1.Combined_Synopsis_57th_Medical_Logistics_Symposium.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, supplemented with additional information included in this notice and attached Performance Work Statement (PWS). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation number is FA8052-15-T-0011, AFICA 57th Medical Logistics Symposium.

Final Proposal, including Technical Capability and Price Volumes, are due NLT 1:00 PM (local San Antonio TX time) on 10 Jun 2015. Estimated award date is 17 Jun 2015.

Solicitation Questions. Any questions relating to the solicitation and/or the terms and conditions of this synopsis/solicitation shall be submitted in writing by email or fax only to individuals identified below NLT 1:00 PM (local San Antonio TX time) on 5 Jun 2015. Any questions received after this time/date may or may not be answered due to time constraints of the solicitation (see addendum 1 – submission of offers)

Provisions and clauses in effect through Federal Acquisition Circular 2005-54 are incorporated. This requirement is full and open competition under NAICS 721110, with a Size Standard of $32.5 Million (FAR 19.502-2(a)).

All qualified businesses under this NAICS code are encouraged to submit quotes. The Air Force Installation Contracting Agency (AFICA), 773rd Enterprise Sourcing Squadron (773 ESS/PK) has a requirement for hotel rooms and conference center facility to host the Medical Logistics Symposium from 18 – 25 July 2015 at a hotel must be centrally located within eight (8) driving miles of Fort Detrick, Frederick, Maryland for the requirements described in the attached Statement of Work (SOW) dated 26 May 2015 (Attachment 1).

The 56th Medical Logistics Symposium will take place on 18 – 25 July 2015. Government Staff and Attendees anticipated check-in will begin on or about 18 – 20 July 2015 The hotel/motel must be capable of offering facilities, within eight (8) driving miles of Fort Detrick, Frederick, Maryland and be located within 10 minutes walking distance of restaurants that can provide breakfast, lunch and dinner for attendees, accommodating approximately 140 attendees considering guest rooms and all other business associated conference facilities (see attached Statement of Work (SOW) for details). The resultant contract is not intended to cover the price of hotel rooms occupied for the conference attendees, each attendee will be billed by the hotel for his or her room, as well as any individual charges (meals, movies, etc.).

NOTE: Conference attendees will make their reservations by individual call in; rooms will be reserved on each caller's personal credit card or government travel card, as appropriate. Participants will call the hotel/motel at least ten (10) days prior to the conference date to reserve their room. The hotel/motel shall honor any standard cancellation policy regarding any cancellations and any billing policy for no-shows, meaning that no-shows will be billed for the date that would have been the date of check-in only.

Quotes shall be submitted via e-mail to the Contracting Officer and Contract Specialist identified herein. Quotes shall be submitted not later than 1:00 PM (local San Antonio TX time) on 10 Jun 2015. The Government anticipates awarding a single contract (See Attachment 2 – Pricing Schedule) on or about 17 Jun 2015.

Should there be a conflict between this synopsis and the SOW, the SOW will take precedence.

PROVISIONS & CLAUSES

ADDENDUM - 52.212-1, Instructions to Offerors – Commercial Items

1. To assure timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts, Part I – Technical Capability, and Part II – Pricing.

1. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

1. Specific Instructions:

Part I – TECHNICAL CAPABILITY - In accordance with SOW, the contractor shall provide the following at a minimum:

a. Subfactor 1: In accordance with SOW, the contractor shall provide the following at a minimum:

· Provide two (2) breakout rooms (accommodate 45 people each) with an unobstructed view of a single projector screen. Provide seven (7) breakout rooms (accommodate minimum of 40 people each) with an unobstructed view of a single projector screen, two (2) meeting rooms (accommodate six (6) people), one (1) room for administration, an open area for registration and five (5) vendor booths. Provide a ballroom (accommodate 220 people) with an unobstructed view of two (2) large format projector screens, and adequate aisle space for a formal procession.

· The contractor shall provide audiovisual services to include technical assistance for the duration of the Symposium, and the necessary equipment, technical assistance and expertise, as specified in the schedule information above.

· Wireless internet connectivity and internet availability in all identified areas.

· Project Manager (PJM) Facility Representative

· Restaurants on premises, in addition to restaurant on premises, also provide within ten minutes walking distance of out-side restaurants that can provide breakfast, lunch and dinner for attendees.

b. Subfactor 2: In accordance with SOW, the contractor shall provide a separate estimate for the ability to host a two-hour (6:30 PM to 8:30 PM) reception on Tuesday, July 21, 2015 for 220 attendees that will consist of light hors-devours and refreshments.

Part II – PRICING

Submit a Firm Fixed-Price quotation in accordance with Attachment 2, Pricing Schedule.

1. Documents submitted in response to this Request for Quotation must be fully responsive to and consistent with the following:

1. Requirements of the RFQ (CLINs & SOW) and government standards and regulations pertaining to the SOW.

1. Evaluation Factors for Award in Addendum to Provision 52.212-2 – Evaluation-Commercial Items of this RFQ.

1. Quotations shall be submitted in 12 pitch font, Times New Roman, on company letterhead and shall not exceed ten (10) pages double spaced, not including attached resumes. Pages exceeding the page limitations set forth in this provision will not be read or evaluated, and will not be considered.

1. Format for quotation:

0. Quotations shall be submitted on 8 ½ x 11-inch papers, double-spaced.

0. Tables and figures may be single spaced

0. Except for reproduced sections of RFQ document, text shall be no smaller than 12 point.

0. Margins on all four sides of each sheet will be at least one inch.

0. All pages shall be printed on one side only.

0. Special consideration will not be given for colors, pictures or unnecessary graphics.

1. Cross Referencing:

4. Each part shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other parts of the quotation.

0. Information required for quotation evaluation, which is not found in its designated part, will be assumed to have been omitted from the quotation.

0. Each response to each Subfactor shall be self-contained. No cross-referencing between Subfactor responses is allowed.

4. ADDENDUM – 52.212-2 – Evaluation – Commercial Items

BASIS FOR CONTRACT AWARD: The Government expects the award to result from selection of the technically acceptable quotation(s) with the lowest evaluated price(s)/percentage(s). Therefore, in accordance with FAR Part 15.101-2, this is a competitive, lowest priced technically acceptable (LPTA) acquisition. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. If deemed acceptable the offeror’s price will be evaluated. Failure to meet any guidelines, factors, or subfactors, may result in an offer being deemed unresponsive and therefore unacceptable for award.

1. The application of technical capability will be evaluated on an acceptable or unacceptable basis in accordance with the requirements stated in Addendum to FAR Provision 52.212-1, Instructions to Offerors-Commercial Items. Offerors shall meet all requirements established in this Addendum in order to be considered responsive to the requirements of this solicitation. The Government will select the quotation(s) whose technical capability is acceptable, and has the lowest proposed price/percentage.

1. Once quotations have been deemed Technically ‘Acceptable’, the contractor with the lowest price will be awarded this contract.

1. The Government reserves the right to award to a single awardee and reasonably expects to make one (1) award.

1. EVALUATION

1. Part I – Technical Capability: The offeror’s technical capability will be reviewed and assigned one of the following ratings. The ratings depict how well the offeror’s technical quotation meets or exceeds the requirements in accordance with the stated evaluation criteria and solicitation requirements set forth in Addendum to FAR Provision 52.212-1, Instructions to Offerors – Commercial Items.

The rating of the offeror’s Technical Capability will determine whether or not the Government will consider the offeror for award. The Government will proceed as follows based on Technical rating:

1. If deemed technically acceptable: Proceed to evaluate offeror’s price.

1. If deemed technically unacceptable: Halt evaluations for that offeror. Unacceptable quotations shall be deemed ineligible for award.

1. Part II – Price Evaluation: Offers shall then be ranked according to proposed price.

a. The lowest priced offeror(s) shall have an ‘Acceptable’ Technical rating. Award shall be made to the offeror(s) with an ‘Acceptable’ Technical rating and the lowest price.

b. Total price will be calculated inclusive of all Contract Line Item Numbers in the Attachment 2, Price Schedule.

ADDITIONAL INFORMATION AND GOVERNMENT RIGHTS

1. Communications: Communications conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quotation revision. Offerors are cautioned to submit sufficient information and in the format specified in Addendum to FAR Provision 52.212-1, Instructions to Offerors – Commercial Items. Offerors may be asked to clarify certain aspects of their quotation.

1. Government’s Intent to Award: The government intends to award a single contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. If discussions are held, discussions will only be held with those offeror’s determined to be in the competitive range.

1. Competitive Range: The Contracting Officer may determine that the number of quotations that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted. The Contracting Officer may limit the number of quotations in the competitive range to the greatest number that will permit an efficient competition.

1. A contract issued by the Contracting Office, signed by the Contracting Officer, is the only instrument by which Government funds are obligated. The Government reserves the right to cancel this solicitation, either before or after the closing date. If you proceed with work prior to receipt of a fully executed contract, you do so at our own risk.

(End of Provision)

52.212-3 Offeror Representations and Certifications—Commercial Items (Aug 2009) Alternate I (Apr 2002)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision.

52.212-4 Contract Terms and Conditions -- Commercial Items (Jun 2010)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Feb 2010)

Contractors are required to complete the following clause and submit with proposal:

252.209-7993 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2014 Appropriations.

Include the attached provision in all solicitations that will use funds appropriated by the Department of Defense Appropriations Act, 2014 and by the Military Construction and Veterans Affairs and Related Agencies Appropriations Act, 2014 (Pub. L. 113-76, Divisions C and J), including solicitations for the acquisition of commercial items under FAR part 12.

Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 45 days from the date specified for receipt of offers.

Contracting Officer: Alice P. Sanders Email: alice.sander.2@us.af.mil Phone: 210-395-9393

Contract Specialist: TSgt. James Hicks Email: james.hicks.11@us.af.mil Phone: 210-395-9387

Responses to this posting received by 773 ESS/PK after the submittal deadline and time indicated will not be considered. The Offeror assumes the risk of the method of dispatch chosen. Postmarking by the submittal date and time shall not substitute for actual response receipt. (see Addendum 1 to FAR 52.212-1)

Also include in proposal that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

Firms submitting a proposal subsequent to the solicitation described herein MUST be registered in the System for Award Management (SAM) database, or risk the proposal as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, http://www.sam.gov.Under no circumstances shall 773 ESS/PK be responsible for any response preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature incurred as a result of the respondent’s participation in this posting process. Respondent understands and agrees that it submits its proposal at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be liable for any errors in offeror’s response. Offeror is responsible for careful review of its entire response to ensure that all information is correct and complete. Offerors are liable for all error or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.

Attachments are as follows:

Attachment 1: Statement of Work (SOW) Attachment 2: Pricing Schedule Attachment 3: Clauses/Provisions