Attachment 3- RFI Listing_Deep Cleaning Services.pdf

RFI # QUESTION/COMMENT GOV or CUSTOMER RESPONSE 1 What is the name of the current contractor for this contract? N/A 2 Will there be a scheduled site visit for this opportunity? Please read the solicitation #FA706026Q0021 in it's entirety for all details.

3 What will be the anticipated award date for this contract? N/A 4 What will be the anticipated start date for this contract? We will provide a date once contract is awarded.

5 What is the current monthly or total annual awarded amount for this contract? This question cannot be answered prior to award.

6 Have funds been appropriated for this opportunity? This question cannot be answered prior to award.

7 Is this an existing contract? No 8 What is the current contract number? N/A

9 Could you please confirm which Wage Determination applies to this requirement (Washington, DC), and provide the applicable WD number, or post it as an amendment on SAM.gov?

The schedule of minimum wage rates to be paid under the contract will be issued as an amendment to the solicitation.

PWS Sections 3.3 and 3.4 outline restroom and locker room deep cleaning and sanitization. To ensure a highly accurate, non-speculative pricing structure, could the Government provide the specific count of restrooms, locker rooms, toilets, urinals, showers, sinks, and lockers to be cleaned within each of the three facilities (Bldg 15, Bldg 419, and Bldg 38)?

Bldg 15 (2) Restroom (2) Lockerroom (17) Showers, (12)Toilets, (21) Sinks and (5) Urinals. Bldg 419 (2) Lockerroom (8) Showers (4) Toilets (6) Sinks and (2) Urinals. Bldg 38 (12) Showers (5) Toilets (6) Sinks (2) Urinals.

PWS Section 3.1.3 requires carpet hot-water extraction and vacuuming in "the office areas of each facility". Could the Government provide the estimated square footage of carpeted office space in each of the three facilities?

Bldg 15 - 2,496 SQFT Bldg 38 - 90 SQFT

PWS Section 5.0 states that "the Government will allocate four (4) hours of deep-cleaning service per scheduled work period" over "three (3) consecutive weekends".

Does this 4-hour window apply to each of the three facilities individually (e.g., 4 hours per building per shift), or is it a single 4-hour window per day for the entire contract?

The work shall be completed within a mutually agreed-upon timeframe, coordinated by Mr.

Jumaine Gould. The Contractor shall perform deep-cleaning services over three (3) consective weekends, consisting of Saturday and Sunday work periods. The Government will allocate four

(4) hours of deep-cleaning service per scheduled work period. The specific dates and start times for each deep-cleaning period will be established by the Government and provided to the Contractor after contract award.

PWS Section 4.0 requires the contractor to provide all materials, equipment, and supplies. Will the Government provide on-site access to water (including hot water) and electricity within each facility to run professional hot-water carpet extractors and floor scrubbers?

Yes we will provide access to water (including hot water) and electricity within each facility to run professional hot-water carpet extractors and floor scrubbers.

PWS Section 3.2 details the relocation of freestanding weight machines and fitness equipment as necessary to clean the flooring beneath them. To help us properly allocate labor and equipment-handling resources, could the Government provide an approximate count or inventory of the freestanding weight machines and fitness equipment requiring relocation in each facility?

The contractor shall be responsible for the safe and careful relocation of all freestanding weight machines and fitness equipment as necessary to effectively clean the flooring surfaces beneath them. Upon completion of cleaning, all equipment must be returned to its original placement.

The contractor will be held liable for any damage sustained by the equipment or surrounding facility infrastructure during the relocation and cleaning process. If equipment relocation is not feasible, communication must occur between contractor and the Government employee, Mr.

Jumaine Gould one week in advance.

If there is an incumbent, could you please share the Purchase Order number and the total value associated with their contract?

Are there any changes in the previous scope to new one?

Are there any post-award submittals that we should be aware of? If so, could you please provide the relevant information?

No, there is no incumbent and no previous purchase order or value associated.

N/A applies to all remaining questions in this section.

16 Are there any restrictions on cleaning chemicals, disinfectants, or machine types for the fitness facilities?

There will be no restrictions on cleaning chemicals, disinfectants, or machine types for the fitness facilities.

17 For equipment relocation, are there specific categories of machines/items that contractor personnel may not move?

There are no specific categories of machines/items that contractor personnel may not move.

18 Will water/power access be available at each facility during performance periods? Yes, there will be water/power access available for each facility during performance periods.

19 Are there preferred or prohibited work hours within the scheduled weekend cleaning windows? I would like to work begin at 7AM and to be completed by 12PM.

20 Is attendance mandatory for quotation eligibility, or is the site visit optional? Yes a site visit will be mandatory.

What is the exact start time, expected duration, building or meeting location, and street address? The site visit was not mandatory, it was optional.

22 Which gate should be used, where should attendees check in, and who is the on-site point of contact?

1100 am; Total site visit timeline is listed in the solicitation and will vary from each location

Equipment Relocation Detail: How many individual pieces of gym/fitness equipment need to be relocated at each facility? Are any of these pieces heavy enough to require specialized equipment (e.g., machine jacks or dollies) to move safely?

They will have to go through South Gate to get to The Visitor Center at 256 McGuire Ave, Washington, DC 20032. We recommend getting there at 1030.

Flooring Square Footage by Type: Can the Government provide the square footage for each flooring type separately at each facility - hard floors, rubberized/gym mat flooring, and carpeted areas? Alternatively, the total combined square footage of all flooring areas (hard floor + rubber + carpet) at each facility would allow us to provide a flat price covering all flooring tasks?

Bldg 15 Rubber & Hard Surface Floor Cleaning 17,586 SQFT $0.47 Restroom and locker room Sanitation 8,494 SQFT $0.47 Carpet Cleaning & Extraction 2,496 SQFT $0.47 Total (Blended Rate: - $0.47/sq ft) $13,379.00 Bldg 419 Rubber & Hard Surface Floor Cleaning 12,634 SQFT $0.65 VCT Floor Stripping & Waxing Entrance & Tile/Grout Cleaning Total (Blended Rate:

$0.65/sq ft) 16,344 SQFT $10,681.00 Bldg 38 Rubber & Hard Surface Floor Cleaning Restroom Cleaning (Hydroforce Method) Carpet Cleaning Total (Blended Rate: $0.49/sq ft) 6,901 SQFT $3,350.00 Grand Total Estimate Cost 51,821 SQFT $27,410.00

Weekend Assignment: Will each facility be assigned its own dedicated weekend, or is the contractor expected to work multiple facilities within the same weekend?

Each facility will be assigned it's own dedicated weekend.

Hard Floor Scope: Does the deep cleaning requirement for hard floors include full stripping and waxing, or is scrubbing/buffing to remove dirt, scuffs, and grime sufficient to meet the standard?

Deep cleaning of floors will require full stripping and waxing.

Weekend Access/Escort: Will an escort or facility point of contact be present during weekend work periods, or will the contractor have unescorted access after initial badging?

There will be an escort or facility point of contact present during the weekend work period.

Parking/Loading Access: Where can contractor vehicles and equipment be staged or unloaded at each building during weekend work periods?

. In the parking lot near staff entrance.

Schedule Flexibility: Are the three weekend dates fixed once awarded, or may the contractor propose alternate weekend dates if needed?

The three weekend dates will be fixed once awarded.

Uniform Requirements: Does the Government require contractor personnel to wear identifiable uniforms while on base, beyond standard installation access badging?

Yes it will be required for contractor personnel to wear identifiable uniforms while on base.

Invoicing by CLIN: The RFQ includes three separately priced CLINs corresponding to the three fitness facilities. May the contractor submit an invoice through WAWF following completion and Government acceptance of each individual facility/CLIN, or must all three CLINs be completed and accepted before invoicing?

All three CLINs be completed and accepted before invoicing.

Evaluation Factors: Please confirm whether past performance is an evaluation factor for this acquisition. The RFQ references Past Performance/Technical in one section, while the evaluation criteria identify Price and Technical Capability.

The basis for award is LPTA. The evaluation factors for this award are Price and Technical Capability.

RFI LISTING -- Deep Cleaning Services for Base Fitness Centers

34 Amendment Acknowledgment: Please confirm the current amendment number(s) and which amendment(s) must be acknowledged with the quotation.

Two amendments have been issued: Amendment 1 (WD Services) and Amendment 2 (site visit details). Bidders must acknowledge all amendments, with the latest version reflecting all cumulative updates.

Inspection and Acceptance: Following completion of an individual facility, what is the anticipated process and timeframe for Government inspection and acceptance?

A Final Inspection will occur after completing each facility is completed. Whether this is depending on your project breakdown. If no Punch List items remain, the work is accepted. You may submit an invoice only after all three facilities are completed and Government accepted.

The solicitation states two different bases for award. Section 4.1 and the Evaluation of Technical Capability section describe a LPTA approach, but a later section states "Basis for Award: Best Value" and references "Past Performance & Technical."

Can you please confirm the governing basis for the award, and whether Past Performance will be evaluated?

LPTA; the primary evaluation factors for this award are Price and Technical Capability. While past performance is not designated as a primary evaluation factor, the Government reserves the right to consider it during the evaluation process.

38 How are the six four-hour cleaning periods expected to be allocated across the three facilities? Is all work required to occur strictly within those four-hour windows?

All work will be required to occur strictly within those four-hour windows.

What types of fitness equipment are contractors expected to move? Are there pieces the Government considers too heavy, fixed, electrical, or otherwise unsuitable for contractor relocation?

The contractor shall be responsible for the safe and careful relocation of all freestanding weight machines and fitness equipment as necessary to effectively clean the flooring surfaces beneath them. Upon completion of cleaning, all equipment must be returned to its original placement.

The contractor will be held liable for any damage sustained by the equipment or surrounding facility infrastructure during the relocation and cleaning process. If equipment relocation is not feasible, communication must occur between contractor and the Government employee, Mr.

Jumaine Gould one week in advance.

Does "VCT stripping and waxing" require a complete chemical strip to bare flooring followed by new finish, and if so, how many coats of finish are required?

Yes, "VCT stripping and waxing'' is require to complete stripping to bare flooring followed by two coats of new finish.

Is hot-water extraction required for all carpeted areas, or only visibly stained/soiled areas? The PWS references both extraction and vacuuming/stain treatment. Yes, hot-water extraction will be required for all carpeted areas.

Are there any specific Government-approved chemicals, floor finishes, disinfectants, or restrictions applicable to the rubber flooring?

No, there is no incumbent and no previous purchase order or value associated.

N/A applies to all remaining questions in this section.

43 Will the Government provide adequate water access, electrical access, and disposal locations for wastewater generated by floor stripping and carpet extraction?

Yes the government will provide adequate water access, electrical access, and disposal locations for wastewater generated by floor stripping and carpet extraction.

Are subcontracted cleaning personnel permitted, assuming all base-access and contract requirements are satisfied?

Yes, subcontractors are permitted. The Government will only discuss with the Prime Contractor.

Can the Government confirm the applicable Service Contract Labor Standards classification and fringe-benefit requirements for the cleaning personnel? The WD is included in the first Amendment of the Solicitation.

If deficiencies are identified during final inspection, does the 24-hour correction requirement mean the contractor will receive access to the facilities within that period to perform the corrective work?

Yes, If deficiencies are identified during final inspection, does the 24-hour correction requirement mean the contractor will receive access to the facilities within that period to perform the corrective work.

PWS 1.1 defines the deep clean to include VCT stripping and waxing, but 3.1.1 specifies only scrubbing/mopping of hard floors. Please confirm whether strip and wax of VCT is required, or whether scrub/mop meets the standard.

Yes, stripping and waxing of VCT is required. However, depending on the specific type and condition of the floor surface, a thorough scrubbing and mopping my be sufficient to properly clean and maintain the floor.

The PoP allocates 4-hour work periods over three weekends. For tasks with cure/dry time (VCT finish, carpet extraction), may drying occur after the 4-hour window closes, or must all work including dry time fall within the window?

Dry time must fall within the 4 hour window.

Do all three facilities contain freestanding equipment requiring relocation, and is Mr.

Jumaine Gould the point of contact for the one-week-advance coordination referenced in

PWS 3.2?

Yes, all three facilities contain freestanding equipment requiring relocation and Mr. Jumaine Gould will be the point of contact for the one-week-advance coordination.

51 What are the Government's anticipated daily start and end times for these weekend work periods?

We will provide a date once contract is awarded.

55 Does the requirement to clean grout lines include vertical grout lines, such as wall-tile grout and vertical transitions, as well as floor grout lines?

The requirement to clean grout lines include vertical grout lines, such as wall-tile grout and vertical transitions, as well as floor grout lines.

Please clarify the required standard for 'clean grout lines.' Is the expected result a like-new appearance, or removal of visible dirt, grime, and staining to the fullest extent practicable without damaging the surface?

Yes, clean grout line must look like a new appearance.

PWS 3.1.1 states that gymnasium floors must be cleaned. Please confirm that this includes wood gymnasium flooring and identify any required or prohibited cleaning methods or products.

Please also confirm whether gymnasium baseboards and equipment surfaces are included.

The gymnasium floors must be cleaned and this includes wood gymnasium flooring and identify any required or prohibited cleaning methods or products. Please also confirm whether gymnasium baseboards and equipment surfaces are included.

PWS 3.4 requires cleaning accessible interior and exterior locker surfaces. Does this require opening and cleaning inside each individual locker? If so, will the lockers be empty and unlocked during performance?

It will be required to clean accessible interior and exterior locker surfaces. Yes it does require opening and cleaning inside each individual locker. The lockers will be empty and unlocked during performance.

59 Can the Government provide floor plans for each of the three facilities identifying flooring materials, their locations, and the approximate square footage of each flooring type?

Yes, if available, we will provide floor plans for each of three facilities.

60 Does the scope include cleaning entrance glass, glass doors, or interior or exterior windows? If so, please identify the applicable surfaces and required standard.

Yes, the scope include cleaning entrance glass, glass doors, or interior or exterior windows. If so, please identify the applicable surfaces and required standard.

If contractor personnel can adequately access and clean the flooring beneath fitness equipment without moving the equipment, may the equipment remain in place, or must all freestanding equipment be relocated regardless of access?

Yes, the contractor personnel can adequately access and clean the flooring beneath fitness equipment without moving the equipment, they may leave the equipment in place.

64 Are vestibules and building entrances included in the required deep-cleaning scope? If so, please identify the surfaces and areas that must be cleaned.

Yes, will provide 8a floor plan.

RFQ 1.7 addresses access and escort requirements for the site visit. Please clarify the base-access and escort procedures that will apply during contract performance, including whether cleaners must remain within an escort's line of sight and whether access or escort delays will count toward the four-hour work period.

Cleaners must remain within escort's line of sight.

68 Please confirm that only one fitness center will be cleaned each weekend, with four hours available on Saturday and four hours on Sunday, for a total of eight hours per facility.

Yes only one fitness center will be cleaned each weekend, with four hours available on Saturday and four hours on Sunday, for a total of eight hours per facility.

We were informed that the sauna rooms are closed and excluded from the cleaning requirements. Please confirm.

Saunas and steam rooms are inoperable.

We were informed that steam cleaning is not permitted. Please confirm whether this restriction applies to all surfaces and whether hot-water extraction is permitted for carpeted areas.

Hot-water extraction is permitted for carpeted areas.

Please confirm whether painted walls are excluded, except for any specific spot-cleaning requirements stated in the PWS.

Please confirm whether painted walls are excluded, except for any specific spot-cleaning requirements stated in the PWS.

For exercise equipment, is the contractor required to clean and disinfect the equipment itself, or only move freestanding equipment as necessary to clean the floors underneath and then return it to its original position?

Only move freestanding equipment as necessary to clean the floors underneath and then return it to its original position.

Please confirm whether the following items are included: Large mirrors in the exercise areas; shower walls; shower fixtures; locker interiors or only accessible exterior surfaces; stairways and stair treads

Large mirrors in the exercise areas; shower walls; shower fixtures; locker interiors or only accessible exterior surfaces; stairways and stair treads will be included.

Are there any other rooms, areas, or floor surfaces within the three facilities that are excluded from the contractor's scope? If so, please identify those areas. No, other rooms are restricted from the contractor.

Scope per Facility. Please identify, per facility, the specific areas and the treatment required for each (e.g., which floors receive strip/wax vs. scrub/mop, which areas receive carpet extraction).

Will provide a floor plan provide if available for the floors that requires stripping and waxing.

During the site visit, significant existing wax/finish buildup was observed on portions of the VCT flooring. Given the four-hour scheduled work periods, can you please clarify whether the Government requires a complete strip-and-wax process (removal of the existing acrylic finish followed by application of new finish), or whether a clean-and-finish process—cleaning/preparing the existing finish and applying one to two fresh coats—would satisfy the requirement?

The government requires a complete strip-and-wax process (removal of the existing acrylic finish followed by application of new finish.

If a complete strip and wax is required, would the Government allow additional time beyond the four-hour work period when necessary to properly complete that process?

Yes, complete strip and wax is required.

Since an additional site visit is not available, could the Government please provide recent photographs of the interior areas of each facility, particularly the flooring, locker rooms, restrooms, and fitness equipment? Any available floor plans or other site documentation would also be very helpful in developing an accurate quotation.

The government will provide floor plans of facility if available.

Please confirm whether the contractor is responsible for providing all cleaning equipment required to perform the deep cleaning services, including floor machines, carpet extractors, and any other specialized equipment.

The contractor will be required to provide all cleaning equipment to perform the deep cleaning services, including floor machines, carpet extractors, and any other specialized equipment.

100 Will lockers be emptied and unlocked prior to the scheduled cleaning? Yes, lockers will be emptied and unlocked prior to the scheduled cleaning.

101 Please clarify whether past performance information is required as part of the quotation. No, past performance information is not required.

102 Please confirm the required method of quotation submission.

Quotes are to be submitted through email to taylor.britt.4@us.af.mil and jacqueline.wilborne@us.af.mil

105 Do you want the tile and grout cleaned on the bathroom walls along with a sealer? Yes, I would like the tile and grout cleaned on the bathroom walls along with a sealer.

106 In carpeted offices, should all furniture be moved? If so, where should it be placed? Yes, carpeted offices, all furniture should be moved and placed in a temporary location in the gym.

108 Is it possible to completely shut down the fitness center that’s being cleaned, at the time, from a Friday through the following Monday morning?

No, the facility will not shut down for cleaning.

Please clarify the relationship between the solicitation’s 90-day Period of Performance and the PWS requirement to perform the work over three consecutive weekends. Is all physical deep-cleaning work expected to be completed during those three consecutive weekends?

Yes, all physical deep-cleaning work is expected to be completed during those three consecutive weekends.

Are there any Government-approved product lists, prohibited chemicals, environmental requirements, or facility-specific restrictions applicable to floor stripper, finish, disinfectants, carpet extraction chemicals, or rubber-floor cleaning products?

There are no government-approved product lists, prohibited chemicals, environmental requirements, or facility-specific restrictions applicable to floor stripper, finish, disinfectants, carpet extraction chemicals, or rubber-floor cleaning products

The PWS requires dusting vents and locker tops throughout the facilities. Please confirm the approximate maximum working height and whether any vents or locker tops will require ladders, lifts, or other elevated-access equipment.

Vents are10 feet and above and Locker tops are 6 feet. Ladders, lifts, or other elevated-access equipment will be required.

Does the four-hour scheduled work period include security processing, unloading/loading equipment, setup, breakdown, and movement between work areas, or does the four-hour period represent actual cleaning time after contractor personnel and equipment have entered the facility?

No, the four-hour scheduled work period doesnot include security processing, unloading/loading equipment, setup, breakdown, and movement between work areas, or does the four-hour period represent actual cleaning time after contractor personnel and equipment have entered the facility.

The PWS requires deficiencies to be corrected within 24 hours of notification at no additional cost. If the 24-hour corrective period falls outside the scheduled weekend access period, will the Government provide special facility/base access so the contractor can perform the required corrective work? The PWS specifically establishes the 24-hour correction requirement.

Yes, the government will provide special facility/base access so the contractor can perform the required corrective work. The PWS specifically establishes the 24-hour correction requirement.

Will the Government provide a designated janitorial/storage area at each facility for the contractor to securely store cleaning equipment, machines, chemicals, and supplies between scheduled work periods? If storage is not available, will the contractor be required to remove all equipment and supplies from the facility after each scheduled work period?

Yes, the government will provide a designated janitorial/storage area at each facility for the contractor to securely store cleaning equipment, machines, chemicals, and supplies between scheduled work periods.

RFI Listing