Question with Answers FA8003-22-R-0019.pdf

Attachment 3

ATTACHMENT 3 - QUESTION FORMAT

Document, page number, any reference

Question

Wage

Determinations;

page 8; vacation

The wage determinations mandate increased vacation time based on years of service on the PWS work. Are there any incumbent personnel who may desire to work on the follow-on contract? If yes, please provide numbers and years of service on the PWS work so that we can properly prepare for mandated vacation accrual.

PWS; page 7;

paragraph

3.1.12.2

How many bus drivers are required at any one time period? Or is intent for all contractor personnel to have a Class A or Class B commercial driver’s license?

Attachment 7

(IOT); page 7;

paragraph

3.3.1.3

States “Estimated workload requirements are identified in Appendix B of the PWS”. PWS Appendix B contains References. Please provide estimated workload Appendix.

Is there an incumbent? If so, who, and what is the contract number?

Standard

Form 1449

The NAICS code is listed as 541990 with a size standard of

$16,500,000.00. Should this read $17,000,000.00 in accordance with the latest SBA size standard update?

L.A.5 The Government states, “Microsoft (MS) Excel files provided as template shall be submitted as MS Excel files.” For all other required volumes, is

Adobe PDF an acceptable file type?

L.C.1.2 The Government states, “Unless otherwise indicated in the volume details, each page shall be counted except for cover pages, table of contents and indexes, blank pages, glossaries, and cross reference matrices.” This section mentions a cross-reference matrix. Is a cross-reference matrix required for all volumes? In which section should it be included? (It is not listed in the requirements for each volume.)

L.C.1.4 The Government states, “Call-outs may be single-spaced.” Are the paragraphs also to be single-spaced?

L.C.2 The Government lists the following: Section 6: Glossary of Abbreviations and Acronyms. To clarify, this section does not count toward the page limit in any volume. Is that correct?

L.C.2.1 The Government lists the following: Section 2: Solicitation

(SF33)/Amendments (SF30). The Government provided a Standard

Form 1449 with the solicitation. Should this read SF1449?

L.C.2, Table

L-3

The numbering in Table L-3 does not follow the numbering of the subheadings below. It appears Section 3 has been omitted, as it skips from Section 2 to Section 4. Please advise.

L.C.2.3.2 The Government states, “If a Joint Venture teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below.” No table was provided below. Please advise.

Commented [HOJTUA7E1]: This is a new Requirement and there are no prior contracts or incumbents for this.

Commented [HOJTUA7E2]: At least 15 of the 20 should be licensed due to taking students to the training area.

Commented [HOJTUA7E3]: This is a new requirement and there are no estimated workloads.

Commented [HOJTUA7E4]: This is a new Requirement and there are no prior contracts or incumbents for this.

Commented [HOJTUA7E5]: $17M is the correct size standard for this NAISC. Solicitation was written before new size standards was released.

Commented [HOJTUA7E6]: Yes.

Commented [HOJTUA7E7]: If a cross reference is included, it should be in each volume at the end of the section.

Commented [HOJTUA7E8]: Yes.

Commented [HOJTUA7E9]: Paragraphs shall be single spaced as well.

Commented [HOJTUA7E10]: This would not count towards total page number per volume.

Commented [HOJTUA7E11]: This is an error and should read SF 1449.

Commented [HOJTUA7E12]: Correct, numbering is off.

Section 6 is missing ”Glossary of Abbreviations and

Acronyms. Include a glossary of abbreviations and acronyms used throughout the volume.

The Glossary of Abbreviations and

Acronyms does not count toward the Volume II page limitations. “

Commented [HOJTUA7E13]: Table is missing, Please include your own table with the following information:

“identify the work share, distribution elements, and ratios that each contractor will perform”

L.C.2.3.3 The Government states, “The Offeror shall provide a written explanation if multiple CAGE codes/DUNS for the same physical location are provided in the Offeror Summary Table.” Does the Government wish for us to include the Unique Entity Identifier (vice the DUNS) in light of the recent change on SAM?

L.C.2.3.4 The Government states, “2.3.4. Offeror shall provide all Teaming

Arrangements and Letters of Intent for Team Members to receive credit for performing as a team.” What does the Government mean by letter of intent? What is required outside of the teaming agreement to meet this requirement?

L.C.2.5 Are offerors required to remit the representations and certifications, including all required fill-ins, in the clauses included in the solicitation attachment? If so, are they to be included in this section?

L.C.2.5.2 The Government states, “2.5.2. Company/Division Address, Identifying

Codes, and Applicable Designations: provide Company or division’s street address, county and facility code; CAGE code; DUNS code; TIN;

and labor surplus area designation.” Would the Government like us to include the Unique Entity Identifier instead of the DUNS number?

L.C.3 To confirm, a technical approach to meeting every Performance Work

Statement task is not required. We are only required to address mobilization and recruiting, hiring, and retention-related tasks. Is that correct?

L.C.2.5.4 The Government states, “List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.” To confirm, all work will be performed on the government site.

Is that correct?

L.C.3.3.2.4 The Government states, “Provided the offeror’s methodology that demonstrates an effective process to verify and validate qualifications against PWS requirements to ensure the submission of complete and accurate resumes and qualification packages for its workforce prior to the start of performance…” Please confirm that resumes are NOT required with proposal submission but rather prior to the start of performance as indicated.

L.C.4.4 The Government states, “Offerors, including teaming partners or subcontractors proposed to perform 20% or more, shall submit a copy of their CPARs for their recent and relevant contracts submitted in paragraph 4.2 above.” What if we do not have a CPARS report for a past performance reference we are citing?

L.C.4.4.1 The Government states, “If adverse performance information exists (i.e.

Marginal or Unsatisfactory ratings), then the offeror shall submit with its proposal a response to the adverse performance review.” Is this requirement in reference to the three past performance references featured?

L.C.5 Is a Glossary of Abbreviations and Acronyms Required for Volume IV:

Factor 3 – Price?

Commented [HOJTUA7E14]: Please include Unique Entity Identifier

Commented [HOJTUA7E15]: Written formal agreement between teaming companies to ensure not teaming up with multiply other companies.

Commented [HOJTUA7E16]: Contractor must fill out all clauses and provisions in the Solicitation, Reps and Certs will be checked at SAM.GOV website.

Commented [HOJTUA7E17]: Please include Unique Entity Identifier

Commented [HOJTUA7E18]: Contractors will be expected to accomplish all expectations from the PWS with the added weight for award criteria relating to mobilization/recruiting/hiring/retention.

Commented [SWSUAAD319]: Fort Bliss / All work will be conducted on the government site. Traveling via government issued vehicle will consist of leaving government property through state roads back into government property due to the locations of each property that is utilized and required for for training and transport.

Commented [HOJTUA7E20]: Resumes are not required in the proposal.

Commented [HOJTUA7E21]: If no CPARS is available please provide any relevant past performance completed with government related agencies.

Commented [HOJTUA7E22]: Yes, it is required and is the contractor’s responsibility to ensure it addressed adverse performance ratings on their recent and relevant performance record.

Commented [HOJTUA7E23]: Any relevant abbreviations should be annotated, otherwise a Glossary is not required.

L.C.5.2.2 The Government states that we are to provide our DUNS and TIN/EIN number. Would you like us to include our Unique Entity Identification

Number in lieu of the DUNS number?

M.5.8.5 The Government states in order to receive a Very Relevant rating, the offeror must have “recruited, qualified, managed, and retained of 25 or more full time equivalent (FTE) positions.” The majority of role player contracts are episodic, short-duration efforts. By stating the past performances must be for FTEs, the Government is severely limiting competition. Will the Government consider revising the past performance evaluation criteria?

PWS, pg7.

3.1.12

Are there any language requirements for OPFOR?

PWS, pg9.

3.2.10

Will the government be providing the PPE or is this a contractor's responsibility?

PWS, pg4, 2.3 Is the PM required to be onsite?

PWS, pg4, 2.3 Is the PM required to be an FTE? Is the PM counted in the 26 personnel or is it a separate position and cannot be dual hated?

PWS. Pg4, 2.4.1

For the Fort Bliss site there is a 90mi/90min travel from Bliss to

Holloman, will any travel between these sites be done with a government vehicle or does the government expect the contractors to travel at own expense?

PWS. Pg5, 3.1.2

Are these vehicles government rented, or contractor provided?

PWS, pg6, 3.1.8, 3.2.8

With this being an SCA directed contract but the intent of “elongated” training extending 12hrs in duration there is a possibility of exceeding the 40hrs per week? Will the government be providing a CLIN for overtime or will the contractor only be required to provide up to 40hrs of service per week as per PWS 2.7?

PWS. Pg6, 3.1.10, 3.2.10

The PWS states clothing, uniforms and jumpsuits is this the expectation of the ODC CLIN where the contractor should place this cost into this price volume combining the cost for both locations?

PWS. Pg7, 3.1.12

Are all OPFOR personnel required to have a clearance?

PWS. Pg7, 3.1.12.2, & pg10, 3.2.12.2

How many OPFOR personnel or percentage of personnel are required to have a Class A or B CDL at each location (Fort Bliss and Camp Bullis)?

PWS. Pg11, 4.1 If the government is requiring any or all personnel to work under this contract to have and maintain a security clearance, then the prime company bidding must have a current and active Facility Clearance to verify and maintain security clearances for personnel. Will the government please confirm that a current and active FCL is required for the prime?

PWS. Pg11, 4.1 Would the government please provide a draft DD254?

PWS. Pg11, 4.1 Would the government consider requiring FCL verification from the

National Industrial Security System (NISS) website of the prime bidder as part Volume I? The current FCL processing time at DSS/DCSA for

Commented [HOJTUA7E24]: Correct. Use UIE rather than DUNS

Commented [HOJTUA7E25]: No, Past Performance criteria will remain unchanged.

Commented [SWSUAAD326]: Fort Bliss / English speaking required.

Commented [SWSUAAD327]: Fort Bliss / PPE is the contractors responsibility, unless provided by the government for a specific scenario.

Commented [HOJTUA7E28]: PM is not required to be onsite, but must be available to address any issues that may arise with the contract.

Commented [HOJTUA7E29]: PM is to be counted towards the 26 personnel and can be duel hatted.

Commented [SWSUAAD330]: Fort Bliss / The government will provide the specific vehicle required for use on any trip to Holloman AFB.

Commented [SWSUAAD331]: Fort Bliss / Government will issue.

Commented [SWSUAAD332]: Fort Bliss / The schedule for the training event will be provided prior execution, in it the balance of staff and times will be identified to avoid the overtime.

Attachment 1 – PWS, Page 6, 3.1.8

Commented [HOJTUA7E33]: There is no ODC on this contract. Costs should be included in monthly unit price.

Commented [HOJTUA7E34]: All personnel working on the contract must have a security clearance.

Commented [SWSUAAD335]: Fort Bliss / All personnel.

Commented [SWSUAAD336]: Fort Bliss / I can not answer this question. I am unaware of who this contract is going out too or being looked at/awarded as prime.

Commented [SWSUAAD337]: Fort Bliss / Unaware of who is the prime so can not provide a draft. I can provide a clean copy unfilled.

new and expired FCL’s is 6-9 months. There would be a huge risk to the government for performance if the awardee did not truly have a current and active FCL. Especially with the stated relative importance of mobilization in Section M 3.1.

PWS. Pg13, 5.1.1, table 1

Will government please define the term “error” especially in #3 & #4 of the PWS SS.

PWS. Pg 4, section 2.5 &

Pg19, Exhibit

A, CDRL A001

& Pricing

Template

Will the government please clarify the travel portion of this effort in respect to reimbursement and price submission for travel.

Does the contractor in the pricing template need to estimate travel costs or will the government provide a plug travel number for the CLIN?

Will the travel CLIN be cost reimbursable or a fixed rate? If a fixed rate will the government, please provide the number of times per month that travel is required between the different locations and the number of personnel required to travel. Without that estimate there is no way to estimate or price travel requirements.

PWS section 2.5 states “Travel will be local to Fort Bliss and Hollman” however these two locations are 90mi/90min away from each other and are not local travel.

In the CDRL A0001 it states “Summary of Travel expenses incurred required in monthly status report” is this for a travel reimbursement?

Pricing Template has a CLIN for Travel but no quantifiable structure.

Section L, Vol1, 2.5, section 5

Will the government accept a statement that all reps & certs are current

SAM.gov or does the government require a full printout of the reps & certs?

Section L, Vol3, 4.4, section 4

If no CPAR is available due to government has not completed, time on contract or subcontractors who do not receive CPARs will the government accept a written explanation for this section?

Proposal

General

The Labor rates provided are these the government determined WD labor categories for OPFOR positions?

Proposal

General

Is the provided 1920 productivity hours or total hours?

Is this a new requirement or currently a contracted requirement?

If this is a currently a contracted requirement will the government please provide the incumbent contract number and contract value?

Commented [SWSUAAD338]: Fort Bliss / Have requested access to NISS from NCAISS. Waiting for confirmation. Request what manual used to reference Section M.3.1 prior to consideration.

Commented [HOJTUA7E39]: (3)Not performing routine operator checks, not complying with AFI 24-301, Vehicle operator qualifications not being valid. (4) Same as (3).

Commented [SWSUAAD340]: Fort Bliss / Travel to Holloman is approximately 1 to 3 times per month. Can not provide an exact number of trips because its based on requirements set by the number of training attendees. (1) person is required to travel with government personnel.

Commented [HOJTUA7E41]: There is no travel CLIN for this requirement. This was zeroed out due to not being needed.

Commented [HOJTUA7E42]: Contractor must fill out all clauses and provisions in the Solicitation, Reps and Certs will be checked at SAM.GOV website.

Commented [HOJTUA7E43]: Yes, please include contracts and POC at Contracting Office administrating the contract.

Commented [HOJTUA7E44]: Yes.

Commented [SWSUAAD345]: Fort Bliss / Estimated work hours.

Commented [HOJTUA7E46]: This is a new Requirement and there are no prior contracts or incumbents for this.

Commented [HOJTUA7E47]: This is a new Requirement and there are no prior contracts or incumbents for this.

Will the government please provide a historical training schedule for both locations?

Section M The Section M states mobilization within 30 days of the performance start date. Will the government please clarify the start dates for mobilization, performance start date and the Period of Performance?

Section M Is the mobilization not included in the base PoP, therefore it is at the contractors expense prior day 1 of work.

Section L Section L 3.3.1.3 of Volume II states “workload requirements are identified in Appendix B” however Appendix B is References not workload. Will the government please provide the workload requirements or clarify section 3.3.1.3.

Pricing

Template

Will the government please confirm CLIN structure as 2002 states OY1 and 3002 states OY2?

General Is this an on-going requirement? If so, who is the current incumbent and what is the previous solicitation number?

Attachment 1 –

PWS, Page 14, section 6.1

In section 6.1 (GFP) the PWS states, “Government vehicles will be provided if necessary and available”. Who is providing transportation for the Role Players once on base? Will the Government provide on-site transportation, or is this the contractor’s responsibility?

Attachment 1 –

PWS, page 7 section 3.1.12.2 and page 10 section 3.2.12.2

The PWS states that at both Ft. Bliss and Camp Bullis the contractor has to be certified within the state of Texas to drive 24 passenger buses. Will the Government be providing these buses?

Attachment 1 –

PWS, page 6, section 3.1.10

The PWS states, “The contractors shall be responsible for providing all required clothing and uniforms in accordance with the applicable scenario”. How far in advance will the Government notify the contractor of the type of culturally appropriate clothing that is required?

Attachment 1 –

PWS, page 6, section 3.1.4

The PWS states “The contractor shall assist/support with the transportation and distribution of Ammunitions, Arms, and Equipment.”

Will the government be providing vehicles to assist with transportation and distribution?

Attachments 9 and 10

Do SCA rates apply for this effort?

Attachment 7, page 5, section

2.5.2

The Government requests the offeror provide their “county and facility code” Can the government please specify what these codes are?

Attachment 7.

Page 5, section

2.5.2 and 2.5.4

The Government requests the offeror to provide their “labor surplus area designation”. Can the Government please specify what this designation is?

Attachment 7 –

Section L – page 8, section

3.3.1.3

This sections mentions “ estimated workload requirements are identified in Appendix B of the PWS.” However, there does not appear to be an

Appendix B within the PWS or any other attachments. Can the

Government provide this Appendix so the offeror can view the estimated workload?

Commented [SWSUAAD348]: Fort Bliss / Due to the nature of the training conducted, when its done and its purpose, can not provide a training schedule as it violates

OPSEC.

Commented [HOJTUA7E49]: Period of Performance is listed for each CLIN in the Solicitation.

Commented [HOJTUA7E50]: It is expected that all employees filling the requirement will not be hired and working on the first day after contract award and it will take time for contractors to hire personnel. It is expected that the contractor will incorporate their mobility costs into their monthly unit price to be filled in on the solicitation.

Commented [HOJTUA7E51]: This is a new requirement and there are no estimated workloads.

Commented [HOJTUA7E52]: Yes, due to funding not currently available, Camp Bullis CLINS have been set up as options and are numbered different then Base and Option years for Ft Bliss.

Commented [HOJTUA7E53]: This is a new Requirement and there are no prior contracts or incumbents for this.

Commented [SWSUAAD354]: Fort Bliss / When it is duty related to the mission the government will provide transportation. Situations outside of duty related i.e., transporting students, and or OPFOR, the contractor will utilize their own vehicle.

Commented [SWSUAAD355]: Fort Bliss / Government will provide buses. (Buses are 44 passenger issued by Government or smaller (when applicable)

Commented [SWSUAAD356]: Fort Bliss / It is best that the contractor provide all the previously labeled cultural appropriate attire upfront to each personnel. The government will advise contractors during the briefings are held prior to the start of training.

Commented [HOJTUA7E57]: Vehicles will be provided and driven by the Government.

Commented [HOJTUA7E58]: Yes, Attachment 9 and 10 are wage determinations for the SCA.

Commented [HOJTUA7E59]: County and facility codes are not needed.

Commented [HOJTUA7E60]: A Labor Surplus Area (LSA) is a civil jurisdiction that has a civilian average annual unemployment rate during the previous two calendar years of 20 percent or more above the average annual civilian unemployment rate for all states during the same 24-month reference period. Do any of your current contracts fall under this?

Commented [HOJTUA7E61]: This is a new requirement and there are no estimated workloads.

PWS

paragraphs 2.5 and 3.1.6

Para. 2.5 indicates "Travel Requirements: Not required. There is no long-distance travel requirements". However, para. 3.1.6. states "The contractors shall provide personnel that can operate in all-weather environments that are associated in El Paso, Texas and/to from

Alamogordo, New Mexico, while operating within all facilities, grounds and infrastructure associated or assigned to DD."

The distance between Ft. Bliss and Alamogordo is between 89 and 112 miles which would not be considered local travel. Will the government clarify what they consider local travel and/or if any travel authorizations will be considered?

PWS

paragraph

3.1.12.2

Contractor shall be currently licensed (State) to safely operate and maneuver 42-45 Passenger Bus 4x2 or smaller. State of Texas (Class A or

Class B Commercial Driver’s License (CDL) / 26,000 pounds Gross

Vehicle Weight Rating (GVWR) / State of Texas--Class B CDL: Bus seating capacity of 24 passengers or more with 26,001 pounds GVWR.

The Government shall provide training to meet the requirements for Air

Force Bus fleet and GSA Bus Fleet requirements in accordance to Fort

Bliss Policy for transportation outside of Fort Bliss. This includes the transit of students during inbound and outbound for pick up and drop off students at El Paso International Airport (EPIA) or at Fort Bliss, Biggs Army Airfield, Arrival Departure Airfield Control Group

(ADACG) IAW Defense Travel Regulations (DTR) or as provided by

USTRANSCOM. Some DD training transport of students shall be required to and from training areas during field training exercises.

QUESTION: Can the government clarify that the transportation duties of the students from/to the exercise locations is part of the OPFOR Role

Players duties? Does the government require a position that is specific to the transportation of the students?

Attachment 1 –

PWS, Page 6, 3.1.10

How many different training scenarios must the contractor provide uniforms for? How many different types of uniforms must the contractor provide for role players for each scenario? How many role players are required for each scenario?

Attachment 1 –

PWS, Page 6, 3.1.8

How many days are in a training course? How many 12-hr days are in a training course?

Attachment 1 –

PWS, Page 6, 3.1.9

Will government furnished vehicles be provided to the contractor to move contractors/role players to and from the field, to conduct relief, and to perform other required duties?

Attachment 1 –

PWS, Page 6, 3.1.3

How many training courses are scheduled each year? What duties will contractors/role players be required to perform when a training course is not in session?

Attachment 1 –

PWS, Page 8, Is this Ft Bliss CLIN budgeted for 20 Full Time personnel (2 Senior and

18 Junior Contract Personnel?

Commented [SWSUAAD362]: Fort Bliss / Travel to and from Fort Bliss to Alamogordo is done routinely and does not require an extended stay . We arrive, pick-up material necessary for training and return to Fort Bliss property. This has been done in under 4 hours.

Commented [SWSUAAD363]: Fort Bliss / Transportation from the government facilities to training venue and back to government facilities. Transportation from government facilities to training venue and support as OPFOR and return to government facilities.

Commented [SWSUAAD364]: Fort Bliss / Contractor shall provide uniforms for all countries listed in the PWS. (1) per country listed, this will cover the event scenario. The amount of players required for each scenario varies based on the amount of personnel attending training.

Commented [SWSUAAD365]: Fort Bliss / There are 50 courses a year that OPFOR will be supporting. The request for how many 12 hours days are dependent on travel and training venue availability, this is something we don’t control 100 percent of the time as a tenet unit. 12 hours is worse case at this point.

Commented [SWSUAAD366]: Fort Bliss / Yes

Commented [SWSUAAD367]: Fort Bliss / 50 courses.

Fort Bliss / They will perform bus driver duties, travel to Holloman AFB and merged into the training needs and requirements for OPFOR during plans prior to execution of training.

Commented [HOJTUA7E68]: Yes it is.

3.1.12.4 and

3.1.12.8

Attachment 1 –

PWS, Page 6, 3.1.8

Depending on course length and the requirement to support 12-hr days there appears to be a high potential for overtime…will a CLIN be provided for overtime?

Attachment 7 –

Page 1 – Notice to Offeror(s)

The solicitation states that there is only funding for the Ft Bliss location…when will a determination be made for the funding of the

Camp Bullis location?

Attachment 2 –

Price Proposal

Worksheet

Will the Base year of Nov 1, 2022, to Sept 28, 2023, still have 1920 hours, or should this be prorated based on the base year time frame? Same scenario for CLIN 1002.

Attachment 2 –

Price Proposal

Worksheet

Is the Travel CLIN amount going to be added? Cell E33 references a file that is not attached to the solicitation.

Commented [SWSUAAD369]: Fort Bliss / The schedule for the training event will be provided prior execution, in it the balance of staff and times will be identified to avoid the overtime.

Commented [HOJTUA7E70]: It is the contractors responsibility to manage their employees number of hours worked per day. There will NOT be an overtime CLIN for this contract. Employees can be changed out during the day to prevent overtime.

Commented [HOJTUA7E71]: After 1 October, FY 23 funds will be requested for Camo Bullis PoP. There is no guarantee when or if these funds will become available.

Commented [HOJTUA7E72]: This should be prorated to reflect the number of hours for the PoP.

Commented [HOJTUA7E73]: NO, There is no travel CLIN for this requirement.