Q&A_15Jul19.pdf

Pre‐Sol Conf Q&A (15Jul)

CATEGORY: Requirement Clarification Government Response/Action:

RFP Reference: PWS 4.7, Equipment/Parts Request Topic: Shipment sizes Question: Would the Government please clarify if the contractor would be expected to ship or have a spare shelter?

1b RFP Reference: PWS 4.7 Equipment/Parts Request Topic: Clarification of Question/Answer

Follow-up question: Please clarify / repeat question and explain answer.

RFP Reference: PWS 3.1,Phase-In Requirement Topic: Duration of Phase-In period Question: Previous PWS documents have changed from 60 to 90 day phase-in periods. Is the phase-in period set to 60 or 90 days? This will affect the inventory 60 day requirement as well.

RFP Reference: PWS 5.4 F, Programmed Depot Maintenance (PDM) Topic: Extent of interior and exterior painting Question: Will each system be painted based on individual system needs or will the entire interior and exterior need to be painted every time?

RFP Reference: PWS 4.7 & PWS 5.1 Topic: Parts Requests Question: PWS 4.7 & 5.1 seem to refer to the same activity (Parts Requests) but have different requirements. PWS 4.7 gives three priorities with three different requirements. PWS 5.1 for the same activity only stipulates a single requirement.

RFP Reference: PWS, Equipment/Parts Request, Para 4.7, p. 10 Topic: Stocked Parts

Question: What parts shall be stocked? Field replaceable parts only or structural and body components as well?

RFP Reference: PWS 5.4, Programmed Depot Maintenance, p. 11 Topic: Special Note Section Question: Should LMR radios be part of this section?

RFP Reference: PWS, Programmed Depot Maintenance, all Topic: Antennas and Masts Question: Are the antennas and masts included in PDM?

RFP Reference: PWS 7.1 Topic: O&A Determination

Question: Once contractor provides a ROM for O&A’s, does the government anticipate issuing a FFP or Cost Reimbursable contract mod for these efforts?

No, the Government has determined that LMR Radios should not be included or added to this section.

The Government will issue FFP modifications as these O&A CLINs require you to submit Fixed Price labor hour rates and fixed material handling rates. The (highly abbreviated) modification process can be described as: contractor submits proposed labor hours & material estimates, Government completes a Tech Eval, then both parties negotiate/agree to labor hours and material estimate and award an FFP modification to contract to include these hours and material figures using the negotiated FP rates.

CATEGORY: Pricing Clarification

No, the Government has identified that Antennas and Masts are not included in PDM for this effort.

Contractor is not expected to have spare shelter. Government will update PWS 4.7 to eliminate the confusion of shipment size.

The Government has identified 60 days phase‐in is sufficient for this effort.

The entire MSN‐7 (interior and exterior surfaces) will need to be painted every time in PDM.

The requirements in PWS 4.7 are governing requirements for contractor performance. Government will revise language in PWS 5.1 to eliminate the confusion.

Both field replaceable parts and structural and body component parts shall be stocked as part of GFP. Additional components may be identified and added to the GFPthroughout the term of the contract.

During a PDM action, when the complete MSN‐7 unit has been shipped to the Contractor's site for PDM, the Contractor is not expected to have a 'spare' MSN‐7 unit available to deliver to the field unit. The field unit will be without an MSN‐7 until the PDM is complete.

Pre‐Sol Conf Q&A (15Jul)

RFP Reference: PWS 4.5 & RFP page 3 Topic: Modifications Question: The RFP states this activity is FFP. But the government doesn’t state what modifications it may request. Shouldn’t this activity be an Over & Above activity since an as requested modification wouldn’t be a normal or fair wear and tear condition?

RFP Reference: SSP Attachment 3, Section L, page 14, Section 6.3.10 Topic: Submission of Pricing Matrix Question: Government provided Price Matrix Excel file in .XLSX file format. RFP says, “data files should: (b) Be in XLS file format (MS- Excel 2010 or earlier) compatible format.”

RFP Reference: PWS 9.1 Topic: GFP Question: Please confirm that MSN-7_dGFP_Attachment is the same as Attachment X mentioned in PWS 9.

RFP Reference: None Topic: Acquisition Timeline Question: When does the Government anticipate RFP release and award? Also should Offerors anticipate a 30 day turnaround for proposal submission?

RFP Reference: Section L 6.3.4 Topic: CLIN 007 and CLIN 009

Question: There appears to be a discrepancy between the pricing matrix and Section L.6.3.4. The matrix is blacked out for CLIN 007. Is the Offeror expected to overwrite the pricing matrix row 73 and 75. Provide fixed price rates as noted in Section L.6.3.4. Please clarify.

RFP Reference: None Topic: Acquisition Timeline Question: Does the Government anticipate that part of this opportunity will be a socio-economic set-aside?

RFP Reference: Briefing Sl. 14 vs. 22 Topic: Anticipated Contract Award Date

Question: There appears to be a dconflict in the projected contract award date: chart 14 states 28 Mar 2020, while chart 22 states 22 June 2020. Please verify correct estimated award date.

The current MSN‐7 CLS contract expires 27 Mar 2020, so the Government's preferred award date is 28 Mar 2020. However, given the required events needed to occur for award, the automated milestone estimation tools predict award on or about 22 June 2020. As the Government has exercised the Option to Extend services, we have available services coverage through the estimated June award date, but we are striving to improve our award date to move it toward the March 2020 timeframe.

PWS 4.5 Modifications should be included in the O&A CLIN X005, not CLIN X002. Final Solicitation Section B will be updated.

RFP language should read "data files should: (b) Be in XLS file format (MS‐Excel 2016 or earlier) compatible format." Final Solicitation Section L will be updated.

Yes, dGFP Attachment is the Attachment X listed in PWS 9. PWS will be updated to reflect correct attachment title.

CATEGORY: Document/Solicitation Clarification

Per Market Research and the current NAICS code (982110), this effort is anticipated to be Full and Open Competition and no part will be set‐ aside.

Tentative RFP release date is included in Presentation Briefing as 5 August 2019, with forecast award on 22 June 2020. Government currently anticipate 45 day proposal submission window.

Section L.6.3.4 contains a typographical error and should read “CLIN X005” not X007 for the O&A CLIN, not the Phase‐Out effort. Final RFP Section L will be updated.