Sources Sought Synopsis -Access Control System.pdf

Sources Sought Synopsis (SSS)

ACCESS CONTROL SYSTEM(S) (ACS)

NAICS: 561621

Size Standard: $25 Million

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for Access Control Systems for use by United States Air Force (USAF) personnel. The level of security clearance and amount of foreign participation in this requirement has not been determined.

Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

Disclaimer:

This SSS is issued solely for informational and planning purposes. It does not constitute a solicitation (Request for Proposal or Request for Quotations) or a promise to issue a solicitation in the future. Responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. This SSS does not commit the Government to contract for any service whatsoever. Furthermore, we are not seeking proposals at this time. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this SSS. All costs associated with responding to this SSS will be solely at the responding party’s expense.

Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release.

INSTRUCTIONS:

1. Attached is the Draft Performance Work Statement (PWS) that will provide the details on the required maintenance and repair for the Access Control Systems requirement, as well as the Master Item List which contains the different equipment that will receive the maintenance and repair. Please review these documents thoroughly in order to complete the Contractor Capability Survey below, which allows you to provide your company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this Market Research.

Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to Contracting Officer, Michael Shand michael.shand@us.af.mil

ACCESS CONTROL SYSTEM

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the production data/repair data, expertise, capabilities, and experience to meet qualification requirements for the repair of the ACCESS CONTROL SYSTEM equipment annotated in the attached equipment list.

1. Repair work shall be preformed in accordance with PWS section.

The information in this notice is based on current information available to date. This information is subject to change and is not binding to the Government. Updated information will be provided in future announcements, if applicable and posted electronically at www.sam.gov. Responses to this Sources Sought may or may not be returned. Not responding to this Sources Sought does not preclude participation in any future solicitation, if one if issued.

Attachments to this notice:

1. Draft Performance Work Statement (PWS)

2. Master Equipment List mailto:michael.shand@us.af.mil http://www.sam.gov/

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS) Code:

561621.

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service-Disabled Veteran Small Business (Yes / No)

• Central Contractor Registration (CCR). (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Emailed responses (no facsimiles, or written responses) must be received no later than close of business 23 March 2026. Please email your response to:

Questions relative to this market research should be addressed

Contracting Officer:

Michael Shand, michael.shand@us.af.mil mailto:michael.shand@us.af.mil

Part II. Capability Survey Questions

A. General Capability Questions:

1. Briefly describe the capabilities of your facility and the nature of the services you provide.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. Are there specific requirements in the documentation that we provide that would currently preclude your product from being a viable solution to our requirement?

B. Repair Questions:

1. Describe your capabilities and experience in modifying existing Avigilon system and the associated equipment/hardware (i.e., cameras, access points, doors) to solve maintenance and support problems at a scale similar to our environment.

2. Describe your capabilities and experience in developing/modifying repair or maintenance procedures.

3. Describe your logistical capability, experience and standard repair response times in servicing geographically separate locations. How do you ensure consistent services quality and response times across all sites?

C. Technology Questions:

1. Does your organization have experience in either providing the appropriate documentation/information for or preparing an Authority to Operate (ATO) package a Federal Information Security Modernization Act (FISMA) compliant system? This would include information such as the hardware/software lists, Security Technical Implementation Guides (STIG) checklists, vulnerability scans, topology, access control documents, configuration documentation and any other documentation necessary to obtain an ATO. Would this be provided by your in-house team or subcontracted to external partners?

2. Please describe your company's background in performing server maintenance and replacement for environments of similar scale and complexity. Could you provide detail on your methodologies for ensuring minimal disruption and your approach to lifecycle management?

3. Describe your company's expertise in executing system consolidation projects. Provide details related to the scope of consolidations performed, the technical methodologies you employed, what was the approach to data migration, and how did you ensure service continuity throughout the project.

D. Commerciality Questions:

1. Are there established catalog or market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

2. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.