Attachment_1 Performace Work Statement V2 17Mar26.pdf
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- Attached to
- DORIES Conference Audio Visual Support
- Solicitation number
- FA800326Q0005
About this file
This is a Performance Work Statement for Audio and Visual Equipment Support Services for the Dental Operational Readiness Initiatives and Executive Summit (DORIES), a Department of the Air Force and United States Space Force leadership conference. The event will be held March 23-26, 2026, at the Wyndham Lake Buena Vista Resort in Lake Buena Vista, Florida, with approximately 250-270 attendees representing nine Combatant Commands and eleven Major Commands from eighty-three Dental Treatment Facilities worldwide. The conference is hosted by the DAF Dental Corps Chief and is listed in the Educational and Training Course Announcements.
The contractor must provide comprehensive A/V support services including setup, maintenance, and strike of all equipment in six meeting rooms, including the Horizons Ballroom. Required equipment includes two large screens (minimum 9' x 16'), two medium screens (minimum 8' x 8'), four projectors with individual HDMI cables, four PowerPoint slide remote controls with 30-50 foot range, one large speaker monitor, at least ten extension cords supporting 25 charging stations, two wireless microphones, five wired microphones with stands, and one wireless lapel microphone. The contractor must also provide reliable, dedicated wireless high-speed internet connectivity throughout all six rooms sufficient to support 270 concurrent users with uninterrupted connectivity, live streaming, and remote presenters, independent of the venue's standard Wi-Fi. Qualified onsite A/V technical support is required during setup, event days, and strike to resolve issues immediately. Setup must begin March 23, 2026, and be completed by 7:30 a.m. on March 24, 2026; breakdown may begin at 5:00 p.m. on March 26 and must be completed by 11:30 p.m. that same day. All equipment must be functional and meet specifications prior to event start, with technical support personnel responding promptly to any issues during event hours.
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Performance Work Statement
Dental Operational Readiness Initiatives and Executive Summit (DORIES) Audio and Visual Equipment Support Services
23 March 2026 – 26 March 2026
I. Purpose:
The purpose of this Performance Work Statement (PWS) is to provide comprehensive Audio and Visual (A/V) Equipment Support Services for the 2026 DORIES conference at the Wyndham Lake Buena Vista Resort, Lake Buena Vista, Florida, from 24 March 2026 through 26 March 2026.
II. Scope or Mission:
DORIES is the official Department of the Air Force (DAF) / United States Space Force (USSF) Dental Executives Leadership Course. This strategic educational event convenes Total Force members from Active Duty, Reserve, and Guard units, representing nine (9) Combatant Commands (CCMDs) and eleven (11) Major Commands (MAJCOMs). Attendees include dental consultants, doctors, lab technicians, and hygienists from eighty-three (83) Dental Treatment Facilities (DTFs) worldwide. The conference is hosted by the DAF Dental Corps Chief and is listed in the Educational and Training Course Announcements (ETCA).
III. Period and Place of Performance:
Period: 23 March 2026 – 26 March 2026 Location:
Wyndham Lake Buena Vista Resort
1850 Hotel Plaza Blvd Lake Buena Vista, FL 32830
IV. Background:
The Dental Operational Readiness and Executive Summit (DORIES) is an annual Department of the Air Force leadership conference requiring professional audiovisual (AV) equipment and technical support services. Over the past three fiscal years, the requirement has been successfully fulfilled through commercial contracts with small business vendors.
In FY23 and FY24, AV support services were provided at venues in Orlando, Florida.
In FY25, AV support services were provided at a venue in Denver, Colorado.
This recurring requirement demonstrates the continued need for professional AV rental services to ensure the DORIES conference is conducted with the appropriate technical support.
1. Performance Objectives:
The contractor shall provide full A/V support services to ensure seamless operation of the DORIES conference for approximately 250-270 attendees arranged in a classroom-style seating configuration. Support shall include setup, maintenance, and strike of all A/V equipment in six (6) meeting rooms, including the Horizons Ballroom.
Requirements:
Wireless High-Speed Internet:
- Contractor shall provide reliable wireless high-speed internet connectivity in all 6 large plenary and breakout rooms to support event operations and remote presenters. The hotel provides standard Wi-Fi; however, contractor-supplied dedicated internet service is required to ensure uninterrupted connectivity.
- The contractor shall ensure reliable, high-speed wireless internet connectivity in all 6 large plenary and breakout rooms sufficient to support event operations, live streaming, and remote presenters.
- Service shall be dedicated for conference use only and shall not rely solely on the venue’s standard guest Wi-Fi.
- The contractor shall coordinate with the venue’s IT provider if necessary to arrange dedicated service that meets conference requirements.
- Minimum performance standard: service shall support at least 270 concurrent users with uninterrupted connectivity.
- This hotel welcomes the use of third-party IT and Internet Service Providers (ISPs) as there are no exclusive contracts preventing their services.
Equipment:
- 2 Large Screens (minimum 9’ x 16’)
- 2 Medium Screens (minimum 8’ x 8’)
- 4 Projectors, each with individual HDMI cables (one per screen)
- 4 PowerPoint slide remote control devices with 30–50-foot range
- 1 Large speaker monitor
- At least 10 extension cords with multiple outlets supporting 25 charging stations
- 2 Wireless microphones
- 5 Wired microphones with stands
- 1 Wireless lapel microphone
Technical Support: Contractor shall provide qualified onsite A/V technical support during setup, event days, and strike to immediately resolve any technical issues.
Government Equipment: Contractor shall accommodate and permit connection of government-provided computer equipment to A/V devices.
Labor: Contractor shall start setup on 23 March 2026 , completed no later than 7:30 a.m. local time on 24 March 2026. Breakdown can begin at 1700 on the 26th and shall be completed by 11:30 p.m. local time on 26 March 2025. Contractor shall ensure careful handling, proper operation, and timely strike of all equipment.
2. Operating Constraints:
At this time, no unusual operating constraints have been identified. Contractor shall coordinate with the government and venue to ensure smooth execution of services.
3. Deliverables
- Fully operational A/V system in all required rooms for the duration of the conference.
- Dedicated wireless high-speed internet connectivity for event use.
- Onsite technical support during setup, conference days, and strike.
- Removal and cleanup of all A/V equipment by 26 March 2026, 11:30 p.m. local time.
4. Performance Standards:
- All equipment shall be functional and meet specifications prior to the start of the event.
- Wireless internet must support all event rooms with minimal disruption.
- Technical support personnel shall respond promptly to any issues during event hours.
- Equipment strike shall be conducted efficiently without impacting conference operations.
ATTACHMENTS:
1. DORIES FY27 Event Map and Agenda
| I. Purpose: |
| II. Scope or Mission: |
| III. Period and Place of Performance: |
| IV. Background: |
| 1. Performance Objectives: |
| Requirements: |
| Equipment: |
| 2. Operating Constraints: |
| 3. Deliverables |
| 4. Performance Standards: |
| ATTACHMENTS: |
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