates required with ample lead time. Notify transportation of any cancellations.

g. Provide billeting office with names, ranks, and SSN’s of all air/ground crew members.

2. Scheduling Committee

a. 306 OSS registrar and 306 FTG/ALO will work with CW, DF, and AD OSS in coordination on the USAFA Annual Calendar, policy, setting priorities, and resolving conflicts affecting 306 FTG operations and Airmanship Programs.

b. CWT will allow the 306 OSS registrar and 306 FTG/ALO to participate as advisory members on the Scheduling Committee to provide insight on issues affecting the 306 FTG and Airmanship Programs.

c. CWT will process Airmanship/Aviation USAFA Form 17s submitted to the Scheduling Committee by the 306 OSS.

d. CWT will provide CAMIS training and access for 306 OSS registrar personnel in order to submit USAFA Forms 17, Request for USAFA Scheduling Committee Action, to view submitted request for consultation on 306 FTG Airmanship Programs impact, and to view approved requests

3. Fly Over/Aerial Events

a. HQ USAFA/PA will coordinate with SAF/PA and 306 OSS to provide all flyover/aerial event (includes demos) requests to support USAFA events including, but not limited to: Noon Meal Formations, parades, Graduation, BCT, Football Games, Corona, BoV, Funerals, and other special events. Requests should be as specific as possible. Supporting agencies will provide the following: access passes (individual and parking) for events (Protocol, 10 CS, and 10 SFS), security for aerobatic demos (10 SFS), communication equipment (to include microphones, telephones, and speaker setups 10 CS), fire protection services (10 CES), and tables and chairs (location specific).

Videographers/Photographers may be requested to document flyovers. Additional requirements may be needed, depending on the event.

b. Provide all aerial activities requests to support USAFA programs/activities including, but not limited to: CST Helo vectoring, Jump the Cadet Wing Schedule of Calls, the Cadet Wing Training Schedule, any special Schedule of Calls, and USAFA OPORDs in establishing institutional policy, setting priorities, and resolving conflicts affecting 306 FTG operations and Airmanship Programs.

b. 306 OSS registrar and 306 FTG/ALO will participate as advisory members on the Scheduling Committee to provide insight on issues affecting the 306 FTG and Airmanship Programs.

c. 306 OSS will submit USAFA Forms 17 IAW USAFA Scheduling for Airmanship/Aviation activities that occur outside scheduled Airmanship/Aviation time as designated by the Schedule of Calls and USAFAI 36-180.

d. 306 OSS will ensure the appropriate individual(s) attend any training CWT deems necessary to operate CAMIS in support of the Scheduling Committee.

3. Fly Over/Aerial Events

a. 306 OSS/OSO will act as OPR for all aerial events such as flyovers and helicopter operations and provide an Aerial Control Team (ACT), responsible for command and control, for all flyovers within USAFA property ACT will coordinate with event POCs regarding routes and timing, to meet the objective. Helicopter operations require the use of the Helicopter Landing Zone Checklist.

Under the guidance of 12 FTW and IAW AFI 11-209, AETC Sup, and 12 FTW Sup, responsibilities include: establish overall guidance for helicopter/flyover procedures, coordination with transient aircrews, maintain required FAA waivers, and notification of scheduled activity to HQ USAFA, PA, AD, CW, 10 ABW, and outside agencies that require this information

b. 306 OSS/OSO will act as OPR for all helicopter operations and provide an Airspace

Helo platforms, Orientation/ Familiarization Helo flights, and other miscellaneous events that include helicopter operations. Will provide grass-mowing and sweeping helicopter landing zones in a timely manner, prior to the event.

c. Provide all aerial activities requests to support USAFA programs/activities including, but not limited to: UAVs, RC aircraft, DV support, balloons (to include weather and hot air). Any waivers or exceptions to policy through FAA, DoD, USAF, AETC, or others must be submitted IAW applicable instructions.

d. Provide all requests to support firings of rockets, flares, gyro jets, etc. Any waivers or exceptions to policy through FAA, DoD, USAF, AETC, or others must be submitted IAW applicable instructions.

Cadet Scheduling: AM- 250/251/419/420/461/472/473/474/475/490/491 /492/496/465/Power (306FTG Airmanship Course Offerings)

1. The Registrar will provide notification that the USAFA Course Curriculum Handbook is under review.

2. The Registrar will register cadets interested in Airmanship 250/251/490, during registration periods and designate those cadets interested in upgrading to Soaring Instructor / Jump Instructor.

3. Academic Advisors will ensure cadets interested in Airmanship are aware of and complete required medical clearance and physiology training requirements prior to enrollment.

4. The Registrar will verify appropriate physiological training (chamber) completion prior to enrollment in Airmanship and verify medical clearance requirements are complete prior to enrollment.

5. The Registrar will provide notification to 306

Control Team (ACT) to coordinate with event POCs regarding helicopter routes. The ACT is responsible for command and control, through the use of the Helicopter Landing Zone Checklist. 306 OSS/OSO will be on time to meet the objective. Under the guidance of 12 FTW and IAW AFI 11-209, AETC Sup, and 12 FTW, responsibilities may include: establish overall guidance for helicopter procedures, coordination with aircrews, and notification of scheduled activity to HQ USAFA, PA, AD, CW, 10 ABW, 12 FTW and outside agencies that require this information.

c. Mission requirements permitting, 306th OSS/OSO will provide support as appropriate from requestor.

Cadet Scheduling: AM- 250/251/419/420/461/472/473/474/475/490/4 91/492/496/425/465 (306FTG Airmanship Course Offerings)

1. 306 OSS will review the Airmanship/Aviation portion of the USAFA Course Curriculum Handbook to ensure Airmanship guidelines, course descriptions, and criteria for enrollment are accurate.

Required changes will be provided to the Registrar for implementation.

2. 306 OSS will provide guidance in the USAFA Course Curriculum Handbook outlining the desired timelines for cadets to take Airmanship 251/490 if they are interested in upgrading to Soaring Instructor/ Jump Instructor.

3. 306 OSS will ensure the USAFA Course Curriculum Handbook appropriately identifies all medical, physiological, or other prerequisite requirements that should be addressed by Academic Advisors prior to enrolling a cadet in any Airmanship program.

4. 306 OSS will validate all physiological, OSS that a registration period has ended and that the Preferred Course Offering (PCO) for all 306 FTG Airmanship Course Offerings can now be entered into CAMIS.

6. The Registrar will schedule cadets registered for Airmanship 250/251/490/ within the limits defined in the PCO and using the criteria outlined in the USAFA Course Curriculum Handbook. Five alternates per AM-490 class (block) and two alternates per AM-251 class will be designated and scheduled above the Block PFT maximum.

7. Registrar will schedule cadets for Airmanship 461/472/473/474/475/491/492/496/465 as identified by the 306 OSS within the limits defined in the PCO and with a best effort for section manning levels requested.

8. Registrar will make a best effort to complete sectioning of all Airmanship Courses a month from their start, and provide notification to the 306 OSS when sectioning is complete.

9. Registrar will provide notification to the 306 OSS of any unresolved scheduling conflicts, and inability to meet PFT or 306 FTG operation manning requirements as requested/detailed by the 306 OSS. The Registrar will add and drop cadets on an individual basis as requested by and with the approval of the 306 OSS.

10. The Registrar will provide a Course Curriculum Handbook, Scheduling Master Plan, access and training on CAMIS and Q2i and any other support materials deemed necessary for the 306 OSS to accomplish the listed duties.

Soaring Student Soaring Instructor Upgrade Cross Country Soaring Glider Aerobatics Freefall Jump Student Advance Freefall Upgrade Jump Instructor Upgrade Jump Master Upgrade Powered Flight Student medical, and other prerequisite requirements before authorizing aeronautical orders for cadets participating in Airmanship Courses.

5. 306 OSS will enter the PCO for all 306 FTG Airmanship Course Offerings into CAMIS based on the AETC Production Flying Training (PFT) program required product for each Airmanship Course, and student/instructor manning levels required for course operation/completion within each 306 FTG squadron.

6. 306 OSS will provide criteria in the USAFA Course Curriculum Handbook for selecting which registered cadets will be enrolled in Airmanship 250/251/490.

7. 306 OSS will provide a detailed list of all cadets to be enrolled in Airmanship. List will detail section manning level requirements and proper ratio of instructors to students (as defined by the 94 FTS, 98 FTS and 557 FTS) and will align these requirements with the

PCO.

8. 306 OSS will review sectioning of Airmanship Courses and provide feedback of required changes within one week of notification of sectioning.

9. 306 OSS will work with Academic Advisors and the Registrar to adjust individual schedules and provide specific schedule changes for Airmanship enrolled cadets with scheduling conflicts, or when enrollment manning levels need to be adjusted for course operation. The 306 OSS and the Registrar will work together to come up with cadet alternates for enrollment when cadet schedules prevent an Airmanship Program enrollment, or manning levels for 306 FTG operation manning dictates alternative scheduling of Airmanship Program cadets.

10. The 306 OSS will ensure the appropriate 306 FTG personnel attend any training the

Flying Team Training Deployments Competitions Demonstrations

11. Academic advisors must work with 306th OSS POC to coordinate all schedule changes or adjustments.

Cadet Scheduling AE-456

1. DFAN will provide notification when the AE- 456 course content is under review with respect to the portion of the course conducted at the airfield.

2. DFAN will provide number of sorties required for each semester and required lesson days (M or T) and time periods.

3. DFAN will provide number of T-41 instructor pilots that they will need to keep on flight status.

4. Rated Staff Management

a. Appoint USAFA/DPA as the USAFA Rated Staff Manager. Appointee will serve as the 306 FTG’s primary POC for all USAFA attached staff issues.

b. Manage USAFA’s attached staff in accordance with USAFAI36-3503

c. Coordinate with and obtain guidance/information from the 306th HARM office as needed to manage USAFA’s attached flyers.

d. Ensure USAFA units fulfill flying commitments in accordance with USAFAI36- 3503.

Registrar deems necessary for the Registrar to accomplish listed duties, as well as ensure 306 FTG personnel are trained in CAMIS, Q2I, and any other USAFA or 306 FTG program deemed essential to accomplishment of listed duties in this support agreement.

Cadet Scheduling AE-456

1. 306 OSS will review the impact of any AE- 456 changes to 557 FTS operations.

2. 306 OSS will assess the capability to provide requested sorties and provide feedback to DFAN if unable.

3. 306 OSS will provide data to 557 FTS, which will include DFAN IP currency requirements into annual FHP planning.

4. Rated Staff Management

a. Route all issues pertaining to USAFA’s attached staff to the USAFA Rated Manager as applicable.

b. Attempt to increase its flying capacity to allow USAFA to increase its attached staff members to which will better meet USAFA’s needs.

AntiTerrorism Force Protection Includes the provisions of defensive measures used to reduce the vulnerability of individuals and property to terrorist acts, and includes the fundamental knowledge of both the terrorist threat and the measures to reduce personal vulnerability to terrorism. (Customarily Non- Reimbursable)

Supplier Will:

1. Provide Antiterrorism program guidance and oversight consistent with AFI 10-245, Antiterrorism (AT), as supplemented.

2. Conduct spot checks of scheduled RAMs and report findings to the receiver unit ATO, Commander, Director or Civilian Leader as deemed necessary by the USAFA ATO.

3. Disseminate AT/FP directives/advisories as deemed appropriate by the USAFA ATO.

4. Assist receiver by providing or securing all AT formal training requirements.

5. Conduct annual AT program review IAW AFI 10-245 and USAFA plan 31-1.

6. Disseminate TWG, ATWG and Antiterrorism Executive Committee (ATEC) meeting minutes as deemed appropriate by the USAFA ATO.

7. Clarify for receiver minimum AT standards for occupied buildings as outlined in specific Unified Facility Criteria (UFC) publications.

8. Include receiver’s unit/agency in AT assessments the same as all USAFA units.

Provide information on assessments to the receiver Commander, Director, Civilian Leader as deemed appropriate by the USAFA ATO.

Note: Some assessment information may be classified and will not be released to receiver without a proper security clearance.

9. Conduct program reviews on receiver’s unit the same as USAFA units, forwarding results to the Commander, Director or Civilian Leader.

Receiver Will:

1. Participate fully in the USAFA AT program, to include complying with tasking outlined in the USAFA Plan 31-1.

2. Participate fully in the USAFA Random Antiterrorism Measures (RAM) Program IAW USAFA Plan 31-1.

3. Promulgate AT/FP directives/advisories and the Eagle Eyes Program throughout the unit or leadership channels as directed by the

USAFA ATO.

4. Identify training requirements to the installation ATO. Receiver understands and accepts, some training will require TDYs at the receiver’s expense.

5. Correct and respond to identified deficiencies.

6. Participate in the Installation AT Working Groups or and AT Executive Committee forums IAW USAFA ATO guidance.

7. Maintain standoff criteria IAW UFC 4-010- 01, Table B-1, for occupied facilities.

8. Upon requests, provide the USAFA ATO, formal AT training statistics and/or documentation of training.

9. Appoint a primary and alternate AT representative needed to sustain unit AT program. Ensure appointed AT representatives attend a formal AT Level II Course of instruction within 120 day of appointment. Maintain unit continuity binder

IAW USAFA Plan 31-1.

10. Conduct and document a building evacuation and an active shooter drill at least annually IAW USAFA Plan 31-1.

11. Inform supplier of any specific AT measures for critical asset security.

12. Participate in USAFA exercises, consistent with published Swift Falcon exercise program guidance.

CE 01 Civil Engineer Except for responsibilities outlined in this Support Agreement, Civil Engineer support will follow all existing USAFA regulations, agreements, and standards as appropriate. Standard Civil Engineer Services will be provided as defined in the Performance Work Statements and the Statement of Work for Civil Engineer Services. Requirements beyond those identified in the PWS and SOW, may require a modification to the contract and additional funds by the Receiver.

Supplier Will:

GROUNDS MAINTENANCE SERVICES

1. Provide grounds maintenance services in improved and semi-improved areas to include mowing and trimming of grass, edging, irrigation and irrigation repairs, litter patrol, fertilization, aeration, weed control, shrub and tree maintenance, landscaping, and snow removal on sidewalks, entry ways, stairs, crosswalks, ramps, and handicap parking slots, and runways and taxiways IAW snow removal plan.

WINDOW WASHING SERVICES

1. Provide window washing services to designated buildings at identified frequencies.

2. Provide Quality Assurance of service.

CARPET CLEANING SERVICES

1. Provide emergency carpet cleaning services to include hot water extraction, dry cleaning, and application of soil retardants and static proofing.

2. Provide Quality Assurance of service.

BOTTLED WATER SERVICES

1. Provide emergency bottled water and water coolers at locations that meet one of the following conditions: a) No water at the location, b) Disruption of potable water service to the location, or c) Potable water contamination at the location as determined by

Receiver Will:

GROUNDS MAINTENANCE SERVICES

1. Identify grass mowing height requirements IAW applicable guidelines.

2. Permit the grounds maintenance contractor access to the airfield to perform grounds maintenance work.

3. Identify priorities for those snow removal activities pertinent to this contract.

WINDOW WASHING SERVICES

1. Identify window washing requirements and allow access for the performance of work.

CARPET CLEANING SERVICES

1. Identify emergency carpet cleaning requirements.

2. Move furniture as needed in preparation for the carpet cleaning.

3. Permit access to the areas to be cleaned.

BOTTLED WATER SERVICES

1. Identify emergency requirements for bottled water and water coolers.

2. Comply with established guidelines which allow bottled water.

3. Permit access for delivery.

Bioenvironmental.

2. Respond to emergency requirements for bottled water.

3. Provide Quality Assurance of services.

CARPET INSTALLATION SERVICES

1. Provide carpet removal, installation, and repair services. (Emergencies only, for example: glycol leaks, flooded areas, and repairs to damaged areas resulting in a safety hazard).

2. Provide carpet, pad, adhesives, and cove base.

3. Provide Quality Assurance of service.

GLASS REPLACEMENT SERVICES

1. Provide glass replacement, to include caulking of windows, as required. Glass replacement includes windows, glass doors, interior glass, and mirrors. Glass desk tops are not included.

2. Provide Quality Assurance of service.

PAINTING SERVICES

1. Provide protective coating services to real property, to include interior and exterior painting, staining, patching and texturing walls, and striping parking lots.

2. Provide Quality Assurance of service.

PAVEMENT MARKING SERVICES

1. Provide pavement marking services of the main airfield and bulls eye airfield as identified to maintain compliance with airfield marking standard.

2. Provide Quality Assurance of service.

4. Coordinate with Civil Engineering to ensure bottled water is available when needed to all airfield operations.

CARPET INSTALLATION SERVICES

1. Identify emergency carpet installation and repair requirements.

2. Comply with base standards for carpet.

3. Permit access to areas receiving service.

GLASS REPLACEMENT SERVICES

1. Identify glass replacement requirements.

2. Permit access to areas receiving service.

PAINTING SERVICES

1. Identify painting requirements.

2. Move furniture as needed to allow performance of work.

3. Allow access to area receiving service.

PAVEMENT MARKING SERVICES

1. Provide specific requirements for pavement markings to include color, bead application, widths, lengths, and any other dimensions.

2. Provide specifications of paint to be used.

3. Provide drawings depicting all pavement markings to be installed.

4. Provide AFIs associated with pavement marking specifications.

5. Permit access to the areas to receive service.

HERBICIDING SERVICES

HERBICIDING SERVICES

1. Provide herbicide services as needed.

Ensure performance of service complies with federal, state, and local laws and regulations.

2. Provide Quality Assurance of service.

PORTABLE TOILET SERVICES

1. Provide services as required to include emergency services.

2. Provide Quality Assurance of service.

1. Identify herbicide requirements.

2. Provide access to areas receiving service.

PORTABLE TOILET SERVICES

1. Identify requirements for portable toilets to Include quantities, specific locations for placement, and frequency of service.

CE 02 Custodial Services This is a contracted service, including janitorial services for customer-occupied and customer-used facilities and areas. Levels of service are provided based on Air Force Custodial Standards as determined on category of area (i.e. Prestige, Basic, Academic, and Special Services). Support customers will be provided the same level of service by category. If service requested is above general level of service, or it is determined Support customer will reimburse Supplier, customer will be provided the cost of the service and the formula used to determine such costs. Custodial Services for the Academy includes cleaning services, i.e., trash removal, restroom cleaning/supplying, locker room cleaning, shower room cleaning, vacuuming, sweeping, mopping, stripping and waxing floors, stairwell cleaning and supporting special events, etc.

Supplier Will:

1. Provide specific custodial services to designated areas at identified frequencies.

2. Provide emergency custodial services.

3. Provide Quality Assurance of service.

1. Identify custodial requirements to include changes.

2. Identify problems or dissatisfactions with service to the Quality Assurance personnel.

3. Permit access to areas receiving service.

CE 03 REFUSE

This is a contracted service with general levels of service provided throughout the contract for base facilities. Support customers will be provided the same level of service. If service requested is above the general level of service, or it is determined support customer will reimburse the Supplier, customer will be provided the cost of the service and the formula used to determine such cost. Refuse collection and disposal services at the Academy includes providing 1, 3, 6, & 8 cubic yard containers or 30 45 cubic yard compactors for all buildings on base. Recycle services include cardboard collection and disposal services and collection and recycling services for plastic, paper and aluminum.

Supplier Will:

1. Provide refuse and as appropriate recycle containers of the size and quantity designated.

2. Provide maintenance of the refuse and recycle containers.

3. Provide pickup services on a scheduled and unscheduled basis.

4. Provide Quality Assurance of service.

Receiver Will:

1. Identify sizes and quantities of refuse and recycle containers required as well as pick up frequencies.

2. Identify requirements for maintenance of the refuse and recycle containers.

3. Maintain the areas around containers clean and orderly and maintain the container lids closed when not in use.

CE 04 Entomology Includes abatement and control measures for insects, rodents and other animals that are determined to be undesirable in buildings, equipment, supplies and on grounds.

Supplier Will:

Provide abatement and control measures against insects, rodents, weeds, fungi, and animals or plants that are determined to be undesirable in facilities. Provide Receiver with a copy of the installation Integrated Pest Management Plan.

Receiver Will:

Request support IAW the installation Integrated Pest Management Plan.

CE 05 Common Use Facility Construction, Operations and Repair Provide the operation, maintenance, repair, and minor construction or alteration of common use infrastructure, roads, grounds, surfaced areas, structures, real property, and Real Property Installed Equipment (RPIE).

Supplier Will:

Furnish and provide for the operation, maintenance, repair, and minor construction or alteration of common use infrastructure, roads, grounds (to include parks and athletic fields), surfaced areas, structures, real property, and Real Property Installed Equipment (RPIE).

Includes common benefit signs approved by USAFA and meeting USAFA design standards, energy consumption, and beautification projects. All projects to comply with Air Force, industry & USAF Academy standards.

Receiver Will:

Identify areas desired to be maintained, provide changes as necessary, and report defective service to QAE through building manager.

CE 06 Civil Engineering Operations, Facility Maintenance and Minor Repairs Includes routine and cyclical preventive maintenance and minor repairs required to preserve or restore real property that is normally provided by an in-house operations flight IAW the most current and approved Performance Work Statement for Civil Engineer Services Provider.

Supplier Will:

1. Provide routine and cyclical preventive maintenance and minor repairs required to preserve or restore real property. Provide preventative maintenance and repair of Real Property Installed Equipment.

2. Accomplish Direct Scheduled Work in support of facilities and systems occupied by Receiver units using current established processes and standards.

3. Top 10 Program: Coordinate all projects using current established guidelines and submit through TTPW monitor.

4. Snow Removal: Coordinate with Receiver IAW current approved Snow and Ice USAFA Plan 32-1002.

Receiver Will:

1. Coordinate maintenance requirements and submit justification on an Air Force Form 332, Base Civil Engineer Work Request. Call in emergency/urgent requests to CE Services at 719 333-2790.

2. Coordinate all work, when required.

3. Obtain Civil Engineer approval before removing, relocating Real Property Installed Equipment.

4. Snow Removal: Follow current established Snow and Ice USAFA Plan 32-1002.

5. Identify personnel as facility managers and provide support as required by the USAFA Facility Manager Program.

CE 07 Facility Construction and Major Repairs The identification and execution of facility maintenance, repair and construction projects will comply with current USAFA procedures and follow Air Force guidance as specified in applicable AFI's. Supplier and Receiver have agreed to an alternate execution management strategy, IAW AFI 32-1023 Para 4.1.2.9., as identified below. This section is divided into two areas (MILCON and SRM/O&M) with each area containing two sub areas (Funded by Supplier and Funded by Receiver). These Supplier/Receiver actions also apply to projects approved as a result of the Energy Conservation Improvement Program (ECIP), Antiterrorism/Force Protection (AT/FP) and/or Overseas Contingency Operations (OCO). The SRM/O&M scope includes all maintenance, repair, and minor construction of infrastructure, roads, grounds, surfaced areas, structures, real property, and real property installed equipment as identified in the real property records. Also includes common benefit signs, energy consumption, and beautification projects.

Provide designated representative to participate in the USAFA Facilities Board Monitoring and Implementation Team (MIT) and Strategic Steering Group (SSG) process.

Supplier Will:

MILCON

1. Review work requirements submitted by the Receiver and recommend best method for accomplishment.

2. Plan all present and future MILCON projects (to include restoration and modernization) to existing, reassigned, and/or new facilities pertaining to the specified unit located on the United States Air Force Academy as funding and urgency requires.

3. Prepare performance work statements/findings and recommendations and cost estimates for all present and future MILCON projects as stated in Para 2.

4. Complete all programming documentation (including sitting approval) for MILCON projects and submit through POM process as approved by USAFA Facility Board.

5. Prepare specifications, drawings, and designs for all present and future MILCON projects as stated in Para 2 meeting all USAFA standards. Final determinations rest

Receiver Will:

MILCON

1. Prepare and submit an Air Force Form 332, Base Civil Engineer Work Request, complete with a description of requirements and justification for prioritization. Coordinate with Civil Engineer on defining and executing work requirements.

2. Assist Supplier with submittal of AF Form 813, Request for Environmental Impact Analysis, when requested.

3. Advocate for projects through the Facilities Board Process, MIT and SSG.

4. Monitor the status of all MILCON projects as defined in Para. 2 (Supplier Section) to include onsite design reviews, periodic construction reviews, attendance at weekly construction coordination meetings, and attendance at quarterly customer updates.

MILCON FUNDED BY SUPPLIER

1. Utilize USAFA MILCON prioritization and funding process for accomplishment of with USAFA.

6. During design and construction review, analyze the general provisions of contracts, interpret plans and specifications, approve schedules, coordinate appropriate Air Staff authorizations, maintain project data in ACES, submit plans on proposed alterations/modifications, control work requirements, and procure additional funds based on increases.

7. Manage and monitor the construction status of all present and future MILCON projects.

Ensure all financial closeout actions are accomplished.

8. Maintain real property accountability as defined in Real Property Section of this SA for all construction, improvements, or modifications that are completed on Supplier base.

MILCON FUNDED BY SUPPLIER

1. Prioritize work equally with other work requests.

2. POM for all USAFA driven new-mission requirements and cost increases.

3. Be the approval/disapproval authority for all change order requests (design and construction).

MILCON FUNDED BY RECEIVER

1. Process all requests through Facility Board Working Panel and Facility Board for approval.

2. Work with Receiver to meet accelerated project deadlines, additional engineering manpower requirements, cost/scope changes, etc (when required).

3. Work with Receiver and Air Staff to ensure New Mission Plant Replacement Value (PRV)

MILCON projects.

2. Monitor status at all stages for all MILCON projects.

MILCON FUNDED BY RECEIVER

1. Fund all MILCON projects incurred by new/higher unit standards (above USAF standards) or new unit mission requirements at the United States Air Force Academy to include all approved/coordinated cost increases.

2. Keep Supplier informed of project process/status through units POM/MILCON coordination.

3. Be the approval/disapproval authority for all change order requests (design and construction) as long as it conforms to USAFA mission and standards.

4. Comply with current USAFA design standards.

5. Work with Supplier and Air Staff to ensure New Mission Plant Replacement Value (PRV) is properly credited.

SRM/O&M

1. Prepare and submit an Air Force Form 332, Base Civil Engineer Work Request, complete with a description of requirements and justification for prioritization. Coordinate with Civil Engineer on defining and executing work requirements. Utilize current CE work request process.

2. Assist Supplier with submittal of AF Form 813, Request for Environmental Impact Analysis, when requested.

3. Advocate for projects through the Facilities Board Process.

is properly credited.

SRM/O&M

1. Review work requirements submitted by Receiver and recommend best method for accomplishment. Process CE work request forms on an equal level with other work requests.

2. Plan, program, design, fund, manage and monitor the status of all present and future O&M/SRM projects/maintenance (to include restoration and modernization) to existing and new facilities (current and future inhabited by the unit) pertaining to the unit at the United States Air Force Academy.

3. Prepare project documents to include scope, costs, user coordination, and justification for inclusion in annual operation and maintenance programs.

4. Maintain real property accountability for all projects.

O&M FUNDED BY RECEIVER

1. Process unit specific CE work requests.

2. Program, seek approval, design, construct and manage as funding and urgency requires.

3. Submit reports for Receiver funded construction, improvements, or modifications that, on completion, are located on the Supplier base.

4. Monitor the status of all O&M/SRM projects to include onsite design reviews, periodic construction reviews, attendance at weekly construction coordination meetings, onsite project coordination, and attendance at quarterly customer updates.

O&M FUNDED BY RECEIVER

1. Utilize current CE work request process.

2. Fund all unit specific O&M/SRM projects incurred solely based on new/higher unit standards (above USAF standards), or new mission requirements, or unit desires at the United States Air Force Academy.

3. NOTE: May choose to utilize alternate design, contracting, and construction services (such as AFCEE) other than those normally provided by supplier when coordinated/approved by Supplier. In this event, supplier will approve/program the project. Receiver will coordinate contracting, design, and construction effort through the supplier. Supplier standards will be followed.

CE 08 ENVIRONMENTAL

Includes all environmental compliance and planning programs.

Supplier Will:

GENERAL PROVISIONS AND PROGRAM

ADMINISTRATION

1. Be the focal point for all environmental matters and provide advice and consultation on all environmental laws, regulations, and policies. Supplier will recommend the appropriate course of action to resolve environmental discrepancies and interface with regulatory agencies and the public on behalf of the Receiver.

2. Provide general operational environmental policy guidance, detailed requirements, and procedures for environmental document processing, coordination, and approval for Receiver actions.

3. Serve as the single point of contact with all regulatory agencies including interpretation of regulations, coordinating inspections, and submitting reports and correspondence.

Supplier will act as the repository for all environmental records required to be maintained by law or regulation.

4. Make reasonable effort to accommodate mission needs of Receiver when implementing environmental programs.

5. Notify Receiver immediately of enforcement actions (e.g. NOVs, warning letters, and notices to comply, etc.) taken by environmental regulators attributable to the action or inaction of the Receiver or its contractors.

6. Notify Receiver immediately of any regulatory visits and pertinent requests for information. Notify Receiver of any new or changed environmental requirements that may

Receiver Will:

GENERAL PROVISIONS AND PROGRAM

ADMINISTRATION

1. Immediately notify Supplier of any relevant regulator visits and requests for information.

2. Provide copies of environmental records as requested by Supplier to meet record keeping requirements.

3. Make environmental compliance requirements that pertain to its mission known to Supplier’s environmental planning function.

4. Provide Supplier all requested environmental information as tasked (subject to security requirements).

Cultural Resources

1. Will work with Supplier to find the best possible solution should projects have potential to affect structures within the Cadet Area NHL.

2. If requested by the CO SHPO or ACHP, the Receiver will participate with the Supplier in consultation for any changes necessary prior to construction.

3. Receiver will be familiar with the ICRMP, particularly in the event of a crash or other activities which use open space. In addition to the routine site investigation, the Receiver will notify the Supplier to investigate the site for any disturbed cultural sites. New or inadvertent findings could require immediate protection from further disturbance, which could impact the training, operations, construction or other activities.

impact Receiver Operations Standard Support.

Cultural Resources

1. Will implement the Cultural Resources program IAW AFI 32-7065, Cultural Resources Management; AFI 32-1023, Design and Construction Standards; the USAFA Integrated Cultural Resource Management Plan (ICRMP); DRU directives; and federal, state, and local laws and standards. Work includes review and/or update of all SRM, minor construction, and MILCON projects at the airfield cultural resources eligible for or listed on the National Register of Historic Places (NRHP).

2. IAW federal law, the Supplier shall accomplish, as appropriate coordination with the DRU, Receiver, Colorado State Historic Preservation Officer (SHPO), Advisory Council on Historic Preservation (ACHP), and any interested group (public and private) prior to any project which may affect the Cadet Area National Historic Landmark (NHL) District or structures that are listed on or eligible for the National Register of Historic Places (NRHP).

3. Maintain, administer, and enforce the base Cultural Resources annual update to DRU for approval, which will include any review comments from the Receiver during plan development via the EIAP.

4. Will review procedures annually in the ICRMP to ensure processes work well with accident emergency response and investigation.

5. In the event of archeological materials are discovered on the premises, immediately notify Supplier and protect the site and material from further disturbance until Supplier approval is granted to proceed.

6. Will participate and support any Regional Encroachment Management Action Plan (REMAP) and encroachment activities.

CE 09 Environmental Compliance Includes recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials. Does not include clean-up and restoration of identified contaminated sites. Receiver will comply with formal investigation results. Investigation should break out culpability by assigning percentages to supplier/receiver. The deficiencies shall be corrected by supplier/receiver as determined by the investigation. Provides emergency response support, and necessary follow-up for incidents beyond Receiver's capabilities. Notifies the appropriate regulatory agencies and submits reports as required by law or regulation. Includes Receiver in exercise scenarios as appropriate.

Supplier Will: Receiver Will:

1. Single Point of Contact: Serve as the single point of contact with all regulatory agencies including requests for interpretation of regulations, coordinating inspections, and submitting reports and correspondence.

2. Regulator Contacts: Will immediately notify Receiver of any relevant regulator visits and requests for information.

3. Record Keeping: Act as the central repository for all environmental records required to be maintained by law.

4. Guidance: Will provide general operational environmental policy guidance, and detailed requirements and procedures for environmental document processing, coordination, and approval by Supplier for Receiver actions.

5. Information Distribution: Include Receiver in the distribution of any relevant new or changed environmental requirements of which Supplier becomes aware.

6. Notify Receiver Commander, or equivalent, immediately of any enforcement actions or notices to comply taken by environmental regulators in which the violation may be attributed to the action or inaction of the Receiver or its contractors attached, assigned to, or providing services on the Supplier installation. Supplier will provide Receiver with a copy of the enforcement action, with all supporting documentation, and a synopsis of reasons for concluding that Receiver or its contractor is responsible for the statutory or regulatory violation.

7. If a civil fine or penalty is being sought in connection with an alleged violation, Supplier shall request that the regulatory agency provide a breakdown of the civil fine or penalty for each violation. Based upon the breakdown received or the enforcement policies of the

1. Cooperate with Supplier in Supplier’s contacts with regulatory agencies regarding Receiver’s activities.

2. Regulator Actions: Notify Supplier immediately of enforcement actions (e.g.

notices of violation, warning letters, and notices to comply) taken by regulators attributable to Receiver. Notify Supplier immediately of any Receiver action or event, which either results in or may result in, environmental, natural resource, or cultural resource degradation or that has a potential for controversy. In the event archeological materials are discovered on the premises, immediately notify Supplier and protect the site and material from further disturbance until Supplier approval is granted to proceed.

3. Regulator Contacts: Immediately notify Supplier of any relevant regulator visits and requests for information.

4. Record Keeping: Provide copies of environmental records as requested by Supplier to meet record keeping requirements.

5. Guidance: Make environmental compliance requirements that pertain to its mission known to Supplier’s environmental planning function.

6. Information Distribution: Provide Supplier all requested environmental information on a timely basis (subject to security requirements).

ENVIRONMENTAL PLANNING, AUDITING

AND MONITORING

General Information

None Identified

ENFORCEMENT ACTION:

Notification relevant agencies, identify to Receiver that portion of the civil fine or penalty that it believes is attributable to violations of law or regulation by Receiver or its contractors along with a statement of reasons in support of that conclusion.

8. Provide Receiver a reasonable opportunity to review and coordinate the proposed fine or penalty and to participate in preparing any response to the enforcement action which involves Receiver operations, facilities, or contractors.

9. Coordinate all strategies to resolve enforcement actions, fines, or penalties, including negotiation and litigation and will serve as the final decision maker with respect to such efforts.

10. Upon conclusion of the process which results in the imposition of a fine or penalty for violations attributable to Receiver operations, facilities, or contractors, Supplier will coordinate with Receiver to ensure the proper transfer of an amount equal to the Receiver attributable portion of the fine or penalty.

ENVIRONMENTAL PLANNING, AUDITING

AND MONITORING

General Information

1. Develop a comprehensive environmental monitoring/auditing program and perform environmental monitoring and auditing as required.

2. Provide sampling and/or analysis support as deemed necessary or as requested by the Receiver. Supplier will provide Receiver sample results in a timely manner.

3. Coordinate applicable environmental plans with Receiver prior to publication.

4. Include Receiver in Environmental, Safety, and Occupational Health Compliance

Notify Supplier immediately of enforcement actions (e.g., notices of violation, warning letters, and notices to comply). Receiver will provide Supplier with timely comments or positions on the propriety of any other enforcement action, including civil fines and penalties.

Review

1. Will assist Supplier as needed in all efforts to resolve enforcement actions, including payment of civil fines or penalties.

2. Will take appropriate action to correct the violation that led to, or contributed to, the enforcement action.

Coordination

1. Where resolution of enforcements actions, fines, or penalties involve implementation of supplemental environmental projects (SEPs), Receiver will provide Supplier with a list of all projects, which may qualify as a SEP.

2. Notify Supplier immediately of any Receiver action or event, which either results in or may result in an enforcement action or notice to comply.

Payment

Fund for all fines and penalties for which Receiver is determined to be responsible.

Planning

Provide timely review and response on any local environmental plans and instructions referred to it. Prior to implementation, coordinate its local environmental plans and instructions with Supplier.

Environmental Safety and Occupational Health Council (ESOH)

Assessment Management Program (ESOHCAMP) evaluations and forward the findings to the commander of the Receiver activity and to Receiver headquarters for action concerning Receiver deficiencies.

ENFORCEMENT ACTION:

Notification

Supplier will notify Receiver immediately of any enforcement actions or notices to comply taken by environmental regulators in which the violation may be attributed with the action or inaction of Receiver. Supplier will provide Receiver with a copy of the enforcement action, with all supporting documentation, and a synopsis of reasons for concluding that the Receiver is responsible for the violation.

Review

For fines or penalties attributable to Receiver, Supplier will provide Receiver a reasonable opportunity, in relation to any payment deadline, to review and coordinate the proposed fine or penalty, and to participate in preparing any response to the enforcement action involving Receiver.

Coordination

For enforcement actions, fines, or penalties attributable to Receiver, Supplier will coordinate with Receiver all strategies to resolve such enforcement actions, fines, or penalties, including negotiation and litigation, and will serve as the regulators attributable to Receiver.

Payment

If a civil fine or penalty is being sought in connection with an alleged violation, Supplier will request that the regulatory agency provide a breakdown of the civil fine or penalty for each violation. Based upon the breakdown

Will participate in the ESOH and ensure that all relevant Receiver activities are briefed and coordinated with the ESOH.

Environmental Impact Analysis Program

Will request EIAP support and, upon identification of any proposed action, submit to Supplier Environmental Planning Function (EPF) an AF Form 813 in a timely manner IAW current established procedures.

Environmental Safety and Occupational Health

Cooperate with the performance of any environmental compliance assessment under the ESOH, including providing requested information (subject to security requirements), and will respond to any noted deficiencies as tasked.

Sampling

Will request desired sampling and analysis from Supplier as soon as requirement is identified.

PERMITTING

General Information

Provide Supplier all necessary information and support required to obtain, maintain, or renew permits covering Receiver activities as tasked.

Requirements

1. Will not commence any activities until the permit is formally approved (e.g. construction), and will immediately notify Supplier of any Receiver activity that may constitute a permit violation.

2. Will notify Supplier and obtain Supplier’s prior approval for all new, modified or decommissioned pollution sources or received, or the enforcement policies of the relevant agencies, Supplier will identify to Receiver that portion of the civil fine or penalty it believes is attributable to violations by Receiver, along with a statement of reasons in support of that conclusion.

Planning

Prior to implementation, consult with Receiver regarding local environmental plans and instructions that relate to Receiver’s activities.

Environmental Safety and Occupational Health Council (ESOH)

Will offer Receiver the opportunity to participate in the Installation Environmental Safety and Occupational Health Council (ESOH Council)), as a member.

Environmental Impact Analysis Program

1. Administer the Environmental Impact Analysis Program (EIAP) in accordance with 32CDF989 and provide general operational environmental policy guidance and procedures. As required, determine applicability of federal facility air conformity requirements.

2. Develop a budget to ensure resources are available to manage the complete range of environmental programs.

3. Will request and consolidate all requirements into the Planning, Programming, and Budgeting.

Environmental Safety and Occupational Health Include Receiver in Environmental Safety Occupational Health (ESOH) evaluations, and forward the findings to the Commander or civilian equivalent of the Receiver activity.

Sampling regulated activities on the installation used by Receiver or its contractors. Examples include, but are not limited to, well closures, tank removals, and use of temporary sources such as generators.

CAA Conformity

1. Provide to…